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YMCA Youth Vacation Care Highlights
Mon 05/01/15
Welcome to the Y!
Free Day
BCL 1300 - 1630
* Children can bring spending money
Thu 08/01/15
Swimming @ Gungahlin
Leisure Centre 0900 - 1130
BCL 1200 - 1630
Tue 06/01/15
Wollongong
0830 - 1730
No Swimming!
* Children can bring spending money
Fri 09/01/15
Cooking Lessons 0900 - 1230
BCL 1300 - 1800
Disco & Dinner @ BCL 1800 - 2000
Week 1
Wed 07/01/15
Go Karting @ Fyshwick 0900 - 1130
BCL 1200 - 1630
YMCA Youth Vacation Care Highlights
Mon 12/01/15
Music Workshop 0900 - 1200
ARC 1230 - 1630
Tue 13/01/15
Sailing, Paddle Boarding, Canoeing
Free Day @ ARC 0900 - 1630
* Please see info page for what to bring
Thu 15/01/15
Sailing, Paddle Boarding, Canoeing
Free Day @ ARC 0900 - 1630
* Please see info page for what to bring
Fri 16/01/15
Rock Climbing @ Mitchell 0900 - 1200
ARC 1300 - 1630
Movies & Munchies @ ARC 1800 - 2000
Week 2
Wed 14/01/15
Zone 3 0900 - 1330
ARC 1400 - 1630
* Children can bring spending money
YMCA Youth Vacation Care Highlights
Mon 19/01/15
Wee Jasper Caves
0830 - 1500
* Children can bring spending money
Thu 22/01/15
Sailing, Paddle Boarding, Canoeing
Free Day @ ARC 0900 - 1630
* Please see info page for what to bring
Tue 20/01/15
Sailing, Paddle Boarding, Canoeing
Free Day @ ARC 0900 - 1630
* Please see info page for what to bring
Fri 23/01/15
Sports @ AIS 0900 - 1200
ARC 1300 - 1800
Disco & Dinner @ ARC 1800 - 2000
Week 3
Wed 21/01/15
Bounce House 0900 - 1300
ARC 1330 - 1630
YMCA Youth Vacation Care Highlights
Mon 26/01/15
Australia Day
Public Holiday
(Closed)
Thu 29/01/15
Bowling @ Tuggeranong 0900 - 1200
ARC 1230 - 1630
* Children can bring spending money
Tue 27/01/15
Movies 0900 - 1200
Choice of Into the Woods (PG) or Hobbit (PG)
ARC 1230 - 1630
* Children can bring spending money
Fri 30/01/15
Free Day
ARC 1300 - 1800
Movie & Munchies @ ARC 1800 - 2000
* Children can bring spending money
Week 4
Wed 28/01/15
Swimming @ Gungahlin
Leisure Centre 0900 - 1130
ARC 1200 - 1630
YMCA YOUTH VACATION CARE
INFORMATION PAGE
DROP OFF / PICK UP
The youth vacation care service will operate 8.00am – 6.00pm Monday – Thursday and 8.00am – 8.00pm
Fridays. The service will be based at the Nth Ainslie Primary School, Majura Ave Ainslie.
The structure of the youth vacation care is as follows
• 0800
• 0900
• 0930 – 1330
•
1330 – 1630
• 1630
•
1700 – 1800
Open, children are able to be signed in for the day at Nth Ainslie
Bus arrives to collect children for excursion, if you arrive after this
time please contact the service mobile on 0412 114 331
On excursion (These times are approximate, please see highlight sheet for
exact times)
The children will be located at YMCA Bush Capital Lodge, 191 Dryandra St,
O’Connor (BCL) or YMCA Aquatic Recreation Centre, 35 Alexandrina Dve,
Yarralumla (ARC). Whilst at BCL or ARC children will participate in free
choice activities including but not limited to card / board games, art
experiences, cooking, movies, Wii / Playstation, reading, local walks.
Bus leaves venue for Nth Ainslie.
Children at Nth Ainslie for the remainder of the day, if you would like to
collect your child before this time please call the service mobile on 0412
114 331. Fridays the children will need to be collected from BCL or
ARC as per highlight sheet as we will not be returning to Nth Ainslie.
FRIDAY NIGHTS
The youth vacation care will operate a late night service on Fridays 6.00pm - 8.00pm. This service will be
at an extra cost to normal daily fees and therefore does not attract CCB / CCR. If you do not want your
child to participate in this program please ensure your child is collected from the service by 6.00pm. If your
child remains after 6.00pm you will have the service fee applied to your account. All children will need to
be collected from BCL or ARC as we will not be returning to Nth Ainslie. Children do not have to attend
during the day to attend on Friday nights.
TRANSPORT
Transport for the youth program will be by private 25seat mini bus. YMCA educators whom hold a heavy
vehicle licence will be driving the vehicle, 2 additional educators will always be on board.
FEES
The daily fee is $100.00 per child from 8.00 am –6.00 pm. This includes all food, excursions and
activities. As this is an approved service CCB / CCR is available for all eligible families and could reduce
your fees by up to 50%.
The cost for Friday night service is $20.00 per child from 6.00pm – 8.00pm (not eligible for CCB / CCR).
FOOD
YMCA will provide Morning Tea, Lunch & Afternoon Tea as part of the daily fee.
Morning Tea & Afternoon Tea will consist of fruit plus extras. Lunch will be an order system, families are
asked to select from the menu daily food preferences for their child. Due to catering purposes this selection
needs to be made upon enrolment into the program.
Children are able to bring their own food however this will not result in a fee reduction. Please do not bring
food which contains nuts.
SPENDING MONEY
When stated on the highlight sheet, children are able to bring spending money to purchase items during the
excursion or local walks. Please limit the amount of spending money to no more than $20.00, this money
will need to remain with the child in a purse or wallet. No responsibility will be taken by educators for the
safeguarding of this money.
TECHNOLOGY
Children are able to bring personal use technology to the youth vacation care service e.g. Tablets, Phones
etc. Children will be encouraged to regulate the use of technology throughout the day and there will be
times that children are asked not to use technology items e.g. excursions, when participating in group
activities. No responsibility will be taken by YMCA or educators for the safeguarding of these items.
SWIMMING & WATER SPORTS
Children will have the option to participate in swimming and water sports as part of the youth vacation
care program. Children MUST be able to competently swim 50 meters unassisted to participate in water
sport activities. Children’s swimming ability will be assessed by YMCA educators before being allowed to
participate in swimming activities; coloured bands will be given to children based on ability. Life vests will
be provided to children whilst partaking in sailing, canoeing and paddle boarding, these activities will be
provided by YMCA Sailing Club. Participants of sailing activities need to bring a hat, water-bottle, sunscreen,
chap stick, towel, sun-smart clothing Rashies are perfect! (No singlet/tank tops please), a change of spare
clothing, enclosed footwear for sailing (e.g. crocs, old sneakers or wet boots) and a change of footwear.
There will be non water based activities available to all children at these times.
2
YMCACanberra OSHC Vacation
Youth Vacation Care Booking Form
To enrol your child in Youth Vacation Care January 2015
1. You need to enrol on Nth Ainsllie Hubworks
https://ymca-northainslieoshc.hubworks.com.au click on enrol link (If you
have a Nth Ainsllie Hubworks enrolment, you do not need to do this again)
2. Complete the Youth Vacation Care booking form
3. Your booking will not be processed without enroling on Nth Ainslie
Hubworks
• If excursions are canceled due to poor weather or unforeseen
circumstances, in centre activities will be run.
• Once your application has been processed, you will be invoiced. Two
This is an interactive enrolment form and can be filled out and
returned electronically to: [email protected]
Alternatively you can download the form and fill out by hand (Please
use Capital Letters), scanned and can be faxed to: 02
6242 4439
or post to:
YMCA Children’s Services Headquarters
Level 1, 141 Flemington Road, Mitchell ACT 2911
(2) weeks notice (in writing) is required for all changes/cancellations
to Vacation Care bookings.
•
Care Summer 2015
No bookings will be accepted if any fees are still owing to any
We do not accept phone bookings.
NB: Submission of a booking form does not guarantee
placement within the Vacation Care Program.
of the YMCA Children's Services programs.
If the child/ren has additional needs and/or may require extra support staff, applications must be
received by 1200 Wednesday 10 December 2014
Child/ren’s Details
Child 1: First Name
Last Name
Grade
Age
Child 2: First Name
Last Name
Grade
Age
Child 3: First Name
Last Name
Grade
Age
Parent/Carer Contact Details - Parent/Carer One Please Use Capitals
First Name
Last Name
Address State
Postcode
Mobile
Work Phone
Email
Home Phone
Parent/Carer Contact Details - Parent/Carer Two (This person will have permission to collect the child/ren)
First Name
Last Name
Address
State
Postcode
Work Phone
Mobile
Email
Home Phone
Medical/Behaviour
Do any of the children have any medical issues or behavioural issues that the YMCA needs to be aware of?
YES
NO
(if yes, please indicate which Child/ren) Child 1
Child 2
Child 3
Please specify/detail the medical/behavioural diagnosis, how it affects the child/ren and what management planes are in place including
medication. It is YMCA policy that all action plans be attached to each vacation care booking form prior to processing of the booking.
If the child/ren require/s medication while on program, an Authority To Give Medication Form must be completed. You can obtain a
form from YMCA Children’s Services HQ - 02 6242 4040
YMCACanberra OSHC
Vacation Care Summer 2015
Please WRITE YOUR INITIALS on the day/s the child/ren require/s care below, giving permission for each child to
participate in daily activities and attend nominated excursions.
Week 1
Excursion
Monday
05/01/15 Free Day Depart: 0900 Return: 1700
Tuesday
06/01/15 Wollongong Depart: 0830 Return: 1730
Wednesday
07/01/15 Go Karting Depart: 0900 Return: 1700
Thursday
08/01/15 Swimming Depart: 0900 Return: 1700
Friday
09/01/15 Cooking Lessons Depart: 0900 Pick up from BCL
Friday Night
09/01/15 Disco & Dinner 1800 - 2000
Week 2
Excursion
Monday
12/01/15 Music Workshop Depart: 0900 Return: 1700
Tuesday
13/01/15 Water Sports Depart: 0900 Return: 1700
Wednesday
14/01/15 Zone 3 Depart: 0900 Return: 1700
Thursday
15/01/15 Water Sports Depart: 0900 Return: 1700
Friday
16/01/15 Rock Climbing Depart: 0900 Pick up from ARC
Friday Night
16/01/15 Movie & Munchies 1800 - 2000
Week 3
Excursion
Monday
19/01/15 Wee Jasper Caves Depart: 0830 Return: 1700
Tuesday
20/01/15 Water Sports Depart: 0900 Return: 1700
Wednesday
21/01/15 Bounce House Depart: 0900 Return: 1700
Thursday
22/01/15 Water Sports Depart: 0900 Return: 1700
Friday
23/01/15 Sports Depart: 0900 Pick up from ARC
Friday Night
23/01/15 Disco & Dinner 1800 - 2000
Week 4
Excursion
Monday
26/01/15 Australia Day Public Holiday (Closed)
Tuesday
27/01/15 Movies Depart: 0900 Return:1700
Wednesday
28/01/15 Swimming Depart: 0900 Return: 1700
Thursday
29/01/15 Bowling Depart: 0900 Return: 1700
Friday
30/01/15 Free Day Depart: 0900 Pick up from ARC
Friday Night
30/01/15 Movie & Munchies 1800 - 2000
WRITE YOUR INITIALS
Child 1 Child 2 Child 3
Child 1 Child 2 Child 3
Child 1 Child 2 Child 3
Child 1 Child 2 Child 3
YMCACanberra OSHC
Vacation Care Summer 2015
Youth Vacation Care Booking Form
Program Consent
Do you consent to the child/ren having their face painted during programmed activities? Please tick
YES
NO
(if yes, please indicate which Child/ren) Child 1
Child 2
Child 3
Do you consent to the child/ren having their hair decorated with coloured hairspray during programmed activities?
YES
NO
(if yes, please indicate which Child/ren) Child 1
Child 2
Child 3
Do you give permission for the child/ren being photographed or filmed for the purpose of promoting the YMCA?
Our centres Duty of care ensure that children’s safety and privacy is of the highest priority at all times.
YES
NO
(if yes, please indicate which Child/ren) Child 1
Child 2
Child 3
Do you give permission for the child/ren to watch G or PG rated programs (TV, DVD, Video or Movies) and play G
or PG rated computer games?
YES
NO
(if yes, please indicate which Child/ren) Child 1
Child 2
Child 3
Reference Base
Have you previously used YMCA Before, After School care or Vacation care?
YES
NO
How or where did you hear about YMCA Outside School Hours Care ?
YMCA Website
Magazine Ad
Other YMCA service
Flyer/Poster
Internet Search
Mailbox drop
School
Terms & Conditions
Fees: The daily fee is $100.00 per child from 8.00 am –6.00 pm. This
includes all food, excursions and activities. As this is an approved
service CCB / CCR is available for all eligible families and could reduce
your fees by up to 50%.
The cost for Friday night service is $20.00 per child from 6.00pm –
8.00pm (not eligible for CCB / CCR).
Conditions: Refunds or credits are not given unless a program is canceled
by the YMCA of Canberra.
Excursions: To ensure that the program runs according to schedule,
you are required to arrive at least (10 minutes) prior to the departure
time. Information regarding departure times, special requirements or late
changes to programs are displayed at the centre and can also be obtained
by calling the YMCA Children’s Services Headquarters. Risk assessments
are completed for each excursion and are available at the program. The
anticipated number of children attending excursions will be 22.
Children may participate in local excursions within a 2km radius. Children
will walk to destinations and will be supervised by educators at all times. I
understand that due care will be taken by YMCA employees and that the
employee cannot be held responsible for any damage or injury occurring
during travel.
Drop off and pick up: At the commencement of each morning, you are
required to sign the child/ren in on the roll. The child/ren must also be
signed out and will not be allowed to leave the centre with any person other
than those nominated on this booking form. Written notification is required
to allow another person to collect the child/ren.
Late Fees: To cover staffing requirements, a fee of $5 per minute per
child will be charged to your account after 6 pm.
Newspaper
Radio/TV Ad
Word of Mouth
Behaviour Management: I/We have read the OSHC Behavioural Guidance
Policy http://www.canberra.ymca.org.au/childrenservices/policies/Pages/
default.aspx & agree to abide by the guidelines.
I/We have informed the child/ren of the guidelines and take responsibility
for them abiding by the guidelines. I/We understand that there are
consequences for not following the Behaviour Guidance Policy and that the
positive strategies that are outlined in the Policy will be implemented if the
child/ren is in breach of the guidelines.
Parent Handbook: I/We have read the YMCA Outside School Hours Care
Parent Handbook and agree to be bound by the information and policies
outlined by YMCA therein. The YMCA Outside School Hours Care Parent
Handbook is available on our website (www.canberra.ymca.org.au) or
please ask the vacation care centre or the office for a copy.
What to bring: Please pack the child/ren a healthy morning tea, healthy
lunch, healthy afternoon tea, a drink bottle, a hat, a jumper and appropriate
shoes for daily activities. Please do not bring food which needs to be heated
or that contains nuts.
Transport: Transport for the youth program will be by private 25 seat mini
bus. YMCA educators whom hold a heavy vehicle licence will be driving
the vehicle, 2 additional educators will always be on board.
Staff: Information on which educators are working daily and attending
excursions is displayed in centre. Our ratios for excursions will be in
accordance with National Education and Care Regulations.
Parent/Carer 1 Signature. By signing below you agree to all terms and conditions specified above
First Name
Signature
Last Name
Date
YMCA YOUTH VACATION CARE
SWIMMING ABILITY
I ___________________________ (parent name) give permission for my child
____________________ (child name) to participate in swimming / water sport activities as part of
the YMCA Youth vacation care program.
Please indicate your child’s swimming ability
 Cannot swim
 Basic swimming ability (limited to water in which the child can stand)
 Swim 25 metres unassisted (able to go in water in which the child cannot stand)
 Swim 50 metres unassisted
Please note this form MUST be completed in order for your child to participate in water based activities,
children who do not have a form will not be allowed to participate in water based activities.
The child’s safety is our first priority. We have strict rules regarding behaviour, entering and exiting the
pool, movement around the pool and health issues. One person in attendance has a Senior First Aid
and CPR accreditation. A telephone is available to get immediate medical assistance should the
occasion arise.
EVERY CHILD MUST HAVE:
A towel, appropriate swimwear, changes of clothes and a bag to carry all their gear.