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52nd Annual
Conference
3 July – 4 July 2015, Christchurch
Sponsorship and
Exhibition Prospectus
2015
Join us
NZCA’s 52nd Annual Conference & AGM,
The Rydges Latimer Hotel, Christchurch, 3-4 July.
Tēnā koe
2015 is going to be an exciting year for us as we launch our new name and new vision
of teachers and learners who are ‘agile, connected and contributing’ citizens of the
world.
Early childhood is a critical time in a child’s life and quality teaching makes a big
difference. Te Rito Maioha Early Childhood New Zealand works hard at growing and
developing teachers so that every child gets the best start. Our annual conference
presents a professional development opportunity for delegates to share innovation
and ideas, discuss issues in the ECE sector and build relationships that support best
practice.
You have the opportunity to be a part of the conference, showcase your products
and services to early childhood educators and leaders in one location. Ultimately, your
support enables the Association to realise its vision; thus providing the best start to life
for all of New Zealand’s children.
This sponsorship prospectus outlines a range of packages to enable you to leverage
your brand and profile at the conference.
We look forward to working with you.
Nāku noa, nā,
Nancy Bell
Chief Executive
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About
Te Tari Puna Ora o Aotearoa/NZ Childcare Association (NZCA) is the leading provider of new knowledge,
fresh thinking and best practice for early childhood care and education. The Association provides
support to more than 600 members throughout New Zealand.
NZCA is also one of the largest early childhood education (ECE) teacher education providers in New
Zealand. The degree programme is delivered from 11 bases around New Zealand, from Whangarei to
Dunedin.
NZCA has a strong bicultural focus which permeates into all aspects of the organisation.
Through initial teacher education, membership services and professional development, NZCA is
committed to raising the quality of ECE for all children in New Zealand.
The conference
NZCA’s 52nd Annual Conference and AGM will be a major highlight on the ECE calendar. In 2015 we will
be returning to the South Island with conference held in the Rydges Latimer, Christchurch.
This year’s conference will be smaller than past years’. Delegate numbers will reach a maximum number
of 220 which is the capacity of the venue. Fewer exhibitors will be able to attend. Preferred suppliers to
NZCA will receive priority and other exhibitors will be taken on a first in first served basis.
Conference length has been shortened to two full days in 2015.
To find out more about the conference including the programme and keynote speakers, please see our
website, nzca.ac.nz.
The delegates
The majority of delegates are members of the Association. Most are ECE Teachers, Centre Managers,
Centre owners and/or Directors.
ECE professionals value personal interactions with their suppliers and appreciate the efforts of
organisations to understand the sector’s challenges.
Delegates who attend NZCA conferences are primarily the decision makers in centres and future
leaders of ECE.
Name change
As of 1 January 2015, Te Tari Puna Ora o Aotearoa/NZ Childcare Association (NZCA) will be renamed
‘Te Rito Maioha Early Childhood New Zealand’. Though our name is changing, our values and priorities
are still the same. We advocate for high quality early childhood education.
Find out more information at nzca.ac.nz/name.
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Benefits
G
Consider the benefits
your organisation could
enjoy by supporting
NZCA’s 52nd Annual
Conference and AGM.
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Advertise and promote your products
and services to sector leaders and
decision makers.
Access your target market in one central
location.
Be seen as a strong supporter of the
ECE sector.
Generate new leads and enquiries.
Increase brand and product exposure
and recall amongst ECE leaders.
Enjoy face-to-face interactions with your
current and potential clients.
Cement your position as the market
leader.
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Gold sponsor
Investment: $10,000 plus GST
(Exclusive)
The opportunity
to be the official
conference partner.
Every delegate will
be aware of who you
are and that your
partnership support
has made this
conference a success.
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One complimentary exhibition booth in an optimum position to engage your audience and receive maximum traffic
flow (see page 13 for exhibition benefits).
Two complimentary full conference registrations. This includes lunch, morning and afternoon teas and attendance at
all conference sessions to help you engage with delegates.
Two complimentary tickets to the Gala Dinner. Connect with delegates personally in an entertaining and relaxed
atmosphere.
Two freestanding company banners displayed in the Main Auditorium alongside the main stage (banners supplied
by your company). These banners will be visible during the conference opening, closing and all keynote sessions.
One fully branded post-conference email to all conference attendees and NZCA members (600+) thanking you for
your contribution to the conference.
Personalised acknowledgement and thanks by the MC for your support and contribution throughout the conference.
Opportunity to insert up to two promotional items in the conference satchels.
One full-page colour advertisement in the Conference Handbook (artwork supplied by sponsor ready for print). The
Conference Handbook is used extensively as a resource throughout the conference and is referred to time and time
again.
Your logo included in all electronic direct marketing material advertising the conference. This is distributed to New
Zealand’s ECE community in the lead up to conference.
Recognition as the Gold Sponsor in the Conference Handbook (if sponsorship is agreed in time before printing)
which all delegates receive. Your organisation is always mentioned first and foremost as the Gold Sponsor whenever
acknowledgment is given.
Your company logo on the first tier sponsors’ PowerPoint slide, acknowledging your support as the Gold Sponsor.
The sponsors’ PowerPoint slides will be displayed on the main screen in between workshop and keynote sessions.
Your company logo hyperlinked to your website on the NZCA conference web pages. These web pages are the key
information source for all potential and attending delegates.
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Silver sponsor
Investment: $7,000 plus GST
(Maximum of two opportunities)
A fantastic opportunity for you to be recognised as a
major partner of the conference. Your brand will feature
prominently throughout the two days giving you plenty of
opportunities to convey your key messages to the audience.
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One complimentary exhibition booth to engage
your audience, facilitate sales and generate new
leads and enquiries (see page 13 for exhibition
benefits).
One complimentary conference registration.
This includes lunches and morning and afternoon
teas so you can engage socially with delegates.
One complimentary Gala Dinner ticket.
Please note, any further tickets will come at an
additional cost.
Opportunity to insert one item of promotional
material in the conference satchels.
Half-page advertisement in the conference
handbook (artwork supplied by sponsor in
print-ready file). The Conference Handbook is
used extensively as a resource throughout the
conference and is typically kept by delegates as
proof of their professional development.
Recognition as a Silver Sponsor in the
Conference Handbook (if sponsorship is agreed
in time before printing).
Your company logo on the second tier
sponsors’ PowerPoint slide, acknowledging
your support as a Silver Sponsor. The sponsors’
PowerPoint slide will be displayed on the main
screen.
Your company logo hyperlinked to your
website which will display on the NZCA
conference web pages. These web pages are
the key information source for all potential and
attending delegates.
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Bronze sponsor
Gala Dinner
Investment: $6,000 plus GST
(Exclusive)
The opportunity
to add glamour
to your brand!
This is the social
highlight of the
conference and
will take place at
The Cardboard
Cathedral,
Christchurch.
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Acknowledgement of your support of the Gala Dinner — kindly supported by ‘Sponsor’s name’ in all material
advertising the conference.
Two complimentary tickets to the Gala Dinner so that you can engage customers and potential customers in a relaxed
and fun atmosphere.
Opportunity for you to make a short address to the dinner audience (maximum of five minutes). Seize this time
to further ingrain your brand/product/organisation in the hearts and minds of delegates whilst demonstrating your
commitment to ECE.
Prominent branding for your company at the Gala Dinner venue (two free standing banners supplied by sponsor). The
conference organisers will allocate a highly visible space to ensure that your brand gets maximum impact.
A VIP table at the Gala Dinner. Attendees at this table will be by your invitation only from those who have purchased
tickets to attend the Gala Dinner.
Your company logo displayed on the Gala Dinner menus. Repetition of your brand is key for increasing recall.
Your company logo in the Conference Handbook alongside the Gala Dinner on the social function page.
Acknowledgement as the Gala Dinner Supporter in the Conference Handbook (if sponsorship agreed on time). Have
exclusive branding rights to the Gala Dinner in all publications at conference.
Your company logo on the third tier sponsors’ PowerPoint slide, acknowledging your support as the Gala Dinner
Supporter. The sponsors’ PowerPoint slide will be displayed on the main screen.
Acknowledgement as the Gala Dinner Supporter on the conference website with your logo hyperlinked to your website.
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Bronze sponsor
Coffee Cart
Investment: $6,000 plus GST
(Exclusive)
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Naming rights to the only coffee cart
on site at the The Rydges Latimer.
Opportunity to provide branded
coffee cups to be used. Have your
brand seen in the hands of all coffee
drinkers (of which we promise there will
be a lot of) throughout the two days of
conference (branded cups to be provided
by sponsor, plain cups will be used if
branded cups not available).
Provide a free coffee to all delegates up to one coffee per delegate.
Opportunity to place your company
The opportunity to be
associated with the instant
gratification that comes with
a well-deserved caffeine hit.
The coffee cart, barista and all
the materials you need will be
provided.
banner next to the coffee cart.
Opportunity to insert one item of
promotional material in the conference
satchels.
Recognition as the Coffee Cart
Sponsor in the Conference Handbook.
Everyone will know that your generosity is
allowing them to get their much deserved
caffeine fix.
You company logo on the third
tier sponsors’ PowerPoint slide,
acknowledging your support as the
Coffee Cart Sponsor.
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Supporter
Lanyard strap
Investment: $3,000 plus GST
(Exclusive)
The opportunity to see all of the delegates wear your company name and/or logo
around their necks.
This sponsorship option ensures high visibility of your brand as all delegates are required to wear their
lanyards during all conference events and workshop sessions.
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Your logo and/or name on all delegate lanyard straps (1 colour, 1 print).
Acknowledgement as the Lanyard Sponsor in the Conference Handbook.
Advertisement in the Conference Handbook
Investment: $300-$800 plus GST
Brand and product exposure to every delegate on a daily basis during and after the
conference.
Various options below:
• Inside back cover (in colour) $800 + GST.
• Inside front cover (in colour) $800 + GST.
• Full-page (in colour) $600 + GST.
• Half-page (in colour) $300 + GST.
(Artwork to be provided by sponsor)
The conference organisers make sure that the Conference Handbook is a comprehensive source of
information. This way you can be sure all delegates will use their handbooks (and see your advertisement)
at least several times a day during the conference. Delegates also refer to their Conference Handbook long
after the conference has finished.
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Supporter
Satchel insert
Investment: $500 plus GST
Your advertising material directly into the hands of your target market.
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The opportunity to ensure that your product/advertising material is being put straight into the
hands of all delegates.
The opportunity to place one promotional item for inclusion in the conference satchel. Insert
supplied by you – approximately 250 items required.
Your insert can be a leaflet or you can make sure your brand can’t be missed by adding different
items such as a USB stick, pen, notepad, sample size confectionary, beauty products or discount
voucher as examples.
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X
X
Conference registration
X2
X
Ticket to Gala Dinner
X2
Full-page advertisement in Handbook
X
Half-page advertisement in Handbook
Supporter - Satchel insert ($500+GST)
Supporter - Advertisement in Conference Handbook ($300-$800+GST)
Supporter - Lanyard strap ($3,000+GST)
X2
X*
X
Satchel insert
X2
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Logo hyperlinked on NZCA Conference website
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Banner displayed in respective venue
X2
Logo included in all pre-conference promotional material
X
Fully-branded post-conference email
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Logo on sponsors PowerPoint
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Acknowledgment as sponsor in the Handbook
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Delegate list
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X*
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X2
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Naming rights
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Short speech to delegates
X
VIP table at Gala dinner
X
Logo on menus at Gala dinner
X
Logo/and or name on lanyards
Supporter - Keynote/Panel ($3,000+GST)
X
Exhibition booth
Branded coffee cups
Bronze - Coffee Cart ($6,000+GST)
Bronze - Gala Dinner ($6,000+GST)
Silver ($7,000+GST)
Gold ($10,000+GST)
Conference partner
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*Size of advertisement depends on which option is chosen.
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Flexible packages
We are flexible and willing to
work with you to achieve the best
promotion combination for your
organisation. Benefits to sponsors
are commensurate with the level
of investment and the earlier the
sponsorship commitment is made, the
greater the exposure through all preconference publicity and advertising.
Sponsorship packages are aimed at
providing sponsors with a worthwhile
return on investment.
We are confident that the benefits
of sponsorship will offer effective
exposure for your company not only
over the period of the conference but
also in the years to come.
Please contact Shelley Cunningham to
discuss on 021 790 361 or
[email protected]
Seal the deal now!
Simply fill out the application form at the end of this prospectus and send it in!
If you have any questions, suggestions or require any additional information about any part of this prospectus,
please contact us at any time.
Shelley Cunningham, CD Event Management
E: [email protected]
P: 021 790 361
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Exhibition
Why exhibit?
Exhibitions are one of the most cost effective marketing methods
offering face-to-face contact with potential customers. Be there to:
• Make face-to-face contact with prospective customers.
• Establish new relationships and build on existing ones.
• Generate new business and make sales onsite.
• Meet with people in a stimulating and welcoming
environment.
• Allow people to experience your product physically and
emotionally; let them touch and sample your product.
• Showcase and make your product known to new people.
• Maintain and reinforce loyalty with existing customers.
• Entice people away from the competition because you’re
attending and they’re not!
• Differentiate and establish your brand in your marketplace.
• Interact with a captive audience who are your target market.
The NZCA 52nd Annual Conference exhibition will give your
company the opportunity to promote its products and services
directly to purchase decision makers in your target market.
The exhibition will take place at The Rydges Latimer, Christchurch.
The organising committee welcomes you to join us in Christchurch
and use this excellent opportunity to network and promote your
organisation profile.
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Exhibition
Exhibitor
Investment: $1,200 plus GST
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One trade booth.
One exhibitor registration including: Name badge, Conference Handbook, morning and afternoon teas
and lunches - this entitles one person to staff the exhibit but does not allow access to the conference
session.
A 50 word company profile in the Conference Handbook.
One complementary ticket to the Gala Dinner so you can socialise and network with delegates
(new in 2015!). Extra Gala Dinner tickets can be purchased for $95 per ticket.
Your booth includes:
• A space 2.4m wide x 2.4m deep.
• Velcro receptive panels, with a height of 2.3m. Panels will be supplied for two or three sides of the stand,
depending upon individual requirements.
• Two spotlights.
• A 10 amp power supply with 4 pin multi-box power point.
• Company name board (maximum 20 characters on black and white board).
Extra booth personnel can register later at $250 + GST. This includes all morning and afternoon teas and
lunches for the duration of the conference and a name badge. Additional booth staff wishing to attend
sessions must register as conference delegates and pay the appropriate registration fee.
Exhibition Timetable
(Subject to change)
Stand Pack In
Friday 3 July
2.00pm – 6.00pm
Open Hours
Friday 3 July Saturday 4 July
8.00am – 4.00pm
8.15am – 4.00pm
Stand Breakdown
Saturday 4 July 5.15pm – 6.15pm
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Exhibition
Additional equipment
Pre-constructed booths will provide a professional image and valuable display space for you to enhance
the presentation of your products and information.
We encourage you to be innovative with your booth using unique stand designs and offering giveaways.
This will improve the look and appeal of your stand.
Any additional equipment required such as display units, shelving, stools, audio visual equipment etc can
be ordered through the conference secretariat:
The Conference Secretariat
Shelley Cunningham CD Event Management
E: [email protected]
P: 021 790 361
Got a niggling question?
If you have any questions, suggestions or require any additional information about any part of this prospectus,
please contact us at any time.
Shelley Cunningham, CD Event Management
E: [email protected]
P: 021 790 361
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Exhibition space f loor plan
Sponsorship and Exhibition Application form
Company/Organisation (this name will appear on any print material / maximum 20 characters for exhibition signage)
Name of contact
Position within company/organisation
Address
Work phone
Mobile
E-mail
Sponsorship (please advise which option chosen)
$
Exhibition
(please advise number of booths and additional personnel)
Exhibition booths: $1,200 + GST
$
Additional personnel: $250 + GST
$
Booth location (please select your preferred location)
First choice:
Second choice:
Third choice:
Method of Payment
On receipt of this application form, the conference organisers will issue a letter of confirmation together with an invoice for
the amount payable. A non refundable deposit of 50% of the invoice is due within 10 working days of date on invoice to
confirm the exhibition space, with full payment received no later than 31 May 2015. Exhibition spaces will be allocated on
receipt of payment (at least 50%) with priority to the Gold Sponsor.
If 50% payment is not made within 10 working days from date of invoice, then your space may be offered to the next
company on the waiting list.
Signed (your signature acknowledges your agreement to the terms and conditions available on the NZCA Conference website or emailed to you)
Date
Return of form details
Please send this application form to:
Shelley Cunningham
NZCA Conference 2015
C/- CD Event Management
P O Box 74 292
Greenlane
AUCKLAND 1546
P: 09 215 3377
M: 021 790 361
E-mail: [email protected]
The NZCA Conference committee will contact you regarding your request. There are a limited number of sponsorship and
exhibition opportunities and we appreciate your support.