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Exhibit, Sponsorship & Advertising Prospectus
Join Ontario’s CCACs at our 2015 conference!
Westin Harbour Castle Hotel Toronto
Conference and Exhibition Dates:
May 27 - 29, 2015
Exhibit, Sponsorship & Advertising Prospectus
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Registration
Step 1: Review this exhibit and sponsorship prospectus for details
and information regarding exhibit, advertising, and sponsorship
opportunities.
Step 2: Click here and complete the on-line registration and
payment form.
Step 3: To discuss sponsorship opportunities and benefits, please
contact Darlene MacLeod.
Mark Your Calendar for Key Dates
and Information
ITEM
KEY DATES
Exhibitor and Sponsor Registration Launch
November 2014
Exhibit & Sponsor Payment Deadline
March 9, 2015
Online Exhibitor Manual Launch
March 2015
Onsite Program Advertising Due
March 16, 2015
Exhibitor 50 Word Profile Due
March 16, 2015
Cancellation Date for Exhibitors
An administration fee of $100.00
will apply prior to April 27, 2015.
After April 27, 2015, the fee is nonrefundable.
April 27, 2015
(Every need your company may have for this event,
including move-in and move-out information, exhibitor
rules and regulations, and detailed contact information for
show services along with the forms necessary to order
these services.)
(OACCAC cannot guarantee inclusion of ads [in the onsite
program] that are submitted after the deadline)
(OACCAC cannot guarantee inclusion of profiles [in the
onsite program] that are submitted after the deadline)
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Exhibit, Sponsorship & Advertising Prospectus
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Dear Partners:
Ontario’s Community Care Access Centres (CCACs) invite you to participate in their annual conference,
“Achieving Excellence Together” which runs May 27 – 29, 2015 at the Westin Harbour Castle Hotel in
Toronto. The conference is an entrée to innovation, leadership and excellence in home and community care
in Ontario today as the sector’s contribution to system transformation becomes more and more evident.
As always, the conference will feature the latest in home and community care initiatives, services. The
conference program and conversations will focus on innovations in care and the future of home care, and
include leadership, operational, research and governance perspectives in four streams:
• Achieving Excellence in Patient Experience
• Achieving Excellence through Quality
• Achieving Excellent Value
• Achieving Excellence through Governance
The advantages to our conference exhibitors and sponsors include:
• Strategically showcasing your services, expertise and products to home and community health care sector
leaders in Ontario and to other healthcare providers
• Aligning your company with Ontario’s CCACs, which are collectively responsible for delivering and
providing care to 699,000 patients and $2.2 billion annually in high-quality healthcare services, supplies
and equipment
• Opportunities to strengthen relationships and create connections with home and community health care
leaders in the exhibit hall or at the opening Welcome Reception and the Awards for Excellence Banquet
• Accessing the conference educational sessions and content
Why you need to be part of the
2015 conference experience?
The Ontario Association of Community Care Access
Centres Conference 2015 will attract over 1100
participants from throughout Ontario. Participants include:
CCAC Board Members, Chief Executive Officers, Senior
Directors, Managers and other health care leaders.
What sponsors and exhibitors
are saying?
• “The conference was a success for us. There was lots of
traffic at our booth and I had great conversations with
the delegates.”
What delegates are saying?
• “I enjoyed the presentations. The presenters were
knowledgeable and passionate about the topics being
presented.”
• “Great sessions and great speakers. Panels were most
enjoyable.”
We encourage you to reserve your exhibit space as soon as possible, as the 2014 conference exhibition
spaces sold out early, and there was a waiting list.
This year, we will be changing the layout of the exhibit hall floor plan to create better exposure for more
exhibitors and sponsors. Please take a moment to review the details provided in this prospectus.
To help us collectively showcase the important services that we provide in communities throughout
Ontario, MCI Canada will again be our conference event management team. We are excited to continue
working with them to build on the success of last year’s event.
On behalf of the OACCAC Conference Planning and Strategy Committee,
delegates, exhibitors and sponsors, I encourage you to join us at this
exciting time in the history of home care in Ontario.
If you have any questions, our conference planning staff would be delighted
to answer them and discuss the conference with you.
We look forward to seeing you on May 27-29, 2015.
Sincerely,
Catherine Brown
Chief Executive Officer
OACCAC
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Exhibitor and Sponsor Benefits
Pre-Conference Marketing for Sponsors
• Sponsors’ logos are posted on OACCAC Website
• Annual OACCAC Conference logo to use in your
company’s on-site marketing materials
• Pre-show delegate mailing list where you can conduct
pre-show marketing 2 weeks in advance of the conference.
Includes only those delegates who agree to release their
information (PIPEDA)
Marketing During Conference for Exhibitors/
Sponsors
• Promotion/advertising in the Delegate On-site
Program
• Participate in the networking breaks to build stronger
relationships with key clients
• An Exhibitor Information Service Centre
• Company name and description in Sponsor &
Exhibitor Profiles
Post-Conference Marketing for Exhibitors/
Sponsors
• Access to the e-mail list of attending delegates for
post-show marketing. Includes only those delegates
who agree to release their information (PIPEDA)
• Sponsors’ logos are posted on the OACCAC Website
Exhibitor Award • WIN A FREE BOOTH {2016}
Best Tradeshow Booth Award
All exhibitors that attend the OACCAC Conference are eligible for
the Best Tradeshow Booth Award. This award is given out every
year to ONE tradeshow booth that meets the criteria listed below.
If there is a tie, staff from the OACCAC and/or the conference
planner will judge the contenders to decide on one award recipient.
As the number of exhibitors increases so does the competition.
Criteria
• Relevance to conference agenda
• Clear communication of the program and services
• Any outstanding attributes
• Booth staffs’ availability to discuss products and services
• Availability and relevance of handouts
Judges
All delegates are provided with a ballot on which they can select a
booth for the award.
Booth Allocation {2016}
Once the prospectus is released for 2016, the 2015 sponsors will have
5 business days to choose their preferred booth space for 2016. The
Best Booth winner will have the opportunity to choose their space
from designated spots that have been pre-booked. The rest of the
spaces will then be available to all other exhibitors and sponsors on a
first come, first served basis.
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Exhibitor Rates and Information
Items included in each 10’ x 10’ exhibit space:
• Clean and unfurnished exhibit space
• Show floor is carpeted
• Draped exhibit space (8ft back wall with 3ft side walls)
• Two complimentary breakfasts, two complimentary
lunches & three breaks
• Opening Reception
• Discounted entry to the Conference
• Promotion/advertising in Conference On-site Program
(Maximum 50 words)
• Exhibitor Information Service Center where exhibitor
questions can be addressed
• Annual Conference logo to use in OACCAC
pre-Conference marketing materials
• Networking opportunities
• Two complimentary copies of the on-site conference
program
Optional items to be ordered from Show Service
Contractors:
• Exhibit supplies/furnishings
• Additional Carpeting
Number of 10’ x 10’ exhibit spaces available: 82
Type of Booth
10’ x 10’ of exhibit space
(non-corner booth)
10’ x 10’ of exhibit space
(non-corner booth)
10’ x 10’ of exhibit space
(corner booth)
10’ x 10’ of exhibit space
(corner booth)
Price
$1650.00 + $214.50 HST = $1864.50*
Number of Badges
4 (exhibit only)
$1900.00 + $247.00 HST = $2147.00*
2 (1 full conference
and 1 exhibit only)
4 (exhibit only)
$1850.00 + $240.50 HST = $2090.50*
$2100.00 + $273.00 HST = $2373.00*
2 (1 full conference
and 1 exhibit only)
Additional Exhibit Only Badges: $100.00 + $13.00 HST = $113.00
Additional Registrations:
$545.00 + $70.85 HST = $615.85 (full conference)
$272.50 + $35.43 HST = $307.93 (daily registration)
March 9, 2015 is the deadline for payment as an exhibitor. Cancellations
before this date are subject to a $100.00 CDN administration fee.
All exhibitor payments are non-refundable after April 27, 2015.
Reservations will be accepted in order of receipt. In the event of a
conflict the next available booth will be provided. The floor plan is
subject to change. Exhibitors will be notified of changes in writing.
* Pricing in Canadian Funds
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Exhibit, Sponsorship & Advertising Prospectus
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Westin Harbour Castle Floor Plan
Click here and reserve your booth
now to avoid disappointment!
METROPOLITAN
BALLROOM
Important Dates & Times
Wednesday, May 27, 2015
Exhibitor Move-In: 9:00 am - 4:00 pm*
Thursday, May 28, 2015
Exhibit & Trade Show Hours: 8:00 am - 4:00 pm
Friday, May 29, 2015
Exhibit & Trade Show Hours: 8:00 am - 2:00 pm
Exhibitor Move Out: 2:00 pm - 4:00 pm*
*Exhibitor Move-In/Out times are subject to change,
and will be confirmed in the Exhibitor/Sponsor manual.
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Sponsorship Opportunities
Increase Your Organizational Exposure Through Advertising and Sponsorship Opportunities!
Platinum - $25,000
(no HST charged)
• 20’ X 10’ booth in a prime location OR significant “in-kind” equivalent
In-kind options include:
- Directional signage, or
- Information booth, or
- Specialty coffee service for Thursday, May 28 or Friday, May 29, 2015
• 7 registrations (Awards for Excellence Banquet Tickets are included
in each registration)
• Opportunity to collaborate with Conference Program & Strategy
Committee to create an educational session:
- The proposed session must be submitted through the Call for
Abstracts online submission form by the closing date (November 24,
2014). Email Darlene MacLeod, Education Lead at the OACCAC
([email protected]) by November 24, 2014, the name
of the submission so that the committee reviewing the abstracts
are informed of the session you wish to sponsor.
- All sponsor abstract submissions will be evaluated in the same
manner as non-sponsor abstract submissions, and must meet
the same quality standards as other selected abstracts. If a sponsor
has submitted multiple abstracts, the committee will select the
abstract and advise the sponsor, which one has been selected.
If only one abstract is submitted, the committee will work with
the sponsor to revise the focus/content of the submission.
• Invitation to Opening Reception
• Promotional Video displayed on plenary, and exhibit hall screens, as
well as on OACCAC’s YouTube Channel
• All conference videos must be reviewed and approved by OACCAC
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Exhibit, Sponsorship & Advertising Prospectus
• Sponsorship logo to be displayed on:
- OACCAC website with a link to your company’s website
- Conference communication materials including Exhibitor
Information entry in Conference Program
- Event registration form and select e-mails
- Conference delegate kit bag
- All concurrent meeting room screens as well as Exhibit and
Plenary Hall Video Streams
- Logo to be provided in vector and jpeg formats
• Signage:
- Prominent signage placed near the Registration Desk
- Directional signage placed near the entrance of the exhibit floor
- Prominent signage in exhibit hall at meals
• Complimentary full page ad in the On-site Program (excluding
covers, based on availability)
• Sponsorship recognition on your delegate badges
• One complimentary, premium giveaway, promotional item in the
delegate kit bag
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Sponsorship Opportunities
Increase Your Organizational Exposure Through Advertising and Sponsorship Opportunities!
Gold - $15,000
(no HST charged)
• 10’ x 10’ booth in a prime location OR significant “in-kind” equivalent
In-kind options include:
- Directional footprint decals, or
- Opening Reception napkins, or
- Entertainment at lunch on Thursday, May 28, 2015, or
- Town Crier for closing exhibit hall on Friday, May 29, 2015
• 5 registrations (Awards for Excellence Banquet tickets are included in
each registration)
• Invitation to Opening Reception
• Sponsorship logo to be displayed on:
- Plenary screens
- OACCAC website
- Conference communication materials
- Conference delegate kit bag
- All concurrent meeting room screens
- Logo to be provided in vector and jpeg formats
• Signage:
- Significant signage at Registration Desk
- Prominent signage placed near the entrance of the exhibit floor
• Sponsorship recognition on your delegate badges
• Complimentary full page ad in the On-site Program (excluding
covers, based on availability)
• One complimentary promotional item in the delegate kit bag
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Exhibit, Sponsorship & Advertising Prospectus
Silver - $10,000
(no HST charged)
• 10’ x 10’ booth in a prime location OR significant “in-kind” equivalent:
In-kind options include:
- Signage at the Registration Desk, or
- Opening Reception (i.e. dessert table, hors d’oeuvres table)
• 2 registrations (Awards for Excellence Banquet Tickets are included
in each registration)
• Invitation to Opening Reception
• Sponsorship logo to be displayed on:
- OACCAC website
- Conference communication materials and visual recognition
at delegate luncheons
- Directional signage placed near the entrance of the exhibit floor
- Logo to be provided in vector and jpeg formats
• Sponsorship recognition on your delegate badges
• Complimentary half-page colour ad in the On-Site Program
Bronze - $5,000
(no HST charged)
•1 registration (Awards for Excellence Banquet Ticket is included)
• Invitation to Opening Reception
• Sponsorship logo to be displayed on:
- OACCAC website
- Conference communication materials
- Select conference signage
- Logo to be provided in vector and jpeg formats
• Complimentary quarter-page colour ad in the On-site Program
• Opportunity to provide customized “in-kind” sponsorship:
In-kind options include:
- Sponsorship of the Exhibitor Information Service Centre, or
- Opening Reception Entertainment
• Sponsorship recognition on your delegate badges
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Sponsorship Opportunities/Advertising Opportunities
Increase Your Organizational Exposure Through Advertising and Sponsorship Opportunities!
Copper - $3,000
On-Site Delegate Program Advertising
(no HST charged)
• Invitation to Opening Reception
• Sponsorship logo to be displayed on:
- OACCAC website
- Conference communication materials
- Logo to be provided in vector and jpeg format
• Sponsorship recognition on your delegate badges
Exclusive Floral Sponsor - $10,000
Layout Options
Full Page Ads
• In the OACCAC On-site Delegate Program ($1,500.00+HST)
• Inside Back Cover in the OACCAC On-site Delegate
Program ($1,650.00+HST)
(no HST charged)
• Sponsorship logo to be displayed on:
- OACCAC website
- Conference communication materials
- Floral displays
- Screens at Awards for Excellence Banquet
- Logo to be provided in vector and jpeg format
• Complimentary full page advertisement in the On-Site Program
Sponsor Videos and Logos Shown at
Conference
• At the plenary opening Platinum Sponsor videos and logos are
shown on large screens.
• Throughout the conference, sponsors’ videos and logos are displayed
on a large exhibit hall screen.
• Following the conference, Platinum Sponsor videos are highlighted
on the OACCAC website.
• All sponsor logos are displayed on the OACCAC website for the
year following the conference.
Half Page Ads
• In the OACCAC On-site Delegate Program ($800.00+HST)
Quarter Page Ads
• In the OACCAC On-site Delegate Program ($600.00+HST)
Exhibitor Information Page ($150.00+HST)
• Exhibitors could increase their visibility by having their company logo
(0.5” x 0.5”) placed beside their company name on
the Exhibitor Information page in the On-site Program.
SPONSORS
GOLD SPONSOR
BRONZE SPONSORS
Exhibitor Listing Sample
SILVER SPONSORS
All conference
advertisements must be
reviewed and approved by OACCAC
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Exhibit, Sponsorship & Advertising Prospectus
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Advertising Opportunities
Conference Program
Conference Program
Advertising
2014 Sponsors
on of Community
FILENAME: Z:\O\Ontario Association of Community Care Access Centres\2014
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FILENAME: Z:\O\Ontario Association of Community Care Access Centres\2014
SPONSORS
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SPONSORS
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GOlD SpOnSOR
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SPONSORS
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SilVeR SpOnSORS
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Spectrum Health Care offers a full
range of services and staff available
24 hours a day, 7 days a week, to
assist you with your family’s care
needs.
• Nursing
• Personal Support
• Homemaking
• Companion Service
BROnZe SpOnSORS
• Physiotherapy
• Wound Care
• Foot Care
• Immunization Service
Mississauga:
Toronto:
905-272-2271
416-964-0322
www.spectrumhealthcare.com
A Proudly Canadian Company Since 1977.
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SilVeR SpOnSORS
COppeR SpOnSORS
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MY FAMILY WORRIES
THAT I WON’T TAKE
CARE OF MYSELF
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This is what independence looks like!
meDiA SpOnSOR
www.von.ca
exCluSiVe flORAl SpOnSOR
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78
OACCAC Achieving Excellence Together 2014
OACCAC Achieving Excellence Together
2014
exCluSiVe
Information and approval sheet.
OACCAC Website
79
Approved:
78
Customer name:
flORAl SpOnSOR
OACCAC Achieving Excellence Together 2014
OACCAC Achieving Excellence Together 2014
Changes:
Contact:
Information
sheet.
Approved:
Please sign and fax or
email back and
withapproval
approval or
changes. Any changes made after approval are at the customer’s expense. Fax no. 416.922.8858 Email:
[email protected]
These drawings,OACCAC
including
specifications,
remain property of Signarama
and shall not be reproduced, copied or used for manufacturing without the written consent of Signarama.
Achievingtechnical
Excellence Together
2014
77
873 Bay Street
Toronto, ON
nto.ca
M5S 3K6
Customer name:
Contact:
Changes:
79
Conference Sponsor logos are posted on the
conference web-pages once sponsorship is
confirmed. The conference program includes a
detailed listing of Sponsors and Exhibitors and can
be downloaded on conference web-pages for up to
one year following the conference.
Approved:
Please sign
and fax or email back with approval or changes. Any changes made after approval are at the customer’s expense. Fax no. 416.922.8858 Email: [email protected]
These drawings, including technical specifications, remain property of Signarama and shall not be reproduced, copied or used for manufacturing without the written consent of Signarama.
A list of the
2014 exhibitors can be found on the OACCAC website, starting on page 45 of the conference program.
Changes:
re at the customer’s expense. Fax no. 416.922.8858 Email: [email protected]
e reproduced, copied or used for manufacturing without the written consent of Signarama.
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See you at our Conference in 2015
Contact Us Today
Darlene MacLeod
Education Lead, Quality and Education Services
OACCAC
Phone: 416-750-1720 x7738
E-mail: [email protected]
www.oaccac.com
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