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Worksheets Class Outline
Worksheets: Part 1
Class Description: This class is an introductory course to the worksheet program, Microsoft Excel. You
will learn how to create, edit, and format worksheets. The class will also look at how to do simple
calculations in a worksheet. Microsoft Excel allows you to create personal files that can help to organize
and analyze data in a chart or graph format.
Class Length: 2 Hours
Objectives:
Learn how to create and edit a simple worksheet.
Learn how to format a worksheet and perform simple calculations
Learn how to print and save files.
Class Schedule:
What is a Worksheet Program?
o Access Microsoft Excel
o Explore the Excel Window
o Menus
Creating a Worksheet
o Enter Data
o Navigate and Select Cells
o Move and Copy Cells
Formatting a Worksheet
o Format Cells
o Calculations
Saving and Printing a Worksheet
o Printing
o Saving
Worksheets Class Outline
What is a worksheet program?
A worksheet program like Microsoft Excel, allows you to create
worksheets that help you organize and analyze data in the form of
a chart or graph. They are frequently used for budgets, receipts,
invoices, and summary statements.
Accessing Microsoft Excel
1. Click the Start button in the taskbar at the bottom of your
screen.
a. The Start button will open.
2. Click on All Programs.
3. Select Microsoft Office.
4. Click on Microsoft Excel 2007.
a. This will open the Microsoft Excel program.
Microsoft Excel Window
Title Bar
Minimize/Maximize/Close Buttons
Ribbon
Formula Box
Worksheet Area
Sheet Tabs
Scroll Bars
Worksheets Class Outline
Column
Terms
Workbook: In Excel, the files you create and work with
are called workbooks. Each workbook consists of a
number of worksheets.
Worksheet: A worksheet is the primary document, and
consists of cells organized in rows and columns.
Cell
Columns: Columns are identified by letters displayed
along the top of the worksheet.
Rows: Rows are identified by numbers down the left
side of the worksheet.
Where rows and columns intersect you have:
Row
Cells: Cells are the individual blocks that make up a
worksheet. You enter your data in cells.
Cells have an address that you can use when you do calculations and formulas. The cell address
consists of the column letter followed by the row number.
For example: The cell address for the selected cell above is B11.
Navigating Worksheets
Before you enter anything into your worksheet, you need to make a cell active. You do this
simply by selecting it (clicking on it). The active cell always has a dark border around it.
To make a cell active:
Using the mouse, click on the cell.
You can use both your mouse and your keyboard to move around a worksheet in Microsoft
Excel. Here are some quick ways to move around on your keyboard.
Navigation
Moves
Left Arrow
one cell left
Right Arrow
one cell right
Up Arrow
one cell up
Down Arrow
one cell down
Worksheets Class Outline
Tab Button
Move one cell to the right
Enter Button
Move on cell down
Page Up
Up a screen length
Page Down
Down a screen length
You can use your mouse to move throughout the spreadsheet simply by clicking where you want
to input data.
Moving Back and Forth between Worksheets
To move between worksheets in your workbook, simply click on the tabs at the bottom of the
Microsoft Excel Window. You can name your worksheets in order to make it clearer what
information is available in each of them.
To rename:
1. Right click on the tab you would like to
rename.
2. Select Rename.
3. Type the new name in the tab below.
4. When you are finished, deselect by clicking anywhere in your worksheet.
Selecting Cells
You will often want to work on more than one cell at a time in Excel. You may need to format the font
of a group of cells or copy and move a group on your worksheet. A group of cells is called a cell range.
Using the Mouse
Click, hold, and drag over the range of cells you wish to select.
To select a row simply click on the number to the left of the row you want to select.
To select a column simply click on the letter at the top of the column you want to select.
To select an entire worksheet simply click on the box at the far left of the
column of letters.
To deselect, simply click on any cell outside of the range of cells you have selected.
Worksheets Class Outline
Using the Keyboard
To select a group of adjacent cells:
Click in a cell at the corner of the range you
wish to select.
Hold down Shift.
Press the arrow keys to move to the cell in the corner diagonally opposite and
release.
Entering Text and Numeric Data
Entering text or data in your new excel spreadsheet is an easy task.
1. Select the cell you want to enter text or data into.
2. Type in the text or data – the text or data will appear in the formula bar as well as in the active
cell.
3. Press Enter when you’ve completed the cell.
In the worksheet named Grade Sheet, input the numbers below for each students.
Deleting or Editing the Contents in a Cell
To delete:
1. Select the cell or cells you would like to erase.
2. Press Delete.
Worksheets Class Outline
To replace:
1. Select the cell you want to replace.
2. Type in the text or data that should be in the cell.
To edit the contents of the cell:
1.
2.
3.
4.
Select the cell whose contents you want to edit.
Click in the Formula Bar.
Edit the cell contents as required.
Press Enter when you are finished.
Moving Cells
The cursor changes to an arrow with a crosshair. Simply click,
hold and drag to the desired location.
Resizing Columns and Rows
When you place your cursor on the line between columns
and rows, it changes to a double-sided arrow. Click, hold and
drag to resize the column.
Copying Cells
To copy the contents of one cell to another, move
your cursor to the lower right hand corner. When
you get a plus sign, click, hold and drag to copy the
contents to other cells.
Formatting
Just like in Microsoft Word, you have the option to format the font of the text or data in your cells.
Simply select the cell or cells you wish to format and click on the formatting option.
Font style
Font size
Font Color
Bold
Italics
Underline
Worksheets Class Outline
Top
Left
Center
Center
Bottom
Right
Number Formatting
You can also format the type of information that is able to go into a cell by going to the Number menu.
The Number menu is located on the Home ribbon.
The Number formatting menu gives you a list of ways you can format the
numbers you input into a cell.
For example: Currency, Date, Time, Percentage etc.
Inserting and Deleting Columns or Rows
To insert an additional column or row in a worksheet:
1. Click on the letter or number at the beginning of the row or column.
2. Right click with your mouse to open up a menu.
3. Select Insert.
To delete a column or row in a worksheet:
Worksheets Class Outline
1. Click on the letter or number at the beginning of the row or column.
2. Right click with your mouse to open up a menu.
3. Select Delete.
Saving a Workbook
Once you have created a workbook, it is important to save it so that you can view it or edit it at a later
time.
1. Go to the big Office Button in the top left hand corner and click on it.
Office Button
2. Click on Save.
a. A Save dialog box will open.
3. In the File Name box, type in the name for your file (i.e. My file).
4. Click on My Documents in the left hand column to save it in your documents on your home
computer.
5. Click the Save button.
Printing a Workbook
Now that you have created a workbook, you may want to print it.
1. Go to the big Office Button in the top left hand corner and click on it.
2. Click on Print.
a. A Print dialog box will open.
3. Click the Print button.
Worksheets Class Outline
Works Cited:
Spreadsheets Class Outline – Milwaukee Public Library Foundation:
http://www.mpl.org/file/computer_curriculums.htm#computer.
Practice Activity:
1. Type in all text and numbers shown in the worksheet below.
2. Format all numbers as a currency.
1) Go to Cells > Format and click on the down arrow.
2) Click on Format Cells at the very bottom of the menu.
3) Under category, click on Currency.
4) Click Okay.
3. Bold the column headings.
4. Center align the column headings.