1. education
2. school

GLOUCESTER COUNTY SCHOOL BOARD
MONTHLY/ANNUAL ORGANIZATIONAL MEETING
TUESDAY, JANUARY 13, 2015
Connect. Engage.
Inspire.
5:30 PM – CLOSED MEETING (A135)
7:00 PM – OPEN MEETING (AUDITORIUM)
THE THOMAS CALHOUN WALKER EDUCATION CENTER
6099 T.C. WALKER ROAD
GLOUCESTER, VIRGINIA 23061
AGENDA
I.
Call to Order and Roll Call – Mr. Randy Burak, 2014 Chair, and Mr. John Hutchinson – Action
II.
Call for Closed Meeting – Mr. Burak – Action - Pursuant to Code of Virginia, 1950, as
amended, Section 2.2-3711, (A), Subsection 1, for the discussion of personnel matters
(monthly appointments, resignations, etc.); Subsection 7, for the discussion of the potential
litigation; and Subsection 3, for the discussion of acquisition of real property.
III.
Return to Open Meeting/Certification of Closed Meeting – Mr. Burak and Ms. Betty Jane
Duncan – Action - Board to reconvene into open session and certify that the Gloucester
County School Board, while in closed session, discussed only public matters lawfully
exempted from Open meeting requirements provided in subsection A of Section 2.2-3711;
and that only public business matters that were identified in the motion convening the
closed session were heard, discussed or considered. Note: Deputy Clerk to conduct poll vote
on certification.
IV.
Moment of Silence and Pledge of Allegiance – Mr. Burak and Ms. Campbell Farina
V.
Personnel Items – Mr. Burak
A. Approval of Monthly Personnel Appointments, Resignations, Etc. – Action
VI.
Additions/Changes/Adoption of Agenda – Dr. Walter Clemons and Mr. Burak – Action
VII.
Annual Organizational Items – Dr. Clemons and 2015 Chairperson – Action
A. Call for Election of School Board Officers (Chair and Vice Chair)
B. Approval of 2015 Meeting Schedule
C. Approval of School Board Appointments to Boards/Commissions, etc.
D. Approval of Clerk/Deputy Clerk/Acting Clerks effective January 14, 2015, through
January 13, 2016: Ms. Diane Clements Gamache/Ms. Betty Jane Duncan/Dr. Walter
Clemons, Mr. John Hutchinson, Dr. Chuck Wagner, and Mr. Bryan Hartley, respectively.
E. Approval of Official Designees to Sign in the Superintendent’s Absence (required
annually by Department of Education) for period of January 14, 2015, through January
13, 2016: Ms. Diane Clements Gamache, Mr. John Hutchinson, and Dr. Chuck Wagner.
VIII.
Approval of Items Contained in the Consent Agenda – 2015 Chair – Action (By Poll Vote)
A. Approval of Minutes of December 9, 2014, Monthly Meeting
B. Informational Central Food Service Financial Report as of November 30, 2014
C. Informational Membership Report as of December 19, 2014
D. Informational Discipline Report for December, 2014
E. Informational Visiting Teachers Report for December, 2014
F. Informational Transportation Report for December, 2014
G. Actuarial Report for Retiree Health Benefits for July 1, 2014
H. Fundraisers for Quarter Ending December 31, 2014
IX.
Staff Presentations/Recognitions – 2015 Chair – Information
A. Recognition of Ms. Ashley Field, Nationally Board Certified Teacher – Dr. Juanita Smith
and Ms. Eileen Kersmarki
B. Presentation on WHRO Impact Statement for 2013-2014 by Mr. Bert Schmidt and Mr.
Brian Callahan – Dr. Clemons
C. Presentation on Healthy Hunger-Free Kids Act – Mr. Steve Patton
D. Updates on Boards/Commissions – SB Members
X.
Citizens’ Comment Period – 2015 Chair (Speakers are asked to state their name, the
district in which they reside and limit their remarks to 3-5 minutes, to be determined by the
Chairperson)
XI.
Student Advisory Committee (SAC) Items – Ms. Farina
XII.
School Board Members’ Items
A. VSBA Capital Conference – Monday, January 26, 2015, 12:30-7:00 pm @ Richmond
Marriott (Dr. Clemons and Ms. Parker are registered to attend) – 2015 Chair –
Information
B. VSBA Orientation for New Chairmen & Vice Chairmen – Tuesday, January 27, 2015, 8:00
am to 3:00 pm @ Richmond Marriott @ $170 per person. The Clerk would like to know
if anyone would like to attend) – 2015 Chair – Information
C. NSBA Annual Conference – March 21-23, 2015 in Nashville, TN @ $755 per person. The
Clerk would like to know if anyone would like to attend – 2015 Chair – Information
D. Other Matters as brought up by Board Members
XIII.
Superintendent’s Items – Dr. Clemons
A. Comprehensive Plan Update
B. Scheduling of Meeting w/Board of Supervisors – 7:00 pm on Thursday, January 22,
2015, Thomas Calhoun Walker Education Center (Auditorium) – Action
XIV.
Human Resources Items – Dr. Juanita Smith
A. Monthly Departmental Report – Information
XV.
Budget and Finance Items – Ms. Joanne Wright
A. Monthly Departmental Report – Information
B. Acceptance of Donations – Action
C. Informational Financial Reports:
1. November 30, 2014, Financial Report
2. December 31, 2014, Construction Financial Report
3. December 31, 2014, HVAC/Roof Financial Report
D. Governor’s FY 2016 Proposed Budget Amendments - Information
XVI.
Administrative Items – Mr. Hutchinson
A. Monthly Departmental Report – Information
B. Update on Redistricting Plans – Information
XVII.
Instructional Items – Dr. Wagner
A. Monthly Departmental Report – Information
B. Continued Discussion on Field Trip Policy (Policy IICA) – Information
C. Spring 2015 SOL Testing Schedule Proposal for GHS – Information
XVIII.
Public Announcements – 2015 Chair – Information
A. Rev. Martin Luther King Holiday-Division Closed (12-Month Employee Holiday) –
Monday, January 19, 2015
B. Next Special Meeting (Budget Work Session with Public Input @ 5:30 pm and Tentative
Joint Meeting w/Board of Supervisors @ 7:00 pm) – Thursday, January 22, 2015,
Thomas Calhoun Walker Education Center (Auditorium)
C. Last Day of Second Quarter/First Semester – Friday, January 23, 2015
D. Professional Days (No Students) – Monday-Tuesday, January 26-27, 2015
E. Guest Teacher/Guest Paraprofessional Professional Development Workshop –
January 27, 2015 (TCWEC Cafeteria 8 – 12 noon)
F. First Day of Third Quarter/Second Semester – Wednesday, January 28, 2015
G. Guest Teacher Training for Non-degreed Applicants – January 29 & 30, 2015
(TCWEC 9:00 am – 3:30 pm)
H. Report Cards Issued – Wednesday, February 4, 2015
I. Next Monthly School Board Meeting – Tuesday, February 10, 2015, 7:00 pm, Thomas
Calhoun Walker Education Center
XIX.
Call for Adjournment – 2015 Chair - Action
MEMORANDUM
TO:
FR:
DT:
RE:
Diane Clements Gamache, Clerk
Gloucester County School Board
804-693-1425 (O)
[email protected]
School Board Members/Superintendent/Deputy Clerk/Executive Leadership Team
Diane Clements Gamache, Clerk of School Board
January 13, 2015
Proposed Meeting Dates for 2015, and January, 2016, Annual Organizational Meeting
All of the proposed 2015 monthly meeting dates are to be held on the 2nd Tuesday of the month, at 7:00 pm, in
the Auditorium of the Thomas Calhoun Walker Education Center (6099 T.C. Walker Road, Gloucester, VA 23061),
with closed meetings beginning at 5:30 pm. All Budget/Special Meetings, Work Sessions, and 3-Member Panel
meetings will also be held at the Thomas Calhoun Walker Education Center.
I have also included the previously approved budget meetings; as well as the January 2016, annual
organizational/monthly meeting date; and 5:30 pm work sessions on those months without budget work sessions
except July, September, November and December. 3-Member Panel meetings for Student Disciplinary Hearings
will be scheduled as needed and the media notified.
By adopting this schedule, all meetings shall be adjourned by 11:00 pm unless unanimously approved.
Thursday, January 22, 2015 - 5:30 pm, Budget Work Session with Public Input
Tuesday, February 10, 2015 - 7:00 pm, Monthly Meeting
Tuesday, February 24, 2015 - 7:00 pm, Budget Work Session/Public Hearing
Thursday, February 26, 2015, 5:30 pm, Budget Work Session without Public Comment/Budget Approval by SB
Tuesday, March 10, 2015 - 7:00 pm, Monthly Meeting
Thursday, March 26, 2015 - 7:00 pm, Joint Budget Meeting w/Board of Supervisors
Tuesday, April 14, 2015 - 7:00 pm, Monthly Meeting
Thursday, April 30, 2015 - 5:30 pm, Work Session
Tuesday, May 12, 2015 - 7:00 pm, Monthly Meeting
Thursday, May 21, 2015 - 5:30 pm, Work Session
Tuesday, June 9, 2015 - 7:00 pm, Monthly Meeting
Thursday, June 18, 2015 - 5:30 pm, Work Session
Tuesday, July 14, 2015 - 7:00 pm, Monthly Meeting
No Work Session
Tuesday, August 11, 2015 - 7:00 pm, Monthly Meeting
Thursday, August 20, 2015 - 5:30 pm, Work Session
Tuesday, September 8, 2015 - 7:00 pm, Monthly Meeting
Tuesday, September 15, 2015 - 7:00 pm, Annual Joint Meeting w/Board of Supervisors
Tuesday, October 13, 2015 - 7:00 pm, Monthly Meeting
Thursday, October 22, 2015 - 5:30 pm, Work Session
Tuesday, November 10, 2015 - 7:00 pm, Monthly Meeting
No Work Session Due to VSBA Annual Convention
Tuesday, December 8, 2015 - 7:00 pm, Monthly Meeting
No Work Session
Tuesday, January 12, 2016 - 7:00 pm, Monthly/Annual Organizational Meeting
M-PROPOSED 2015 SB.MTGS
GLOUCESTER COUNTY PUBLIC SCHOOLS
Approved
FY 2016 Budget Calendar
DAY:
DATE:
SCHEDULED MEETING/ACTIVITY:
TIME:
LOCATION OF MEETING:
WEDNESDAY
OCT. 1, 2014
BEGIN BUDGET DISCUSSION WITH SUPERINTENDENT
N/A
N/A
MONDAY
NOV. 3, 2014
INFORMATION DISTRIBUTED TO BUDGET HOLDERS
N/A
N/A
MONDAY
NOV. 24, 2014
INFORMATION DUE TO BUDGET & FINANCE
N/A
N/A
DEC. 1DEC. 19, 2014
MEETINGS BETWEEN BUDGET HOLDERS AND MANAGEMENT TEAM
N/A
N/A
MONDAY
DEC. 15, 2014
RELEASE OF GOVERNOR'S BUDGET
N/A
N/A
TUESDAY
JAN. 13, 2015
UPDATE SCHOOL BOARD ON REVENUE STATUS AT MONTHLY SCHOOL
BOARD MEETING PER GOVERNOR'S PROPOSED BUDGET
7:00 P.M.
T.C. WALKER
WEDNESDAY
JAN. 14, 2015
GENERAL ASSEMBLY CONVENES
N/A
N/A
THURSDAY
JAN. 22, 2015
BUDGET WORK SESSION WITH PUBLIC INPUT
7:00 P.M.
T.C. WALKER
AUDITORIUM
TUESDAY
FEB. 10, 2015
PRESENTATION OF SUPERINTENDENT'S BUDGET AT MONTHLY
SCHOOL BOARD MEETING
7:00 P.M.
T.C. WALKER
AUDITORIUM
TUESDAY
FEB. 24, 2015
BUDGET WORK SESSION AND PUBLIC HEARING
7:00 P.M.
T.C. WALKER
AUDITORIUM
THURSDAY
FEB. 26, 2014
WORK SESSION WITHOUT PUBLIC COMMENT FOR THE APPROVAL OF
THE SCHOOL BOARD'S RECOMMENDED BUDGET
5:30 P.M.
PROPOSED
T.C. WALKER
AUDITORIUM
SATURDAY
FEB. 28, 2015
APPROXIMATE DATE OF ADJOURNMENT OF GENERAL ASSEMBLY
N/A
N/A
TUESDAY
MAR. 3, 2015
COUNTY ADMINISTRATOR PRESENTS BUDGET TO BOS
7:00 P.M.
COLONIAL COURTHOUSE
TUESDAY
MAR. 10, 2015
SCHOOL BOARD'S RECOMMENDED BUDGET UPDATED WITH GENERAL
ASSEMBLY FINAL ACTION AT MONTHLY SCHOOL BOARD MEETING
7:00 P.M.
T.C. WALKER
AUDITORIUM
MONDAY
MAR. 23, 2015
PUBLIC HEARING ON THE COUNTY BUDGET
7:00 P.M.
T.C. WALKER
AUDITORIUM
THURSDAY
MAR. 26, 2015
JOINT MEETING WITH BOARD OF SUPERVISORS
7:00 P.M.
T.C. WALKER
AUDITORIUM
THURSDAY
APR. 16, 2015
BUDGET ADOPTION OF THE COUNTY'S FY 2016 BUDGET
7:00 P.M.
COLONIAL COURTHOUSE
TUESDAY
MAY 12, 2015
SCHOOL BOARD APPROVES FINAL ADJUSTMENTS AT REGULAR SCHOOL
BOARD MEETING
7:00 P.M.
T.C.WALKER
AUDITORIUM
DUE DATES FOR SUBMISSION OF GLOUCESTER COUNTY SCHOOL BOARD AGENDA ITEMS
BY 12:00 NOON TO BOARD CLERK (DIANE CLEMENTS GAMACHE – [email protected])
FOR ALL 2015 MONTHLY SCHOOL BOARD MEETINGS/2016 ANNUAL ORGANIZATIONAL BOARD MEETING
Please Submit All Agenda Items in Adobe pdf Files!
All Monthly School Board Meetings will be held on the 2nd Tuesday of each month @ 7:00 pm
in the Auditorium of the Thomas Calhoun Walker Education Center
MONTHLY MEETING DATE
DATE ITEMS DUE TO CLERK BY NOON
AGENDA PREPARATION/PUBLISH DATES
January 13, 2015
Monday, January 5, 2015
Tuesday-Wednesday, January 6-7, 2015
February 10, 2015
Monday, February 2, 2015
Tuesday-Wednesday, February 3-4, 2015
March 10, 2015
Monday, March 2, 2015
Tuesday-Wednesday, March 3-4, 2015
April 14, 2015
Monday, March 30, 2015 *
Tuesday-Wednesday, March 31-April 1, 2015
May 12, 2015
Friday, May 1, 2015 **
Tuesday-Wednesday, May 5-6, 2015
June 9, 2015
Monday, June 1, 2015
Tuesday-Wednesday, June 2-3, 2015
July 14, 2015
Monday, July 6, 2015
Tuesday-Wednesday, July 7-8, 2015
August 11, 2015
Monday, August 3, 2015
Tuesday-Wednesday, August 4-5, 2015
September 8, 2015
Monday, August 31, 2015
Tuesday-Wednesday, September 1-2, 2015
October 13, 2015
Monday, October 5, 2015
Tuesday-Wednesday, October 6-7, 2015
November 10, 2015
Monday, November 2, 2015
Tuesday-Wednesday, November 3-4, 2015
December 8, 2015
Monday, November 30, 2015
Tuesday-Wednesday, December 1-2, 2015
January 12, 2016
Monday, January 4, 2016
Tuesday-Wednesday, January 5-6, 2016
* - Due to Spring Break, April 6-10, 2015 (Division Closed)
** - Due to VASS/DOE Annual Superintendents Conference, May 3-6, 2015
END:dcg
12/17/2014
SB AGENDA DUE DATES 2015
GLOUCESTER COUNTY SCHOOL BOARD
PROPOSED APPOINTMENTS TO BOARDS, COMMISSIONS, & COMMITTEES
JANUARY – DECEMBER 2015
(Proposed @ January 13, 2015, Annual Organizational/Monthly School Board Meeting)
Committee, Board,
Commission, etc.:
Local/In-House
SB Representative/Designee &
Alternate (if applicable):
Chairperson/Facilitator/
or Staff Representative:
Career/Technical Education
Advisory Council
Mr. Kevin Smith/
Mr. Charles Records
Mr. Bryan Hartley
Facilities Use Committee
Mr. Troy Andersen/
Ms. Anita Parker
Mr. John Hutchinson
GCPS Educational Foundation
Ms. Kim Hensley/Ms. Parker
Dr. Walter Clemons
Redistricting Committee
Mr. Andersen/Mr. Records
Mr. Hutchinson
School Board Scholarship
Committee
Ms. Hensley/Mrs. Carla Hook
Ms. Joanne Wright
Student Disciplinary Committee
(3-Member Panel)
Ms. Hensley/Mrs. Hook and
and Mr. Smith
(Mr. Andersen-Alternate)
Mr. Hartley
Safety Advisory Committee
Mr. Smith/Ms. Parker
Ms. Shirley Chirch
Chesapeake Bay Governor’s
School (CBGS) Advisory Board
Mrs. Hook
CBGS Director
County CIP Advisory Committee
Mr. Andersen
County Administrator
Middle Peninsula Regional
Special Education Board
Mr. Randy Burak
Annual Supt. In Charge
New Horizons (NH) Board
of Trustees
Mr. Records
New Horizons Director
Parks and Recreation (PR)
Advisory Board
Mr. Burak
Parks/Recreation Director
Voting Delegate to 2015 VSBA
Annual Convention
2015 SB Chair/Vice Chair
(Alternate)
VSBA (November 2015)
WHRO HRETA Educational
Advisory Committee (EAC)
Ms. Hensley
WHRO HRETA EAC Chair
Non-Local/Other
SB APPOINTMENTS 2015 PROPOSED
12/9/2014:dcg
GLOUCESTER COUNTY SCHOOL BOARD
APPROVED APPOINTMENTS TO BOARDS, COMMISSIONS, & COMMITTEES
JANUARY – DECEMBER 2014
(Approved @ January 14, 2014, Annual Organizational/Monthly School Board Meeting)
Committee, Board,
Commission, etc.:
Local/In-House
SB Representative/Designee &
Alternate (if applicable):
Chairperson/Facilitator/
or Staff Representative:
Career/Technical Education
Advisory Council
Mr. Kevin Smith/
Mr. Charles Records
Mr. Bryan Hartley
Facilities Use Committee
Mr. Troy Andersen/
Ms. Anita Parker
Mr. John Hutchinson
GCPS Educational Foundation
Ms. Kim Hensley/Ms. Parker
Dr. Walter Clemons
School Board Scholarship
Committee
Ms. Hensley/Mrs. Carla Hook
Ms. Joanne Wright
Student Disciplinary Committee
(3-Member Panel)
Ms. Hensley/Mrs. Hook and
and Mr. Smith
(Mr. Andersen-Alternate)
Mr. Hartley
Safety Advisory Committee
Mr. Smith/Ms. Parker
Ms. Shirley Chirch
Chesapeake Bay Governor’s
School (CBGS) Advisory Board
Mrs. Hook
CBGS Director
County CIP Advisory Committee
Mr. Andersen
County Administrator
Middle Peninsula Regional
Special Education Board
Mr. Randy Burak
Annual Supt. In Charge
New Horizons (NH) Board
of Trustees
Mr. Records
New Horizons Director
Parks and Recreation (PR)
Advisory Board
Mr. Burak
Parks/Recreation Director
Voting Delegate to 2014 VSBA
Annual Convention
Mr. Burak/Mr. Smith (Alternate)
VSBA (November 2014)
WHRO HRETA Educational
Advisory Committee (EAC)
Ms. Hensley
WHRO HRETA EAC Chair
Non-Local/Other
SB APPOINTMENTS 2014 APPROVED
12/9/2014:dcg
Virginia Department of Education
Authorization of Signature in Absence of Division Superintendent
Gloucester County Public Schools
The School Board of the Country , City, or Town of Gloucester County at a meeting held on ----'+-L...J'--1--=:::...=::_:_-'approved and authorized the person(s) listed below to sign all Virginia Department of Education reports, documents, requisitions , and other
official correspondence in the absence of the Division Superintendent.
Clerk of the Board
Assistant Superintendent
Assistant Superintendent
Clerk of School
Board/SSWS/ERNExec.Asst.
Assistant Superintendent-Administrative
Services
Assistant Superintendent-Instructional
Services
Signature:
Signature:
Signature:
Signature on File
Signature on File
Signature on File
Authorization Approved
Authorization Approved
Authorization Approved
through : January 15, 2014
through : January 15, 2014
through: January 15, 2014
Extended
through :
/
/
____,_/+I_1_:._'/--1•-~-=--0_J5_ _
Extended
through :
}
/
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L L
Extended
through:
5
--=-'+-=-J_T---4L-~-O_/--'--11
orization action was approved and incorporated in the minutes of said School Board on the
Signature of School Boar
(1eof(;E
C. Su~AJ<.
Printed Name of School Board Chair
Printed Name of
Date:
I } I '1- J
Ao I tf-
Mail to: Virginia Department of Education
Educational Applications
22nd Floor
P.O .Box 2120
Richmond , VA 23218-2120
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Page 1 of 1
Printed on Tue Jan 14 08:56:43 EST 2014
RECORDED MINUTES OF THE
GLOUCESTER COUNTY SCHOOL BOARD
GLOUCESTER, VIRGINIA
DECEMBER 9, 2014
The regular monthly meeting of the Gloucester County School Board was held on Tuesday,
December 9, 2014. The Chairperson called the meeting to order at 5:30 pm at the Thomas
Calhoun Walker Education Center.
I.
ROLL CALL
Roll call was taken by the Acting Clerk, and the following persons were recorded as present:
George R. (Randy) Burak, Chairperson, Troy M. Anderson, Kimberly (Kim) E. Hensley, Carla B.
Hook, Anita F. Parker, Charles B. Records, and Kevin M. Smith, Members. Also present for the
closed meeting: Walter R. Clemons, Ph.D., Superintendent of Schools, and John E. Hutchinson,
Assistant Superintendent for Administrative Services and Acting Clerk.
II.
CALL FOR CLOSED MEETING
At 5:42 pm, a motion was made by Mr. Records, seconded by Ms. Parker, and unanimously
approved to adjourn for a closed session, pursuant to Code of Virginia, 1950, as amended, Section
2.2-3711 (A), Subsection 1, for the discussion of personnel matters (monthly appointments,
resignations, etc.). At 6:32 pm, the Chairperson declared a recess, and the meeting was relocated
to the Thomas Calhoun Walker Education Center auditorium.
III.
RETURN TO OPEN MEETING/CERTIFICATION
Note:
Ms. Diane Clements Gamache, Clerk, recorded the remainder of the meeting.
The Clerk noted that all members were present for the open meeting.
At 7:00 pm, a motion was made by Mr. Smith to reconvene the meeting into open session
and certify that the Gloucester County School Board, while in closed session, discussed only public
matters lawfully exempted from open meeting requirements provided in Subsection A of Section
2.2-3711 and that only public business matters that were identified in the motion convening the
closed session were heard, discussed or considered. The motion was seconded by Ms. Hensley
and approved as follows:
Mr. Andersen
Ms. Hensley
Mrs. Hook
Ms. Parker
Aye
Aye
Aye
Aye
Mr. Records
Mr. Smith
Mr. Burak
Aye
Aye
Aye
IV.
MOMENT OF SILENCE/PLEDGE OF ALLEGIANCE – Ms. Campbell Farina, SAC
representative, led the Board and citizens in a moment of silence followed by the Pledge of
Allegiance to the flag of the United States of America.
V.
PERSONNEL ITEMS
A. Approval of Monthly Personnel Actions — A motion was made by Mr. Records, seconded
by Mr. Andersen, and unanimously adopted to approve the monthly listing of personnel
appointments, staff leave, and contract changes (approved copies attached to minutes).
RECORDED MINUTES OF THE DECEMBER 9, 2014
GLOUCESTER COUNTY SCHOOL BOARD MEETING
VI.
PAGE 2 of 7
ADDITIONS/CHANGES/ADOPTION OF AGENDA
Dr. Clemons recommended the following changes to the revised agenda (attached to
minutes) as published: Moving policy, File JHCH from Consent to Item C under Administrative
Services’ Items; and re-ordering School Board Members Items’ immediately following Citizens’
Comment Period. A motion was made by Mr. Smith, seconded by Mr. Records, and unanimously
adopted to approve the agenda as amended.
VII.
APPROVAL OF ITEMS CONTAINED IN THE CONSENT AGENDA
A motion was made by Mr. Smith to approve the Consent Agenda as amended (listed
below). Motion was seconded by Mr. Andersen and approved with a roll call vote:
Mr. Andersen
Ms. Hensley
Mrs. Hook
Ms. Parker
Aye
Aye
Aye
Aye
Mr. Records
Mr. Smith
Mr. Burak
Aye
Aye
Aye
ITEMS CONTAINED WITHIN THE CONSENT AGENDA:
A. Approval of Minutes of November 5, 2014 Special (3-Member Panel Hearing) Meeting
B. Approval of Minutes of November 11, 2014, Monthly Meeting
C. Approval of Policy Manual Update
a. IF-R: Program of Studies (revision)
D. Informational Central Food Service Financial Report as of October 31, 2014
E. Informational Membership Report as of November 21, 2014
F. Informational Suspension Report for November, 2014
G. Informational Visiting Teachers Report for November, 2014
H. Informational Transportation Report for November, 2014
VIII.
STAFF PRESENTATIONS/RECOGNITIONS
A.
Presentation of Diplomas to GHS Winter Graduates – Dr. Toni Childress, GHS Staff,
Mr. Nate Collins, GHS Principal, and Mr. Burak awarded diplomas to the GHS winter graduates.
Students present who received their diplomas were: Rebecca Gayle Allen, John Raye Gaddis,
Ashley Michelle Kearns, Alexandra Judith Rodriguez, Sebastian Leigh Sain (Advanced Diploma),
Justin Raye Schultz, and Travor Jameel Wilson. Three other graduates were not present: Cassidy
Reid Preston, James Jack Spence, and Keith Randall Thrift, Jr.
B. Recognition of Mr. Rusty West, Project Lead the Way Teacher – Dr. Wagner
congratulated Rusty West for receiving the Project Lead the Way National Teacher of Excellence
Award. Mr. West was one of six instructors recognized on the national level for their outstanding
commitment to educating students in the STEM disciplines and preparing them with the skills to be
successful in college and their careers.
C. Updates on Boards/Commissions by School Board Members – There were none.
RECORDED MINUTES OF THE DECEMBER 9, 2014
GLOUCESTER COUNTY SCHOOL BOARD MEETING
IX.
PAGE 3 of 7
CITIZENS’ COMMENT PERIOD
Mr. Burak asked if there were any persons present who wished to address the Board. He
asked that all persons state their name, the district in which they reside and to limit their remarks to
two (2) minutes or less. He stated that Mr. Ted Wilmot, County Attorney, would act as the official
time-keeper. The following citizens came forward to speak:
Steve Sikes-Nova (teacher/GEA spokesperson)
Brian McGovern (President of GEA)
Ralph VanNess (Ware)
Donna Pierce Freeman (teacher/Ware)
Pastor Fred Carter (Gloucester)
Gavin Grimm (student)
Deirdre Grimm (Gloucester)
Jacklynn Lehiff (Abingdon)
Scott Williams (Abingdon)
Savannah Williams (Abingdon)
Kathryn Lindsay (Abingdon)
Dianne Carter deMayo (Hayes)
Andrew Palas (Gloucester Point)
Amy VonFossen (Ware)
Adam Carpenter (Gloucester Point)
Campbell Farina (Abingdon)
Karen Pauley (White Marsh)
Barbara King (Abingdon)
Mike Enz (Abingdon)
Catherine Foley (Abingdon)
Marc Farina (Abingdon)
Reese Williams (Ware)
Howard Mowry (Gloucester Point)
Paul Martin (Gloucester Point)
Janet West
Linda Wall (Buckroe Beach)
Don Mitchell (York)
David Wilcox (York)
Terry Brennan (Abingdon)
Michelle Larson (York)
Maritza Cooper (Petsworth)
Ira Johnson (Petsworth)
Gabrielle Johnson (Ware)
Christina Klein (Hayes)
Alex Westfall (Gloucester)
Jacob Hangdahl (Hayes)
Kelly Williams (Gloucester Point)
Note: Change in Order of Items
XII.
SCHOOL BOARD MEMBERS ITEMS
A. VSBA Capital Conference – Monday, January 26, 2015 at the Richmond Marriott @ $170
per person. Board members should contact the Clerk for pre-registration purposes if they would like
to attend.
RECORDED MINUTES OF THE DECEMBER 9, 2014
GLOUCESTER COUNTY SCHOOL BOARD MEETING
XII.
PAGE 4 of 7
SCHOOL BOARD MEMBERS ITEMS – continued
B. Adoption of Resolution re: Funding of Public Education in Virginia – Mr. Burak stated
that a resolution proposed in conjunction with the Virginia School Boards Association and the
Virginia Association of School Superintendents, was included in the agenda regarding calling upon
the Virginia General Assembly to immediately increase the state’s share of funding for public
education to the level of quality that is prescribed by them in the Standards of Quality and expected
by all of the Commonwealth’s citizens. A motion was made by Mr. Andersen and seconded by Ms.
Parker to adopt the resolution as presented. The Clerk recorded the following vote:
Mr. Smith
Mr. Records
Mr. Andersen
Mrs. Hook
C.
Aye
Aye
Aye
Aye
Ms. Parker
Ms. Hensley
Mr. Burak
Aye
Aye
Aye
Other Matters as brought up by Board Members
1. Discussion of Use of Restrooms/Locker Room Facilities – Mr. Burak stated that a
motion had been postponed at the November 11, 2014, until the December 9, 2014, meeting and
was in order for consideration at this time. He read the motion to be considered as recorded in the
November 11, 2014 minutes:
“Mrs. Hook read the following resolution and made a motion to adopt said resolution:
Whereas the GCPS recognizes that some students question their gender identities, and
Whereas the GCPS encourages such students to seek support, advice, and guidance from parents,
professionals and other trusted adults, and
Whereas the GCPS seeks to provide a safe learning environment for all students and to protect the
privacy of all students, therefore
It shall be the practice of the GCPS to provide male and female restroom and locker room facilities
in its schools, and the use of said facilities shall be limited to the corresponding biological genders,
and students with gender identity issues shall be provided an alternative appropriate private facility.
The motion was seconded by Mr. Records.”
A motion was made by Mr. Records, and seconded by Mr. Andersen to bring the original
motion back to the table for a vote.
Mr. Andersen stated that he would like to politely request from one Board member to another
that anyone recuse themselves from voting if they felt they had a conflict of interest, pursuant to
Code of Va, 1950, as amended, Section 2.2-3100 or Board policy, File BBFA.
Following comments by each Board member, the Clerk polled on the postponed motion
under consideration (carried 6 to 1):
Ms. Parker
Ms. Hensley
Mrs. Hook
Mr. Andersen
Aye
Naye
Aye
Aye
Mr. Smith
Mr. Records
Mr. Burak
Aye
Aye
Aye
RECORDED MINUTES OF THE DECEMBER 9, 2014
GLOUCESTER COUNTY SCHOOL BOARD MEETING
X.
PAGE 5 of 7
STUDENT ADVISORY COMMITTEE (SAC) ITEMS) – Ms. Farina had no items.
RECESS – At 9:18 pm, the Chair called for a 5-10 minute recess. At 9:28 pm, he called the
meeting back to order.
XI.
SUPERINTENDENT’S ITEMS
A. Comprehensive Plan Update/Reminder of Next Meeting Date – Dr. Clemons reminded
Board members and the public that the next Comprehensive Plan development meeting would be
held on Wednesday, December 17, 2014, 7:00 pm at the Thomas Calhoun Walker Education
Center. He stated that the School Board would have the final decision on the Comprehensive Plan.
B. Discussion of Possible Additional Budget Meeting with Board of Supervisors – Dr.
Clemons stated that he would speak with Ms. Brenda Garton, County Administrator, about the
possibility of holding another joint budget work session with the Board of Supervisors, as this was
discussed at the September joint meeting and the School Board was again receptive.
Mrs. Hook asked if it might be possible to hold a 1-hour meeting with the local and state
legislators prior to the opening of the General Assembly, and Dr. Clemons stated that he would
check into it and get back to the Board.
XIII.
HUMAN RESOURCES ITEMS
A. Monthly Departmental Report – Dr. Juanita Smith, Director of Human Resources,
presented information on the activities of the department during the month, and expressed her
appreciation to her staff. She also announced that Ms. Ashley Field had recently earned Nationally
Board Certified Teacher status and Mr. Andersen asked that she be recognized at the January
Board meeting.
XIV.
ADMINISTRATIVE ITEMS
A. Monthly Departmental Report – Mr. Hutchinson reviewed departmental activities
accomplished during the month.
B. Update on Redistricting Plans – Mr. Hutchinson stated that preliminary numbers would
suggest that attendance zones would remain the same for middle schools when Page opens;
however, they are continuing to monitor elementary school numbers.
Mr. Records asked if information on previous studies on the Page site, etc. had been sent to
the Board of Supervisors. Dr. Clemons and Mr. Hutchinson both noted that they would check.
C. Policy JHCH: School Meals and Snacks (new) – A motion was made by Mr. Smith,
seconded by Mr. Records and unanimously approved to adopt File JHCH: School Meals and
Snacks as a first and second reading.
Mrs. Hook asked if Food Service could make a 10 minute presentation on the status of the
School Lunch Act at a future work session, and Mr. Hutchinson agreed to pursue this.
XV.
INSTRUCTIONAL ITEMS
A. Monthly Departmental Report – Dr. Wagner reviewed highlights of the month from
Instructional Services.
RECORDED MINUTES OF THE DECEMBER 9, 2014
GLOUCESTER COUNTY SCHOOL BOARD MEETING
XV.
PAGE 6 of 7
INSTRUCTIONAL ITEMS – continued
Mrs. Hook asked that a report be given to the Board in January on the Adaptive Tests for 6
graders.
th
B. Continued Discussion on Field Trip Policy (Policy ICA) – Dr. Wagner stated that a VML
supplemental policy might be available on an annual basis to cover international travel but stated
that there were several options available. It was agreed that he would present different options for
the Board at a work session in January or February.
C. Update on Naviance: College and Career Readiness Solutions – Dr. Wagner informed
the Board that staff would pursue using Naviance as a sole source since no others were available
as a result of the RFP/bid process.
XVI.
BUDGET AND FINANCE ITEMS
A. Monthly Departmental Report – Ms. Joanne Wright, Director of Budget and Finance,
highlighted tasks and accomplishments of the Budget and Finance Office, and expressed her
appreciation to her staff.
B. Acceptance of Donations -- Ms. Wright highlighted the donations received by the division
totaling $564.44. A motion was made by Mr. Records and seconded Mr. Smith to accept with
grateful appreciation the donations as outlined. The Clerk polled the Board as follows:
Ms. Parker
Ms. Hensley
Mrs. Hook
Mr. Andersen
Aye
Aye
Aye
Aye
Mr. Smith
Mr. Records
Mr. Burak
Aye
Aye
Aye
C. Financial Reports – Ms. Wright presented the following reports that were accepted by the
Board as information:
1. October 30, 2014 Financial Report
2. November 25, 2014 Construction Financial Report
3 November 25, 2014, HVAC/Roof Financial Report
XVII.
PUBLIC ANNOUNCEMENTS
Mr. Burak read the following public announcements:
A. Next GCPS Comprehensive Plan Meeting – Wednesday, December 17, 2014, 7:00 pm
@ the Thomas Calhoun Walker Education Center (Cafeteria)
B. Winter Break-Division Closed – Monday-Friday, December 22, 2014-January 2, 2015 –
Note: Monday-Tuesday, December 22 (Full)-23 (Half), 2014, are 12-Month Employee
Work Days
C. Teachers/Students Return from Winter Break – Monday, January 5, 2015
D. Next Monthly and Annual Organizational School Board Meeting – Tuesday, January 13,
2015, 7:00 pm @ the Thomas Calhoun Walker Education Center (Auditorium)
Mr. Burak asked Board members to consider leadership roles for the January 13, 2015,
organizational meeting and let others know if they were interested the Chair/Vice Chair position.
RECORDED MINUTES OF THE DECEMBER 9, 2014
GLOUCESTER COUNTY SCHOOL BOARD MEETING
PAGE 7 of 7
Mr. Burak requested additional information on the use of a PR consultant for such items as
redistricting, the new Page Middle School and the budget process. Dr. Clemons stated that he
would bring back a recommendation to the Board.
Mr. Records asked if Dr. Clemons would be prepared to give an assessment/synopsis of
his first 90 days at the January meeting and Dr. Clements assured him that he would.
XVIII.
CALL FOR ADJOURNMENT
At 10:10 pm, there being no further business, a motion was made by Ms. Parker, seconded
by Mrs. Hook, and unanimously approved to adjourn the regular monthly meeting of December 9,
2014, until the next monthly and annual organizational meeting at 7:00 pm on Tuesday, January 13,
2015, at the Thomas Calhoun Walker Education Center (Auditorium).
George R. (Randy) Burak, Chairperson
Diane Clements Gamache, Clerk
John E. Hutchinson, Acting Clerk
Attachments (3): To be bound with the official minutes once approved.
1. Bound Agenda for December 9, 2014, Monthly Meeting
2. Revised Agenda for December 9, 2014, Monthly Meeting
3. Approved Monthly and Supplemental Personnel Listing
END
DCG/JEH/:bjd
MIN-12-09-14
Connect. Engage. Inspire.
GLOUCESTER COUNTY SCHOOL BOARD
The Thomas Calhoun Walker Education Center
6099 T.C. Walker Road Gloucester, Virginia 23061
SCHOOL BOARD AGENDA ITEM
CENTRAL FOOD SERVICE
MONTHLY FINANCIAL STATEMENT
AS OF NOVEMBER 30, 2014
CHECKING BALANCE 11/01/14
$
LOCAL SALES
CAFÉ PREPAY PAYMENTS
FEDERAL REIMBURSEMENT
STATE REIMBURSEMENT
HEAD START
CHECKING ACCOUNT INTEREST
REBATES
CATERING REVENUE
RETURN CHECK FEES
RETURN CHECK COLLECTIONS
RETURN CHECKS
65,888.42
20,410.60
146,136.77
95.66
58.00
( 40.00)
TOTAL MONTHLY REVENUE
PAYROLL
EXPENDITURES
232,784.45
$
219,518.88
26,081.74
TOTAL MONTHLY EXPENDITURES
CHECKING BALANCE 10/31/14
STATE REIMBURSEMENT
FEDERAL REIMBURSEMENTS
HEAD START
UNCOLLECTED BAD CHECKS
DEPOSITS NOT REFLECTED
REBATES
CATERING
REFUNDS
245,600.62
$
158.12
87,389.55
63,039.39
44,805.00
PAYABLE TOTAL
ADJUSTED BALANCE
878,469.20
84,136.77
2,531.56
RECEIVABLE TOTAL
VENDOR DISBURSEMENTS
INTERNAL CHARGES/PHONE
OUTSTANDING CHECKS
JUL/AUG 15 ESTIMATED PAYROLL
891,285.37
107,844.39
$
858,014.36
GLOUCESTER COUNTY PUBLIC SCHOOLS
OFFICE OF STUDENT SERVICES
BRYAN L. HARTLEY
MEMBERSHIP REPORT
2014-2015
DATE: December 18, 2014
TOTAL MEMBERSHIP
Abingdon
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
TOTAL
Total No. No. of
Students Classes
97
4
97
4
95
5
101
5
82
4
112
5
584
27
Total No. No. of
Students Classes
Botetourt
Kindergarten
85
4
Grade 1
79
4
Grade 2
104
5
Grade 3
78
4
Grade 4
79
4
Grade 5
114
5
TOTAL
539
26
Achilles
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
TOTAL
Total No. No. of
Students Classes
54
3
81
4
72
3
59
3
83
4
84
4
433
21
Total No. No. of
Students Classes
Petsworth
Kindergarten
54
3
Grade 1
46
3
Grade 2
47
3
Grade 3
55
3
Grade 4
53
3
Grade 5
64
3
TOTAL
319
18
Regional
9
2
Bethel
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
TOTAL
Total No. No. of
Students Classes
89
4
85
4
79
4
83
4
80
4
86
4
502
24
GED and RASP students are included in their respective school total
Page
Grade 8
TOTAL
RASP*
GHS
Grade 9
Grade 10
Grade 11
Grade 12
TOTAL
GED*
RASP*
Total No.
Students
390
390
5
Total No.
Students
480
453
413
404
1750
3
15
New Horizons Students
Grade 3
Grade 4
Grade 8
Grade 10
Grade 11
Grade 12
TOTAL
1
1
3
1
1
3
10
5405
Total No.
Students
440
448
888
1
Peasley
Grade 6
Grade 7
TOTAL
RASP*
MEMBERSHIP BY GRADE
K
1
2
379
388
397
3
4
5
6
7
8
9
10
11
12
376
377
460
440
448
390
480
453
413
404
**New Horizon students are included in respective school's total
TOTAL
5405
ABG
Out In
ACH
Out In
BET
Out In
BOT
Out In
PETS
Out In
PAGE
Out In
PEA
Out In
Monthly
Total
YTD
Out In
Out In
GHS
Out In
EXTREMELY SERIOUS*
ASSAULT - staff without weapon (BA2)
ASSAULT - student without weapon (BA4)
BULLYING (BU1)
DRUGS - bringing, possessing, use (DR1)
OFFENSIVE TOUCHING - against student (SX2)
THREATENING - against staff (TI1)
0
0
0
0
0
0
THREATENING - against student (TI2)
WEAPON - knife with a blade 3" or more (WP5)
2
1
1
1
0
0
0
0
0
1
3
2
4
1
2
0
0
0
0
0
0
3
0
2
8
0
7
0
0
0
0
3
2
0
2
5
0
3
0
3
1
2
0
1
1
1
0
15
3
4
14
0
0
8
4
0
3
0
0
1
1
0
0
0
0
0
2
1
8
19
9
0
6
24
3
27
12
8
7
3
0
2
3
1
2
82
6
26
61
7
1
34
16
1
21
0
7
2
1
1
0
0
0
0
Serious Offenses
1
1
1
1
1
1
1
1
4
1
4
1
2
1
1
1
1
2
2
1
1
2
1
1
1
1
1
WEAPON - razor blades/box cutters (W8P)
CHEATING/LYING/FORGERY (S2V)
OTHER VIOLATIONS NOT LISTED (S3V)
TOTAL SERIOUS
TOTAL SUSPENSIONS--EXTREMELY SERIOUS
1
0
0
0
0
0
0
0
1
0
0
0
Total Suspensions ALL CATEGORIES
1
0
0
0
1
0
7
4
4
4
3
TOTAL YEAR TO DATE ALL CATEGORIES
4
0
2
2
2
3
17
10
13
12
19
1
3
0
5
12
1
14
0
3
37
0
1
1
4
30
3
8
3
13
14
37
33
66 174 317
24
26
61
91 205
33
0
2
66 174 317
7
5
1
3
5
2
1
3
1
1
3
1
2
4
0
3
0
8
0
TOTAL RECOMMENDATIONS FOR LONG TERM
TOTAL RECOMMENDATIONS FOR EXPULSION
2
Number of Students w/multiple out-of-school
suspensions:
3 offenses
4 offenses
5 or more offenses
*Students should not receive an in-school suspension for these offenses
**Only offenses that have been violated are being reported
1
5
4
0
3
0
0
1
2
11 11 41
64 152 310
2 22
7
December
1
2
1
MONTHLY SUSPENSION REPORT**
2
2
1
VERBAL/PHYSCIAL CONFRONTATION no injury (F1T)
FIGHTING - minor or no injury (FA2)
THEFT - without force (TH1)
TOBACCO - use/possession/sale (TB1)
TOBACCO - paraphernalia (T4B)
TECHNOLOGY - unauthorized use (T1C)
TECHNOLOGY - violate Use Policy (T3C)
VANDALISM (VA1)
WEAPON - chemical (W2P)
WEAPON - toy or look-a-like (W3P)
1
14
3
2
11
2014-2015
ATTENDANCE - excessive tardies, leaving school grounds,
truancy (A1T)
CELL PHONE (C2M)
DISRESPECT - minor (D1C)
DEFIANCE - minor (D2C)
DISRUPTIVE DEMONSTRATION (D3C)
DISTRUPTIVE/OBSCENE LITERATURE (D4C)
CLASS DISRUPTION (D5C)
OBSCENE LANGUAGE/GESTURES (D6C)
INSUBORDINATION - minor (D8C)
GLOUCESTER COUNTY PUBLIC SCHOOLS
Office of Student Services
Bryan L. Hartley, Director, 804-693-7856
Page Call, Visiting Teacher, 804-693-4168
Toni Childress, Truancy Officer 804-693-7783
Barry Williams, Visiting Teacher, 804-693-4313
6099 T. C. Walker Road
Gloucester, VA 23061
FAX: 804-693-7859
Visiting Teachers
The following is a summary of the activities for the month of
December 2014
Call
Childress
Williams
Total
Initial Evaluations Received
11
0
6
17
Triennial Evaluations Received
0
0
3
3
0
0
Eligibility Meeting for Sp. Ed. Evaluations
Parent Conferences/Interviews
26
24
16
66
Agency Referrals
3
12
0
15
Conferences/School Personnel
18
24
19
61
Homebound Meetings
4
3
5
12
Professional Development/Faculty Meetings
1
0
0
1
1
10
17
3
8
1
0
0
2
0
18
3
14
1
1
0
1
FAPT Meetings
Attendance (Referrals, Dropouts, Withdrawals, and
letters)
School-based intervention meetings
Court Services Referrals/Interventions
Home visits
Truancy Court Initial Hearing
1
9
1
0
4
0
Truancy Court Review
Total Evaluations Received Year to Date
66
65
131
Attendance Referrals Year to Date
21
6
27
Connect. Engage. Inspire.
GLOUCESTER COUNTY SCHOOL BOARD
The Thomas Calhoun Walker Education Center
6099 T.C. Walker Road Gloucester, Virginia 23061
SCHOOL BOARD AGENDA ITEM
MEETING DATE:
January 13, 2015
AGENDA SUBJECT:
Transportation Report
ATTACHMENTS:
Transportation Report
TYPE OF AGENDA ITEM:
X
CONSENT
REGULAR
DEPARTMENTAL REPORT/PRESENTATION
X
INFORMATION ONLY – NO DISCUSSION
INFORMATION ONLY – DISCUSSION
ACTION
BACKGROUND / SUMMARY:
December
MONTHLY DAILY
AVERAGE
ANNUAL
ANNUAL DAILY
AVERAGE
1. SUBSTITUTE REQUIREMENTS
* Trained New
* Contracted drivers lost due to retirement or resignation.
266
1
0
17.79
0.07
863
13
0
12.16
0.19
2. MAINTENANCE WORKLOAD
* Workorders
* Breakdowns
81
3
5.4
0.02
297
12
4.2
0.16
3. FIELD TRIP REQUIREMENTS
58
3.87
281
3.96
4. SPARE BUS USAGE
( All spares are 10+ years, and have over 100,000 miles).
126
8.4
465
6.55
0
0
0
0
4
1
0.056
0.014
1
0
$3,858.89
5. SCHOOL BUS ROUTE ADJUSTMENTS
* Student loads adjusted
* New routes added
6. ACCIDENTS
* Non-driver fault
* Driver fault
* Repair cost
7. BUS UTILIZATION DATA
* Registered students
* Miles traveled (month)
* Number bus stops
4,364
89,410
2,787
8. SPECIAL EDUCATION DATA
* Registered students
* Miles traveled (month)
165
37,922
9. DRUG & ALCOHOL TESTS
* Drug
* Alcohol
20
4
43
9
REQUESTED ACTION: That the School Board accepts this report as information.
FOR MORE INFORMATION, CONTACT PRESENTER:
Name: Anne Lanan, Director of Transportation
Phone: (804) 693-1470
E-mail: [email protected]
Connect. Engage. Inspire.
GLOUCESTER COUNTY SCHOOL BOARD
The Thomas Calhoun Walker Education Center
6099 T.C. Walker Road Gloucester, Virginia 23061
SCHOOL BOARD AGENDA ITEM
MEETING DATE: January 13, 2015
AGENDA ITEM: Actuarial Report for Retiree Health Benefits
ATTACHMENTS: Actuarial Report for July 1, 2014
TYPE OF AGENDA ITEM:
X MINUTES OR CONSENT
PRESENTATIONS & REPORTS
REGULAR
X INFORMATION ONLY
DISCUSSION ONLY
DISCUSSION AND/OR DECISION
BACKGROUND / SUMMARY:
Governmental Accounting Standard Board Statement 45 requires local governments to actuarially value other
post-employment benefits (OPEBs) and report this obligation as a liability on the financial reports. Prior to this
standard most OPEBs were financed on a pay-as-you–go basis with financial reporting occurring only when the
promised benefits are paid. This standard recognizes the liability over an employee’s typical years of service.
For the division this report covers health insurance benefits only. This valuation must be updated biennially and
is incorporated in the CAFR for the county.
The school division currently pays retiree benefits on a pay-as-you–go basis. The average annual expenditure for
the previous five fiscal years is $122,400, with the present year trending below this amount. Changes to retiree
health benefits effective July 1, 2008 have stabilized this cost.
REQUESTED ACTION:
No action requested; this report is submitted to the School Board for informational purposes only.
FOR MORE INFORMATION, CONTACT PRESENTER:
Name: Joanne C. Wright, Director of Budget and Finance
Phone: (804) 693-7811
E-mail: [email protected]
Gloucester County Public Schools
Post-Retirement Benefits Plan
Actuarial Report
Valuation Date: July 01, 2014
Fiscal Year End: June 30, 2015
GASB 45
October 2014
Submitted by:
BPS&M, LLC, a Wells Fargo Company
9020 Stony Point Parkway, Suite 200
Richmond, VA 23235
804-267-3000
Table of Contents
I.
Actuarial Certification
1
II.
Executive Summary
2
III.
Assets
3
IV.
Disclosures and Annual Required Contributions
4
V.
Annual OPEB Cost and Net OPEB Obligation
5
VI.
Participant Demographics
7
VII.
Actuarial Method and Assumptions
8
VIII.
Plan Provisions
11
IX.
Glossary
12
I. Actuarial Certification
Purpose and Use
Bryan, Pendleton, Swats & McAllister, LLC (A Wells Fargo Company) is pleased to present this report to the
Gloucester County Public Schools, which provides a determination of the liability and annual required
contribution for their employees' postretirement medical plans under government accounting standards. This
report reflects our understanding of Statement No. 45 of the Governmental Accounting Standards Board for
Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions (GASB 45).
Data
The actuarial valuation shown in this report has been prepared using employee data and plan documentation
furnished by the Gloucester County Public Schools.
We have reviewed the data used for this valuation for reasonableness and internal consistency, and, to the best of
our knowledge, there are no material limitations to the data provided. We have not performed a formal audit of
the data. Summaries of the census data and plan provisions can be found in the Participant Demographics
section of this report.
Assumptions, Methods, and Procedures
The actuarial calculations contained in the report are built on deterministic actuarial modeling, making a single
determination of liabilities and costs. These actuarial calculations are based on a combination of demographic
and asset data as well as assumptions concerning future changes in these data. As such, the actuarial
calculations contained herein are an estimate of projected future occurrences.
Regulatory Issues
The determinations of this report have been prepared based on applicable guidance provided by the Governmental
Accounting Standards Board, including, but not limited to, GASB Statement No. 45. The results comply with the
requirements of Statement No. 45 of the Governmental Accounting Standards Board.
Professional Qualifications
This report has been prepared under the supervision of Meena K. Nooe, A.S.A., M.A.A.A., a consulting actuary
with Bryan, Pendleton, Swats and McAllister, LLC, who has met the Qualification Standards of the American
Academy of Actuaries to render the actuarial opinions herein.
To the best of our knowledge, this report has been prepared in accordance with generally accepted actuarial
standards, including the overall appropriateness of the analysis, assumptions, and results. This report conforms
to appropriate Standards of Practice as promulgated from time to time by the Actuarial Standards Board, whose
standards form the basis for the actuarial report. We are not aware of any direct or indirect financial interest or
relationship, including investment management or other services that could create, or appear to create, a conflict
of interest that would impair the objectivity of our work.
10/28/2014
Meena K. Nooe, A.S.A, M.A.A.A.
Consulting Actuary
Date
10/28/2014
Cory E. Miller
Actuarial Analyst
Date
BPS&M, LLC, A Wells Fargo Company
1
II. Executive Summary
An actuarial valuation of the postretirement medical insurance benefits provided by the Gloucester County Public
Schools has been performed as of July 1, 2014.
Funding Method
Issued June 2004, GASB 45 set forth revised standards for calculating and presenting Other Postemployment
Benefits (OPEB) provided by state and local government employers. GASB 45 allows for one of several cost
methods to be used in valuing the liabilities of the plan. For this valuation, we have used the Projected Unit Credit
Cost Method to determine the plan liabilities.
Highlights
This report reflects a best estimate of the potential impact of the Patient Protection and Affordable Care Act
(PPACA). Consideration has been made for provisions of the law that are effective as of the valuation date as well
as those provisions that will take effect in the future. Specifically, the valuation reflects the anticipated Cadillac
Tax that will go into effect in 2018. We have valued this excise tax as 40% of the difference between the trended
per capita claims cost and the excise tax cost threshold. For this calculation, claims are assumed to increase at
the health care cost trend rates as outlined in this report. The excise tax threshold is assumed to increase 3% in
2018 and every year thereafter. In the case of Gloucester County Public Schools, the added obligation due to the
excise tax was immaterial.
The discount rate for the purpose of this report is 4.00%. The benefit obligation as of July 1, 2014 is $6,424,548.
On the basis of the valuation, it has been determined that the Annual Required Contribution (ARC) for the fiscal
year ending June 30, 2015 is $543,119.
The following chart shows the development of the Annual Other Postemployment Benefits Cost and Net OPEB
Obligation for the fiscal year ending June 30, 2015.
Development of Annual OPEB Cost and Net OPEB Obligation
1.
2.
3.
4.
5.
6.
7.
Net OPEB Obligation (Asset) at Beginning of Year
Annual Required Contribution (ARC)
Interest on NOO at Discount Rate to End of Year
Adjustment to the ARC
Annual OPEB Expense
Estimated Employer Net Costs for Retirees
Net OPEB Obligation (Asset) at End of Year
Fiscal Year Ending
June 30, 2015
$
1,749,581
543,119
69,983
(72,844)
540,258
(258,215)
$
2,031,624
Sensitivity Analysis
The results of this valuation must be viewed as estimates of the actual results that will occur in the future. It is
important to realize that actual results will likely be either higher or lower than these estimates. In addition,
certain assumptions are more critical to the valuation results. The impact caused by change or volatility in these
key assumptions can be illustrated by providing valuation results after varying these assumptions. In particular,
sensitivity results are shown below for the revision of health care cost trend rates. The health care cost trend rate
is the rate of change in per capita health claims cost over time as a result of factors such as medical inflation,
utilization of healthcare services, plan design, and technological developments.
Base Trend
1.
2.
Benefit Obligation
Annual Required Contribution
$
$
6,424,548
543,119
Trend +1%
$
$
BPS&M, LLC, A Wells Fargo Company
7,028,618
619,871
Trend -1%
$
$
4,440,102
418,590
2
III. Assets
Assets
The change in the Fair Value of Assets (FVA) for the prior two fiscal years is shown below.
Year Ending December 31,
2014
2013
1.
Value at Beginning of Year
$
0
$
2.
Employer Contributions
248,284
250,546
3.
Net Claims Paid
(248,284)
(250,546)
4.
Interest and Other
5.
Value at End of Year
0
$
0
0
0
$
0
1,480,096
$
1,052,190
GASB Expense and Net OPEB Obligation for the Fiscal Year Ending June 30
1.
Net OPEB Obligation (Asset), Beginning of Year
$
The Other Postemployment Benefits (OPEB) include all
postemployment benefits other than pension benefits. The Net
OPEB Obligation is the difference in the annual expense and
employer contributions.
2.
Annual Required Contribution
520,189
680,172
An employer's periodic required contribution to a Defined Benefit
OPEB Plan is the Annual Required Contribution (ARC). The ARC
is the sum of the normal cost and the amortized bases of annual
outstanding balances.
3.
Interest on Net OPEB Obligation
59,204
42,088
4.
Adjustment to ARC
61,624
43,808
The adjustment to the ARC is an interest adjustment to reflect
payment on a quarterly basis during the year.
5.
Annual OPEB Expense
(2) + (3) - (4)
517,769
678,452
6.
Employer Contributions
248,284
250,546
7.
Increase/(Decrease) in Net OPEB Obligation
(5) - (6)
269,485
427,906
8.
Net OPEB Obligation (Asset), End of Year
(1) + (7)
$
1,749,581
$
1,480,096
GASB 45 does not mandate that the Net OPEB Obligation be
fully funded.
BPS&M, LLC, A Wells Fargo Company
3
IV. Disclosures and Annual Required Contribution
As of July 1,
Disclosure Assumptions
1.
2014
Discount Rate
2012
4.00%
4.00%
30 Years
30 Years
2.50%
2.50%
597
205
47
849
627
204
43
874
The Discount Rate is the estimated long-term return on
the investments intended to finance benefit payments.
2.
Amortization Period
Regular payments, including interest and principal, are
made over the Amortization Period to diminish liability.
Per GASB 45, the Amortization Period for the unfunded
accrued actuarial liability cannot be greater than 30
years.
3.
Payroll Growth
Census counts
1.
2.
3.
4.
Actives with Coverage
Actives without Coverage
Retirees
Total
Benefit Obligation
1.
2.
3.
Actives
Retirees
Total (1) + (2)
$
$
5,415,904
1,008,644
6,424,548
$
$
6,564,482
728,001
7,292,483
Fiscal Year Ending June 30,
Annual Required Contribution (ARC)
1.
2015
2013
Normal Cost
Normal Cost is the portion of the Actuarial Present
Value of OPEB plan benefits that is allocated to a
valuation year by the Actuarial Cost Method.
(a)
(b)
(c)
2.
Normal Cost at beginning of year
Interest to the middle of the year
Total Normal Cost (a) + (b)
$
270,283
5,353
275,636
$
369,238
7,312
376,550
Amortization Payment
The Amortization Payment is the portion of the Annual
Required Contribution that is designed to pay interest
on and to amortize the Unfunded Actuarial Accrued
Liability.
(a)
(b)
(c)
(d)
(e)
(f)
(g)
Actuarial Accrued Liability
Estimated Plan Assets
Unfunded Actuarial Accrued Liability (a) - (b)
Amortization Factor
Amortization Payment (c) / (d)
Interest to the middle of the year
Total Amortization Payment (e) + (f)
6,424,548
0
6,424,548
24.494
262,289
5,194
267,483
7,292,483
0
7,292,483
24.494
297,725
5,897
303,622
3.
Annual Required Contribution (1c) + (2g)
543,119
680,172
4.
ARC Per Active Employee
$
BPS&M, LLC, A Wells Fargo Company
910
$
1,085
4
V. Annual OPEB Cost and Net OPEB Obligation
Fiscal Year Ending June 30,
Development of Annual OPEB Cost and Net OPEB Obligation
2015
1. Discount Rate
2014
4.00%
2. Net OPEB Obligation (NOO) at Beginning of Year
$
3. Annual Required Contribution (ARC)
1,749,581
4.00%
$
1,480,096
543,119
520,189
4. Interest on NOO at Discount Rate to End of Year
69,983
59,204
5. Adjustment to the ARC
72,844
61,624
6. Annual OPEB Cost (3) + (4) - (5)
$
540,258
$
517,769
$
540,258
$
517,769
Projection for the Fiscal Year End
1. Annual OPEB Cost
2. Estimated Annual Employer Contribution
3. Net Cash Contribution
4. Change in Net OPEB Obligation (1) - (2) - (3)
5. Net OPEB Obligation at End of Year
$
BPS&M, LLC, A Wells Fargo Company
258,215
248,284
0
0
282,043
269,485
2,031,624
$
1,749,581
5
V. Annual OPEB Cost and Net OPEB Obligation (cont.)
Below is a graph and table of the anticipated growth in the Net OPEB Obligation based on employer
contributions to the retiree medical plan. We assumed that an annual contribution of the ARC would be
made to the assets and a fresh start of the amortization of the unfunded actuarial liability each year for
this projection. We have projected the data into the future based on the current active population
remaining constant. The graph and chart are for illustrative purposes only.
The assumptions used for this projection are based on a discount rate of 4.00% and an initial
amortization period of 30 years as a level percent of payroll.
Projection of Net OPEB Obligation
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
2015
2016
2017
2018
2019
Projection of NOO based on Contributions Equal to Fully Funding the ARC (in thousands)
2015
Fiscal Year Ending June 30,
2016
2017
2018
2019
$ 1,749,581
$ 2,031,624
$ 2,291,371
$ 2,549,496
$ 2,831,687
543,119
565,587
587,536
609,868
633,691
3. Interest on NOO
69,983
81,265
91,655
101,980
113,268
4. Adjustment to the ARC
72,844
84,587
95,401
106,148
117,896
5. OPEB Cost (2) +(3) - (4)
540,258
562,265
583,790
605,700
629,063
258,215
$302,518
325,666
323,508
311,218
0
0
0
0
0
282,043
259,747
258,124
282,192
317,844
2,031,624
2,291,371
2,549,496
2,831,687
3,149,532
0
0
0
0
0
$ 6,699,296
$ 6,951,098
$ 7,201,059
$ 7,475,380
$ 7,785,854
1. NOO at Beginning of Year
2. ARC
6. Estimated Employer Net
Costs for Retirees
7. Net Cash Contribution
8. Change in Net OPEB
Obligation (5) - (6) - (7)
9. NOO at End of Year
10. Projected End of Year
Assets
Projected End of Year
11. Benefit Obligation
BPS&M, LLC, A Wells Fargo Company
6
VI. Participant Demographics
Average Active Participant Statistics as of July 1, 2014
1.
Attained Age
47.86
2.
Years of Service
12.76
3.
Percent of Active Population that is Male
19.93%
Distribution of Active Participants as of July 1, 2014
Over 65
5%
Years of Service
Age
Under 25
25 to 29
30 to 34
35 to 39
40 to 44
45 to 49
50 to 54
55 to 59
60 to 64
Over 65
Totals
0-4
5-9 10-14 15-19 20-24
6
50
16
14
21
13
12
11
3
1
147
0
2
19
14
23
25
18
10
10
2
123
0
0
6
21
20
19
22
12
8
9
117
0
0
0
0
14
18
14
24
12
2
84
0
0
0
0
0
7
12
18
12
7
56
25+ Total
0
0
0
0
0
4
11
25
17
7
64
6
52
41
49
78
86
89
100
62
28
591
60 to 64
10%
Under 25
1%
30 to 34
7%
25 to
29
9%
35 to 39
8%
55 to 59
17%
40 to 44
13%
50 to 54
15%
45 to 49
15%
Inactive Participant Statistics as of July 1, 2014
1.
Average Attained Age
61.89
2.
Percent of Inactive Population that is Male
3.
Total Retirees
Total Covered Spouses
Total Participants
26.42%
41
6
47
Distribution of Inactive Participants as of July 1, 2014
Age
Under 50
50 to 54
55 to 59
60 to 64
Over 65
Totals
Retirees
with spousal
coverage
0
0
3
3
0
6
Retirees
without
spousal
coverage
0
0
6
35
0
41
55 to 59
19%
Total
0
0
9
38
0
47
BPS&M, LLC, A Wells Fargo Company
60 to 64
81%
7
VII. Actuarial Method and Assumptions
Actuarial Method
The valuation of the liabilities as of July 1, 2014 is based on a closed group. Current employees and retirees only
are considered; no provision is made for future hires.
1.
Calculation of Present Values - Using the actuarial assumptions, the number of retired participants is
projected each year in the future. Costs are projected for each future year at each age using the trend
and aging assumptions. The projected costs are multiplied by the expected number of retirees in each
future year to produce expected benefits payments. These payments are then discounted using the
discount rate to determine the present value of the projected liabilities.
2.
Actuarial Cost Method - Retiree postemployment benefit expenses are determined under the Projected
Unit Credit actuarial cost method. Under this method, benefits are projected for life and their present
value is determined. The present value is divided into equal parts, which are earned over the period from
date of hire to the full eligibility date.
Actuarial Assumptions
1.
Trend rates for medical benefits and prescription drugs are as follows:
Prior
Current
Year
Year
Plan Year
Trend
Trend
2014
8.50%
8.00%
2015
8.00%
7.50%
2016
7.50%
7.00%
2017
7.00%
6.50%
2018
6.50%
6.00%
2019
6.00%
5.50%
2020+
5.50%
5.00%
2.
Eligible Retirees and their dependents, under age 65, can remain in the School's health plans. The
retired members under age 65 have a choice of two similar plans administered by HealthKeepers and
KeyCare. We used actual premium and contribution amounts provided by Gloucester County Public
School.
3.
Annual per Capita Healthcare Cost Development:
Effective for the July 1, 2014 actuarial valuation, BPS&M performed an analysis of the client's claims
experience for the purposes of setting the retiree medical claims cost. The main purpose is to project
expected annual per capita claims cost for current retirees and future retirees who are currently active.
Benefits are not provided to retirees eligible for Medicare. The annual projected medical claims costs were
spread across the active and early retiree population using generally accepted actuarial judgment. It has
been assumed that individuals will continue with coverage under their current plan design upon
retirement. Furthermore, children and their associated costs have been excluded for purposes of this
calculation. Generally, retirees do not provide continued coverage to children.
Annual medical claims for certain ages are shown below.
Age
Claims*
50
6,673
55
7,735
60
8,967
*Claims were adjusted downward 3% each year for aging for attained ages 65 to 50
BPS&M, LLC, A Wells Fargo Company
8
VII. Actuarial Method and Assumptions (cont.)
Actuarial Assumptions (cont.)
4.
Percentage of Retirees who elect coverage: We assumed that 75% of active employees
would elect medical coverage if they retired before age 65.
5.
Percentage of Spouses covered at retirement: We assume that 10% of the retirees who
elected coverage at retirement will also elect coverage for their spouse.
6.
Age Difference: The husband is assumed to be three years older than the wife.
7.
Payroll Growth Rate: 2.50% based on a zero population growth assumption.
8.
Rates Tables:
Pre-Retirement
Attained Age
20
30
40
50
60
70
Male
0.0005
0.0008
0.0010
0.0023
0.0071
0.0217
Mortality Rate
Post-Retirement
Disability
Female
0.0003
0.0003
0.0007
0.0013
0.0039
0.0127
Male
0.0004
0.0007
0.0009
0.0019
0.0056
0.0180
Female
0.0003
0.0003
0.0006
0.0011
0.0029
0.0108
Male
0.0000
0.0001
0.0003
0.0015
0.0042
0.0053
Female
0.0000
0.0001
0.0005
0.0016
0.0044
0.0056
Termination for Male Members
Attained Age
0
20
0.2259
30
0.2132
40
0.1893
50
0.1785
60
0.1986
2
0.1320
0.1258
0.1056
0.0924
0.1057
Years of Service
4
0.1104
0.0967
0.0746
0.0592
0.0546
6
0.0565
0.0578
0.0535
0.0408
0.0222
8
0.0308
0.0406
0.0456
0.0356
0.0120
10
0.0804
0.0536
0.0220
0.0110
0.0081
Termination for Female Members
Attained Age
0
20
0.1795
30
0.1776
40
0.1605
50
0.1465
60
0.1599
2
0.1341
0.1371
0.1088
0.0863
0.0991
Years of Service
4
0.1244
0.1186
0.0865
0.0563
0.0521
6
0.0953
0.0930
0.0698
0.0458
0.0335
8
0.1040
0.0873
0.0579
0.0388
0.0264
10
0.1241
0.0748
0.0257
0.0135
0.0054
Sources:
Mortality:
Pre-Retirement: 1994 Group Annuity Mortality Table for males and females with 1 year setback.
Post-Retirement: 1994 Group Annuity Mortality Table for males and females with 3 year setback.
Disability: Rates based on VRS assumptions for Teachers.
Termination: Rates based on VRS assumptions for Teachers.
BPS&M, LLC, A Wells Fargo Company
9
VII. Actuarial Method and Assumptions (cont.)
Actuarial Assumptions (cont.)
8.
Rates Tables (cont.):
Attained Age
50
51-54
55
56
57
58
59
60
61
62
63
64
65
Reduced Retirement
Male
Female
0.010
0.013
0.010
0.013
0.023
0.030
0.023
0.025
0.018
0.025
0.038
0.038
0.060
0.043
0.040
0.075
0.125
0.125
0.200
0.200
0.120
0.150
0.200
0.200
1.000
1.000
Unreduced Retirement
Male
Female
0.100
0.100
0.100
0.200
0.113
0.250
0.113
0.250
0.113
0.250
0.113
0.250
0.113
0.300
0.125
0.300
0.125
0.250
0.200
0.400
0.175
0.350
0.150
0.300
1.000
1.000
Sources:
Retirement: Rates based on VRS assumptions for Teachers.
BPS&M, LLC, A Wells Fargo Company
10
VIII. Plan Provisions
A County Public Schools retiree eligible for postretirement medical coverage, is defined as a full-time employee who
retires directly from the County with at least fifteen (15) years of continuous Gloucester County Public Schools
service and is eligible to receive an early or regular retirement benefit from the VRS. Employees applying for early
or regular retirement are eligible to continue participation in the County sponsored retiree health and/or dental
benefit plans.
Retirees and spouses that become eligible for Medicare are no longer eligible to participate in the Gloucester
County Public School's retiree medical plan.
Employees may retire under the Virginia Retirement System with an unreduced pension benefit under the
following age and service requirements:
Age 50 with at least 30 years of service
Age 65 with at least 5 years of service
Employees may retire under the Virginia Retirement System with a reduced pension benefit under the following
age and service requirements:
Age 50 with at least 10 years of service
Age 55 with at least 5 years of service
School Board Contribution:
Effective July 1, 2008, the School Board Contribution policy was revised to include two different options
as described below. Option A is the original policy, and all participants retired on or before July 1,
2008 are automatically covered under this option. Active employees who met certain criteria as of June
30, 2008 were given the opportunity to make an irrevocable election for Option A or Option B. All active
employees who did not make an election, or who were not eligible to elect are automatically covered
under Option B.
Option A: The School Board pays a percentage of the retiree contribution, less the Virginia Retiree
Health Care Credit, for retirees who have unused sick leave. The percentage is determined according to
the following schedule:
School Board
Days of Sick Leave Contribution
Less than 100
0%
100 – 124
40%
125 – 149
55%
150 – 174
70%
175 – 200
85%
200 or more
100%
Option B: The School Board pays $4.00 per month per full year of consecutive Gloucester County
Public Schools service (immediately preceding retirement), capped at 30 years of service.
BPS&M, LLC, A Wells Fargo Company
11
IX. Glossary
Actuarial Accrued Liability - That portion, as determined by a particular Actuarial Cost Method, of the
Actuarial Present Value of medical plan benefits which is not provided for by future Normal Costs
Actuarial Cost Method - A procedure for determining the Actuarial Present Value of medical plan benefits and
for developing an actuarially equivalent allocation of such value to time periods, usually in the form of a Normal
Cost and Actuarial Accrued Liability
Actuarial Present Value - The value of an amount or series of amounts payable or receivable at various times,
determined as of a given date by the application of a particular set of actuarial assumptions
Annual Required Contribution of the employer (ARC) - The employer’s periodic required contributions to a
Defined Benefit OPEB Plan, calculated in accordance with parameters
Defined Benefit OPEB Plan - An OPEB plan having terms that specify the amount of benefits to be provided at
a future date or after a certain period of time. The amount specified usually is a function of one or more factors
such as years of service and compensation
Other Postemployment Benefits (OPEB) - Postemployment benefits other than pension benefits. Other
postemployment benefits (OPEB) include Postemployment Healthcare Benefits, regardless of the type of plan
that provides them, and all postemployment benefits provided separately from a pension plan, excluding
benefits defined as termination offers and benefits
Postemployment Healthcare Benefits - Medical, dental, vision and other health-related benefits provided to
retired employees and their dependents and beneficiaries
Substantive Plan - The terms of the OPEB plan as understood by the employer and plan members
Unfunded Actuarial Accrued Liability - The excess, if any, of the Actuarial Accrued Liability over the assets of
the plan
BPS&M, LLC, A Wells Fargo Company
12
Connect. Engage. Inspire.
GLOUCESTER COUNTY SCHOOL BOARD
The Thomas Calhoun Walker Education Center
6099 T.C. Walker Road Gloucester, Virginia 23061
SCHOOL BOARD AGENDA ITEM
MEETING DATE: January 13, 2015
AGENDA SUBJECT: Fundraisers
ATTACHMENTS: Fundraisers for Quarter Ending December 31, 2014
TYPE OF AGENDA ITEM:
X MINUTES OR CONSENT
PRESENTATIONS & REPORTS
REGULAR
X INFORMATION ONLY
DISCUSSION ONLY
DISCUSSION AND/OR DECISION
BACKGROUND / SUMMARY:
Fundraisers requests are approved at the school level by the building principal and submitted to the office of
Budget and Finance for review. Approved activities are reported to the School Board on a quarterly basis in
accordance with Policy JL.
REQUESTED ACTION:
That the School Board accepts this report as information.
FOR MORE INFORMATION, CONTACT PRESENTER:
Name: Joanne C. Wright, Director of Budget and Finance
Phone: (804) 693-7811
E-mail: [email protected]
Gloucester County Public Schools
FY 2014-2015
Fundraiser Approvals Issued
October - December
Abingdon
Bethel
Botetourt
Page
Peasley
GHS
Sponsor
Fundraiser
Autism speaks
Bake sale
Sponsor
Fundraiser
SCA
Y-ties fundraiser
Sponsor
Fundraiser
Music Dept.
Robotics
Courthouse restaurant fundraiser
Chick-fil-A spirit night
Sponsor
Fundraiser
Chorus
Robotics
Cookie dough & pizza fundraiser
Car wash
Sponsor
Fundraiser
Band
Library
Pie & cookie dough fundraiser
Scholastic book fair
Sponsor
Fundraiser
Strength & Conditioning
American Cancer Society
Joyce Bascombe scholarship
Robitics
Basketball
Senior Class
Athletic Boosters Club
Chorus
Chorus
Senior Class
Milk sales
Hair cut-a-thon
5k/1 mile fun run
Car wash
Bingo
Bracelet fundraiser
Spirit items
Cookie dough & pizza fundraiser
Poinsettia sales
Cookie dough fundraiser
Annual Impact Statement
2013-2014
Gloucester County Public Schools
WHRO Annual Impact Statement
2013-2014
Gloucester County Public Schools
Regional Leadership
Group
1
Gloucester Representative
HRETA Educational Advisory Committee
Kim Hensley
HRETA Superintendents Advisory Council
Dr. Ben Kiser
HRETA Technology Advisory Committee
James Brogan, Chair
Consortium for Interactive Instruction
Margaret Williams
Nina Carter
D2L System Administrators
Wendy Wyatt
1
Please see the “Notes” section on page 18 for complete descriptions of each of these groups.
2013-2014 WHRO Annual Impact Statement
1 of 18
Educator Resources and Training
1. WHRO provides two “Digital Media On-Demand” services to local educators:
Discovery Education streaming features over 5,000 Virginia Standards of Learning (SOL) correlated
video titles that have been “segmented” into nearly 50,000 shorter content clips that can be searched in a
variety of ways. WHRO has coordinated an annual regional group purchase since 2002. Nearly 10
million assets were viewed statewide this past year including more than 600,000 regional views and
10,230 Gloucester views.
Regional Savings/Value: $431,200.00
A
Gloucester Savings/Value : $8,485.00
eMediaVA, a service of WHRO, the Virginia Department of Education, and many other prominent
national and Virginia-based educational content providers, is a one-stop shop for high quality digital
content for Virginia's K-12 teachers and students. Featuring the best purpose-built content from leading
educational, cultural, and scientific organizations – such as PBS, Colonial Williamsburg, NASA, the
Smithsonian Museums, the National Archives, Virginia's public media stations, Old Dominion University,
the Virginia Department of Education, the Norfolk Public Library, SAS Curriculum Pathways, NPR, the
Science Museum of Virginia, the Valentine Richmond History Center, and many, many others –
eMediaVA currently offers more than 49,500 learning objects (up from 21,500 the previous year), with
more being added daily, all of which are correlated to the Virginia Standards of Learning and available at
no cost to every teacher and student across the Commonwealth. Major new features added this year
include playlist sharing, end-user content uploads, show/hide end-user content uploads filter, and a
monthly e-newsletter.
Regional Savings/Value: $294,750.00
B
Gloucester Savings/Value : $6,000.00
eMediaVA Single Sign-On (SSO) Integration lets school divisions manage teacher and student
accounts in one place only. Once integrated, teachers and their students simply choose eMediaVA after
logging in to their school network and are automatically connected without having to re-type their
username and password. A Local Host Appliance is also available to save internet bandwidth costs.
Regional Savings/Value: $18,000.00
C
Gloucester Savings/Value : $0.00
eMediaVA Trainings were conducted in 30 locations across the Commonwealth, including 20 sessions
for HRETA schools.
Regional Savings/Value: $15,000.00
D
Gloucester Savings/Value : $0.00
2. WHRO Education Professional Development is designed to bring teachers the latest and greatest in
high quality, on-going, easy-to-access, online, technology integration training. Offered in units of 5, 10,
15, 30, and 45 hours and featuring nearly 100 courses from Virginia’s PBS TeacherLine as well as
dozens of other locally developed, high need courses, this service provides “one-stop shopping” for online
professional development and enables educators to stay on top of the latest trends, tap into best
practices, and earn recertification points and graduate credit right from the comfort of their own home on
their own schedule. WHRO Education Professional Development is a 21st century teaching and learning
tool that can help teachers strengthen students’ academic skills and meet Virginia’s Standards of
Learning. In 2013-2014, 750 teachers across the Commonwealth registered for a course, including
nearly 200 teachers from HRETA owner schools and 4 Gloucester teachers. While there is no savings to
HRETA schools specifically, we thought it was important to include this service so that you know the
number of teachers from your division who are taking advantage of this opportunity.
3. Content for School Cable Channels is regularly delivered, by request, to WHRO owner school
divisions via our digital microwave system. Timely educational programming such as Teen Kids News,
The Teaching Channel, and Virginia Currents are delivered “on-demand” to its owner member schools
each year. The vast majority of these programs are re-distributed on the local school cable channels.
Regional Savings/Value: $28,800.00
2013-2014 WHRO Annual Impact Statement
E
Gloucester Savings/Value : $0.00
2 of 18
4. Special Topic Forums are held throughout the year to address timely educational technology topics.
In 2013-2014, we conducted nine Forums: VDOE Digital Future Discussion (2); Echoes and Reflections
Workshop; Deploying and Managing iOS7 in Education; Online Student Courses – Best Practices;
Flipped Classrooms; Mobile Devices; Open Education Resources; and a Legislative Update. One
Gloucester educator participated in these Forums.
Regional Savings/Value: $27,300.00
2013-2014 WHRO Annual Impact Statement
F
Gloucester Savings/Value : $150.00
3 of 18
Student Services
1. The WHRO Education Online Courses Service was launched in 2007 and marked the beginning of
a new era in online student instruction in Hampton Roads. While online student courses had been
available in Hampton Roads for a number of years, 2007 was the first time that the school divisions in the
region pulled together to mutually determine needs and to cooperatively develop course content “from the
ground up.” All of the courses are textbook independent; rich-media infused; instructor led; aligned to the
Virginia Standards of Learning; have been created and reviewed by content experts from across the
region to assure the highest quality; and are modular in nature to allow for maximum delivery flexibility.
Since 2007, the following online student courses have been developed: Algebra I; Algebra II/Trig;
Astronomy; Biology; Chemistry; Earth Science; English 9, 10, 11, and 12; Financial Literacy; Geometry;
Health/PE 9 and 10; Oceanography; Physics; U.S. History; U.S./Virginia Government; World Geography;
and World History I and II. In addition, a seven-week long Online Teaching Methodology (OTM) course
that teaches teachers how to be successful in a K-12 online teaching environment has also been created.
James Madison University offers three graduate credits for the OTM course. Upon completion, the
courses are made available to each participating school division to further customize and use as they see
fit within their divisions.
In 2013-2014, WHRO staff delivered, free of charge to all HRETA school divisions, three new courses
(World Geography, World History and Geography to 1500 A.D., and Astronomy) and two revised courses
(Algebra II/Trigonometry and English 10). In addition, WHRO staff coordinated six regional Learning
Management System (LMS) Administrator meetings; conducted nine division trainings; and met fourteen
times with nine divisions regarding LMS support.
Regional Savings/Value: $12,373,860.00
G
Gloucester Savings/Value : $653,000.00
In addition to online course development, WHRO also coordinates an annual group purchase of the
Desire2Learn electronic learning management software used by your schools to deliver all of the online
student and teacher training courses and provides general support for all the schools in the region.
Regional Savings/Value: $782,510.00
H
Gloucester Savings/Value : $42,715.00
2. Virtual Virginia offers more than 50 online advanced placement, core, world language, and elective
courses to students across the Commonwealth. WHRO operates the system under contract with the
Virginia Department of Education. Statewide, students took over 6,500 courses this past year.
2
Regionally, there were more than 1,400 course registrations , including 24 Gloucester registrations from
Gloucester High School, Page Middle School, and Peasley Middle School. While there is no savings to
HRETA schools, we thought that it was important to include this information in the list of services that
WHRO provides to the K-12 community, particularly because it is revenue generating to WHRO and
acknowledges the educational technology leadership position the HRETA schools have attained.
3. NovaNET and GradPoint are comprehensive, online courseware systems, each consisting of more
than 150 courses correlated to the Virginia Standards of Learning. While they are primarily used in
alternative education settings, both can be used to meet a variety of needs. WHRO coordinates the
annual group purchase.
Regional Savings/Value: $27,950.00
I
Gloucester Savings/Value : $0.00
2
Course registration counts include registrations for the Virtual Virginia Economics and Personal Finance course
hosted by HRETA divisions and taught by HRETA division teachers.
2013-2014 WHRO Annual Impact Statement
4 of 18
Additional Educational Resources, Training & Services
1. WHRO Kids is our 24/7 digital children’s channel airing on WHRO TV 15-3, Cox 108 and Charter 701.
Featuring newer, award-winning early childhood programs such as Peg + Cat, Daniel Tiger’s
Neighborhood, Thomas and Friends, The Cat in the Hat Knows A Lot About That!, The Jim Henson
Company’s Dinosaur Train and Sid the Science Kid, Martha Speaks, The Electric Company, Super Why!,
Word World, and perennial favorites Sesame Street, Curious George, Arthur, and Clifford The Big Red
Dog, to name a few, WHRO delivered over 160 hours of the best high-quality educational television
programming each and every week. It’s important to note that every single household in the WHRO
service area can access this proven educational programming that helps parents prepare their children to
enter school ready to learn, free of charge; consequently the true value is probably more than the
operational costs reported here.
Regional Savings/Value: $250,000.00
J
Gloucester Savings/Value : $5,195.00
2. The PBS KIDS GO! Writers Contest was recently aligned to the Virginia Standards of Learning,
encourages children to write and illustrate their own stories, and is open to K-5 students. Local winners
receive cash awards and their families are invited to attend a special reception in their honor where each
winner is videotaped in the WHRO television studio reading their winning entry. A special television
program and accompanying web site featuring the winners reading their stories is also created and
aired. All local K-3 first place stories are sent on to the national PBS KIDS GO! Writers Contest
competition. Nearly 250 entries were received this year. It is difficult to determine the value/savings this
activity represents, but participation in certain divisions implies its worth. Gloucester students from
Achilles Elementary School submitted 16 entries.
Gloucester Winners:
st
Kindergarten 1 Place – Rachel Curtis, "The Princess and the Alacorn," Achilles Elementary
th
th
3. The Virginian-Pilot Spelling Bee LIVE on WHRO is an annual event featuring 6 to 8 grade school
Spelling Bee winners from South Hampton Roads, Northeast North Carolina, and the Eastern Shore in a
head-to-head competition that is broadcast on WHRO. This year, students representing 45 area schools
as local Spelling Bee Champions competed. Once again, it is difficult to determine the value/savings this
activity represents, but participation in certain divisions implies its worth.
4. Great Computer Challenges – Junior & Senior are joint projects of WHRO and ODU, and are a
competitive opportunity for students in grades K-12 to demonstrate their skills in various computer
applications and computer programming, including Graphic Arts, Video Editing, Desktop Publishing,
Music Composition, Desktop Presentations, Web Design, Internet Scavenger Hunt, Integrated
Applications, C++, Visual Basic, CAD, and JAVA. Nearly 200 teams participated in the Challenges this
year, including 15 Gloucester teams.
Regional Savings/Value: $7,040.00
K
Gloucester Savings/Value : $600.00
Gloucester Participants and Winners:
School
Teacher Sponsor(s)
Abingdon E.S.
Jessica Lawson
Level 2 - Upper Elem 3-5
Abingdon E.S.
Jessica Lawson
Level 2 - Upper Elem 3-5
Category
Desktop
Presentations
Desktop Publishing
Abingdon E.S.
Jessica Lawson
Level 2 - Upper Elem 3-5
Graphic Design
Bethel E.S.
Cathy Wilson
Level 2 - Upper Elem 3-5
Graphic Design
Bethel E.S.
Tammie Spivey
Level 2 - Upper Elem 3-5
Desktop Publishing
Bethel E.S.
Jannine Goetz
Level 2 - Upper Elem 3-5
Video Editing
Botetourt E.S.
Tiffany Busch
Level 1 - Primary K-2
Desktop Publishing
2013-2014 WHRO Annual Impact Statement
Grade Level
Award
Honorable
Mention
st
1 Place
Excellent
5 of 18
Botetourt E.S.
Kristee Georgiou
Level 1 - Primary K-2
Graphic Design
Excellent
Gloucester H.S.
Anne Petersen
Level 4 - Grades 9-12
2 Place
Page M.S.
KC Woller
Level 3 - Grades 6-8
Peasley M.S.
Samantha Cooper
Level 3 - Grades 6-8
Music Composition
Desktop
Presentations
Web Design
Peasley M.S.
Aimee Layton
Level 3 - Grades 6-8
Graphic Design
Peasley M.S.
Petrina Newsome
Level 3 - Grades 6-8
Peasley M.S.
Katy Adams
Level 3 - Grades 6-8
Peasley M.S.
Katy Adams
Level 3 - Grades 6-8
Desktop Publishing
Desktop
Presentations
Video Editing
nd
nd
2 Place
5. Other PBS Programming with full educational rights, such as Nova, Reading Rainbow, etc., can be
recorded and used in the classroom. Detailed local usage figures are unavailable but according to
national statistics, 30% of teachers use PBS programs in their classrooms.
Regional Savings/Value: $273,965.00
L
Gloucester Savings/Value : $5,690.00
6. Local Educational Video Productions included twelve Education Now interstitials featuring HRETA
Superintendents from Chesapeake, Poquoson, Portsmouth, Sussex, and Virginia Beach talking about
critical issues currently facing the educational community that aired on WHRO 15.1 (in prime time) and
WHRO WORLD 15.2 throughout the year; six Education Now interstitials featuring school success
stories in Gloucester, Mathews, Northampton, Poquoson, Portsmouth, and York were produced this year
and aired on WHRO 15.1 (in prime time) and WHRO WORLD 15.2 throughout the year; and eight
additional Education Now interstitials featuring school success stories in Chesapeake, Isle of Wight,
Middlesex, Newport News, Norfolk, Southampton, Suffolk, and Williamsburg-James City County were
produced this year and began airing late in the summer of 2014 on WHRO 15.1 (in prime time) and
WHRO WORLD 15.2.
Regional Savings/Value: $30,115.00
M
Gloucester Savings/Value : $625.00
7. The WHRO Education Web Site (education.whro.org) was completely redesigned in 2013. This year
featured the addition of new Social Media elements including daily Twitter and Facebook posts and
regular YouTube updates highlighting HRETA member events and all of the on-going WHRO Education
initiatives.
Regional Savings/Value: $25,000.00
N
Gloucester Savings/Value : $520.00
3
8. HearSay with Cathy Lewis featured 23 programs focused on education topics in 2013-2014.
Regional Savings/Value: $95,450.00
O
Gloucester Savings/Value : $1,985.00
9. National Public Radio (NPR) regularly covers education topics within major shows such as Morning
Edition, All Things Considered, Talk of the Nation, etc. In 2013-2014, more than 700 stories touched on
education topics, representing approximately 3.5% of the total number of stories covered.
Regional Savings/Value: $16,115.00
P
Gloucester Savings/Value : $335.00
4
10. In July 2011, WHRO was awarded a multi-year American Graduate Hub Grant from the
Corporation for Public Broadcasting in partnership with America’s Promise Alliance and the Bill & Melinda
Gates Foundation. This initiative builds on public broadcasting’s long-standing commitment to education
by convening conversations and strengthening partnerships between public radio and television stations
3
Please see the “Education Topics on HearSay July 2013 - June 2014” section starting on page 13 for complete
descriptions of each of the programs.
4
Please see the “American Graduate WHRO Activity Overview” section starting on page 12 for complete descriptions
of each activity.
2013-2014 WHRO Annual Impact Statement
6 of 18
and local schools, businesses, and community organizations – all with the goal of helping students stay
on course to graduate from high school. Activities undertaken to-date include: interstitials and
motivational messages featuring prominent individuals such as Spike Lee, Tim Reid, Jack Ezell, and Ted
Daughtery, to name a few, that were produced and broadcast on radio and television; special segments
on established programs such as Another View and HearSay with Cathy Lewis addressing issues related
to improving on-time graduation; web-only programs highlighting best practices to improve on-time
graduation; several Our Voices Digital Storytelling Teacher Trainings, print articles that appeared in
WHRO’s Dimensions publication and The Virginian-Pilot newspaper; and a variety of other face-to-face
meetings and screenings focused on improving on-time graduation rates. In July 2014, WHRO was
awarded another multi-year American Graduate Grant to develop the first 5 of 21 workforce readiness
modules based on research conducted by the Commonwealth and the Weldon Cooper Center at the
University of Virginia to identify the foundational, technical, and professional workplace skills necessary to
enter and advance in today’s workforce. The modules will be developed for use in a blended learning
environment and will be made available to all HRETA schools free of charge.
Regional Savings/Value: $8,650.00
Q
Gloucester Savings/Value : $115.00
11. WHRO Education Staff presented at the following Local, Regional, State, or National Events:
Virginia Association of Museums Annual Meeting, Virginia Society for Technology in Education Annual
Meeting, Henrico 21 Awards Ceremony, Virginia School Board Association Regional Meetings,
International Association for K-12 Online Learning Annual Conference, James Madison University
Content Teaching Academy, Tidewater Writing Project Summer Institute, and the VDOE/VCU
Conference: Innovation In High Priority Schools: Increasing Student Outcomes.
2013-2014 WHRO Annual Impact Statement
7 of 18
Families and Early Learners
PBS KIDS Raising Readers is a national literacy initiative originally funded by a U.S. Department of
Education Ready to Learn grant that focused on producing and broadcasting award-winning research
based television programs like Sesame Street, Super WHY!, Word World, Martha Speaks, and The
Electric Company and developing stimulating online games, skill tracker websites, and learning resources
for children, parents, caregivers, and teachers. The initiative helps children ages 2-8 form and develop
strong reading skills. WHRO was selected as one of 20 public broadcasting stations in the nation to
participate in it. In addition, we reach every home via 68 hours of PBS children’s programming broadcast
on WHRO 15.1 weekly and 24/7 broadcast on WHRO KIDS 15.3.
In May 2014, WHRO received an additional Ready to Learn Grant from the Corporation for Public
Broadcasting to expand children’s learning through the use of transmedia. WHRO will be using PBS
transmedia content, including TV shows, websites, online games, interactive whiteboard, and smart
phone applications, to provide children and their families in Title 1 areas with a strong foundation to build
lifelong learning success. We’ll be integrating the content into local before, after, and summer school
programs, and training parents and educators on how to use it in the classroom and at home.
1. Super WHY! Reading Camps are 5-day interactive learning adventures that show 4- and 5-year olds
the power of reading and motivates them to play with letters, sounds, and words through a
comprehensive curriculum developed by noted literacy experts. Fourteen camps have been conducted
since the initiative began, reaching over 400 children. In 2008, WHRO conducted its first Super WHY!
Reading Camp at Fort Story Army Base Child Development Center, and participated in a study by Florida
State University’s Center for Reading Research to identify the benefits of watching the Super WHY!
television show and participating in the daily camp activities. Campers showed gains in all of the literacy
skills presented in the program including an 84% gain in phonics skills and a 139% gain in word
recognition skills. Thirteen additional Reading Camps have been held over the past five years. Sites
included Norfolk Navy Base Child Development Center; Ida Barbour Early Learning Center, Portsmouth;
Children's Harbors in Chesapeake, Ghent, Norfolk, Portsmouth, and Suffolk; and Kids Konnection
Learning Center, Virginia Beach. Two Super WHY! Reading Camps for rising kindergarteners were held
in the summer of 2013. WHRO staff conducted one at Richard Bowling Elementary in Norfolk for 18
students and another at Kids Konnection Learning Center in Virginia Beach for 15 students.
2. Martha Speaks Reading Buddies is now in its fifth year and reaches over 2,000 Title 1 elementary
th
st
school students in the region. Big Buddies (5 graders) and Little Buddies (1 graders) meet for eight 45
minute sessions where they watch a Martha Speaks show together; read the selected book together; talk
and play games together; and write in the Reading Buddies Journal together. Big Buddies receive a guide
and books to practice before each session. Each Little Buddy takes home a copy of a Martha Speaks
DVD with all the episodes, a book after each session, and a Family Activity Booklet. They also receive a
Certificate of Achievement at the end of the program. The Big Buddies receive a chapter book called
st
Because of Winn Dixie to take home at the end of the sessions. In addition to the 1 graders mastering
th
th
32 new vocabulary words, teachers report that 4 and 5 grade participants take their leadership role
very seriously, resulting in improved reading skills and a decrease in discipline problems. This year,
through funding from the Hampton Roads Community Foundation, 260 students participated in eight, 45minute “Reading Buddies” sessions at Monroe Elementary and Sewells Point Elementary in Norfolk.
3. WHRO’s PBS KIDS Raising Readers Literacy Van is a cheerful, brightly colored vehicle featuring
children’s favorite PBS characters that tours throughout our broadcast region. Inside the van, children find
age appropriate books and games. During 2013-2014, the van made 28 visits in the area.
4. PBS Raising Readers Library Corners are fully decorated with PBS KIDS décor and have books,
online games, and a wealth of literacy activities for children to use when visiting the library. Our first
corner was established at the Dr. Clarence Cuffee Library in Chesapeake. The program has now grown
to include ten local libraries including Hampton Main Library, Hampton; Coleman Place Elementary
Library, Norfolk; Little Creek Joint Forces Library, Norfolk; Park Place Library, Norfolk; P. B. Young
Elementary Library, Norfolk; Cradock Library, Portsmouth; Portsmouth Main Library, Portsmouth; Bayside
Public Library, Virginia Beach; and Fort Story Army Base Library, Virginia Beach.
2013-2014 WHRO Annual Impact Statement
8 of 18
5. Super Reader Schools receive additional services from WHRO. These Title I schools receive
professional development, parent trainings, family literacy nights, resources, and PBS KIDS Raising
Reader Van visits. WHRO Super Reader Schools include Thurgood Marshall Elementary, Chesapeake;
Bassette Elementary, Hampton; Booker Elementary, Hampton; Carver Elementary, Newport News;
James Monroe Elementary, Norfolk; P.B. Young Elementary, Norfolk; Sewells Point Elementary, Norfolk;
Park View Elementary, Portsmouth; and Booker T. Washington, Suffolk.
6. Anytime Is Learning Time Training helps parents identify everyday teachable moments. All parents
attending these trainings receive Raising Readers Tip Sheets and free First Books for their children.
7. School Division Outreach keeps Superintendents and school representatives up-to-date on the
initiative and activities. Raising Readers resources and materials are also regularly provided to Title I
schools in all nineteen of WHRO’s owner-member school divisions through this outreach.
8. PBS KIDS Island Website (www.pbskids.org/island) is an interactive website that gives teachers and
parents the ability to measure children’s literacy progress by showing the skills children have mastered
and what skills they still need to practice. The site includes numerous games children can play and win
prizes to advance to the next level. The site features characters from PBS children’s programs.
9. PBS KIDS (www.pbskids.org) and PBS LAB (www.pbskids.org/lab) Websites are engaging
multimedia destinations specifically created for kids ages 2 to 8. With fun, quirky settings full of surprises,
these sites empower kids to discover themselves, define the diverse world around them, explore new
relationships, and embrace a love of learning. The sites feature popular age appropriate PBS series
including Sesame Street, Super WHY!, Word World, Curious George, Sid the Science Kid, Dinosaur
Train, The Electric Company, WordGirl, Martha Speaks, Peg + Cat, Arthur, Fetch, CyberChase, etc. PBS
KIDS features video clips, games, activities, and resources for the series and the LAB includes new apps
focused on math, augmented reality games, using camera phones, and behind-the-scenes features.
10. PBS KIDS Mobile Media Labs feature iPads and Kindle Fires to take into the field to demonstrate
the new transmedia math content being developed by the Corporation for Public Broadcasting through a
U.S. DOE grant. The YMCA of South Hampton Roads is using one set with the children and families they
serve. Seventy games are available now with 45 more in development.
11. Tens of thousands of First Books have been distributed over the past 17 years to area children who
would not otherwise own books. Grants, local foundations, and WHRO’s Leadership Circle provide
support to allow children in challenging circumstances to start their own libraries. Books are distributed
after parent and provider trainings, after Raising Reader van visits, and other community events.
12. The Virginia Children’s Festival was held on October 6, 2013, and WHRO brought “Mr. Steve
Songs” from PBS KIDS to headline the event. He performed two shows for hundreds of families and
children and held two “meet and greets” at the WHRO Booth. Three PBS Costume Characters – Sid the
Science Kid; Super WHY!; and the Cat In The Hat – were also in attendance. Children played PBS KIDS
LAB games on an interactive whiteboard and over 500 First Books were given away.
Overall in 2013-2014, more than 2,000 Parents, 435 Providers/Teachers, and 5,150 Children/Students
participated in one or more of these activities. In addition, we distributed 6,380 First Books to children
most at need.
Total Regional Savings/Value: $122,295.00
(For all items above)
2013-2014 WHRO Annual Impact Statement
R
Total Gloucester Savings/Value : $0.00
(For all items above)
9 of 18
Gloucester County Public Schools
Return on WHRO Investment
2013-2014
WHRO directly impacts:
1) Educators by providing ongoing, sustained, high-quality teacher training; leading edge, technologybased instructional resources; and regional opportunities for recognition.
2) Students by providing online courses; leading-edge, on-demand, video resources; educationally
relevant competitions; and regional opportunities for recognition.
3) Adult Learners by providing a variety of workforce development and GED programming and services.
4) Families by providing the highest quality children’s programming 24 hours per day, seven days per
week, as well as a variety of face-to-face, hands-on early childhood workshops for parents.
In summary, WHRO educational efforts directly affect not only the schools’ bottom lines, but also the
quality of education for every single teacher, student, adult learner, and family in Hampton Roads.
Exemplary educators and initiatives are regularly publicized on-air, on-line and in-person.
Gloucester Annual Investment in WHRO:
Annual Assessment
C.I.I. Annual Dues
Total Annual Investment*
$10,938.00
$4,500.00
$15,438.00
*Additional product/service specific revenue (i.e., DE streaming, NovaNET, and Desire2Learn group purchases, etc.)
is included in the saving/value calculations below.
Direct Value/Savings:
Discovery Education streaming Group Purchase
eMediaVA Operation
eMediaVA Single Sign-On Integration
eMediaVA Trainings
School Cable Channel Content
Special Topic Forums
WHRO Education Online Courses
Desire2Learn Group Purchase
NovaNET and GradPoint Group Purchase
Total Direct Annual Value/Savings
$8,485.00
$6,000.00
$0.00
$0.00
$0.00
$150.00
$653,000.00
$42,715.00
$0.00
$710,350.00
Gloucester Direct Return on Investment
Additional Value/Savings:
WHRO Kids
Great Computer Challenges (Junior & Senior Divisions)
General PBS Programming
Local Educational Video Productions
WHRO Education Web Site
Hear/Say with Cathy Lewis
General NPR Programming
American Graduate Activities
Families/Early Learners
Total Additional Annual Value/Savings
Total Direct and Additional Annual Value/Savings
Total Gloucester Return on Investment
2013-2014 WHRO Annual Impact Statement
$46.00 to $1.00
$5,195.00
$600.00
$5,690.00
$625.00
$520.00
$1,985.00
$335.00
$115.00
$0.00
$15,065.00
$725,415.00
$47.00 to $1.00
10 of 18
Value/Savings Calculations
A
Discovery Education streaming list price ($2,095.00 HS; $1,570.00 MS/ES) multiplied by the number of HS, MS
and ES buildings within the HRETA owner division minus cash paid by the HRETA owner division. Add-on
packages (e.g., DE PLUS) can also be purchased through the WHRO group purchase at discounted rates.
Those savings are also included in this calculation.
B
Comparable service value ($750.00 per building) multiplied by the number of buildings in each HRETA division.
C
SSO integration is free to HRETA school divisions, but WHRO charges non-HRETA school divisions $4,500.00.
The Local Host Appliance costs all school divisions $3,950.00.
D
Number of trainings multiplied by $750.00 per training.
E
Number of division wireless content feeds multiplied by $100.00 per feed (up to 60 minutes in length).
F
Number of division registrations multiplied by an average course registration fee of $150.00.
G
WHRO online course development costs to create and/or refresh courses that each division would have had to
pay on its own ($650,000.00) multiplied by the number of WHRO owner school divisions (19) to yield the true
regional savings ($12,350.000.00). Also includes trainings and meetings with individual divisions at $1,500.00
and $740.00 each, respectively.
H
Regional virtual school general support ($30,000.00), regional test environment ($9,758.23), technical support, if
applicable ($1,540.77), and fully online licenses ($14.00 each) if applicable, minus cash paid by the individual
HRETA owner division.
I
Number of division licenses multiplied by the group purchase discount.
J
Total annual operational cost ($250,000.00) of WHRO Kids allocated across HRETA owners according to
relative division size.
K
Number of division teams multiplied by HRETA member entry fee discount.
L
Annual WHRO PBS dues ($1,369,831.00) multiplied by 20% (conservative estimated educational percentage of
program usage) allocated across HRETA owners according to relative size.
M
In Our Schools broadcast costs ($6,415.00) plus Education Now production costs ($23,700.00) all allocated
across HRETA owners according to relative size.
N
Estimated internal collective staff costs ($25,000.00) allocated across HRETA owners according to relative size.
O
Average HearSay with Cathy Lewis episode production cost ($4,150.00) multiplied by the number of episodes
specifically devoted to Education topics allocated across HRETA owners according to relative size.
P
Annual WHRO NPR dues ($460,346.00) multiplied by 3.5% (based on NPR statistics regarding the number of
programs directly related to Education) allocated across HRETA owners according to relative size.
Q
One Our Voices teacher training ($1,500.00) plus one Another View radio show ($4,150.00) plus one HearSay
with Cathy Lewis radio show (value already included in HearSay calculations) plus two Young Knights Summer
Academy Fun Fridays ($3,000.00), less value of services for specific divisions, all allocated across HRETA
owners according to relative size.
R
Number of training sessions conducted multiplied by the average cost per session ($750.00/day) plus the cost of
materials distributed at sessions plus number of Raising Reader Libraries multiplied by cost to equip them
($2,800.00) plus number of Super WHY! Camps conducted multiplied by cost to conduct them ($5,000.00) plus
number of Super Reader Schools multiplied by cost to equip them ($2,600.00) plus number of appearances or
events ($250.00/each) throughout the region plus the cost of materials distributed.
2013-2014 WHRO Annual Impact Statement
11 of 18
American Graduate WHRO Activity Overview
Education and Community Outreach
Young Knights Summer Academy, Fun Fridays (July 2013)
To combat the summer brain drain, P.B. Young, Sr. Elementary School in Norfolk launched a free eightweek academic enrichment program in partnership with United for Children, the United Way of South
Hampton Roads, EVMS, the City of Norfolk, Trinity Presbyterian Church, and many others, including local
arts organizations and WHRO. Students receive hands-on literacy and math academic lessons and
participate in guided enrichment activities. On Fridays, many students leave campus for Fun Friday field
trips. WHRO hosted rising fourth graders for two Fun Fridays. The Fun Friday activities included a handson, interactive tour of the station, digital storytelling training, an overview of the WHRO Young Writers’
contest and Great Computer Challenge, and interaction with the host and staff of Another View radio
program. The children all left with goodie bags filled with fun learning materials and one lucky Young
Knight at each Fun Friday event won a free membership in WHRO’s Kids Club.
Reach: 18 rising fourth graders from P.B. Young, Sr. Elementary School
Educator Professional Development (March 2014)
WHRO conducted an “Our Voices” Teacher Training, an established curriculum to teach the art of digital
storytelling using iPod Touches with cameras.
Reach: 33 teachers from across the region
Production and Local Programming
Another View (Radio)
• The Best of Another View Positive Stories (August 2013)
HearSay with Cathy Lewis (Radio)
• All Brain, No Drain (July 2013)
Print Articles
•
•
Life, Liberty and the Pursuit of Happiness for All Americans (Dimensions, July 2013)
Summer Enrichment Programs Help to Close the Achievement Gap (Dimensions, August 2013)
2013-2014 WHRO Annual Impact Statement
12 of 18
Education Topics on HearSay July 2013 – June 2014
Monday, July 3, 2013
Leadership Learned and Citizenship Earned
In advance of Independence Day, HearSay takes a special look at the teachable lessons that can be
learned by turning our attention to America's hard-fought struggle for independence. Today Cathy Lewis
travels back to 1776 with Colonial Williamsburg historian Taylor Stoermer for a look at the true meaning of
"citizenship," and the importance of taking an active role in our nation's forward progress. We're also
joined by retired U.S. Army Major General Vincent Boles for a lesson on effective leadership that anyone
can implement.
Scheduled Guests:
Taylor Stoermer – Research Historian, Colonial Williamsburg Foundation, history.org
Major General Vincent Boles – Author, 4-3-2-1 Leadership, vinnyboles.com
Monday, July 22, 2013
All Brain, No Drain
Students at Norfolk's P.B. Young Elementary are three weeks into a unique new summer program aimed
at fending off the “brain drain” that students usually experience over the summer. On today’s HearSay,
we’ll speak with P.B. Young Sr. Elementary Principal Alana Balthazar for a look at the Young Knights
Program's approach to helping young students retain the knowledge that is often lost over summer
break. We’ll also check with other free summer learning opportunities across Hampton Roads.
Scheduled Guests:
Alana Bazar – Principal, P.B. Young Sr. Elementary School in Norfolk, nps.k12.va.us
Chante Lambert – Teacher, P.B. Young Sr. Elementary School in Norfolk
Katie Cerqua – Youth and Family Services Manager, Virginia Beach Public Libraries, vbgov.com/libraries
Monday, July 29, 2013
Virginia's Gubernatorial Candidates - Part 1
We start this week's series of conversations with a primer on the latest in Virginia politics with The
Virginian-Pilot's Julian Walker, followed by the Republican nominee for Governor, Ken Cuccinelli.
Scheduled Guests:
Julian Walker – State Political Reporter, The Virginian-Pilot, pilotonline.com
Attorney General Ken Cuccinelli – Republican Candidate for Governor of Virginia, cuccinelli.com
Thursday, August 1, 2013
Virginia's Gubernatorial Candidates - Part 2
We finish this week's series of candidate conversations with our interview with the Democratic nominee
for Governor, Terry McAuliffe.
Scheduled Guest: Terry McAuliffe – Democratic Candidate for Governor of Virginia, terrymcauliffe.com
Tuesday, August 6, 2013
HearSay from the Headlines 8/6
Join us for another edition of Headlines, where we tackle the latest news stories that have you
talking. This week we'll discuss recent archaeological discoveries in Colonial Williamsburg that are
shedding new light on an 18th century landmark experiment in black education, the Bray School.
Scheduled Guests:
Terry Meyers – Chancellor Professor of English and Lemon Project Co-chair, College of William & Mary
Mark Kostro – Archaeologist, Colonial Williamsburg Foundation
Wednesday, August 7, 2013
Transformed by Technology
In this age of instant digital interconnectivity, we take the technical marvels that populate our lives for
granted. The effortless communication they facilitate simplifies our lives, but have we considered the cost
of this Faustian bargain? On today's HearSay, host Cathy Lewis speaks with scholars who are examining
the unexpected ways modern technology is rewiring our brains and overriding the most basic of human
instincts.
2013-2014 WHRO Annual Impact Statement
13 of 18
Scheduled Guests:
Nicco Mele – Author, The End of Big: How the Internet Makes David the New Goliath
John Huth – Author, Losing Our Way in the World
Monday, August 19, 2013
An Achievable Dream
Walter Segaloff, the founder and CEO of An Achievable Dream Academy, passed away this weekend. On
today's HearSay, we'll look back at Segaloff's life and legacy. Join us as we remember the man whose
contributions to the Hampton Roads community will continue to improve the lives of our region's
impoverished youth for years to come.
Scheduled Guest:
Aubrey Lane – President, Achievable Dream, achievabledream.org
Thursday, September 5
Local Movers, Shakers and Innovators: Higher Education Leadership
Today we bring you the next installment in our series of conversations aimed at bringing our listeners up
close and personal with our region's movers, shakers and innovators. We’re joined by the presidents of
two of our region’s institutions of higher learning.
Scheduled Guests:
th
John Broderick – 8 President, Old Dominion University, http://www.odu.edu/about/president
Dr. Richard Homan – President, Dean, Eastern Virginia Medical School, http://www.evms.edu
Tuesday, September 10
Segment A: Life in Hampton Roads 2013
Each year, Old Dominion University's Social Science Research Center conducts a "Life in Hampton
Roads" survey. This year marks the fourth edition of the telephone survey designed to gauge the "mood"
of our region. We'll speak with the creators of the survey and see how Hampton Roads residents feel
about diverse issues and topics including transportation and traffic, local and state government,
education, health, emergency preparedness, the economy and crime.
Scheduled Guests:
Dr. Jesse Richman – Faculty Director, Social Science Research Center at ODU
Dr. Tancy Vandecar – Associate Director, Social Science Research Center at ODU, al.odu.edu/ssrc
Segment B: New Leadership at Longwood
In the second half of today's broadcast we're joined by newly named Longwood University president, W.
Taylor Reveley IV. We'll discuss his plans for Longwood University and the roll institutions of higher
education play in our Commonwealth's economic health.
Scheduled Guest:
W. Taylor Reveley IV – President, Longwood University
Monday, September 23, 2013
Local Movers, Shakers and Innovators: A College Conversation
Today we continue our series of conversations aimed at bringing our listeners up close and personal with
our region's movers, shakers and innovators. We're joined today by two specialists in the field of higher
education for conversations about the state of Virginia's black colleges and universities and the
importance of providing students within underserviced communities the tools to prepare for the college
admission process.
Scheduled Guests:
Alvin J. Schexnider – Author, Saving Black Colleges: Leading Change in a Complex Organization,
agb.org/bios/alvin-j-schexnider
Bonnie Sutton – President and CEO, ACCESS College Foundation, accesscollege.org
Wednesday, October 2, 2013
State of the Region Report 2013
As Hampton Roads begins a new fiscal year, we'll take the opportunity to examine the previous year's
triumphs and shortfalls with Old Dominion University economics professor and former university
president, Dr. James Koch. He joins us to share his findings in the 14th Annual State of the Region
Report. We'll review the report's most significant findings and explore their implications for the region.
Scheduled Guest:
2013-2014 WHRO Annual Impact Statement
14 of 18
Dr. James Koch – Professor of Economics, Former University President, Old Dominion University,
jamesvkoch.com
Thursday, October 3, 2013
Old Dominion University Lieutenant Governor Debate Rebroadcast
nd
Virginia's lieutenant governor candidates will debate at 7 p.m. Wednesday, October 2 at Old Dominion
University's Diehn Center for the Performing Arts. In partnership with ODU, we bring you a special
rebroadcast of the debate. The event features Republican candidate E.W. Jackson and Democratic
candidate Ralph S. Northam. "Since our first lieutenant governor debate in 2001, this will be the fourth
time that candidates seeking Virginia's No. 2 political job have appeared in a debate organized by a
committee of the Young Lawyers Division of The Virginia Bar Association," said Travis G. Hill, chair of the
Young Lawyers Division. The VBA Young Lawyers Division is presenting this debate, the season's
second, with the Student Government Association at ODU. Moderating the event will be Julian Walker,
state government reporter for The Virginian-Pilot. Quentin Kidd, a political science professor at
Christopher Newport University, will pose questions to the candidates.
Scheduled Guests:
E.W. Jackson – Republican Candidate for Lieutenant Governor of Virginia, jacksonforlg.com
Senator Ralph Northam – Democratic Candidate for Lieutenant Governor of Virginia, northamforlg.com
Monday, October 7, 2013
Grandmother Knows Best
Though their role here in America is sometimes less pronounced than in other international cultures,
grandparents play an important role in defining the values and moral structure of a family and their
communities. For powerful evidence of the power of the elder generation, we turn our attention to the
grave socioeconomic issues facing the nation of South Africa. An unyielding population of grandmothers
are uniting and standing firm against the tide of poverty and HIV/AIDS that is decimating their families and
country. On today's HearSay we'll explore the deeply personal story of these unstoppable women and
the organization, Grandmothers Against Poverty and AIDS (GAPA), that is working to educate and
empower them further.
Scheduled Guests:
Jo-Anne Smetherham – South African Journalist, Co-Author, Nevergiveups,
thenevergiveups.wordpress.com
Jennifer Fish – Chair, Department of Women’s Studies at Old Dominion University,
odu.edu/womens_studies
Thelma Nkone – South African Grandmother
Vivienne Budaza – Executive Director, GAPA, gapa.org.za
Thursday, October 10, 2013
Improbable Scholars
If anyone has a grasp for the great social problems that face America, its David Kirp. He has dedicated
his career to tackling developmental roadblocks such as HIV/AIDS, gender discrimination, and healthcare
access. In his new book, "Improbable Scholars: The Rebirth of a Great American School System and a
Strategy for America's Schools," Kirp chronicles how one poor urban school district continues to defy
expectations by graduating students to college at an almost unprecedented rate. He joins HearSay host
Cathy Lewis in advance of his October 23rd Darden Lecture in Education at Old Dominion University for
a look at the future of America's ailing public school system.
David Kirp – James D. Marver Professor of Public Policy, University of California at Berkeley
Monday, October 14, 2013
Far From the Tree
In his career defining book, Far From the Tree, Andrew Solomon writes about families coping with
deafness, dwarfism, Down syndrome, autism, schizophrenia and other severe disabilities. While each of
these characteristics is potentially isolating, the experience of difference within families is universal, and
Solomon joins us today on HearSay to share the stories of love and triumph that he documents in every
chapter. Later in the show we speak with Dr. L.D. Britt, the first African-American to achieve the position
of professor of surgery in the Commonwealth of Virginia, about his ongoing commitment to fostering
future generations of minority doctors.
Scheduled Guest:
2013-2014 WHRO Annual Impact Statement
15 of 18
Andrew Solomon – Author, Far from the Tree: Parents, Children and the Search for Identity,
andrewsolomon.com
Tuesday, October 15, 2013
Our Future in the Making
There is a local community that is dedicated to the process of learning and experimentation that paves
the way to innovation and discovery. They've been dubbed "makers," and they're part of a global
community of dreamers and big thinkers who are equal parts entrepreneur and mad scientist. Members
of our own local maker community join HearSay host Cathy Lewis today for a sneak peek at this
weekend's Mini Maker Faire here in Norfolk where you can expect to find rockets and robots, DIY science
and technology, urban farming and sustainability, alternative energy, bicycles, unique hand-made crafts,
and educational workshops and installations.
Scheduled Guests:
Zach Miller – Founder, Hatch, hatchnorfolk.com
Beau Turner – Founder, 757 Maker Space, 757makerspace.com
Rich Moormann – Producer, Mini Maker Faire and Ignite Hampton Roads, hrmakerfaire.com
Monday, October 21, 2013
Candidate Conversations: LIVE!
Join us for our final series of installments from this election year's Candidate Conversation Series, where
we'll be broadcasting live and taking your calls. Today, host Cathy Lewis is joined by the Democratic
candidates for Lieutenant Governor and Attorney General. We'll leave the bright lights, glaring
opposition, and aggressive campaign advertising behind and foster a candid discussion in which the
candidates can share their thoughts on tough issues and their goals for the Commonwealth.
Scheduled Guests:
Senator Ralph Northam – Democratic Candidate for Lieutenant Governor of Virginia, northamforlg.com
Senator Mark Herring – Democratic Candidate for Attorney General of Virginia, herringforag.com
Wednesday, November 6, 2013
Special Gubernatorial Election Coverage
All across Virginia, voters are headed to the polls, casting their ballots for Governor, Lieutenant Governor
and Attorney General. Join us on the 5th for a mid-election day update from the Richmond TimesDispatch as well as a campaign retrospective, where we'll consider the impact and effectiveness of
negative political advertising. The following day we'll bring you in-depth coverage and analysis of the
election results, including excerpts from a special Old Dominion University panel featuring political
scientists, media correspondents and political observers. We'll be taking your calls both days, inviting you
to share your experiences at the polls and your thoughts on the results of the election at 440-2665 or 1800-940-2240.
Scheduled Guests:
Jeff E. Schapiro – Political Reporter and Columnist for The Richmond Times-Dispatch, timesdispatch.com
Richard Gearhart – Brand Development Specialist, arengee.com
Quentin Kidd – Director of the Judy Ford Wason Center for Public Policy, Christopher Newport University,
quentinkidd.com
John Fredericks – Host, The John Fredericks Show, thejohnfredericksshow.com
Vivian J. Paige – Columnist, The Virginian-Pilot, blog.vivianpaige.com
Don Luzzatto – Editorial Page Editor, The Virginian-Pilot, hamptonroads.com
Glen Sussman – Professor of Political Science, Old Dominion University, odu.edu
Kimberly Karnes – Assistant Professor of Political Science, Old Dominion University, odu.edu
Larry Sabato – Director, The University of Virginia's Center for Politics, centerforpolitics.org
Thursday, December 12, 2013
Honor Roll Back
In Virginia Beach elementary schools, grades of A to F have been replaced by a system using "Advanced
Proficient," "Proficient," "Developing Proficiency" and "Novice." School officials tasked with implementing
these changes are also eliminating the honor roll system, saying it doesn't match the new grading system
that replaces the A's needed for principal's list and the B's needed for honor roll. We'll explore the
reasoning behind the changes with Beach administrators and consider how they're being received by
area teachers and parents.
2013-2014 WHRO Annual Impact Statement
16 of 18
Scheduled Guests:
Dr. Amy Cashwell – Chief Academic Officer, Department of Teaching and Learning, Virginia Beach City
Public Schools
Shirann Lewis – Assistant Superintendent of Elementary Education, Virginia Beach City Public Schools
Lisa Hartman – Virginia Beach Parent
Wednesday, February 5, 2014
STEM'S Older Students
Science, Technology, Engineering and Math programs all across Virginia are being planned and
implemented to prepare K-12 students for the new century's high-tech careers, but what is being done to
continue those efforts as students attend institutions of higher learning? On today's HearSay, we'll look at
events and initiatives designed to keep college students engaged in STEM education and prepare them
to become the next generation of STEM educators.
Scheduled Guests:
Dr. Rich Whittecar – CoDirector, MonarchTeach, Old Dominion University, odu.edu/monarchteach
Dr. Kim Baskette – Program Coordinator, MonarchTeach, Old Dominion University
Jake Newman – MonarchTeach Student
Kirsten Young – MonarchTeach Student
Melodi Albert – HackU Organizer, VP, Management Development, Dominion Enterprises
Joe Fuller – HackU 2 Judge, VP and CIO, Dominion Enterprises
Andrew Wharton – HackU Alumnus, www.facebook.com/dehackathon
Thursday, February 6, 2013
The 2014 General Assembly Session: Week Five
With over a month under its belt, The Virginia General Assembly is already tackling a wide range of
issues that include marriage equality, felon voting rights, ethics reform and SOL reform. As Virginia's
lawmakers work their way through thousands of pieces of legislation over the 60-day session, we'll bring
you a series of one-on-one conversations with your elected representatives in Richmond.
Scheduled Guests:
Senator Jeff McWaters – Represents the 8th District in the Virginia State Senate, jeffmcwaters.com
Senator John Miller – Represents the 1st District in the Virginia State Senate, senatorjohnmiller.com
Senator Kenny Alexander – Represents the 5th District in the Virginia State Senate,
senatorkennethcalexander.com
Thursday, March 13, 2014
Counting Down to Graduation
With only three months until graduation, college and high school seniors across the nation are preparing
to take the next big step towards the "real world." On today's HearSay program, career and college
specialists join host Cathy Lewis to offer a blueprint that soon-to-be graduates can use to better prepare
themselves for the challenges and opportunities to come.
Scheduled Guests:
Pamela Rambo – Educational Expert and Consultant, ramboresearchandconsulting.com
Bill Holland – Author, From Backpack to Briefcase, Cracking the New Job Market: The 7 Rules for Getting
Hired in Any Economy, crackingthenewjobmarket.com
Tuesday, April 22, 2014
A New Standard for Testing?
Whether it’s the SAT’s or SOL, students are getting their fair share of standardized testing. Today on
HearSay, we’ll consider the effectiveness of those tests and discuss how that testing has shaped Virginia
schools.
Scheduled Guests:
Dr. Lisa Corbin – Executive Director Curriculum and Instruction, Norfolk Public Schools
Oktay Baysal – Virginia Board of Education Member, Dean of the College of Engineering & Technology,
Old Dominion University
Monty Neill – Executive Director, The National Center for Fair and Open Testing, fairtest.org
Del. Rob Krupicka – Represents Virginia's 45th District in the Virginia House of Delegates, krupicka.com
2013-2014 WHRO Annual Impact Statement
17 of 18
Notes
Educational Advisory Committee (EAC)
The Educational Advisory Committee (EAC) consists of a division selected School Board member or
designee from each HRETA Member Division. The EAC receives reports, updates and other information
related to educational issues and priorities. The EAC meets four times each year at WHRO, generally in
September, December, March, and June. The EAC is the decision-making body on matters related to the
policy, planning and operation of WHRO public education related activities.
Superintendents Advisory Council (SAC)
The Superintendents Advisory Council (SAC) consists of HRETA member Superintendents. Because
school divisions are the owners of WHRO, this group of superintendents serves as the body that makes
final recommendations to the EAC regarding decisions related to the policy, planning and operation of
WHRO public education related activities. The SAC meets four times each year at WHRO, generally in
September, December, March, and June. The SAC chair may schedule additional meetings as needed.
The SAC will receive reports from WHRO on various issues pertaining to WHRO as well as summary
reports regarding budgets, grants, instructional related services, and other business matters associated
with educational initiatives supporting public schools. The summary reports presented at the SAC are
required to have been reviewed and approved by the Technology Advisory Council (TAC) prior to
presentation to the SAC. The SAC can direct TAC to investigate, review, analyze, and submit findings to
SAC regarding specific activities or projects.
Technology Advisory Committee (TAC)
The Technology Advisory Committee (TAC) consists of HRETA member Chief Information Officer or other
superintendent designee from each division. The TAC reviews all aspects of established educational
activities (including budgets, grants, new initiatives, etc.) and provides comment on any related issues or
concerns. Additionally, the TAC works with WHRO staff to recommend new regional technology based
directions and initiatives. This group will review summary reports prepared by WHRO for presentation to
the Superintendents Advisory Council (SAC) for approval. The TAC Chairperson or alternate will be
present at the SAC meetings to assist WHRO with the presentation of the reports and answer any
questions. The C.I.I. will serve as a resource to the TAC, providing detailed information on their area of
responsibility and recommendations, if any, relative to their activities. The TAC meets five times a year at
WHRO, generally in September, November, January, March, and May. Additional meetings may be
scheduled as determined by the TAC Chair.
Consortium for Interactive Instruction (C.I.I.)
The Consortium for Interactive Instruction (C.I.I.) consists of HRETA member representatives that are
appointed by the division Superintendent. The C.I.I. serves as a subcommittee for the TAC to facilitate
the communication, implementation, forums, and other activities essential to collaboration of instructional
technologies in the HRETA region. C.I.I. business meetings are held three times a year, generally in
September, January and May, with additional special interest forums scheduled as needed throughout
the year.
Desire2Learn System Administrators
The Desire2Learn System Administrator group is comprised of school division representatives and
WHRO Education personnel. All of these individuals serve as learning management system
administrators and meet together to support online and blended learning. Desire2Learn System
Administrator meetings are held regularly throughout the year.
Front Cover Photos (From Top Left):
1. Students from Matoaka Elementary School in Williamsburg-James City County participate in the 2014 Junior Great Computer
Challenge.
2. Ted Hamacher from Hickory Middle School in Chesapeake competes in the 2014 Virginian-Pilot Spelling Bee.
3. WHRO Early Childhood Coordinator Martha Razor provides early learning services at Fort Story Library in Virginia Beach.
4. WHRO President and CEO Bert Schmidt smiles with students from P.B. Young Elementary in Norfolk during a “Fun Friday” at
WHRO.
5. Statewide eMediaVA teacher training provided by WHRO.
2013-2014 WHRO Annual Impact Statement
18 of 18
Connect. Engage. Inspire.
GLOUCESTER COUNTY SCHOOL BOARD
The Thomas Calhoun Walker Education Center
6099 T.C. Walker Road Gloucester, Virginia 23061
SCHOOL BOARD AGENDA ITEM
MEETING DATE:
January 13, 2015
AGENDA SUBJECT:
Healthy Hunger-Free Kids Act
ATTACHMENTS:
Healthy Hunger-Free Kids Act
TYPE OF AGENDA ITEM:
CONSENT
X REGULAR
DEPARTMENTAL REPORT/PRESENTATION
X
INFORMATION ONLY – NO DISCUSSION
INFORMATION – DISCUSSION
ACTION
BACKGROUND / SUMMARY:
The three year phasing of the Healthy Hunger-Free Kids Act began in the school year 20122013. Improving child nutrition is the focal point of the Healthy, Hunger-Free Kids Act. This
act allows USDA, for the first time in over 30 years, opportunity to make real reforms to the
school lunch and breakfast programs by improving the critical nutrition and hunger
safety net for millions of children.
REQUESTED ACTION:
That the School Board accepts this document as information.
FOR MORE INFORMATION, CONTACT PRESENTER:
Name:
Steve Patton
Phone:
804-693-1436
E-mail:
[email protected]
VSBA Capital Conference
January 26-27, 2015
Richmond Marriott
500 East Broad Street
Richmond, VA
The 2015 General Assembly promises to be another challenging session for supporters
of public education because of the difficult fiscal climate and the ever-increasing role
and expectations of our public schools. Advocacy by local school board members is a
year-round job and even more important during the General Assembly.
We will kick-off the two day conference with greetings from Virginia Secretary of Education Anne Holton (invited) and commentary on the “big picture” political scene with Dr.
Bob Holsworth, frequent political media analyst. You’ll receive an overview of the governor’s budget amendments and VSBA’s legislative priorities to help prepare you for your
legislative meetings on day two. The end of the day will feature a reception that will provide you with an opportunity to mix and mingle with your legislators and top administration officials. Jump start day two with the VSBA breakfast buffet and Dr. Steve Staples,
superintendent of public instruction (invited), before walking to the Capitol for personal
visits with your legislators.
The VSBA Capital Conference offers you an opportunity before crossover to be seen
and heard by your legislators. This “can’t miss” conference allows your voice to be
heard and continues VSBA’s efforts for year-round advocacy. We hope to see you in
January!
Conference Agenda
Monday, January 26, 2015
12:30
Registration
1:00
Welcome & Greetings
Juandiego Wade, President
Virginia School Boards Association
The Honorable Anne Holton (invited)
Virginia Secretary of Education
1:15
Comments on the Ever-changing Political Scene in Virginia
Dr. Bob Holsworth, President
Virginia Tomorrow, LLC
1:45
Review of the Governor’s Budget
James Regimbal, Principal
Fiscal Analytics, Ltd
2:45
Break
3:00
Legislative Issues Briefing
Bob Hundley, Chairman, Legislative Positions/Federal Relations
Committee
Virginia School Boards Association
Emily V. Webb, Government Relations Coordinator
Virginia School Boards Association
D. Patrick Lacy, Lobbyist
Virginia School Boards Association
Conference Agenda Continued on page 2
Conference Agenda Continued
4:30
VSBA Regional Meetings
VSBA Regional Officers
5:30
VSBA Legislative Reception
The Honorable Terry McAuliffe (invited)
Governor of Virginia
Tuesday, January 27, 2014
7:00
VSBA Breakfast Buffet
7:30
Dr. Steve Staples (invited)
Superintendent of Public Instruction
A block of rooms has been reserved at the Richmond Marriott,
500 East Broad Street, for the nights of January 25 & 26, 2015. Please
make your hotel reservations directly by calling 1-800-228-9290 or by
visiting the Richmond Marriott website at http://bit.ly/1pvk3ql
Inform the reservation staff you are attending the Virginia School
Boards Association Conference to receive the special rate of $159
(single or double).
Reminder: Nametags
must be visible to be
admitted to ALL VSBA
meetings and conferences.
The deadline for the reserved block is December 30, 2014.
If reservations are made after the December 30 deadline, the group
rate may not be available.
Register for the conference online at https://em.eboardsolutions.com/
Events/Registration/Wizard/EventDetails.aspx?C=ifON&EID=GFJL
Register Online
www.vsba.org
Registration Form
Name ___________________________________
Division _________________________________
VSBA CAPITAL CONFERENCE
Registration fees received after January 6, 2015 will
result in a $50 late fee. No refunds will be made after
January 6 except in the case of personal illness. All
requests for refunds must be made to the VSBA
president in writing signed by the board chair certifying a
personal illness.
School Board Member
Superintendent
Other ____________________________________
Costs:
Registration: $170
Late Registration: $220 after January 6, 2015
Please return this form with your payment to:
VSBA
200 Hansen Road, Suite 2
Charlottesville, VA 22911
VSBA Orientation for
Ne1N Chairmen &
Vice-Chairmen
Janu r 27,2015
Richmond Marriott
500 East Broad Street
Richmond, VA
Have you recently been selected as your school board's new chairman or vicechairman? If so, don't miss the VSBA Orientation for New ChairmenNiceChairmen, which has been especially designed to help you become more
comfortable with your new role and responsibilities. Experts in a variety of areas
will address many important topics, such as the legal authority of the chairman,
handling media inquires, parliamentary procedure, optimizing the chair/
superintendent relationship, and ethical considerations as a board chair. You
will also have the opportunity to network with other new chairmen and vicechairmen from across Virginia.
Workshop Agenda
Tuesday, January 27,2014
8:00
Registration and Breakfast
8:30
Welcome
William "Bill" Kldd
President-Elect, Virginia School Boards Association
8:40
9:40
What Every Board Member Needs to know about the SOQs
Virginia Department of Education
PR/Communications
Peter Sengenberger
Assistant Executive Director, Virginia School Boards Association
11 :00 The Chair/Superintendent Relationship
Dr. Brenda Tanner
Professional Development Consultant, Virginia School Boards Association
Barbara Haywood
Chairman, York County School Board
12:00
12:30
Lunch
Parliamentary Procedure
Carlos Clanton
Professional Registered Parliamentarian and Licensed Parliamentarian
l1vsBA
Virginia School Boards Association
Rivanna Ridge Professional Building
200 Hansen Road, Suite2
Charlottesville, VA 22911
1:30
The Legal Authority of the Chairman
Elizabeth Ewing
Director of Legal and Policy Services, Virginia School Boards Association
3:00
Adjournment
www.vsba.org I 434-295-8722 I 800-446-8722
Richmond
Marriott
Reservations
A block of rooms has been reserved at the Richmond Marriott,
500 East Broad Street, for the nights of January 25 & 26, 2015. Please
make your hotel reservations directly by calling 1-800-228-9290 or by
visiting the Richmond Marriott website at http://bit.ly/1 pvk3gl
Inform the reservation staff you are attending the Virginia School
Boards Association Conference to receive the special rate of $159
(single or double).
Reminder: Nametags
must be visible to be
admitted to ALL VSBA
meetings and conferences.
The deadline for the reserved block is December 30, 2014.
If reservations are made after the December 30 deadline, the group
rate may not be available.
Register for the conference online at https://em.eboardsolutions.com/
Events/Registration/Wizard/EventDetails.aspx?C=ifON&EID=GFJM
Thank you to our sponsor:
souRcE! rEAcHERS
MissionO ne
Educati onal Staffing Solutions
Educational Staffing Services
Registration Form
Name ________________________________________________________
Division -------------------------------------------------
0
VSBA CHAIRNICE-CHAIR ORIENTATION
Registration fees received after January 6, 2015 will
result in a $50 late fee. No refunds will be made after
January 6 except in the case of personal illness. All
requests for refunds must be made to the VSBA
president in writing signed by the board chair certifying a
personal illness.
School Board Member
D Superintendent
Drnher _______________________________________________________
Costs:
Please return this form with your payment to:
VSBA
200 Hansen Road, Suite 2
Charlottesville, VA 22911
Registration: $170
Late Registration: $220 after January 6, 2015
www.vsba.org I 434-295-8722 I 800-446-8722
Your
"Back to School"
Experience
* Visit this year's NSBA Exhibit Hall,
transformed into the Campus Expo. *
Saturday, March 21
10:30 a.m. - 4:00 p.m.
Sunday, March 22
11 :30 a.m. - 4:00p.m.
Exclusive Exhibit Hall Only:
Exclusive Exhibit Hall Only:
11:45 a.m. - 1:30 p.m.
2:45 p.m. - 3:45 p.m.
11 :30 a.m. - 1:30 p.m.
2:45 p.m. - 3:45 p.m.
* Student Union
Relax and recharge in between learning experiences.
*PopStudy
Halls
in for an interactive 30-minute upload of the latest
knowledge on hot topics.
*
Relaxation Station
Take a break at the Relaxation Station and enjoy a
complimentary massage.
* The Green Zone
Discover how green ing your schools doesn't just save
money, but fundamentally changes how students learn.
*
Music and Arts Main Street
Waltz on down to find companies who will offer arts and
music programs that you con establish in your district.
* Technology Innovation Pavilion
Don't miss your chance to meet emerg ing businesses in
the education market and take home ideas you won't see
anywhere else!
* Cutting-Edge Ave
Be the first in your district to meet the newest companies
and see the latest and greatest products on the block!
* Marketplace
Do some shopping at the ever-popu lar NSBA Marketplace!
These popular programs are ticketed events open to all conference
attendees. Fees are in addition to full conference program
registration fees. They are limited in size so be sure to register early!
*Technology Transfonnation
and Leadenhip in Today's
to creating a public education system that
prepares every child for lifelong learni ng,
work, and citizenship.
~a.m. - 4:00p.m.
* Rural School STEM Labs to Medical
tHURSDAY - - - - - - - - - - - - - - - - - - - - - -
llil
-
101st Airborne Division (Air Assault) Fort
Campbell, KY. Get an in-depth look at how
technology has transformed the military in
this visit to Ft. Campbell.
FRIDAY
II
* Music Makes Us®:
Pearl-Cohn Entertainment
Magnet High School and the
Grand Ole Opry
2:15p.m. - 6:15p.m.
Hea r how rural Aspirnaut1M students
around the nation can become scientists,
through STEM labs led by university faculty
and students. Then get a first-hand look
at the Vanderbilt Un iversity School of
Medicine Center for Experiential Learning
and Assessment.
9:00a.m. - 3:00p.m.
Music Makes Us® aspires to be a nationa l
model for high quality music education.
Includes a special backstage tour of the
Grand Ole Opry.
SA1URDAY
Fl
Simulations: How Vanderbilt University
Transforms Learning
tel Best Practices for School
Leaders Luncheon
12:00 p.m. - 2:00p.m.
Location: Music City Center
Sponsored by Sodexo, the 2014 Magno
Awa rds luncheon celebrates the spirit
of innovation and excellence in public
education. Attend th is special event and be
insp ired to ta ke what you hear and learn
back to your districts.
Tel National Caucus of American
Indian/ Alaska Native School Board
Members Luncheon
12:00 p.m. - 2:00p.m.
Location: Omni Nashville
Presenter: Dr. Denise Juneau
Montana's State Superintendent of Public
Instruction, Dr. Den ise Juneau, was the first
American Indian woman elected to serve in
a statewide elected position. Serving as a
strong advocate, Dr. Juneau is committed
SUNDAY
Tel National Hispanic
Council of School Board
Members Breakfast
Tel TLN Luncheon
Digital Leadership: Changing
Paradigms for Changing Times
12:00 p.m. - 2:00p.m.
Location: Music City Center
Presenter: Eric Sheninger, Senior Fellow, International Center for Leadership in Education
Attendees will learn how to harness
the power of digital tools and social
media accessible today to improve
commun ications, increase student
engagement, transform learning spaces,
and grow professionally like never before.
* Experience The Hermitage-How the
RACHEL Initiative Engages Students
2:15p.m.- 5:30p.m.
Learn how the Hermitage's Reinforcing
American History through Electronic Learning (RACHEL) initiative can bring history to
life through its award-winning videoconferencing program as you step bock in time to
learn about the rich life of Andrew Jackson,
the 7th President of the Un ited States.
8:00 a.m. - 9:30 a.m.
Location: Omni Nashville
Presenter: Richard Santana
A forme r gang member, now a Harvard
University graduate, nationally recogn ized
speaker Richard Santana's journey provides
a powerful and graphic illustration of
cultural relevance in schools.
Tel National Black Council of School
Board Members Luncheon
12:00 p.m. - 2:00p.m.
Location: Omni Nashville
Presenter: Roland S. Martin
Named as one of the 150 Most Influential
African Americans in the United States,
Roland S. Martin is nationally award-winn ing
and multifaceted journalist. As the host
and managing editor of Washington Watch
with Roland Martin, that airs on the TV One
Cable Network, he focuses on news and
analysis of culture, entertainment, politics,
and sports from an African American
perspective.
*
Driving Innovation: Nissan Plant
Tour Showcases STEM in Action
8:30a.m. - 1:00 p.m.
Get an insider's look at modern manufacturing . Learn about the Nissen's
Smyrna plant's partnership with the Metro
Nashville Schools to provide students with
the skills they need to be competitive in
an industry that has been transformed by
technology. (No one under age 10)
*
Off-site Learning Visits, depart from Music
City Center. Prices include transportation, meals
and admission fees. tel Meal Event
MacNair Travel has been selected as the
official Travel agency for the 2015 NSBA
Annual Conference.
Go to the conference website www.naba.org/
conference and click on the Travel tab for
information. Or contact MacNair by visiting
www.macnairtravel.com or call 877-761-3727
Book air travel directly using the following I. D.
numbers:
Delta: Meeting code NMK2H or call 800-328-1111
United: Zcode: ZTAB; agreement code: 455854
or call 800-426-1122
Reg 1.ster Ear lY and save!
Early registration discount ends
=January 16, 2015
=
·-Fees INational School Boards Association
Page 2 of7
Conference Registration Fees
Conference Fees
By
After
1/16/2015
1/16/2015
National Connection (NC), Technology Leadership Network (TLN),
and Council of Urban Boards of Education (CUBE)
$725
$755
Regula r
$895
$945
Spouse/Family Members (18 years and more)
$59
$59
Optional Events
Note: The Optional Event fees are in addition to full conference registration fees
listed above.
Pre-Conference Workshops
Event Description
NC/TLN/CUBE
Regular
Pre-Conference Workshops #1-6
$170
$195
$170
$195
$270
$320
Friday morning workshops
Pre-Conference Workshops #7-13
Friday afternoon workshops
Pre-Conference Workshop #14
Friday full day workshop
http://www .nsba. org/conference/registration/fees
12/9/2014
-. Fees INational School Boards Association
Page 3 of7
$100
$100
Pre-Conference Workshop-New Board Member Boot Camp
Friday afternoon only
Specialty Programming
Event Description
NC/TLN/CUBE
Regular
School Law Seminar (begins Thursday 2:30 PM)
$355
$395
CUBE District
NON-CUBE
No additional fee if you are a Council of School Attorneys member and
a full Conference registrant.
District
Council of Urban Boards of Education Programming
$140
$250
Saturday all day, Urban Night Out, and Sunday all day
Experiential Learning Visits
Experiential Learning Visit Description
NC/TLN/CUBE
Regular
Technology Transformation and Leadership in Today's Army
$120
$135
$140
$155
$100
$115
$115
$130
Technology Innovation in Action: Rutherford County Public Schools
Monday, March 23, 8:45a .m. - 3:30p.m.
$125
$140
Driving Innovation: Nissan Plant Tour Showcases STEM in Action
$125
$140
101st Airborne Division (Air Assault) Fort Campbell, Ky.
Thursday, March 19, 8:00a.m. - 4:00p.m.
Music Makes Us®: Pearl-Cohn Entertainment Magnet High School & the
Grand Ole Opry
Friday, March 20, 9:00a.m. - 3:00 p.m .
Rural School STEM Labs to Medical Simulations: How Vanderbilt
University Transforms Learning
Saturday, March 21, 2:15 p.m. - 6:15 p.m.
Experience The Hermitage- How the RACHEL Initiative Engages Students
Sunday, March 22, 2:15 p.m. - 5:30p.m.
Monday, March 23, 8:30a.m. - 1:00 p.m.
http://www.nsba.org/conference/registration/fees
12/9/2014
~..Fees
Page 4 of7
!"'National School Boards Association
Meal Functions
Meal Function Description
ALL
National Caucus of American Indian/Alaska Native School Board Members Luncheon
$65
Presenter: Dr. Denise Juneau
Saturday, 12:00 p.m. - 2:00p.m.
$65
Best Practices for School Leaders Luncheon
Saturday, 12:00 p.m. - 2:00p.m.
National Hispanic Council of School Board Members Breakfast
$50
Presenter: Richard Santana
Sunday, 8:00a.m. - 9:30a.m .
National Black Council of School Board Members Luncheon
$65
Presenter: Roland S. Martin
Sunday, 12:00 p.m. - 2:00p.m.
Education Technology Luncheon
$65
Digital Leadership: Changing Parad igms for Changing Times
Sunday, 12:00 p.m. - 2:00 p.m.
Special Conference Rate for Council and Caucus
Membership
Note: Only board members may use the the special conference rate to join the
below caucus and/or councils.
Special Rate
National Caucus of American Indian/Alaska Native School Board Members
$15
National Hispanic Council of School Board Members
$30
National Black Council of School Board Members
$30
http ://www.nsba.org/ conference/registration/fees
12/9/2014
.._Fees f National School Boards Association
Page 7 of7
High School Performing Groups
Sandy Folks
sfolks@ nsba.org
Press/Communications
Linda Embrey
[email protected]
NSBA•s 75th Annual Conference
March 21-23, 2015 in Nashville
Music City Center
201 Fifth Avenue South
Nashville, TN 37203
(Get directions)
Registration Questions or Assistance:
1-800-950-6722
General Questions:
conference@ nsba.org
National School Boards Association
1680 Duke Street, Alexandria, VA 22314
Phone: (703) 838-6722
Fax: (703) 683-7 590
E-mail: [email protected]
NSBA Website Policies
© 2014 National School Boards Association
http://www.ns ba.org/ conference/registration/fees
12/9/2014
2015
BOARD MEETING SCHEDULE
January 7, 2015- Wednesday (12:00 p.m.)- Daffodil Gardens Community Room, 5954 Garden
Grove Lane
January 8, 2015- Thursday (8:30a.m.)- Daffodil Gardens Community Room, 5954 Garden Grove
Lane
January 20,2015
January 22, 2015 - Thursday - Joint Meeting with School Board at Thomas Calhoun Walker
Education Center
February 3, 2015
February17,2015
March 3, 2015 - Budget Presentation
March 17,2015
March 19, 2015- Possible Board Budget Work Session
March 23, 2015- FY 2016 Budget Public Hearing at Thomas Calhoun Walker Education Center
March 26, 2015- Joint Meeting with School Board at Thomas Calhoun Walker Education Center
April2, 2015- Possible Board Budget Work Session
April 7, 2015
April9, 2015- Possible Board Budget Work Session
April14, 2015- Possible Board Budget Work Session
April16, 2015- FY 2016 Budget Adoption
April 21, 2015
Mays, 2015
May19, 2015
June 2, 2015
August 4, 2015
September 1, 2015
September 15, 2015 - Joint Meeting with School Board at Thomas Calhoun Walker Education
Center
Page 115
October 6,
2015
October 20,
2015
November 4,
2015-
Wednesday (day change due to Election Day)
November 17, 2015
December 1, 2015
·
January 5 ,
Organizational Meeting
2016-
Items in red approved as part of the Board's FY
meeting.
2016
Budget Calendar at the December
2 , 2014,
All meetings begin at 7:00 p. m. in the Colonial Courthouse unless otherwise noted. There will be
no meeting on the third Tuesday in June, July, August and December. A meeting postponed due to
weather or other emergency conditions shall be rescheduled to the next workday. Questions
concerning the Board's meeting schedule can be made to the Gloucester County Administrator's
Office at 804-693-4042.
Page 116
GLOUCESTER COUNTY PUBLIC SCHOOLS
Approved
FY 2016 Budget Calendar
DAY:
DATE:
SCHEDULED MEETING/ACTIVITY:
TIME:
LOCATION OF MEETING:
WEDNESDAY
OCT. 1, 2014
BEGIN BUDGET DISCUSSION WITH SUPERINTENDENT
N/A
N/A
MONDAY
NOV. 3, 2014
INFORMATION DISTRIBUTED TO BUDGET HOLDERS
N/A
N/A
MONDAY
NOV. 24, 2014
INFORMATION DUE TO BUDGET & FINANCE
N/A
N/A
DEC. 1DEC. 19, 2014
MEETINGS BETWEEN BUDGET HOLDERS AND MANAGEMENT TEAM
N/A
N/A
MONDAY
DEC. 15, 2014
RELEASE OF GOVERNOR'S BUDGET
N/A
N/A
TUESDAY
JAN. 13, 2015
UPDATE SCHOOL BOARD ON REVENUE STATUS AT MONTHLY SCHOOL
BOARD MEETING PER GOVERNOR'S PROPOSED BUDGET
7:00P.M.
T.C. WALKER
WEDNESDAY
JAN. 14, 2015
GENERAL ASSEMBLY CONVENES
N/A
N/A
THURSDAY
JAN. 22, 2015
BUDGET WORK SESSION WITH PUBLIC INPUT
7:00P.M.
T.C. WALKER
AUDITORIUM
TUESDAY
FEB. 10, 2015
PRESENTATION OF SUPERINTENDENT'S BUDGET AT MONTHLY
SCHOOL BOARD MEETING
7:00P.M.
T.C. WALKER
AUDITORIUM
TUESDAY
FEB. 24, 2015
BUDGET WORK SESSION AND PUBLIC HEARING
7:00P.M.
T.C. WALKER
AUDITORIUM
THURSDAY
FEB. 26, 2014
WORK SESSION WITHOUT PUBLIC COMMENT FOR THE APPROVAL OF
THE SCHOOL BOARD'S RECOMMENDED BUDGET
5:30P.M.
PROPOSED
T.C. WALKER
AUDITORIUM
SATURDAY
FEB. 28, 2015
APPROXIMATE DATE OF ADJOU RNMENT OF GENERAL ASSEMBLY
N/A
N/A
TUESDAY
MAR. 3, 2015
COUNTY ADMINISTRATOR PRESENTS BUDGET TO BOS
7:00P.M.
COLONIAL COURTHOUSE
TUESDAY
MAR. 10, 2015
SCHOOL BOARD'S RECOMMENDED BUDGET UPDATED WITH GENERAL
ASSEMBLY FINAL ACTION AT MONTHLY SCHOOL BOARD MEETING
7:00P.M.
T.C. WALKER
AUDITORIUM
MONDAY
MAR. 23, 2015
PUBLIC HEARING ON THE COUNTY BUDGET
7:00P.M.
T.C. WALKER
AUDITORIUM
THURSDAY
MAR. 26, 2015
JOINT MEETING WITH BOARD OF SUPERVISORS
7:00P.M.
T.C. WALKER
AUDITORIUM
THURSDAY
APR. 16, 2015
BUDGET ADOPTION OF THE COUNTY'S FY 2016 BUDGET
7:00P.M.
COLONIAL COURTHOUSE
TUESDAY
MAY 12, 2015
SCHOOL BOARD APPROVES FINAL ADJUSTMENTS AT REGULAR SCHOOL
BOARD MEETING
7:00P.M.
T.C.WALKER
AUDITORIUM
Page 117
Connect. Engage. Inspire.
GLOUCESTER COUNTY SCHOOL BOARD
The Thomas Calhoun Walker Education Center
6099 T.C. Walker Road Gloucester, Virginia 23061
SCHOOL BOARD AGENDA ITEM
MEETING DATE: TUESDAY, JANUARY 13, 2015
AGENDA SUBJECT: HUMAN RESOURCES
MONTHLY
REPORT
ATTACHMENTS: HUMAN RESOURCES MONTHLY
REPORT - 1 PAGE
TYPE OF AGENDA ITEM:
CONSENT
REGULAR
x DEPARTMENTAL REPORT/PRESENTATION
BACKGROUND / SUMMARY:
x
INFORMATION ONLY – NO DISCUSSION
INFORMATION ONLY – DISCUSSION
ACTION
The Human Resources Monthly Report contains information of the department’s hiring practices, daily operations,
special events, and projects.
REQUESTED ACTION: No action requested; this report is submitted to the School Board for informational purposes only.
FOR MORE INFORMATION, CONTACT PRESENTER:
Name: Juanita V. Smith, Ed.D.
Phone: (804) 693-5300
E-mail: [email protected]
Connect. Engage. Inspire.
GLOUCESTER COUNTY SCHOOL BOARD
The Thomas Calhoun Walker Education Center
6099 T.C. Walker Road Gloucester, Virginia 23061
OFFICE OF HUMAN RESOURCES MONTHLY REPORT
School Board Meeting - Tuesday, January 13, 2015
Yes, we are still excited and “happy” in the Office of Human Resources. We enjoy helping staff reach their
educational goals as well as moving forward with a few goals of our own.
HR INITIATIVES/PROJECTS
We are in the process of updating job descriptions for all GCPS positions. This is a collaborative effort between HR,
supervisors, and employees. This will be an ongoing method of verifying duties, making corrections and additions,
and ensuring that the most accurate information is available.
RECRUITMENT
To fill vacancies for the 2015-2016 school year, we are planning to hold a local job fair. We are also developing a
recruitment schedule to visit local colleges and universities.
PROFESSIONAL STAFF – NATIONAL BOARD CERTIFICATION, DEGREES, and LICENSURE
Ninety-two (92) license renewals for contracted personnel are being processed for 2015. Others, such as guest
teachers and retirees, will be assisted with the renewal process as well.
Dan Holloway, Software Development Coordinator, and Libby Hugate, Licensure Specialist, are finalizing the data
collection and processing for the IPAL and MSC. The report is due January 31, 2015.
Wendy Wyatt, Virtual School Administrator, has been accepted into the Doctoral Program at Virginia Tech.
GUEST TEACHER TRAINING
Thirty-four (34) applicants participated in the Degreed Guest Teacher Training Program this year. The last
session for this school year was held on December 11, 2014.
Seventeen (17) applicants have participated in the Non-degreed Guest Teacher Training Program so far this year.
The next session is scheduled for this month.
NEW INITIATIVE for 2015-16: We are researching online guest teacher training programs; more information to
come.
UPCOMING EVENTS
Guest Teacher/Guest Paraprofessional Professional Development Workshop – January 27, 2015
Guest Teacher Training for Non-degreed Applicants – January 29 & 30, 2015
Connect. Engage. Inspire.
GLOUCESTER COUNTY SCHOOL BOARD
The Thomas Calhoun Walker Education Center
6099 T.C. Walker Road Gloucester, Virginia 23061
SCHOOL BOARD AGENDA ITEM
MEETING DATE: January 13, 2015
AGENDA ITEM: Budget and Finance Report
ATTACHMENTS: Budget and Finance Monthly Report
TYPE OF AGENDA ITEM:
MINUTES OR CONSENT
PRESENTATIONS & REPORTS
X REGULAR
X INFORMATION ONLY
DISCUSSION ONLY
DISCUSSION AND/OR DECISION
BACKGROUND / SUMMARY:
REQUESTED ACTION:
No action requested; this report is submitted to the School Board for informational purposes only.
FOR MORE INFORMATION, CONTACT PRESENTER:
Name: Joanne C. Wright, Director of Budget and Finance
Phone: (804) 693-7811
E-mail: [email protected]
GLOUCESTER COUNTY PUBLIC SCHOOLS
6099 T. C. Walker Rd.
Gloucester, Virginia 23061
Joanne C. Wright, Director
Budget and Finance Department
Telephone: 804-693-7811
Fax: 804-693-4526
BUDGET AND FINANCE DEPARTMENT UPDATE
As of December 31, 2014
In addition to the routine daily tasks, Budget and Finance Staff have completed or are working on the following projects:
CURRENT PROJECTS
Payroll
1. Worked with Transportation and Central Food Services on time tracking for ACA.
2. All staff attended VRS training.
3. Updated contract dates with the VRS.
Budget
1. Received FY 2016 departmental and school budget requests.
2. Compiled requests for budget meetings.
Employee Services
Family and Medical Leave
Family and Medical Leave
2014-2015
2013-2014
2012-2013
2011-2012
Future Events
5
(-3)
-
-
Current Events
3
(-2)
-
-
-
Closed Events
33
(+21)
131
134
146
Did Not Qualify Events
Total
-
6
(-3)
-
-
-
47
(+13)
131
134
146
2012-2013
2011-2012
Workers’ Comp
Workplace Injuries
2014-2015
Report Only
19
Actual Claims
29
Denied
Total
(+2)
1
49
(+2)
2013-2014
46
55
22
24
23
1
5
7
69
84
58
SubFinder
System Data
2014-2015
Employees
529
(+2)
531
530
556
Guest Teachers & Subs
169 (+35)
167
194
217
2,139 (+522)
1,854 (+446)
4,954
3,887
4,929
4,043
4,835
3,613
504 (+112)
1,967
886
1,222
Absences
Sub Required
No Sub Required
Filled
Failed to Fill
1,633 (+400)
221 (+46)
2013-2014
3,400 (87%)
486 (13%)
2012-2013
3,684 (91%)
357 (9%)
2011-2012
3,400 (94%)
212 (6%)
FUTURE PROJECTS
Payroll
1.
2.
3.
4.
Time tracking for ACA- ongoing
Disability and VRS tracking and posting
Data for OSHA report
W-2 reporting and calendar year-end payroll processing
1.
2.
3.
4.
5.
6.
7.
8.
9.
School Site Visits – Second Semester TBD
School Bookkeepers Manual
Impact Aid Report (January 2015)
Host Region III Finance Directors Meeting (January 28, 2015)
Civil Rights Report
Construction Compliance Monitoring (ongoing)
Bond Draw Down (ongoing)
Review of property disposal process
Director and Accounting Manager to attend VASBO in February
Budget
Employee Services
1. Coordinate video production of the July 27th Alex L. Wiatt presentation for the Gloucester County
Sesquicentennial Committee.
2. Assist T.V. Production instructor in planning for 2015 contests and competitions.
3. Assist T.V. Production instructor in researching 2015 Mac, PC, and television server upgrades.
4. Researching new video projects for 2015 for Duke TV 47 and TV III.
Connect. Engage. Inspire.
GLOUCESTER COUNTY SCHOOL BOARD
The Thomas Calhoun Walker Education Center
6099 T.C. Walker Road Gloucester, Virginia 23061
SCHOOL BOARD AGENDA ITEM
MEETING DATE: January 13, 2015
AGENDA SUBJECT: December Donations
ATTACHMENTS: December Donations
TYPE OF AGENDA ITEM:
MINUTES OR CONSENT
PRESENTATIONS & REPORTS
X REGULAR
BACKGROUND / SUMMARY:
INFORMATION ONLY
DISCUSSION ONLY
X DISCUSSION AND/OR DECISION
Donations are presented to the Board monthly in accordance with Policy DI.
REQUESTED ACTION:
That the Board accept the donations as presented with grateful appreciation.
FOR MORE INFORMATION, CONTACT PRESENTER:
Name: Joanne C. Wright
Phone: 804-693-7811
E-mail: [email protected]
Connect. Engage. Inspire.
GLOUCESTER COUNTY SCHOOL BOARD
The Thomas Calhoun Walker Education Center
6099 T.C. Walker Road Gloucester, Virginia 23061
SCHOOL BOARD AGENDA ITEM
MEETING DATE: January 13, 2015
AGENDA ITEM: Financial Reports
ATTACHMENTS: November 30, 2014 Financial Report
December 31, 2014 Construction Report
December 31, 2014 HVAC Report
TYPE OF AGENDA ITEM:
MINUTES OR CONSENT
PRESENTATIONS & REPORTS
X REGULAR
BACKGROUND / SUMMARY:
X INFORMATION ONLY
DISCUSSION ONLY
DISCUSSION AND/OR DECISION
The FY 2015 Financial Report as of November 30, 2014 is attached as well as the December 31, 2014 Construction
and HVAC project reports.
REQUESTED ACTION:
No action requested; this report is submitted to the School Board for informational purposes only.
FOR MORE INFORMATION, CONTACT PRESENTER:
Name: Joanne C. Wright, Director of Budget and Finance
Phone: (804) 693-7811
E-mail: [email protected]
REVENUE REPORT
ACTUAL REVENUES
November 30, 2014
SOURCE
BALANCE
FAVORABLE
BUDGET
ACTUAL YTD
(UNFAVORABLE)
COUNTY CONTRIBUTION
$
22,791,272
$
7,258,215
$
15,533,057
MISCELLANEOUS LOCAL
$
123,424
$
56,770
$
66,654
STATE FUNDS
$
28,019,400
$
9,825,293
$
18,194,107
FEDERAL FUNDS*
$
2,808,328
$
320,079
$
2,488,249
TOTAL
53,742,424
17,460,357
36,282,067
EXPENDITURE REPORT
ACTUAL EXPENDITURES
November 30, 2014
BALANCE
CATEGORY
FAVORABLE
BUDGET
ACTUAL YTD
ENCUMBRANCE
(UNFAVORABLE)
INSTRUCTION
$
38,576,783
$
11,338,536
$
9,265
$
27,228,982
ADMIN/ATTEND/HEALTH
$
2,406,861
$
855,035
$
17,500
$
1,534,326
TRANSPORTATION
$
4,019,072
$
1,264,051
$
80,937
$
2,674,084
OPERATION/MAINT
$
5,855,617
$
2,307,431
$
230,295
$
3,317,891
DEBT SERVICE
$
232,562
$
210,199
$
-
$
22,363
TECHNOLOGY
$
2,651,529
$
1,485,105
$
-
$
1,166,424
$
53,742,424
$
17,460,357
$
337,997
$
35,944,070
CENTRAL FOOD SERVICE
$
2,511,143
$
564,801
$
833,506
$
1,112,836
SCHOOL CONSTRUCTION
$
20,000,000
$
3,675,441
$
14,080,324
$
2,244,235
DEBT SERVICE
$
3,674,666
$
2,627,855
$
$
1,046,811
TOTAL
* Negative YTD amount reflects outstanding FY 2014 accruals.
-
Cost Projections for Page Middle School, December 31, 2014
Revised
Project budget
8,235,687.00
10,624.00
498,718.00
5,920,831.00
12,000,000.00
525,082.97
914,975.00
400,000.00
16,657.00
79,205.00
100,000.00
47,584.00
207,325.00
15,227.00
RESOURCES AVAILABLE
Insurance Settlement
Additional Insurance-Storm Damage
QSCB (pre-tornado)-Net, Series 2011
QSCB-Net, Series 2012
VPSA Bonds, Fall Sale 2013
VDOT Revenue Share (Off-site road work)
Insurance Proceeds-Furniture
VPSA Technology Funds (2014-15)
Jean Pugh Technology Fund
Abingdon Arbitrage Liability Reserve
Projected Interest
Timber Sales-Net
VDEM Proceeds-Net
Sale of Equipment
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Balance
0.45
0.05
0.21
(480,149.47)
(219,844.33)
(400,000.00)
138.25
(17,249.90)
(0.50)
34,886.42
-
28,971,915.97
27,889,697.15 $
(1,082,218.82)
Subtotal=
Revised
Project budget
22,033,490.79
594,122.24
1,475,000.00
73,552.00
128,557.00
15,840.00
32,760.00
41,126.00
38,500.00
30,960.00
25,000.00
35,000.00
1,050,164.94
202,180.00
52,580.00
64,680.00
724,100.00
108,300.00
22,680.00
241,062.00
10,000.00
59,058.00
27,058,712.97
Expended to Date
10,199,200.37
167,865.50
1,351,800.00
73,552.00
77,556.89
15,840.00
32,760.00
41,125.50
3,850.00
30,960.00
10,000.00
35,000.00
396,588.87
202,180.00
52,580.00
64,680.00
650,212.50
108,300.00
22,680.00
0.00
9,828.13
59,058.05
13,605,617.81 $
Balance
11,834,290.42
426,256.74
123,200.00
0.00
51,000.11
0.00
0.00
0.50
34,650.00
0.00
15,000.00
0.00
653,576.07
0.00
0.00
0.00
73,887.50
0.00
0.00
241,062.00
171.87
(0.05)
13,453,095.16
Subtotal=
452,721.00
48,278.00
77,922.00
2,650.00
1,331,632.00
1,913,203.00
452,721.00
48,278.10
77,922.00
2,650.00
15,770.50
597,341.60 $
0.00
(0.10)
0.00
0.00
1,315,861.50
1,315,861.40
Total Expenditures=
28,971,915.97
Total Resources=
CONSTRUCTION EXPENDITURES
Construction/On-site*
Contingency
Professional design services
Soil borings and surveys
Special inspections and testing
Wetlands studies, permitting, Phase 1 Environ.
Early release site-prep design
Educational specifications
Commissioning of mechanical systems
Site master plan study
Furniture design and bid package
Structural comparison studies
Off-site road work (Eligible for VDOT Revenue)
Off-site road work-Design
Off-site water/sewer pump station-Design
Traffic study and signalization
Site preparation bid
Wetlands mitigation fee
Design Alternate
Digital Infrastructure
Miscellaneous costs
Contract Amendments
OTHER EXPENDITURES
Demolition/Hazmat/Utilities of Old Page
Walk-in Freezer
Parks and Recreation Lights
Bay Design Right of Way Documents
Furniture and technology
Received to Date
8,235,687.00
10,624.45
498,718.05
5,920,831.21
12,000,000.00
44,933.50
695,130.67
0.00
16,657.00
79,343.25
82,750.10
47,583.50
242,211.42
15,227.00
14,202,959.41
14,768,956.56
* Includes $299,866.10 in retainage, to be paid upon satisfactory completion of the project.
Page Middle School Options
Baseball field
Practice field
Gravel parking area
285,000.00
25,000.00
48,000.00
Total Options=
358,000.00
HVAC/Roof Financial Report
12/31/2014
Revenue:
Principal
Interest to 11/30/2014
Total Revenue
5,006,015.00
5,924.57
5,011,939.57
Expenditures & Encumbrances to Date
Petsworth
Construction Manager
Mid-Atlantic Sch Equip - 15000017
Mid-Atlantic Sch Equip - 15000161
Hudson & Associates - 14000353
JV-14-077 Davenport
Daikin Applied Americas Inc - 14000395
Hoffman & Hoffman
E. T. Gresham Company, Inc. - 14000498
Change Order #1 (PCO 1-10)
Change Order #2 (PCO 11-17)
Subtotal for Petsworth
13,364.87
35,409.15
7,300.00
298,494.00
21,840.00
261,395.67
1,999.00
2,337,000.00
75,509.09
(9,430.22)
3,042,881.56
Achilles
Hudson & Associates - 15000120
Subtotal for Achilles
162,818.00
162,818.00
Botetourt
G.G. Cornwell - 15000324
Subtotal for Botetourt
75,750.00
75,750.00
Peasley
G.G. Cornwell - 15000343
Subtotal for Peasley
65,250.00
65,250.00
Gloucester High School
Honeywell - 14000488
Subtotal for Gloucester High School
19,510.00
19,510.00
Total Expenditures / Encumbrances
3,366,209.56
Net Balance
1,645,730.01
Connect. Engage. Inspire.
GLOUCESTER COUNTY SCHOOL BOARD
The Thomas Calhoun Walker Education Center
6099 T.C. Walker Road Gloucester, Virginia 23061
SCHOOL BOARD AGENDA ITEM
MEETING DATE: January 13, 2015
AGENDA ITEM: Governor’s FY 2016 Proposed Budget Amendments
ATTACHMENTS: Highlights of Governor McAuliffe’s Proposal
TYPE OF AGENDA ITEM:
MINUTES OR CONSENT
PRESENTATIONS & REPORTS
X REGULAR
X INFORMATION ONLY
DISCUSSION ONLY
DISCUSSION AND/OR DECISION
BACKGROUND / SUMMARY:
On Wednesday, December 17, 2014, Governor McAuliffe presented his proposed amendments to the 2014 -2016
biennial budget (HB 1400/SB 800). Relative changes are attached and are subject to General Assembly approval.
REQUESTED ACTION:
No action requested; this report is submitted to the School Board for informational purposes only.
FOR MORE INFORMATION, CONTACT PRESENTER:
Name: Joanne C. Wright, Director of Budget and Finance
Phone: (804) 693-7811
E-mail: [email protected]
Summary of Governor McAuliffe’s Proposed Budget Amendments
That May Impact Gloucester County Public Schools:

Lowered sales tax projections $5.5 million in FY 2015 and $8.2 million in FY 2016 and updated school age
population estimates for distribution purposes for FY 2016.

Increased the Lottery proceeds estimate by $7.5 million in FY 2015 and $21.7 million in FY 2016.
Programs funded under the lottery will be adjusted accordingly.

Increased the transfer from the Literary Fund to the VRS by $25 million in FY 2015. Make a one-time
transfer of $150 million in FY 2016 and re-amortize the deferred contribution over the remaining six
years. This will adjust the actuarial valuation for FY 2016 reducing the employer rate from 14.5% to
14.15%. This will result in a decrease in state VRS revenue that must be net against the cost savings.

Provided incentive funding for Breakfast After the Bell Initiative (.05 per meal).

Expanded computer adaptive testing to include 7th and 8th grade mathematics.

Permit expedited retakes for students in grades 3-8 who have failed SOL tests by a narrow margin.

Establish a program of professional development for principals in underperforming schools. Application
process required.
Connect. Engage. Inspire.
GLOUCESTER COUNTY SCHOOL BOARD
The Thomas Calhoun Walker Education Center
6099 T.C. Walker Road Gloucester, Virginia 23061
SCHOOL BOARD AGENDA ITEM
MEETING DATE:
January 13, 2015
AGENDA SUBJECT:
Administrative Team Report
ATTACHMENTS:
Administrative Team Report
TYPE OF AGENDA ITEM:
CONSENT
REGULAR
x DEPARTMENTAL REPORT/PRESENTATION
x
INFORMATION ONLY – NO DISCUSSION
INFORMATION ONLY – DISCUSSION
ACTION
BACKGROUND / SUMMARY:
Reports received from Administrative Team members have been consolidated, and are being presented as information.
REQUESTED ACTION:
That the School Board accepts the Administrative Team Report as information.
FOR MORE INFORMATION, CONTACT PRESENTER:
Name: John Hutchinson, Assistant Superintendent for Administrative Services
Phone: (804) 693-5304
E-mail: [email protected]
Administrative Team Reports for the January 2015 School Board Meeting
Construction – Scott Shorland
****************************************************************************************************************
Employee Services & Communications – Craig Smith
****************************************************************************************************************
Energy & Security – Dave Simmons
****************************************************************************************************************
Environmental Health & Safety – Shirley Chirch
Trainings Attended
 Attended Anthrax tabletop exercise with Regional/State agencies
 Attended suicide prevention taskforce meeting
 Viewed Ebola response training presented by World Health Org.
Safety/Security Actions
 Attended biweekly construction meetings at Page with weekly site visits
 Tracked threat assessments for December
 Met with division SROs and Security Team
 Attended GCPS Comprehensive Planning meeting
 Conducted monthly fire drill for TCWEC
 Attended camera layout meeting for new Page
 Visited each school on weekly basis; observed for safety concerns
Health
 Conducted 6 tuberculosis screenings on new employees
 Conducted monthly check of TCWEC defibrillator and Epi pens
 Provided updated Ebola Guidance for Schools information to administrators
 Completed DOE's Nurses' Survey
 Attended School Health Advisory meeting
 Monitored student absence rates
 Tracked concussions for November (3 non-school)
 Followed up on staff/student 911 visits to ER
 Presented Health Services budget for 15-16
 Finalized the letter for food restrictions to be sent home to elementary families
****************************************************************************************************************
Facilities – Dave Miller
Daily Actions
 Coordinated on-going routine and preventative maintenance tasks with in-house staff
 Coordinated contracted repairs and inspections
 Assisted with Page, Abingdon, Botetourt, and Achilles construction projects
In-House Projects
 Facilities Building Warehouse remodeling (on-going)
 Restroom remodeling at GHS
 Installation of electrical in new Grounds Building (on-going)
 Winterization P.M. schedules being completed
Contracted Projects
 Repairs to bleachers in gym @ Peasley completed
 Quarterly fire sprinkler inspections @ all schools
 Repairs to roofing at various schools
Work Orders Completed by Trade
 Electrical-81
 Locksmith-33
 General Maintenance-20
 Kitchen Equipment-54
 Plumbing-28
 Paint-10
 Warehouse-7
****************************************************************************************************************
Food Service – Steve Patton
 Preparation for Federal Review
 Started Working on Budget for 2015-16
o Perfect Attendance
o Starting pay for subs
o Pay scale
 Won 1st place in the Christmas Parade
 Hired 2 new substitutes
 Catered 2 Christmas Luncheons
 Served 4 Elementary School Santa Breakfasts
****************************************************************************************************************
Grounds – Jimmy Viars
Training
 Sitting President for the Professional Grounds Management Society
 Director at Large for the Virginia Turfgrass Council
 Counseled employees on morale and safety
Inspections
 9 campus lawns
 18 playground units
In-House Labor
 Approximately 112 man hours of campus lawn maintenance (i.e.…mowing, edging, trimming and flowerbed maintenance)
 112 man hours of leaf removal
 Approximately 75 man hours of athletic field maintenance (i.e.… mowing, edging and trimming)
 Relocated the majority of grounds equipment
 Researched storage solutions for Abingdon and Botetourt preschool equipment
 Worked on the design for the TCWEC landscape
 Working on a design to increase the parking availability at the Facilities Building
 Building interior layout of the Grounds Shop
 Installed signs and sign posts at GHS and Botetourt
 Worked on new job descriptions
 Worked on new employee justification/departmental structure
 Worked on supplemental income strategy for support staff
 2015/2016 Budget
 Removed old landscaping from the TCWEC building
 Worked on GHS baseball field repairs
 Adjusted job scope for Grounds Shop insulation
 Worked on playground design for preschool playgrounds at Botetourt and Bethel
 Repaired Achilles playground wallcano and crawl tube
 Repaired Abingdon playground swing bridge
Contracted Labor
 Installing Grounds Shop insulation
 Repairing Bethel K playground
 Planted pansies at 8 schools
****************************************************************************************************************
Student Services – Bryan Hartley
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Processed shared residencies
Processed residency verifications
Processed home instruction applications
Held discipline hearings
Held meetings regarding legal charges and other types of student matters
Met with staff regarding Threat Assessment procedures
Met with school counselors
Attended Comprehensive Planning meeting
Met with Therapeutic Interventions provider
Reviewed Section 504 Accommodation plans
Reviewed credit accommodations with high school staff
Held meeting/discussions on attendance issues
Reviewed assigned disciplinary codes
****************************************************************************************************************
Technology – Jim Brogan
 The Technology Department is continuing to work on improving the wireless experience. Bill Diehl, Coordinator for Network Services, has been
restructuring the wireless networks to minimize the impact of the large volume of wireless devices accessing the Division Guest network.
 Verizon is still completing the installation of the internet upgrade to 600 MB. Due to some construction issues, the completion date has been postponed
until the second week in January.
 A survey of middle school teachers is being prepared to go out in mid-January to collect data regarding the desired technology components for inclusion
in the new Page MS classroom. We will be surveying all middle school teachers, since these results will also be used to provide updates to Peasley MS,
funds permitting. A finalized list of classroom technology components adjusted to remain within the allocated budget will be ready by February 1, 2015.
 The Division Network Domain Controllers have been upgraded to Server 2008, and refinements have been made to the network Group Network Policies
 The e-Backpack initiative at GHS is progressing, with Margaret Williams and ITRTs working with GHS staff to move the process forward. We have
issued iPads to all the GHS teachers with the hope that all GHS staff will use the iPads to begin identifying strategies for classroom instruction. The GHS
staff is scheduling staff development, and we are looking to create classroom sets for the Math Department as soon as the GHS principal indicates that the
department is ready to implement them.
 ITRTs KC Woller. Eryn Pluim, Nina Carter and Sherri Miller are collaborating with teachers on a variety of tech-related instructional projects in their
respective schools.
 Margaret Williams, Nina Carter, Sherri Miller, KC Woller and Eryn Pluim attended the Virginia Society for Technology Educators Annual Conference in
Virginia Beach on December 7 through 9.
 As of 12/18/14, the Technology Department has completed 2050 tickets this year. There are 299 outstanding tickets, most involve classroom projection
issues. The staff is working through the majority of these, having closed over 300 this month.
****************************************************************************************************************
Transportation – Anne Lanan
Connect. Engage. Inspire.
GLOUCESTER COUNTY SCHOOL BOARD
The Thomas Calhoun Walker Education Center
6099 T.C. Walker Road Gloucester, Virginia 23061
SCHOOL BOARD AGENDA ITEM
MEETING DATE:
January 13, 2015
AGENDA SUBJECT: Instructional Services
ATTACHMENTS: Instructional and School Reports
TYPE OF AGENDA ITEM:
CONSENT
REGULAR
DEPARTMENTAL REPORT/PRESENTATION
BACKGROUND / SUMMARY:
x
INFORMATION ONLY – NO DISCUSSION
INFORMATION ONLY – DISCUSSION
ACTION
REQUESTED ACTION:
FOR MORE INFORMATION, CONTACT PRESENTER:
Name:
Chuck Wagner
Phone: 804-693-6240
E-mail: [email protected]
Coming Soon
Current Happenings
Staff Recognitions
Student Recognitions
•
•
•
•
Abingdon Elementary School, Home of the Panthers
Our Recipe for Academic Success: Students, Teachers and Volunteers!
Abingdon’s SCA rang the “Salvation Army Bell” at the local Farm Fresh on December 3.
Abingdon’s SCA rode on a float during the Gloucester Citizen’s Christmas & Holiday Parade on December 6.
Go Panthers!
Abingdon’s SCA Spirit Week was held December 15-19. The students and staff participated in the events to
include Ugly Sweater Day and Polar Express Day!
Abingdon’s Chorus that includes 4th and 5th grade students lead by Mrs. Melanie McComb, our Music Teacher,
performed on December9.
The following Activities are Community Education sponsored and organized:
• Blitzen Boogie Reindeer Race
• SCA: Ginger Bread House project to support the Ronald McDonald’s House.
• A mini grant from the Gloucester Educational Foundation was awarded to Mrs. Hannah Cramer to support the
use of math calculators during math instruction to promote basic mathematics fluency.
• Mr. Kenny Schulz completed course work towards his Math Specialist program (Masters) through the College
of William and Mary.
• Abingdon’s Hospitality committee hosted a Retirement Celebration for retiring Physical Education Teacher,
Mrs. Linda Downey at the local Juan’s restaurant. Mrs. Downey has served the Abingdon community for 30
years! We wish her well in her future endeavors.
• Mrs. Parrott and Mrs. Preas, Abingdon’s school administration, assisted Abingdon Church, the sponsors of
their food pack program on Sunday, December 14 during their Christmas program. They served as hostesses
during the reception that followed the program.
• Abingdon’s PTA provided a special breakfast for staff on December 19.
 Abingdon’s Kindergarten students travelled to our local Wendy’s restaurant to learn more about local
businesses. Students and teachers were greeted with a “Big Welcome” noted on the restaurant’s marquee.
This study trip was arranged and organized by the Community Education Coordinator, Mrs. Deanna Johnson.
 Our school librarian, Ms. Jill Tyler, hosted Family Reading Night, where our participation continues to grow
each week! She also supports our every Thursday, “Barking Books” program where our First and Second grade
students can read books to their furry friends!
 Abingdon’s PTA Barnes and Noble Night was a great success! School administrators read two books and the
school chorus performed on December 12.
The following events are Community Education sponsored and organized:
 PTA Craft Night on December 5
 All Pro Dad Breakfast on December 17: 7 Dads, 8 Children
 Universal Screening assessments, January 6-8, 2015.
 DARE graduation, 5th grade on January 7 at 9: 15 AM.
 PTA Bingo Night on January 9, 2015.
 Staff Professional Development on January 26-27, 2015.
Connect. Engage. Inspire.
Achilles Elementary School, Saving the Bay, the Warrior Way
Our 2nd grade students went to Union Hall on December 4th and sang a variety of songs for the Retired
Teachers Association. The 2nd graders, under the direction of Amy Lenderman, represented Achilles well as
they helped bring in the sounds of the season.
 The 2nd graders again performed at the Achilles Barnes and Noble Night on December 5th. Mrs. Shirley
Hogge read The Polar Express to students. Pete the Cat (Jesse Dutton) made an appearance as Mrs. Katina
Keener read Pete the Cat Saves Christmas. 147 students and their families enjoyed their evening at the
Achilles Book Fair night at Barnes and Noble relaxing in their pjs and enjoying the evening. There were craft
tables set up and many teachers volunteered their time to monitor stations. Mrs. Rhonda Taylor’s 5th grade
students designed the winning drink, “The Winter Delight” (Chocolate base, with caramel and white
chocolate mocha, made with whole milk, with a caramel drizzle on top) at Starbucks. A special thanks to
Jamie Bunting and Sharon Parr for their dedication to planning this event.
 Our third Warriors Club for this school year met on Thursday, December 18th: The following students were
selected by their teacher for exhibiting the qualities of an Achilles Warrior. Sarah Jenkins, Reagan Locklin,
Baum Hogge, Eva Updike, Silas Bucci, Caden Johnson, Julia Houston, Abigail Fannin, Aiden Hill, Isaac Garner,
Matt Pilkington-King, Courtney Cruz, Wyatt Graff, Caleb Kovack, Brooke Waltz, Alexis Cruz, Page Dermyer,
David Ball, A’Sannah Hunter, Mackenzie Quick, and Dani Asnicar. These students ate lunch with Mrs.
Keener, Mr. Dutton and Mrs. Robinson. They also made their own ice cream sundae!!!
 Our SCA members and staff members, organized by Mary Robinson, rang the bell for the Salvation Army in
front of Peebles Department Store from 4:00-6:00 pm on the following dates:
o Jaime Bunting (1 student-Gracie Mullins)- Monday, December 8th
o Mary Robinson (1 student- Aura Griggs)- Wednesday, December 10th
o Rhonda Taylor (3 students- Owen Hogge, Samantha Wooldridge, Ayden
Embrey)- Monday, December 15th
o Mary Robinson (2 students- Lily Perger, Andrew Ward)-Tuesday, December
16th
o Cassandra Kline Wednesday, December 17th
All students received certificates for their willingness to volunteer.
Student Recognitions

Staff Recognitions
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Congratulations to 3rd grade teacher, Jennifer McSweeney who was accepted into the William and Mary
doctoral program for Educational Policy, Planning, and Leadership.
The PTO recognized our staff on Monday, December 15th with a Cookie and Cocoa treat.
Staff members performed for students in our annual Holiday Sing-a-long on December 19th. Our talented
Achilles staff dances, sings, and plays a variety of musical instruments. The Grinch even stopped by to help
his heart grow for the coming Winter Break.
Connect. Engage. Inspire.
•
•
•
Current Happenings
•
•
•
•
•
Coming
Soon
•
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Rhonda Taylor, GT Contact, hosted a Gifted and Talented breakfast on December 2nd. Families enjoyed a
delicious oatmeal bar, watched a video, and filled out a survey with their students to look at different
characteristics. Nineteen people attended the event.
All Pro Dads Breakfast was held on December 12th at 8:00 am. Seventy-three people attended the event.
Our PTO, with the help of Deborah Bone, our Community Education Coordinator, organized a Theatre IV
play, Beatrix Potter’s Tailor of Gloucester, for the Achilles Students. Students attended the performance
on December 12th.
The PTO held an Achilles Spirit Night at Chick-Fil-A on December 16th. The event was well attended.
Santa Breakfast was a huge success with 292 participants eating breakfast and visiting with the “big
guy”. Students shared their wishes with Santa, received a free picture from our PTO, and a candy cane.
A special thanks to Mr. Patton and our cafeteria staff for preparing a wonderful meal and of course to
Santa for taking the time out of his busy schedule to visit with Achilles families.
The PTO sponsored a Krispy Kreme doughnut fundraiser. Doughnuts were delivered to families on
December 17th.
The PTO also organized a Holiday Craft Workshop after school on Wednesday, December 17th. One
hundred and twenty students and a large numbers of volunteers helped students move through
stations to create a variety of seasonal crafts. There was a special visit from Santa Claus as students left
with a bag full of crafts including reindeer food and an Olaf snowman.
Dog Day Mondays continue in the Library as students from second grade classes take turns reading to
therapy dogs.
The Achilles Morning Warriors Before-School Intervention session continued throughout the month of
December. This first session focused on math intervention. Groups met Wednesday and Friday
morning from 8:00-8:45 am. New groups will be forming in the New Year.
Universal Screening January 8th and 9th.
DARE program begins for 5th grade.
PTO Talent Show
2nd grade Outreach
4th grade 4-H
Connect. Engage. Inspire.
Staff
Recognitions
Student Recognitions
BETHEL ELEMENTARY SCHOOL
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Seventeen 5th grade students were nominated by their homeroom teachers to be a part of the Bethel Safety
Patrol. These students help monitor the hallways in the morning.
Nineteen students submitted entries for the Bethel PTA Reflection Competition. We had winners in three
categories. All 1st, 2nd, and 3rd place winners’ entries have been submitted to the PTA District level completion.
Bethel’s SCA participated in the Gloucester County Holiday parade. It was a wet event; however, we wore our
purple Santa hats with pride! Thanks to our faculty sponsors, Kim Hogge and Lori Goings, for organizing the
event and riding in the rain with our students!
Thanks to Mrs. Brenda Turner for promoting and compiling the Reflections Arts Competition.
Mrs. Stanley’s chorus sang at the Bethel PTA Tree Trimming on December 12 and on December 16 at the
Great Wolf Lodge.
Mrs. Flora Brunjes is our Safety Patrol sponsor.
Mrs. Melissa Shepherd is conducting Tuesday and Thursday intervention sessions at 8:00 – 8:30 for selected
students who could benefit from extra instructional time.
Coming Soon
Current Happenings
•
•
Bethel third grade students enjoyed the GCPS Theatre IV’s production of “Snow White.”
The Bethel Cafeteria sponsored the annual Santa Breakfast. 400 breakfasts were served to Bethel families and
students. Students and their families were also able to visit and take pictures with Santa.
The following activities are Community Education sponsored and/or organized.
• Regular classroom volunteers: 1 new placement
• Youth volunteers: 3 new placements
• “Kids Helping Kids.” 20 4th & 5th graders stayed after school two days to make a gingerbread house for the
Ware River Circle of King’s Daughters & Sons’ annual Open House Tour. Proceeds from this annual fundraiser
support the Ronald McDonald House of the Children’s Hospital of King’s Daughters.
• The first After School Art program, sponsored by Gloucester Arts on Main, ended its first session. For nine
weeks, 4th & 5th graders explored weaving, pottery and painting.
• Full Service School:
o Funding approved through the Gloucester County Community Policy and Management Team for one
family to receive in-home counseling
o Family Assistance Team meetings: 4
• The VA Museum of Contemporary Arts presented the “It’s Greek to Me” outreach program to 3rd graders.
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DARE graduation
Universal Screening
PTA sponsored Father/Daughter Winter Ball
PTA Chick-fil-A Spirit Night
Chorus to sing on WXGM
Connect. Engage. Inspire.
BOTETOURT ELEMENTARY SCHOOL
HOME OF THE BULLDOGS
Staff Recognitions
Student Recognitions
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Current Happenings
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Selected students participated, under the supervision of Ellen Walters, in the building of a Gingerbread House
that was displayed during the Children’s Hospital of the King’s Daughter Christmas Tea.
Fifteen SCA officers and representatives rang the bell for the Salvation Army on December 13th at Walmart
from 10:00 am – 12:00 noon.
Students in preschool – fifth grades participated in the annual SCA Toys for Tots Campaign. The students filled
three boxes full of toys for boys and girls in our community.
Botetourt’s first – fifth graders are reading, reading and reading. They have met and surpassed their individual
AR goals and are eagerly anticipating setting new goals.
Karen Scalf, Patty Burchill, and Patrizia Smith each earned mini-grants from the GCPS Educational Foundation.
Rachel Downs and Elizabeth Ripley ensured that fathers and their children were present during our 2nd All Pro
Dad’s Breakfast of the 2014-15 school year.
Trooper Teagle spent the day with Botetourt’s students on December 11th.
Gaye Murphy successfully completed her 10-year National Board Recertification!
Pam Cheresnowsky successfully completed all requirements for a Master’s degree in Mathematics from the
College of William and Mary.
Botetourt’s teachers dressed down during the last week of school before the Holiday Break to support
community outings for the Life Skills class at GHS.
Third grade students sang Christmas Carols while walking up and down Main Street.
Second grade students enjoyed an Outreach from the Jamestown Foundation which was orchestrated by
Community Education Coordinator, Elizabeth Ripley.
Second and third grade students sang and acted like professionals during their Christmas Productions, “Twas
One Night Before Christmas and We need a Vacation.”
The PTA provided Botetourt staff and students with a check earned from Box Top collections which will support
the purchase of Ipad Minis.
PTA moms provided cookies for Botetourt’s staff to enjoy during a coolije exchange on the last day of school
before the Break.
Ms. Musick’s after-school intervention/study group celebrated their hard work with a pizza party.
Early morning Success Maker students enjoyed a celebration for their improved pass rates in reading and
mathematics.
Connect. Engage. Inspire.
GO FOR THE GOLD!
Petsworth Elementary School
Staff Recognitions
Student Recognitions
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Coming Soon
Current
Happenings
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Four students from GHS are working on their senior projects with Petsworth staff.
Our Ambassadors will be “Ringing the Bells” for the Salvation Army at Gloucester Pharmacy, accompanied by
Mrs. Cindy Thomas and Mrs. Elaine Haislip. Coordinated through our CEC.
Several students participated in the Gingerbread Project with the King’s Daughters. (coordinated by CEC)
Our Ambassadors helped to deliver canned goods to the pantry from our annual Turkey Trot.
46 parents and children participated in the Holiday Christmas parade. Dr. Clemons, his family and Mrs. Parker
also participated by riding on this year’s float.
Santa visited for breakfast the morning of Thursday, Dec. 18th. Many families came out for the excitement!
(CEC)
Santa also visited the night of our K/1st grade Christmas Program.
Our students donned their Santa hats, scarves, red and green and tackiness during Spirit Week!
Our staff and other organizations were able to support 16 children for the holidays by providing gifts for
them.
Mrs. Ashleigh Lewis coordinated and led a beautiful Christmas program with our K and 1st grade students!
18 volunteers attended a special holiday craft and social gathering sponsored by our CEC to thank them for
always making themselves available!
Dr. Clemons and Dr. Wagner visited Petsworth on Wednesday, Dec. 3rd.
Mrs. Anna Harwood and Ms. Julie Shrum attended a conference on Discipline Interventions in Fairfax.
Ms. Shillings, Ms. Thomas and Ms. Ross attended the TTAC “Every Child a Successful Reader,” 2nd session of 4.
The VTSS Leadership team met and analyzed math end of unit assessments in grades K-5
Congratulations to Ms. Sharon Carino for receiving a grant through the Educational Foundation.
Mrs. Harwood, Mrs. Thomas and Ms. Balderson attended the 3rd Comprehensive Planning meeting on Dec.
17th.
18 students were assisted through our Back Pack program to provide weekend foods, donated by Salem
United Methodist Church and organized by our CEC.
Our Trooper buddy, Trooper Riter, visited many classrooms this month.
Our PTA hosted gift wrapping opportunities for our staff. (CEC)
Petsworth volunteers accumulated 121.75 hours this month so far! (CEC)
Our annual DARE program will begin in January with our 5th grade students.
Filming has begun of our Ambassadors modeling our school wide expectations. Filming is being assisted by
the GHS production group.
Theatre IV will present a play in February, sponsored by our PTA and organized by our CEC.
Universal Screening assessments will occur Tuesday, Jan. 6, 2015 for grades K-5.
PALS midyear assessments will be conducted the month of January for grades K-2.
CEC = Community Education Coordinator
Connect. Engage. Inspire.
Special Celebrations
Current Happenings
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Peasley held our annual Holiday concerts for our band and chorus departments.
Peasley also held a holiday Pep Rally that recognized our Fine Arts departments and our athletic clubs.
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6th Gradeo Math- Ms. Oh-used technology in the classroom with the Smart Clickers as a test review. She also
had a student who spent 4 times the required amount for homework on SumDog reviewing Math
facts because he found it fun. He’s done over 400 minutes.
o Language Arts classes are learning about, identifying, and applying examples of figurative Language.
They will be taking their common assessment test on figurative language.
7th Gradeo Ms. Bellino’s students in her last block are working on writing another chapter to the book “Black
Water” we just finished. No one liked how it ended since it left us hanging without answers, so each
of them is writing another chapter. Also, her classes completed a plot, foreshadowing and projection.
Community Education:
o Put up a “Peasley in the News” bulletin board in the front hallway to highlight the accomplishments
of students and faculty
o Community Use- Our school was used in the evenings for community use by approximately 465 adults
and children this month!
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Connect. Engage. Inspire.
PAGE MIDDLE SCHOOL
WORK ZONE: SUCCESS AHEAD
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Current Happenings & Projects
Student and Staff Recognitions
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Our backpack program continues to be a success! Many students benefit from the generosity of our staff and
community who continue to supply us with food items for our students. Special thanks to Katie Johnson and the
GHS NHS students for their contributions to our program. The GHS SPED department also sent food for our
closet.
“Page is a school that cares and takes care of its own”. This was evident when our teachers contributed
monetary donations to provide Christmas for several of our students. These students were given gift cards to
purchase something for Christmas.
Page Guitar students, lead by Mrs. Tucker, played a number of festive Christmas songs as our students ate lunch
on Friday, December 19th, 2014. The students also played and sang Happy Birthday to Mrs. Wilburn, who was
home sick with the flu.
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The faculty and staff at Page celebrated the five days leading up to Christmas break with a “Treat Week”. Each
department picked a day this week to share various goodies for the staff here at Page.
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The Winter Ball hosted by the Page SCA was a success! We had over 400 Page and Peasley students in
attendance and many staff members and parents were there to chaperone.
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The Civics and Economics Department at Page Middle School, along with a few students, travelled to Sanders
Assistive Living to deliver goodie bags with Christmas socks, cards that 8th grade students have written, candy, &
cookies. A good time was had by all!
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Civics & Economics classes participated in a "Popcorn Economics" activity where students experienced the
concepts of scarcity and supply & demand. Students learned the importance of making choices because of
scarcity during the simulation. Although every student did not get popcorn, there was an alternative healthy
snack for everyone in class.
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GLOUCESTER HIGH SCHOOL – HOME OF THE DUKES
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Current Happenings
 Ms. Soueiedan’s 10 grade English students created iMovies in preparation for their reading of Julius Caesar. Students
chose an area of interest with a related theme or possible connection to the play. Some chose to study an assassinated
leader, a famous betrayal, or the history behind the play. This high-touch, high-technology project enabled students to
collaborate, to evaluate research sources, and to use technology to create a media product sharing their learning!
th
 On December 13 , Mrs. Anderson, Dr. Avellanet, and Mr. Morales accompanied 36 Spanish Club members to Cape
Charles where the club members worked with the children of Hispanic workers on arts and crafts projects. They played
games and sang songs in Spanish with the children, helped them break piñatas and distributed toiletries and gifts that
they had collected. They spoke Spanish with the children and learned a lot about the Hispanic culture.
 This month students in Mrs. Rowe’s History of Gloucester class completed projects on local historic sites. Students were
required to prepare a 2-5 minute presentation on the site and create a model of the site.
 On December 15, Chef Winchester and Mrs. Rowe held a cross-curricular activity involving the foods of Ancient Rome.
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Chef’s Culinary II class comprised of three 11 graders and six 12 graders researched, created and prepared 12 dishes of
Ancient Roman times. The Menu was as follows: Celery Seed Roasted Pork Heart, Marinated Octopus, Beef Kidneys with
Gravy, Stewed Goat, Scallop Fritters, Seafood Stew, Chicken with Liquid Filling, Chicken Heart Forcemeat, Pork Uterus
Sausage, Carrots in a Salted Vinaigrette Dressing, Celery Puree, and Yeast Waffles. In total we had 9 students prepare and
taste the food for Culinary II. At the “Feast” we had 45 students and Mr. Collins taste the food. Of the students, at least
80% of them were daring enough to try a majority of the items. It was a huge success and memorable event for the
students.
 The Cosmetology SkillsUSA team did community service, donating two turkeys to Social Services for two families for
Thanksgiving. The Cosmetology Level II class did community service, providing Shampooing, Haircuts, Blow Drying,
Thermal Curling and Manicuring at the Gloucester House. The cosmetology students gave the residents 13 pairs of
diabetic socks.
 In October, Mrs. Patrick, Mr. Neblett, and Ms. Head attended the I’m Determined two day training in Richmond with Dr.
Hedrick and Ms. Eddy. I’m Determined is a program designed to assist students with disabilities in developing selfdetermination skills. The Special Ed Dept at GHS is implementing some of the strategies learned with students beginning
this month, with a focus on students understanding and communicating their strengths, preferences, interests, and needs,
identifying goals and goal attainment, and increased student participation in IEP development. Some students will also
lead their IEP meetings to facilitate skills that promote independence, leadership, and self-advocacy.
 Ms. Morecock’s Workplace Skills II class created mistletoe-filled Kissing Balls and greenery packed mason jar candles to be
sold to GCPS employees to raise money for the class.
 On December 3rd & 4th, David Edmondson, a volunteer with LifeNetHealth, spoke with Ms. Sandifer’s Anatomy classes
about organ & tissue donation. Mr. Edmondson is alive because of a heart transplant 6 years ago. He shared his personal
story as well as scientific info regarding the process. His presentation was arranged to coincide with our studies of body
tissues. As in years past, Mr. Edmondson kept the students mesmerized and elicited many questions from them.
Connect. Engage. Inspire.
Special Education Department
Coming Soon
Current Happenings & Projects
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The Special Education Advisory Committee met on December 2. Mary Runnells, Gloucester County Public
Schools Special Education Coordinator, presented on the Special Olympics initiative underway in Gloucester.
The presentation included information on how the initiative began, the process to-date, and a status update
of where we are now. The initiative includes both a community outreach and a school-based initiative within
Gloucester County Public Schools. Regional school district administrators, staff, alumni, parents, and
students are working together on both.
The community outreach involves Gloucester County Public Schools, Mathews County Public Schools,
Middlesex County Public Schools, King William County Public Schools, King and Queen County Public
Schools, West Point Public Schools, local residential and day programs for adults with intellectual disabilities
and Gloucester County Parks and Recreation programs, e.g. Rising Stars, and STAR program. Special
Olympics training for coaches will occur in February. Special Olympics training for athletes will begin in
March. Competitors will have the opportunity to compete in two events prior to the June state games. The
culminating event for the 2014-2015 academic year is for 3 athletes to compete in the Softball Throw in
Richmond in June.
Additionally, Petsworth Elementary School initiated a year-long Olympics theme which includes the Special
Olympics, entitled Go for the Gold. The culminating event will be a Special Olympics Little Feet Meet held at
Petsworth in the Spring of 2015.
•
Numerous staff members participated in the audio-conference on December 10th that was hosted by Reed
Smith LLP. The topic for the month was “Significant Case Decisions for the Year 2014”. Ms. Kathy Mehfoud
spoke on the topics related to major case decisions that could assist school divisions in avoiding issues that
could become problematic in schools.
•
A primary focus of VDOE's implementation of Results Driven Accountability (RDA) is eligibility determination.
Eligibility determination is the process for determining whether or not a child qualifies for special education
services and meets the state criteria for identification in one or more of the 14 disability categories. Seven
staff members attended this training on December 5th to review information from VDOE about addressing
criteria for the different disabilities.
•
On December 3rd the school psychologist and school counselors attended a meeting with the community
mental health folks regarding suicide prevention in Gloucester.
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In January 2015, the threat assessment teams from each school will reconvene to discuss protocol and use of
forms.
Ms. Megan Connelly-Grothaus will be attending training on the WISC-V at William & Mary in January 2015.
The Virginia Department of Criminal Justice Services will be sponsoring a workshop on January 27th entitled
“Youth Mental Health First Aid”. Gloucester High School will be hosting this event for school psychologists,
counselors, nurses, SROs and administrators.
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Connect. Engage. Inspire.
Coming Soon
Current Happenings
& Projects
Student and Staff
Recognitions
Elementary Mathematics
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Kenny Schulz (Abingdon) and Pam Cheresnowsky (Botetourt) both completed their Math Specialist master’s
program at William and Mary this month.
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Third grade teachers at Abingdon participated in a Lesson Study. Teachers collaborated on planning a lesson
focusing on multiplication using the number line. As part of the study, one of the five teachers taught the
lesson while the other teachers, Mrs. Jenkins and Sharon Daugherty observed. Immediate feedback was given
following the lesson. Appropriate changes were made and the lesson was taught the following day by another
of the third grade teachers. Again, feedback was given directly following the lesson. This opportunity allowed
teachers to observe colleagues as well as students and practice giving feedback. We appreciate the support of
the administration at Abingdon.
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Following the Lesson Study with third grade at Abingdon the intent is to provide the same opportunity to
fourth grade teachers there. We are hoping to do this early in the second semester.
Math Coaches and Math Specialists will begin planning for the 5th Annual GCPS Math Bowl in early January.
Math Bowl will be held March 26th. Location TBD.
The first semester benchmark assessment will be given to students in grades 3-5 in early February. This will
give us information on progress through the first semester.
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Current Happenings &
Projects
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Secondary Mathematics
Gloucester High – For the past several weeks, the Math department and Mr. Coleman have been working to
provide remediation for students (“Term Graduates”) who still need to earn a Math verified SOL credit.
Students will participate in this retesting over the next few weeks.
Sixth grade: Computer Adaptive Test (CAT) - Sixth grade teachers at Peasley had the opportunity to learn
more about how computer adaptive testing provides students with a customized assessment experience.
Recall that all Virginia 6th grade students will participate in CAT for the Grade 6 Math SOL test in spring 2015.
GCPS currently is utilizing the ARDT (Algebra Readiness Diagnostic Test), a 30-item, computer-adaptive test,
to assess content mastery for students in grades 6 through Algebra I, and we are planning to share some
preliminary mid-year results at an upcoming Board meeting.
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Department of Assessment
Current Happenings & Projects
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Fall Non-Writing testing continues through February 27, 2015.
Beginning with Fall 2014 Non-Writing Standards of Learning tests, the reports will have a new
look. The student report is a multiple-subject report showing student’s performance on all
subjects tested in the administration. This report may be provided to students, parents, or
teachers. There will also be a Student Detail by Question report (SDBQ) that provides the item
descriptors for all questions that were presented to the student during a given test. The report
will show each item’s level of difficulty (low, medium or high) and whether the student answered
the item correctly or incorrectly. This will replace the Student Performance by Question (SPBQ)
report.
ACCESS for ELLS (Assessing Comprehension and Communication in English State-to-State for
English Language Learners) materials have arrived and testing will begin January 12th. This is a
secure large-scale English language proficiency assessment given to Kindergarten through 12th
graders who have been identified as English Language Learners (ELLs). It is given annually in
WIDA Consortium member states to monitor student’s progress in acquiring academic English.
Teachers will meet on January 26th for their second VAAP Chat at the Thomas Calhoun Walker
Education Center to view and discuss portfolios being collected for Virginia’s Alternate
Assessment. The Virginia Alternate Assessment Program (VAAP) is available for students with
significant cognitive disabilities who have an Individualized Education Plan (IEP) in grades 3-8 and
in high school.
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Gloucester County Public Schools
The Thomas Calhoun Walker Education Center
6099 TC Walker Rd
Gloucester, Virginia 23061
Telephone: 804.693.5300
Website: gets.gc.k12.va.us
Governor’s Schools
• The annual Academic Year Governor’s School Information Night was held on December 2, 2014,
at 6:30 PM, in the GHS Auditorium. This program provided an overview of Chesapeake Bay
Governor’s School and the Governor’s School for Science and Technology at New Horizons
Regional Education Center. Information about Summer Residential Governor’s Schools and
Foreign Language Academies was also included in this annual presentation. Approximately 50
families attended this event. More information can be found at
http://gets.gc.k12.va.us/Departments/GiftedEducation/tabid/56500/Default.aspx
Gifted Education & Gifted Education Advisory Committee
• Sixty-eight referrals have been processed since September 2nd.
• Future Gifted Education Advisory (GAC) Meetings will be: February 5, 2015, April 16, 2015, and
June 4, 2015.
• Save the Date! Region III Gifted Education Coordinators will be partnering with the Virginia
Association for the Gifted to offer a mini-seminar on March 21, 2015. More information about
VAG can be found here: http://www.vagifted.org
Gloucester County Public Schools
The Thomas Calhoun Walker Education Center
6099 TC Walker Rd
Gloucester, Virginia 23061
Telephone: 804.693.5300
Website: gets.gc.k12.va.us
Virginia Preschool Initiative (VPI)
• Gloucester will continue to offer two preschool classrooms through the VPI Grant. One
classroom at Achilles Elementary and one at Bethel Elementary. The next (spring) application
for the 2015-2016 school year will be completed in April or May after the state budget is
approved. The fall application was completed on October 1st.
Title I
• Title I screening and services continue. Updated lists of students served are provided by the first
Friday of each month.
Title III/English Language Learners (ELL)
• Gloucester County Public Schools participates in the Statewide Super Consortia for Title III. A
conference will be offered January 21-22, 2015, sponsored by VDOE and the Title III Statewide
Super Consortia.
• An information night will be held Monday, January 12, 2015, to review the ACCESS for ELLs
assessment with identified ELL students and families.
Other Instructional Leadership
• The Instructional Team met on December 11th. A key feature of the meeting was how to use
Google Apps to work collaboratively and share documents. These tools will be used to
coordinate spring professional development days and summer 2015 professional development
sessions.