1. home and garden
2. bed and bath
3. bedroom

TECHNICAL
REGULATIONS
12 - 19 NOVEMBER
FIERA MILANO RHO
MILAN, ITALY
TECHNICAL
CONTENTS
REGULATIONS
B1 General
B2 Addresses and Correspondence
B3 Service Forms B4 Onsite Management B5 Exhibition Stand Management - “The Stand Manager” B6 Payments, Deadlines and Surcharges B7 Performance Bond B8 Stand Set Up, Stand Dismantling and Exhibition Period B8.1 Stand Set Up
B8.2 Exhibition Period
B8.3 Stand Dismantling
B9 Exhibition Stand Approval B9.1 Submission of Plans
B9.2 Risk Assessment and Method Statement B9.3
Stand Plan Approval B9.4
Extent of Liability B10 Regulations for the Construction of Stands B10.1General
B10.2 Style, Standard of Presentation, Dimensions B10.3 Floor Marking
B10.4 Stand Numbering
B10.5 Disturbance Due to Exhibition Goods B10.6 Material Specifications B10.7 Double Storey Stands, Platforms, Ascents and Bridges • Double Storey Stands • Platforms, Ascents, Bridges • Application for Planning Permission for Double Storey Stands, Platforms, Ascents and Bridges • Covered Ceiling B11 Space Only and Shell Scheme Pack
B12 Technical Data and Features of the Halls B12.1 Communications Equipment B12.2 Utility Malfunctions B13 Venue Safety Regulations
B13.1 Emergency Exits, Escape Hatches, Hall Aisles
• Access to Safety Equipment and Signage
• Emergency Evacuation
B13.2 Fire Hoses and Extinguishers
B13.3 Fire Service Zones, Fire Hydrants
B13.4 Fire Prevention Regulations • Stand Construction and Decorative Materials • Motor Vehicles as Complementary Displays
• Smoking at the Venue • Hanging Banner/Balloon/Ceiling/Lighting Policy • Use of Balloons and Flying Objects • Smoke Machines • Recyclable, Non-recyclable and Residual Waste • Spray Guns, Nitrocellulose Paints • Work Machinery • Grinding, Welding, Cutting, Painting in the Halls, Hot Work and Naked Flame
• Stand Coverings • Textile Covering B13.5 Other Safety Regulations • Personal Protective Equipment (PPE) • Stud Guns • Glass and Acrylic Sheet • Floor Loading and Load Spreaders B14 Installation of Electrical Facilities B14.1 General B14.2Connections
B14.3 Stand Installation
B14.4 Electrical Specifications
B14.5 Utility Power Supply Network for Stand Areas
B14.6 Utility Outlets
B14.7 Hall Lighting
B14.8 Access to Power Outlets
B14.9 General Distribution Panel for Stand Area
04
04
04
05
05
05
05
05
06
06
06
06
06
07
07
08
08
08
08
11
11
11
11
11
11
12
13
13
14
14
15
15
15
15
15
15
15
16
16
16
16
16
16
16
17
17
17
17
17
17
17
17
17
18
18
18
18
18
18
19
19
19
19
19
20
20
01
TECHNICAL
CONTENTS
REGULATIONS
B14.10 Connecting the General Panel to the Mains Power Supply
B14.11Switching
B14.12 Wiring Systems
B14.13 Plug Sockets
B14.14 Fixed Lighting of the Stand Area
B14.15 Very Low Voltage Electronic Transformers and Transducers
B14.16 Electric Motors
B14.17 Grounding Metal Masses
B14.18 Technical and Safety Regulations
B14.19 Electricity Supply Regulations
B14.20 Safety Precautions B14.21 Periods of Power Supply B15 Installation of Water and Waste Water Facilities
B15.1General
B15.2Connections
B15.3 Stand Installation
B15.4 Periods of Water Supply
B16 Installation of Compressed Air Facilities and Tubes B16.1General
B16.2Connections
B16.3 Stand Installation
B16.4 Compressed Air Specifications B17 Gas Installation
B18 Anchorage Bolt Holes, Grooves and Channels
B19 Rigging and Hanging Points • Attaching Items to the Fixing Points B20 Use of Pressure Equipment, Exhaust Systems, Compressed Gases, Flammable Liquids and Other Dangerous Substances
B20.1 Pressure Equipment • Compliance Certification
B20.2 Exhaust Gases, Vapours and Exhaust Systems B20.3 Compressed Gas and Liquid Gas Systems B20.4 Flammable Liquids • Storage and Use • Storage Limits • Storage Location • Conditions to which Operation is Subject • Empty Containers B20.5 Radiation Protection • Radioactive Materials • X-ray Equipment and Spurious Radiation Equipment • Laser Equipment • High-frequency Equipment, Radio Systems, Electromagnetic Fields
B20.6 Asbestos and Other Dangerous Substances B21 Care of the Halls B21.1 General B21.2 Hall Floors B21.3 Damage B22 Waste Management B22.1General
B22.2 Waste Disposal
B22.3 Stand Building Waste Materials B22.4 Waste Requiring Special Supervision B22.5 Waste Water Management B22.6 Environmental Damage B23 Machine Safety and Demonstration of Exhibits B23.1 Equipment and Product Safety Code • Exhibition of Machinery Without CE Marking or which Do Not Comply with European Safety Legislation
B23.2 Demonstration of Exhibits and Safety Devices • Special Precautions for Machinery that is Set In Motion on the Stand
B23.3 Test Procedures
B23.4 Operating Prohibition B23.5 Control of Excessive Noise in the Halls
B24 Forms of Information and Promotion, Restrictions B24.1 General 02
20
20
21
21
21
21
22
22
22
22
22
23
23
23
23
24
24
24
24
24
25
25
25
25
26
26
27
27
27
27
27
28
28
28
28
28
28
28
28
28
29
29
29
29
29
29
29
30
30
30
30
30
31
31
31
31
31
31
32
32
33
33
33
33
TECHNICAL
CONTENTS
REGULATIONS
B24.2 Film, Slides, Fashion Shows and Presentations • On-stand Fashion Shows and Similar Activities • Advertising Tax and Musical Reproduction
• Use of Original Works
• Presentation Rooms on Stands B24.3 Prohibited and Restricted Forms of Information and Promotion B24.4 Promotional Materials Supplied by The Organiser
B24.5 Press Services
B25 Exhibitor/Installer/Service Badges B25.1 Exhibitor Badges
B25.2 Installer Badges
B25.3 Service Badges
B26 Visitor Registration System, Badges and Visitor Tracking B26.1 Visitor Registration B26.2 Types of Badges
B26.3 Badge Reader System B27 Catering B28 Stand Cleaning B29 Empty Packaging B30 Floral Decoration, Furniture and Miscellaneous Equipment B31 Storerooms and Meeting Rooms B32 Photography and Video B33 Security and Security Personnel B34 Temporary Personnel B35 VAT Reclaim Service B36 Intellectual Property Rights B37 Services for the Disabled B37.1 Access B37.2 Wheelchairs B37.3 Parking B38 Insurance B39 Logistics, Freight Forwarding and Lifting B39.1 Onsite Logistics Contractor B39.2 Guidelines for Deliveries and Collections
B39.3 Transportation of Machines and Other Exhibits B39.4 Customs Clearance • For Temporary Importation • For Permanent Importation (Goods that will remain in the EU) B39.5 Arrival of Exhibits and Delivery to Stands B39.6 Packing Materials: Collection, Storage and Return B39.7 Packing and Labelling of Exhibits B39.8 Cranes, Forklift Trucks, Exhibition Goods, Packaging, Goods Consignments B39.9 Return Shipments B40 Storage of Demonstration Goods and Stand Supplies B40.1 Guarded Storage of Operating Materials B40.2 Storage of Flammable Materials • Textile Products • Oil, Petrol, Liquefied Gases etc.
B40.3 Private Storage B40.4 Stand Deliveries During the Exhibition Period B41 Road Traffic and Parking Regulations (Stand Set Up, Stand Dismantling, Exhibition Period) B41.1 Exhibitor Parking, Special Parking Requests
• Company Coaches • Special Parking Requests B42 Luggage Deposit Service 34
34
34
35
35
35
36
36
36
36
37
37
37
37
37
38
38
38
38
39
39
39
39
39
40
40
40
40
40
40
40
41
41
42
42
42
43
43
43
43
44
44
45
45
45
45
45
45
45
45
45
46
46
46
47
03
TECHNICAL REGULATIONS
We remind all exhibitors that only the English version is the official version. This contains the legally binding text to the
Technical Regulations and is binding in all legal issues that involve this document.
B1 General
ITMA is the world’s premier exhibition for the entire textile chain. It has a reputation of attracting exhibitors and visitors
of the highest calibre.
To maintain and uphold this reputation, it is important that the presentation of the exhibition is of the highest standard.
These regulations aim to ensure that the ideals of ITMA are maintained, while at the same time allowing exhibitors
to project their corporate personality and products to the fullest. The regulations governing participation in the 17th
International Exhibition of Textile Machinery in the year 2015 in Milan, hereafter called “ITMA 2015”, aim to enable all
exhibitors to experience a safe and commercially successful exhibition. All exhibitors must abide by these regulations.
CEMATEX reserves the right to refuse an exhibitor admission to future ITMA and ITMA ASIA (including ITMA
ASIA + CITME) branded events if the said exhibitor infringes any rules and regulations of ITMA 2015, herein referring
to the rules and regulations stipulated in the “General Regulations”, “Technical Regulations”, “Application for Admission
and Rental Contract for Space”, “Index of Products”, and their enclosures, as well as all other provisions issued by The
Organiser.
B2 Addresses and Correspondence
ITMA 2015 will be held in the halls of Fiera Milano Rho venue in Milan, Italy hereafter called “The Venue”, from Thursday
12 November to Thursday 19 November 2015 (inclusive). MP Expositions Pte Ltd, hereafter called “The Organiser”, has
been authorised by CEMATEX to organise ITMA 2015 in the framework of the “General Regulations” and all the rules
and regulations of ITMA 2015.
For all questions relating to the Technical Regulations and Service Forms, exhibitors must address their correspondence
to The Organiser as follows:
ITMA 2015 Service Team
Tel: +65 6393 0214
Email: [email protected]
Website: www.itma.com
Exhibitors should always communicate via email to speed up response time, and the stand number must always be
indicated in all correspondence and communications.
B3 Service Forms
The Service Forms will be made available online to all exhibitors from 15 January 2015. These will include forms and
information on all technical and non-technical services.
The entitlements stated in Article A11 of the “General Regulations” are free of charge to exhibitors provided that the
ITMA 2015 Service Team receives the exhibitors’ Service Forms submitted online by the stipulated deadlines.
Exhibitors should note that all stand plans must be received via softcopies submitted online by the stipulated deadline.
All compulsory Service Forms must be submitted. Receipt of forms after the deadline will be subject to a penalty
surcharge (see Article A13 of the “General Regulations”).
• Online Service Forms circulated to exhibitors:
• Deadline to return ALL Technical Service Forms and Stand Plans:
• Deadline to return ALL Non-Technical Service Forms: 15 January 2015
01 June 2015
15 September 2015
Note: Exhibitors should take reference to the respective deadline stipulated in the Service Forms when they are
released by 15 January 2015.
04
TECHNICAL REGULATIONS
B4 Onsite Management
A Hall Manager will be dedicated to every two exhibition halls, with a team of service providers to advise exhibitors on
services available to them, and on regulatory and other operational issues.
All exhibitors and/or their contractors are requested to report to The Organiser’s Office when they arrive onsite and
before the commencement of any activity.
B5 Exhibition Stand Management - “The Stand Manager”
Exhibitors, via the person in charge of the stand - “The Stand Manager”, are responsible for informing staff and service
providers working on their stands of the applicable regulations, and for providing them with the relevant copies of
these regulations.
Exhibitors are responsible for ensuring compliance with and application of the regulations on their stands.
Exhibitors are responsible for damage and losses caused to any individual, or property, by their staff or by their
contractor, equipment, objects or machines used on the premises of The Venue.
Exhibitors must grant free access to all stand equipment and premises to staff or representatives of The Organiser, the
ITMA 2015 Service Team and their contractors, as well as to CEMATEX representatives.
B6 Payments, Deadlines and Surcharges
See “Timetable and Deadlines for Exhibitors” for all deadlines.
See “General Regulations” for information regarding payments and surcharges relating to:
• Stand rental: Article A12
• Services: Article A13
• Payment methods and currencies: Article A14
B7 Performance Bond
See Article A15 of the “General Regulations” for information regarding the Performance Bond.
B8 Stand Set Up, Stand Dismantling and Exhibition Period
Stand set up and dismantling work may only be carried out in accordance with the relevant statutory labour and
industrial regulations valid at the given time.
The schedule for stand set up, stand dismantling and exhibition period for exhibitors is as follows:
Date (2015)
Stand Set Up
Hall 1 & 3
25 Oct-7 Nov All Other Halls
All Halls
31 Oct-7 Nov 8-10 Nov
Exhibition Period
Dismantling
11 Nov
12-19 Nov
20-25 Nov
26 Nov
Start (hrs)
0800
0800
0800
0800
0800
0800
0800
End (hrs)
2000
2000
2200
1800
2000
2000
1200
For general safety reasons, the halls and the exhibition grounds are closed outside these times.
Exhibitors who need to work outside these hours must apply in writing by 1200 hours on the day concerned to the
ITMA 2015 Service Team offices. Exhibitors will be charged an hourly rate for working outside the official hours. The
hourly rate will be published when the Service Forms are issued on 15 January 2015.
05
TECHNICAL REGULATIONS
B8.1
Stand Set Up
Set up will commence at 0800 hours on 25 October 2015 for Hall 1 and 3, and 31 October 2015 for all other
halls. Set up for all halls must be completed by 1800 hours on 11 November 2015. (See table in Article B8).
The evening of 11 November 2015 is reserved for cleaning, aisle carpeting and placement of floral and garden
items and therefore exhibitors must complete their stand set up by 1800 hours on this day.
Service requests can be made from 0900 hours to 1800 hours (electrical, compressed air, etc). Extensions to
the indicated times may be possible in cases where assembly is complicated or in extenuating circumstances.
Such extensions require the authorisation from the ITMA 2015 Service Team.
All delivery and stand construction vehicles must be removed from the halls and from the loading areas by
1800 hours on 11 November 2015. Vehicles wanting access to the halls or loading areas must obtain an access
pass from the Venue’s Logistic Department. See also Article B39.2 – Guidelines for Deliveries and Collections,
and Article B41 – Road Traffic and Parking Regulations (Stand Set Up, Stand Dismantling, Exhibition Period).
In the event that stand construction has not started by 1200 hours on 11 November 2015, and is deemed
not to be able to be completed by 1800 hours on 11 November 2015, The Organiser reserves the right, after
giving prior notice, to make other use of the stand space without any compensation to the exhibitor. The
Organiser will submit a registered or hand-delivered letter to the exhibitor, stating the reasons, and such
letter will constitute simultaneously a withdrawal of admission and termination of the “Rental Contract” by
The Organiser. Such action will not relieve the defaulting exhibitor of his liability for the stand rental charge,
services and installations provided.
Machinery and equipment will be delivered to the stands according to the schedule drawn up by The Organiser
and the OLC, in accordance with the details given by exhibitors on the Service Forms.
B8.2
Exhibition Period
See Article B8 for the opening hours of the halls.
B8.3
Stand Dismantling
Stands may only be dismantled from 0800 hours on 20 November 2015. Only hand-carried items (accessories,
computers and advertising documents) can be removed on 19 November 2015 between the period of 1800
hours and 2000 hours.
Exhibitors who dismantle their stand equipment, graphics, displays or who remove hand-carried items
before 1800 hours on 19 November 2015 will be charged a penalty of 500 euros by The Organiser. This
amount will be taken from the Performance Bond paid by the exhibitor. If the Performance Bond is
insufficient, an invoice will be sent to the exhibitor for the balance amount payable.
All costs incurred for the above as well as the risks of theft, loss and damage will be borne by the exhibitor.
Stand dismantling must be completed by 1200 hours on 26 November 2015 at the latest. By the end of the
dismantling period, the exhibitor is obliged to clear his stand completely of all stand building material, exhibits
and all other items, and he must restore the stand area to its original state. Any material remaining on the
stands after this time will be removed and disposed of by The Organiser at the expense of the exhibitor.
Exhibitors will relinquish any claims against The Organiser, ITMA 2015 Service Team, The Venue and their
contractors regarding such removals, or other consequences, as well as any losses or damages.
B9 Exhibition Stand Approval
06
B9.1
Submission of Plans
All exhibitors must submit a set of scale plans of their exhibition stand (including machinery layout) by 1
June 2015. This must be prepared in accordance with the examples and symbols illustrated in the document
accompanying the Service Forms and must include detailed technical plans using a scale of 1:50.
TECHNICAL REGULATIONS
Additional elevation drawings must be submitted for all double storey stands. See Article B10.7 on double
storey stands for further information.
Single storey stands with the following specifications must also submit additional elevation drawings:
• Exceeding 100 square metres
• Equal to or higher than 3 metres
• With stage or platform more than 0.3 metre in height from the hall floor level if access is by means of steps
• With bridges, stairs, cantilever roofs, galleries etc.
Exhibitors are reminded that all stand plans must be submitted in softcopies online.
All plans/drawings must contain the following data:
a) Number of the form to which they refer
b) Legal name of the exhibitor
c) Hall and stand numbers
d) Stand number of neighbouring stands
e) Indication of the scale used
f) Indication of entrances to the stand
g) Reference number and legend of the exhibits, specifying which are to be demonstrated and in operation
h) Height of all machines and stand fitting items, including walls
i) Date
j) Detailed information on the stand fitting materials being used
k) Author of the calculations and full contact details
A risk assessment and method statement form, detailed information about the materials being used, including
up-to-date fire resistance certificates and the Material Safety Data Sheet (MSDS) are to be submitted together
with the plans.
Plans and drawings will be checked by the ITMA 2015 Service Team for compliance with the regulations.
Exhibitors should note that the Italian versions of all Italian standards stipulated in these Technical Regulations
are the official versions, and are binding in all issues involving these regulations.
In case of discrepancies between the Italian standard and other standards stipulated in these Technical
Regulations, the Italian standard shall prevail.
Exhibitors will be notified in writing by 15 September 2015 when their stand has been approved, and one set
of plans/ drawings will be returned to the exhibitor/stand contractor with The Organiser’s stamp of approval.
B9.2
Risk Assessment and Method Statement
A risk assessment and method statement form must be submitted by all contractors and exhibitors building
their own stand for the installation and dismantling of the stand. The risk assessment must cover the activities
surrounding the setup of the stand together with the activities undertaken at the stand during the exhibition
and dismantling stage. Samples of these forms, as well as the important criteria for assessment will be made
available in the Service Forms issued to exhibitors on 15 January 2015.
When the risk assessment and method statement forms are completed, please ensure that the steps identified
to build, run and dismantle the stand safely and efficiently are implemented in practice. This information must
be drawn to the attention of all the people who will be working on your behalf at the exhibition. Exhibitors will
need to make this information available to their appointed stand contractors and all third parties involved.
B9.3
Stand Plan Approval
Stand plan approval will be sent to exhibitors by 15 September 2015, provided that the stand plan
submissions are complete and in good order.
If exhibitors wish to receive early stand approval (i.e. earlier than the official date of 15 September
2015), they are strongly recommended to submit their stand plans to The Organiser before the deadline
of 1 June 2015.
07
TECHNICAL REGULATIONS
Exhibitors whose stands are not approved will be notified and advised by the ITMA 2015 Service Team on
steps to be taken to achieve compliance.
B9.4
Extent of Liability
If the exhibitor or the stand contractor he appoints does not comply with the above stand construction
regulations, he is liable for any damage resulting from violation of these regulations.
Moreover, the exhibitor or the stand contractor he appoints agrees to exempt The Organiser and CEMATEX
from all claims by third parties that may be asserted due to violation of the stand construction regulations.
B10 Regulations for the Construction of Stands
B10.1General
Exhibits must be arranged to attract the attention of visitors. In order to achieve the best possible overall effect,
stands must be constructed in compliance with the “Technical Regulations”.
Onsite, no construction of an exhibition stand will be permitted unless prior approval has been granted.
The ITMA 2015 Service Team will check that stand fittings are constructed in accordance with previously
approved designs. If there is any deviation which contravenes the regulations stipulated in these “Technical
Regulations” or which violates legal provisions, the ITMA 2015 Service Team is entitled to stop all work on
stand construction. A warning will be issued to these exhibitors (in writing by hand-delivered letter), requesting
that the necessary steps be taken in order to comply with the regulations. If after having received a second
warning the exhibitor still contravenes the regulations, the ITMA 2015 Service Team is entitled to cut the
power to the stand and to close it down.
B10.2 Style, Standard of Presentation, Dimensions
The design and equipping of a stand, as well as any necessary construction work, is the responsibility of the
exhibitor. ITMA 2015 requires that the following criteria be adhered to:
• All technical and safety regulations must be met, as defined in these “Technical Regulations” and in the
Service Forms.
• Exhibitors and assembly personnel promise to abide by, and ensure that their contractors and subcontractors also abide by, current legislation with regard to the prevention of occupational hazards which
may apply to the work which he/she or their contractors and/or subcontractors will be carrying out.
• Anyone working in The Venue must be in possession of a working pass. To obtain the working pass,
exhibitors must complete the relevant registration form online. Once the pass has been issued, it must be
worn in a visible place and it must be noted that it is personal and non-transferable. All persons operating
within the Exhibition Centre regardless of the job function must be registered and must respect the
current labour legislation, with particular reference to labour relations between the parties.
In particular, the obligations of all parties working on behalf of exhibitors under contract and subcontract have
the obligation to equip their workforce with identification cards, as referred to in Article 18, paragraph I, letter
u), 21, paragraph I, letter c) 26, paragraph 8 of Italian Legislative Decree 81/08.
08
As provided by the above mentioned Legislative Decree, the card must contain:
-
-
-
-
Photograph of the worker
Worker’s details (full name, date of birth and date of hire)
Name of the employer
In case of subcontractors, the relevant authorisation (i.e. the date of subcontract authorisation request,
employment contract) must be produced upon request.
TECHNICAL REGULATIONS
Freelance workers must provide for their own identification card which must contain:
- Full name and date of birth
-Photograph
- Name of the contractor they are freelancing for
- Stand number of the exhibition stand they are working on
WORKERS WITHOUT IDENTIFICATION CARD OR IN POSSESSION OF NON READABLE, EXPIRED
OR COUNTERFEIT DOCUMENTS WILL BE TURNED AWAY FROM THE VENUE.
• All foreign workers from outside the EU must have a valid work permit to work in Milan, Italy.
• Every stand must as a minimum have a floor covering and storage facilities.
• The finishing of the stand fitting must be of the same quality on all sides (i.e. also the sides which overlook
the aisles and/or neighbouring stands). The side facing the neighbouring stand must be white and must
not bear any logos or trademarks of the exhibitor. It is recommended that exhibitors exchange information
with their neighbours to avoid conflict at the time of the exhibition.
• All stands must have complete finishes on all sides. It is also recommended to cover the top of the stand
due to visibility from the balcony at the end of the halls. Cables and fixtures on the top of the stands must
be covered with non-flammable materials.
• Every visitor must have free access to the exhibits. All exhibits must be visible by a person standing in the
aisles and must be shown in accordance with the safety regulations.
• No walls or cabins can be built along more than 50% of the length of each open side. The definition of a
‘wall’ is any structure which is over 1.25 metres high and which is not fully transparent, ie, a solid wall,
fabric, graphic panels, ‘pop-up’ displays etc.
a. The 50% rule will also apply to shell scheme packages.
b. For the balance of the 50% of the open side, it is allowed for glass or Perspex walls to be used on the
portion of the open side exceeding 50%. ONLY clear glass, Perspex or any other 100% see through
material as “walls” will be allowed. This is to maintain the visibility objective.
c. Exhibitors will be allowed to build walls or cabins extending beyond 50% of the length of the open side,
provided that the portion of wall exceeding 50% is set back by at least 1.5 metres.
d. If exhibitors decide to use clear glass, Perspex or other see through materials to cover 100% of any of
their open sides, up to a height of 6 metres, this will be allowed. Similarly, exhibitors will be allowed to
cover 100% of any of their open sides with walls or railing NOT higher than 1.25 metres.
e. A pelmet along the full length of the open side, as well as a railing or wall not higher than 1.25 metres, is
allowed as long as the opening in between the pelmet and the wall is at least 0.75 metre high and is at
a height which allows visibility into the stand. This opening can only be closed with 100% see through
material. See below for illustration. If this type of design is used, there can be no solid walls or cabins
built on the same open side.
PELMET
0.75 m (H) Opening
6 m (H)
1.25 m (H)
Railing or Wall
09
TECHNICAL REGULATIONS
• Stand construction, the installation of materials to be exhibited and poster supporting structures must be
sufficiently stable to ensure public safety.
• It is strictly forbidden to encroach on aisles with any exhibit or stand fitting elements or plasma or electronic
systems, except wall mounted spotlights. Spotlights must be at a minimum height of 2.5 metres and must
not extend out of the stand by more than 0.5 metres, including the arm of the spotlight.
• Stand construction (including double storey stands) must not exceed 6 metres in height from
the ground. Stand and exhibit inscriptions, logos and trademarks must not exceed the maximum
height of 6 metres (measured from the ground to the top of the inscription, logo or trademark).
The maximum stand construction height in Hall 8 is 5.15 metres. Exhibitors located in Hall 8 and
wish to build their stand higher than 5.15 metres to a maximum height of 6 metres must contact
the ITMA 2015 Service Team. Such stand designs will be evaluated and approved by the Venue on a
case by case basis. Please note that such case by case approvals by the Venue will require time. It
is advisable for such exhibitors to submit their stand plan designs at least 8 weeks earlier than the
stipulated deadline for stand plan submission, that is, by 1 April 2015.
• If banners/logos or promotional materials are hung from the ceiling of the halls using rigging, the
top of the banner must not be any higher than 6 metres from the ground.
• It is very important that exhibitors indicate the height of all exhibits and stand fitting (including
walls) on their stand plans to avoid delays in stand approval.
• Air conditioning systems on top of cabins are permitted, even if these exceed the regulatory height of 6
metres. It is not permitted to cover the air conditioning system nor to use it for promotional purposes.
• Platforms for public access must withstand a load of 5 kN/m2 over and above the loads applied by any
machinery or equipment installed on them. In the event of platforms higher than 0.3 metres, if accessible
to the public, exhibitors must keep on the stand the relevant static test report, signed by a professional
person qualified in Italy, and must make it available to authorised inspectors. Public access routes to the
platforms must be linked to the floor of the hall by steps with suitable rises and treads and by at least one
ramp with gradients under 8%. All stands with platforms must have at least one access ramp. Steps or
ramps must not obstruct public routes. Platform corners must be rounded or protected and the perimeter
must be closed, with the possibility of opening all sides for inspection purposes. Platform edges must be
fully highlighted and the use of the platform must be included within the risk assessment form and clearly
marked out in the stand plan.
• All lighting must be arranged in such a way as to avoid any disturbance to visitors and neighbouring
exhibitors. Strobe and other flashing lights are not permitted.
• Exhibitors may cover their stands with a false ceiling of non-combustible material for single storey, first level
and second level of double storey stands as long as the fire and safety regulations are always respected.
See also Article B10.7 – Covered Ceiling.
• Security corridors are established in every hall as required by the Italian Fire Brigade Department. These
corridors must remain free of any construction or obstacles at all times. Fire extinguishers and fire hoses
are situated around the halls. There must be no structures or construction around the pillars which contain
fire hoses. In cases where fire extinguishers are located on stands, they must not be covered and must
be clearly visible from the corridor. Exhibitors must install one approved fire extinguisher (type ANC, 6kg)
for every 50 sqm or part thereof of stand area in visible and accessible positions, adequately labelled.
Exhibitors can order fire extinguishers through the online service forms. If the exhibitor does not comply
with this regulation, the ITMA 2015 Service Team will deliver the required fire extinguishers to the stand
area at the exhibitor’s charge. Exhibitors must make sure that their staffs are able to use the extinguishers
correctly.
• As with other technical installation in the halls, pillars and walls must not structurally support any loads
pertaining to stand decoration or any objects on display.
• Exhibitors who have a pillar within their stand can build cladding around it up to a maximum height of 6
metres from the ground. Exhibitors must comply with the following regulations:
10
- Coverings must not be applied directly to the pillar but must be separated from it by means of an empty
space or a soft material such as felt or insulating material placed against the pillar.
TECHNICAL REGULATIONS
- The cladding must be carried out by the exhibitor’s stand contractor in accordance with the regulations
laid out in these “Technical Regulations”.
- Where a pillar is located at the edge of an aisle, the cladding must be flush against the pillar so that it
does not protrude onto the public gangway. It must not exceed 0.1 metre surrounding the footprint of
the pillar.
- It is not permitted to use the pillar to create extra space for storage.
- Any connection or service boxes will need to be accessible at all times, and cladding is not permitted
on such pillars.
The ITMA 2015 Service Team reserves the right to refuse a proposal for any cladding around the pillars.
• It is permitted to present videos, films and changing slides with sound, however all sound must be arranged
in such a way as to avoid any disturbance to visitors and neighbouring exhibitors.
B10.3 Floor Marking
The ITMA 2015 Service Team will measure out the rented space and mark the corners of the stand on the floor
of the hall prior to the stand set up period. It is essential that the exhibitor’s stand remains within the marked
boundaries.
B10.4 Stand Numbering
The stand number of every stand must be prominently displayed at each corner of the stand. Exhibitors can
provide their own stand numbers for their special design stands, or order the stand numbers from the service
form. A uniform stand number indicating the exhibitor’s hall and stand number in standard specification will be
provided free of charge if exhibitors submit the order in the service forms by the stipulated deadline.
B10.5 Disturbance Due to Exhibition Goods
Exhibition goods that, by virtue of their appearance, smell, noise, vibration or similar characteristics, cause
significant disturbance to the running of the event, and put event participants or third-party objects at
considerable risk or impinge upon them, are to be removed immediately at the request of the ITMA 2015
Service Team. This obligation of the exhibitor concerned still applies even if he indicated such characteristics
in his application and his application was approved. Should the exhibitor fail to meet his obligation by not
immediately removing the exhibition goods causing the disturbance, The Organiser is entitled to remove the
exhibition goods concerned at the expense and risk of the exhibitor or close down his stand without the
exhibitor being entitled to claim damages from the Organiser. In such cases, The Organiser decides when the
stand that has been closed down must be dismantled.
B10.6 Material Specifications
All materials used must meet with the current Italian and EU legislation concerning safety, fire and accident
prevention and environment safeguarding. Only materials authorised by competent laboratories, which attain
Italian rules and EC standards, can be used. Test certificates for the classes of building materials and the
required material characteristic must be supplied by the exhibitor upon request. Flammable materials may not
be used for the construction or assembly of stands. If materials used to set up the stand are not flameproof,
they must be fireproof or made fireproof in compliance with the Decree of the Ministry of Interior of 26/6/84
and subsequent modifications and additions. Materials in relation to their use must conform to the following
types of reaction to fire:
Class 1 – walls, curtains, false ceiling and ceiling as well as platform and coverings
Class 2 – covering in direct contact with the floor of the hall, such as linoleum, fitted carpets, etc.
B10.7 Double Storey Stands, Platforms, Ascents and Bridges
Double Storey Stands
Double storey stands are permitted provided that the minimum area of the ground floor is 90 square metres
and that the minimum length of any dimension of the ground floor area is 5 metres. The second floor area
must not cover more than 50% of the ground area of the stand and cannot exceed a maximum of 200 square
metres. No construction of double storey stands are allowed in Hall 8. Double storey stands are also subject
to all the regulations contained in Article B10.2 as well as the following:
11
TECHNICAL REGULATIONS
12
• The second level of the double storey stand can only be used as an office or reception area with bar
services and small refreshment area. It is forbidden to use these areas for display purposes.
• The floor area supporting the structures must be calculated according to the floor loading capacity of the
hall. It is forbidden to place the structures on utility access covers; placing them on the metal covers of the
utility ducts and chambers must first be approved by ITMA 2015 Service Team. Otherwise, electricity will
be not supplied to the stand area involved until the structures have been modified and, if necessary, the
area will be made unfit for use.
• Double storey stands must be calculated to withstand accidental overloads of up to 3.00 kN/m2 and the
stairs for overloads of up to 4.00 kN/m2. Protruding parapets and walls must be calculated to withstand
thrusts equal to 1.00 kN/m applied to the handrail and 1.2 metres from the floor (Public Works Ministry
Decree of 14th January 2008). All stand structures must be self-supporting. The parapet protecting the
second level of the double storey stand must be at least 1.1 metres high. Only safety glass offering
protection against injury and falls may be used as parapet; if balustrades with banisters are used, the
baluster must be vertical and no more than 0.1 metres apart from one another in; a continuous strip; each
baluster must be at least 0.15 metres high and must be fitted at the bottom (foot stop).
• The height of the first floor must be no less than 2.7 metres and the total height of any double storey stand
must not exceed 6 metres measured from the ground.
• Only safety glass offering protection against injury and falls, of the relevant UNI type foreseen by UNI
norms in law, can be used on the second storey.
• The area below the second storey and access stairs must have adequate normal and emergency lightings.
Emergency lightings must provide an average illumination of 5 lux at one metre from the floor for at least
one hour.
• All metal structures must be connected to the earth circuit of the hall.
• The second storey must be equipped with a portable fire extinguisher type ABC, 6 kg, for every 50 square
metres. These fire extinguishers must be identified by signs as required by safety standards.
• Stairs must be at least 1.2 metres in width and must have a handrail. The steps must be rectangular with a
tread of at least 0.3 metre and a riser of at least 0.18 metre. The dimensions of the treads and risers must
be constant. Each flight of stairs must have a minimum of 3 to a maximum of 15 steps. It is forbidden to
use the area underneath the staircase to store combustible material (eg paper, cupboards, etc).
• Any double storey that has more than 15 metres of distance to a staircase or is over 100 square metres in
size has to implement an additional staircase.
• The minimum distance for stairways, open cabins, terraces/catering areas to the edge of aisles is 1.5
metres and to the perimeter of a neighbouring stand 3 metres. If it is impossible to maintain the minimum
distance to the neighbouring stand, some form of screening at least 2 metres in height is to be erected in
the area concerned for privacy purposes.
• The design of the double storey stand must incorporate exit signs, emergency lighting and stairway lighting
at prominent locations and along stairways. It must also take into consideration the installation of barriers
to prevent the falling of persons and objects during set up and dismantling.
• Together with the stand project, a static calculation report drawn up by a qualified professional is required.
• After work is finished and before opening to public, the test certificate of the structure, issued by a qualified
professional registered with an Italian professional association, must be presented.
Platforms, Ascents, Bridges
Exhibitors wishing to build a platform or stage over 0.3 metre high must also seek prior approval from the
ITMA 2015 Service Team through the Service Forms.
All stands with an accessible platform higher than 0.025 metre must have an access ramp. The slope of
any ramp must be uniform and no steeper than 0.8/10 (8%). Level landings shall be provided at the top and
bottoms of ramps and any intermediate position where exit doors open on to them. The minimum width of
the ramp must be 1 metre. This slope must be within the stand and must not protrude into the aisle. Corners
of the platform must be rounded or protected.
TECHNICAL REGULATIONS
Application for Planning Permission for Double Storey Stands, Platforms, Ascents and Bridges
Double storey stands, platforms, ascents and bridges can be constructed provided prior approval has been
granted by the ITMA 2015 Service Team. An essential factor in the approval process is the effect the double
storey stand, platforms, ascents and bridges will have on the design and transparency of the hall as well as on
neighbouring stands.
Exhibitors wishing to build double storey stands, platforms, ascents and bridges must submit detailed
drawings and calculations of the proposed stand design, together with the Service Forms to the ITMA 2015
Service Team by 1 June 2015.
Exhibitors are reminded that all stand plans and machinery layout drawings must be submitted in softcopies
via the online platform.
Calculations (structural, architectural, mechanical and electrical) must be produced and endorsed by a qualified
engineer. Please contact the ITMA 2015 Service Team for assistance if required.
The following must be submitted to the ITMA 2015 Service Team for approval for double storey stands,
platforms, ascents and bridges:
a) Distribution plans of construction (both levels for double storey stands).
b) Calculations of the main structure which must include the following:
- Full structural calculations of all build elements, taking into account the maximum floor loading of the
exhibition floor
- Details about the load transmission of pillars to the exhibition floor of any upper decks
- Details about the maximum horizontal impact strength of any walling or handrail element (must be
minimum 2kN per m)
- Author of the calculations, title, date of drawing and full contact details
The ITMA 2015 Service Team reserves the right to impose further requirements in respect of safety and fire
prevention until such time as acceptance of the given stand has been granted.
Once the stand has been approved, confirmation will be issued to the exhibitor, together with a copy of the
stamped layout drawings.
The cost of the design approval will be charged to the exhibitor.
Note: Exhibitors’ stands located in Hall 12 are reminded that it is not allowed to construct double storey stands
in this hall.
Covered Ceiling
Exhibitors are allowed to cover their stands with continuous false ceiling provided that such stands are
equipped with a fire alarm system. These fire alarm systems must consist of both audio and visual evacuation
alarm appliances. In the event of a fire, the signals from the alarm appliances must be heard and seen from
the gangways. A smoke detector must also be installed for each room with covered ceiling. One smoke
detector can only cover an area of up to a radius of 6.5 metres. All materials used must be CE certified and
the installation must comply strictly with the European standard and regulations. Fire alarm systems can be
ordered through the Service Forms.
Exhibitors must submit a detailed drawing indicating all the enclosed area within the stand, the placement
of the fire alarm system, as well as the calculated coverage area of the smoke detectors. See below for an
example of the necessary drawing.
1
R
R
2
1
3
2
3
R
R
R
R
1. Area that a smoke detector
can cover with a radius of 6.5 metres
2. Area that is protected by the
smoke detector
3. Smoke Detector
13
TECHNICAL REGULATIONS
Continuous false ceilings, if there is no fire alarm system, are also allowed if they are made of one of the
following:
• Well stretched fishnet fabrics with a minimum mesh of 2x2 millimetres
• Construction of openings/vents on the false ceilings. Each opening/vent must be at least 0.25 square
metres, evenly distributed. These openings/vents must cover at least 1/100th of the total size of the
covered ceiling.
Example:
Total size of false ceiling: 100sqm
Minimum size of false ceiling with opening/vent required: 100 x 1/100 = 1sqm
Size of each opening/vent: 0.25sqm (0.5m x 0.5m)
Total number of opening/vent required minimally: 0.25sqm x 4 opening/vent = 1sqm
The above example shows that a covered ceiling with a size of 100sqm will require at least 4 openings/vents,
each not smaller than 0.25sqm.
B11 Space Only and Shell Scheme Pack
The stand rental charge includes those items defined in Article A11 of the “General Regulations” but does not include
stand fittings or other items.
For those exhibitors who require it, The ITMA 2015 Service Team has designed a special “Stand Fitting” package for
exhibitors. This includes walls, lighting, carpet and electrical sockets based on the stand size. Full details with prices
and a detailed illustration can be found in the online Service Forms.
B12 Technical Data and Features of the Halls
Hall
Length (m) (approx.)
1
220
2
220
3
220
4
220
5
220
6
128
7
220
10
128
12
128
14
128
18
128
Width (m) (approx.)
80
80
80
80
80
125
80
125
125
125
125
Gross exhibition
area (sqm)
17,130 17,130 17,130 17,130 17,130 15,069 17,130 15,069 14,951 15,069 15,069
Load bearing
capacity (Tn/sqm)
5
5
5
5
5
5
5
5
0.6
5
5
Height of hall (m)
16.5
12.4
16.5
12.4
12.4
13.4
12.4
13.4
11.5
12.4
12.4
Minimum entrance
dimensions for
loading/unloading
(width x height) (m)
5.35
x
5.0
5.35
x
5.0
5.35
x
5.0
5.35
x
5.0
5.35
x
5.0
5.35
x
5.0
5.35
x
5.0
5.35
x
5.0
5.30
x
5.0
5.35
x
5.0
5.35
x
5.0
Maximum entrance
dimensions for
loading/unloading
(width x height) (m)
10.0
x
6.75
10.0
x
6.75
10.0
x
6.75
10.0
x
6.75
10.0
x
6.75
10.0
x
7.2
10.0
x
6.75
10.0
x
7.2
10.0
x
5.0
10.0
x
7.2
10.0
x
7.2
Distribution boards
III 400V (Cetac 5 wholes)
Electricity supply: 32 amps or 125 amps/utility duct
Compressed air
Pressure available between 8.5 to 12.0 bars, ½ inch gas tap, female connection.
Flow rate single outlet 15 l/s at 8.5 bars
Water supply
3.5 bars, ¾ inch gas tap, female connection; ½ inch inflow pipeline,
40 mm (internal 32) outflow pipeline
Gas
Only available in Hall 18. Pressure: Nitrogen-40 bars, Oxygen-30 bars
Ceiling lighting
Heating and
ventilation
Remarks
Technical services are
supplied to the stands
in the halls via
underground utility
ducts.
General hall lighting is provided to a level of between 40 and 300 Lux per square
General heating and ventilation provided in the halls. All halls are air-conditioned
Fire safety
Hose reels, extinguishers
Security system
CCTV system which covers the common areas and main access to the halls
Stand construction
height
Stand construction height is a maximum of 6 metres for the rest of the halls, except for Hall 12.
The maximum stand construction height in Hall 12 is 5.15 metres. Stand design higher than 5.15
metres to a maximum of 6 metres will be subjected to the approval by the Venue on a case by
case basis
Double storey
Allowed in all halls except Hall 12.
The ITMA 2015 Service Team will send the exhibitor the corresponding hall diagram showing the locations of the
service chests when exhibitors are informed of their stand location.
14
TECHNICAL REGULATIONS
B12.1 Communications Equipment
All orders for connections of telephone, fax, data transmission (ISDN lines) or the internet may be placed
through the relevant Service Forms which will be issued to exhibitors on 15 January 2015.
All connections for information and communications services are provided exclusively by the ITMA 2015
Service Team. Connection plans indicating the required position of the connections should be attached to the
Service Forms. Wifi is available in The Venue.
B12.2 Utility Malfunctions
All utility supply malfunctions (e.g. electricity, water, compressed air, heating, ventilation, communications
etc) must be reported immediately to the ITMA 2015 Service Team. The Organiser is not liable for any damage
occurring as a result of malfunctions caused by fluctuations in supply or Force Majeure or if the supplies of
the services concerned (electricity, water, compressed air, etc) are interrupted on the instructions of the Fire
Department.
B13 Venue Safety Regulations
B13.1 Emergency Exits, Escape Hatches, Hall Aisles
The exits and aisles designated as such in the hall plans are to be kept clear over their full width. They serve as
escape routes in emergencies and must therefore never be obstructed by objects left in the way or protruding,
and must be maintained in good order with non-slippery and even surfaces and free from trip hazards.
Doors along emergency exit routes and aisles must have a minimum width of 1.20 metres and a minimum
height of 2.10 metres. These doors must always be opened towards the public gangways of the halls without
protruding into the gangways. Exit doors, escape hatches and any signs indicating their position must not be
obstructed, built over, blocked, covered or made unrecognisable in any other way.
All hall aisles designated as such must not be obstructed or built upon.
Stands with an escape route longer than 15 metres or stands designed such that the exit/escape route is not
visible from all points at the stand must have two separate exits/escape routes that are located at opposite
ends of the stand. The stand should be designed in such a way as to avoid creating any poorly accessible
rooms, corners or alcoves. All separate rooms used by staff (offices, recreation rooms, meeting rooms, etc.)
within the given stand area must offer an adequately clear view of the nearest escape route and a path leading
to the same.
Rooms that are only accessible via another separate room (so-called trapped rooms) are prohibited. If within
a given stand the maximum length of an escape route to a hall aisle exceeds 15 metres, the stand must be
equipped with a second exit and/or an aisle at least 1.2 metres wide leading to a hall aisle.
Access to Safety Equipment and Signage
Under no circumstances whatsoever may any illuminated signage, fire extinguishers, fire hydrants or other
protective equipment or material be covered or obstructed.
Access to connection boxes (electricity, telephone, water, compressed air, etc.) and access ways to hall offices
and equipment must not be blocked.
Emergency Evacuation
The Organiser is entitled to order offices, buildings and/or halls to be closed and evacuated for safety reasons.
B13.2 Fire Hoses and Extinguishers
The halls are equipped with fire hoses and extinguishers for the prevention of fire hazards. These facilities
must be kept always visible and accessible.
The extinguishers of each stand should be properly mounted close to escape routes and located clearly visible.
15
TECHNICAL REGULATIONS
Stands operating or demonstrating with flammable liquids must provide at least one fire extinguisher close to
such equipment.
B13.3 Fire Service Zones, Fire Hydrants
Access to designated fire-service zones, emergency routes and safety zones must never be obstructed either
by parked vehicles or by exhibits, construction materials, packaging etc.
Vehicles and objects parked on or blocking fire-service zones, emergency routes or safety zones will be
removed at the expense of the exhibitor.
Fire hydrants must be neither obstructed nor made unrecognisable or inaccessible.
B13.4 Fire Prevention Regulations
Stand Construction and Decorative Materials
For security reasons, during set up and dismantling, no materials or working tools which could cause an
obstruction may be placed in the aisles. All materials must remain within the perimeters of the stand itself. The
Venue’s cleaning services will remove any objects left in the aisles and the exhibitor and/or stand contractor
will have no right to claim any damages incurred. The cost of removing the obstruction will be charged to the
exhibitor accordingly or deducted from the Performance Bond.
Readily flammable materials and such that drip or give off toxic gases when burning such as polystyrene rigid
foam (Styropor) or similar materials may not be used. Decorative material with standard fire resistance may
be used in certain areas if its location is sufficiently protected against fire. A test certificate confirming the
classification of the material used may need to be presented.
In individual cases and for safety purposes, special conditions may be imposed for load-bearing structural
components (e.g. non-flammability). Stand floor coverings must be laid with sealed joints. Trees and plants
may only be used for decorative purposes if they have been freshly cut (i.e. leaves or needles must be green
and juicy). If during the event it becomes apparent that the trees and plants are drying out and thus becoming
readily flammable, they must be removed. Trees should be free of branches up to about 0.5 metres above floor
level. Turf should always be kept moist (risk of catching fire). Bamboo, reeds, hay, straw, bark mulch, turf or
similar materials do not generally comply with the above requirements and are therefore normally prohibited.
Any exceptions to this guideline require the prior approval of the ITMA 2015 Service Team.
Motor Vehicles as Complementary Displays
Engine-driven vehicles, vessels or machinery will only be admitted to be displayed during the exhibition if
specifically agreed with The Organiser. The fuel tanks of vehicles with a combustion motor on display must be
completely empty and closed with the fuel caps locked and any batteries disconnected.
Smoking at the Venue
No smoking is allowed inside the halls and in the connected service areas (restaurants, bars, offices, meeting
rooms, etc.) Outside, it is forbidden to smoke near combustible materials and in areas where “no smoking”
signs are displayed.
Hanging Banner/Balloon/Ceiling/Lighting Policy
All banners/ lighting rigs/ceilings that are hung from the The Venue’s ceiling form an integral part of the stand
design and must be contained within the exhibition stand space.
Use of Balloons and Flying Objects
Balloons filled with flammable gas are not permitted inside the halls. The only authorised gas is helium or air.
Distribution of balloons to public is forbidden.
16
TECHNICAL REGULATIONS
Gas bottles must be kept outside the halls. It is the responsibility of the exhibitors to make arrangements for
storage of gas bottles.
Smoke Machines
The use of smoke machines has to be co-ordinated with the ITMA 2015 Service Team, and is subject to the
approval from The Venue.
Recyclable, Non-recyclable and Residual Waste
No containers for non-recyclable, recyclable and residual waste made of flammable materials are to be used
on the stands.
Any non-recyclable, recyclable and residual waste produced at the stands should be disposed of regularly,
on the evening of each event day at the latest or put into the waste containers intended for this purpose and
placed at the edge of the aisle-side of the stand.
See also Article B22 on “Waste Management” and the Service Forms for further information.
Spray Guns, Nitrocellulose Paints
The use of spray guns is prohibited, as are celluloid varnish paints for use inside the halls. This prohibition
extends to flammable liquids and the use of gas-powered aerosols. Nitrocellulose based paints are prohibited.
Work Machinery
All work benches and manual saw benches for cutting wood must be equipped with the relevant vacuum
cleaner and suction system for the dust and sawdust generated. Any machinery or equipment used must be in
good condition, with dangerous parts effectively guarded. Protective devices must be used in the cutting areas
and mobile elements. Under no circumstances may these items be used inside the halls after 11 November
2015. Work equipment used in the set up and dismantling must bear the CE mark and be in good working
condition. All workings must be done inside the assigned stand.
Grinding, Welding, Cutting, Painting in the Halls, Hot Work and Naked Flame
For any welding work, the relevant permission must be obtained, the working area must be sufficiently
protected and a fire extinguisher belonging to the stand concerned together with the relevant inspection
certificate must be present in order to avoid any potential fire outbreaks.
No hot work and naked flame is allowed inside the halls without prior written approval of the ITMA 2015
Service Team. The surrounding area must be protected from flying sparks when work is underway. Any joints
and cracks should be sealed with appropriate, non-flammable materials. Stands must be equipped with at
least one fire extinguisher if any of this work is required at your stand.
Stand Coverings
Stand coverings can be applied for through the Service Forms. Exhibitors must ensure that stand coverings
must be of a fire-resistant nature. The Material Data Sheet and relevant certificates should be available for
presentation upon request.
Textile Covering
The covering must be classified as Class 1 fire-resistant. Please refer to the Service Forms or the ITMA 2015
Service Team for further information.
B13.5 Other Safety Regulations
Personal Protective Equipment (PPE)
Exhibitors and contractors are required to carry with them and use the necessary protective equipment such
as protective helmets, eye protection, hand protection and safety footwear as required by the specific activity
and highlighted in the Risk Assessment as per Article B9.2. Hard hats and high visibility reflective clothing for
17
TECHNICAL REGULATIONS
work under and around double storey stands during construction, steel cap shoes when constructing steel
structures, safety glasses when cutting or grinding metal and harnesses when working at height will be
required and enforced.
Stud Guns
The use of stud guns is prohibited.
Glass and Acrylic Sheet
Only glass suited to the relevant purpose may be used. In the case of structures made of glass, only laminated
safety glass of the UNI type foreseen by UNI norms in law may be used. The edges of display cabinets must
be sanded down or protected in such a way that there is no danger of inflicting cuts. Glass doors or any other
glass construction must display warning signs at eye level.
Floor Loading and Load Spreaders
The load bearing capacity in all halls is 5 tonnes per square metre, except for Hall 12, which is 0.6
tonnes per square metre.
Where required, special arrangements including the provision of suitable base plates and/or load-spreaders
may be required for any exhibit exceeding the existing floor loading capacity of the exhibition venue.
B14 Installation of Electrical Facilities
B14.1 General
Services regarding electrical installation and power must be ordered through the Service Forms and submitted
online to the ITMA 2015 Service Team, regardless of whether these services will be supplied free of charge
according to the “General Regulations” Article A11, points 6 and 7.
All electrical installations must be carried out in accordance with the Italian Electrical Regulations and Italian
Laws (D.M no.37 dated 22/1/2008) and only use equipment, cables and materials compliant with CEI standards,
complete with EC mark and marked for compliance.
The Electrical Contractor appointed by the ITMA 2015 Service Team can undertake all electrical services
offered in the Service Forms.
All installations must comply with The Venue’s safety regulations, and the ITMA 2015 Service Team reserves
the right to disconnect the electrical power to any installations which in the opinion of the Electrical Engineer
are dangerous or likely to cause harm to visitors or other exhibitors.
B14.2Connections
18
The stand areas may only be connected to the power mains supplied by staff authorised by ITMA 2015
Service Team. At the conclusion of all electrical installations within the stand and following presentation of the
specific application form to the ITMA 2015 Service Team and the technical documents of the installations as
provided for by the laws in force, to be precise: “Declaration of Installation Conformity”, pursuant to Decreto
Ministeriale (D.M.) no. 37 of 22/1/2008, bearing the original signature of the installers’ qualified fitter, copy
of the registration document from the Italian Chambers of Commerce or Provincial Register of Italian Small
Businesses, certifying that the Installer is qualified to make electrical installations must be submitted onsite to
ITMA 2015 Service Team before electrical power can be supplied to the stand.
THE “DECLARATION OF INSTALLATION CONFORMITY” may only be issued by installers authorised to install
electrical systems as provided by Article 2 of D.M. no. 37 of 22/1/2008 Article 3. Exhibitors must ensure that
all their systems are installed by authorised installers that possess the requirements as per the aforesaid
law. If exhibitors fail to send the above form and relative attachments to the ITMA 2015 Service Team by the
stipulated deadline, the connection of the electrical supply may be delayed. Requests for connection made
the day before the Exhibition opens are normally carried out within 8 hours. For obvious reasons of safety,
temporary connections to the power supply network during the setting up and dismantling phases may not
be made. The power supply will be switched off one hour after the end of the exhibition on the last day of the
event.
TECHNICAL REGULATIONS
B14.3 Stand Installation
Exhibitors are fully responsible for ensuring that the electrical systems installed in their stand areas are safe in
all aspects of its installation. Installations must be made without damaging, disturbing or obstructing adjoining
stand areas.
Exhibitors are required to personally check the mains power supply voltage when connecting up to their
machines, and shall exempt ITMA 2015 Service Team and the staff authorised to perform the operation from
all liability for any damage that may occur to people and/or property if said check is not performed. When
making their electrical systems, Exhibitors must comply with the provisions of D.M. no. 37 of 2/1/2008, the
requirements of these technical regulations and only use equipment, cables and materials compliant with CEI
standards, complete with CE mark and marked for compliance (e.g. IMQ).
B14.4 Electrical Specifications
ITMA 2015 Service Team provides the power mains to stand areas directly from electricity suppliers and does
not alter its characteristics in any way.
The power from the mains power is delivered through a TN-S system with three-phase distribution at a rated
voltage of 400V (tolerance +/- 10%), 3P+N+PE, or one-phase distribution at a rated voltage of 230V (tolerance
+/- 10%) 1P+N+PE, frequency 50 HZ (tolerance +/- 1%).
B14.5 Utility Power Supply Network for Stand Areas
The utility power supply for stand areas is made up of 32 A - 400 V 3P+N+PE-IP55 or 125 A – 400 V 3P+N+PEIP55 (CEI EN 60309, IEC 60309) EEC sockets housed in floor traps or installed on walls and of power distribution
boxes fitted with 250 A load-break switches and fuses, housed in floor traps.
The type and number of power sockets available for the stand is shown on the layout plans sent by The
Organiser to the Exhibitor. Each stand area socket can supply up to a maximum of 18 kW at 400 V threephase. For power requirements of between 18 kW and 70 kW, depending on the type and number of sockets
available in the stand area and subject to information provided by the Exhibitor to the ITMA 2015 Service Team
for technical verification, the following solutions may be proposed:
– Distribution of total power required amongst several 32 A power sockets;
– Use of a 125 A power socket, if available in the stand area.
For power requirements of between 70 kW and 150 kW, the use of a 250 A power socket may be proposed,
if available in the stand area. For power requirements in excess of 150 kW or for power between 70 kW and
150 kW, if 125 A power sockets or 250 A load-break switches are not available in the stand area, ITMA 2015
Service Team may install extra independent lines at specific request to be made at least 60 days before the
start of the exhibition set-up period.
ITMA 2015 Service Team will carry out the installation only after the Exhibitor agrees to the cost estimate.
Machines with a power rating in excess of 15 kW shall be switched on using an inrush current limiting device.
Power supply lines will be pulled from service ducts, and may under certain circumstances have to run above
ground if the location of the connection point makes this necessary. The ITMA 2015 Service Team is entitled
to run power lines and connections serving neighbouring stands across the exhibitor’s stand unless the ITMA
2015 Service Team can provide the electrical connection to the neighbouring stands at the same or lower cost
without laying supply lines and connections across the exhibitor’s stand.
B14.6 Utility Outlets
The utility outlets for electricity are 16A 230 V 2P+T EEC sockets installed on walls and/or in floor traps at
various points of each hall. Utility power outlets may only be used by exhibitors and stand fitters during the
setting up and dismantling phases for work which requires the use of small electric tools. Such outlets may
not be used exclusively or continuously (max 30 minutes) by any one exhibitor.
B14.7 Hall Lighting
The minimum guaranteed level of illumination is 40 lux. Exhibitors requiring stronger lighting than that available
in the halls must install their own lights in order to reach the values they consider to be necessary, both during
the setting up and dismantling phases and during the Exhibition.
19
TECHNICAL REGULATIONS
B14.8 Access to Power Outlets
Power outlets must be easy to access and inspect and must always remain unobstructed in order to allow
the stand area to be checked and connected by authorised staff and inspected by safety staff. ITMA 2015
Service Team declines all liabilities for any damage caused to the stand area and/or the goods displayed due to
difficulties in performing these operations.
B14.9 General Distribution Panel for Stand Area
Down-line from the power outlet point provided by ITMA 2015 Service Team, Exhibitors must fit a general
distribution panel for powering the stand area circuits. This panel must be housed in insulating material or a
metal structure complying with the respective product standards and the level of protection must not be lower
than IP4X. It will contain one multi-pin general switch, either magneto-thermic or magneto-thermic-differential,
with a differential sensitivity of Idn=30 mA (0.03 A) and of a capacity sufficient for the maximum power input
of the stand area. Several multi-pin partial switches, either magneto-thermic or magneto-thermic-differential,
with a differential sensitivity of Idn=30 mA (0.03 A) and of a suitable capacity, will be installed down-line from
the general switch to protect each distribution circuit in the stand area.
Differential protection is required either on the general switch or on the partial switches. Each switch must
protect the weakest piece of equipment and/or the cable with the smallest cross-section. Distribution in the
stand area must be divided into at least two circuits, differentiating the power circuits from the lighting circuits,
in particular:
• Single-phase circuits must be protected upline by 10A two-pin switches if they power 10A outlets or a
maximum of 16A if they power 16A outlets.
• The lighting circuits must be powered single-phase and protected upline by max 16A two-pin switches.
• The distribution circuits for three-phase users must be protected upline by multi-pin switches of a suitable
capacity.
Switches with a differential calibration of Idn=30 mA (0.03 A) are only allowed for powering machines. All the
switches or similar devices for single-phase distribution are not allowed. Four-pin switches or similar circuit
breakers for single-phase distribution are not allowed. If the general panel is not of the column type with a selfsupporting base, it must be firmly anchored to the wall or at least to the load-bearing structures of the stand at
a height of not less than 1.5 metres from the finished floor of the stand area, positioned so as not to be easily
accessible by the public and left unobstructed to allow easy access to authorised staff. It must be possible to
identify the position of the panel from outside the stand area.
If the power to the stand area comes from more than one power socket, as many general panels as there
are power outlets must be fitted. The characteristics of each general panel must comply with the above
specifications and must power well-defined parts of the stand area, dividing it up into electrically independent
islands where there are no mixtures or overlapping of circuits powered by different power panels.
B14.10 Connecting the General Panel to the Mains Power Supply
If mains power supply is supplied using EEC sockets, it must be connected to the general panel of the stand
area using a 32A-3P+N+PE plug or 125A-3P+N+PE plug with a cable supplied by the Exhibitor. The connecting
cable between plug and panel must be long enough to easily reach the power supply outlet without being
placed under damaging mechanical stress and must have the following minimum cross-sections:
• 6 mm² for each 32A-400 V 3P+N+PE plug
• 50 mm² for each 125A-400 V 3P+N+PE plug
If power is supplied by power distribution boxes fitted with 250A load-break switches, connection must be
made by cable supplied by the Exhibitor. The cross-section of this cable must be proportionate to the maximum
power drawn from the power distribution box and long enough to easily reach the power supply outlet without
being placed under damaging mechanical stress.
B14.11Switching
20
Each distribution circuit or service outlet located outside the stand area but powered by the same general panel
must be fitted with an easy to access and identify local switching device. Connectors, automatic switches,
differential switches, etc deemed to be suitable for switching by the relative standards, may be used for this
purpose.
TECHNICAL REGULATIONS
B14.12 Wiring Systems
Copper wires with a minimum cross-section of 2.5 square millimetres, elastomeric or thermoplastic insulation,
insulating voltage of at least 450/750 V in compliance with the CEI 20-20, CEI 20-19, CEI 20-13 standards
for power cables, and fire retardant characteristics in compliance with CEI EN 50266 standards (CEI 20-22
series) with low emission of fumes, toxic and corrosive gas emissions, in compliance with the CEI EN 50267
standards (CEI 20-37/2 series) and CEI EN 50268 standards (CEI 20-37/3 series) must be used. No flat cables
are allowed.
All wires must be mechanically protected with tubes and/or ducts featuring a level of protection of at least
IP4X and compliant with the relative product standards up to a height of 2.5 m from the finished floor of the
stand area. Wires laid and/or running on the floor must be protected with special ducts suitable for vehicular
and/or pedestrian traffic or laid underneath raised flooring.
Where necessary, and only in area inaccessible to the public, cables must be joined together in compliance
with the relative standards and with a protection level of at least IP 4X or IPXXD, or protected with casing
featuring a protection level of at least IP 4X.
If SELV and PELV systems are used, the wires must be protected with insulation capable of withstanding a test
voltage of 500 Vac for 1 min, or with barriers or casing featuring a protection level of at least lP4X. Protecting
against direct contact by means of obstacles and spacing is not permitted. Protection against indirect contacts
by means of non-conductive areas and local ungrounded equipotential contacts is not permitted.
B14.13 Plug Sockets
The stand area must be fitted with a sufficient number of plug sockets, distributed over more than one circuit,
to allow user safety requirements to be achieved. All the sockets must be securely fixed at a maximum height
of 0.2 metres off the floor. They must be fitted with protected shields to ensure that live parts cannot be
accessed and the protection wire must be grounded.
B14.14 Fixed Lighting of the Stand Area
The circuits used to illuminate the stand area must be separate from the ones used to power the sockets. All
lighting fixtures must be firmly anchored to the stand structure and located in such a position that they cannot
be accessed by the public, at a minimum height of 2.5 metres from the bottom of the fixture to the finished
floor of the stand area, including very low voltage fixtures, and kept at a suitable distance from the objects
they illuminate. For spots and small floodlights, in particular, this distance must be no less than the following
unless otherwise indicated in writing by the manufacturer:
• 0.5 m: up to 100 W
• 0.8 m: from 100 to 300 W
• 1.0 m: from 300 to 500 W
Lighting fixtures fitted with halogen or halide lamps, or those that may project incandescent material if broken,
must be protected with safety shields and installed according to the manufacturer’s instructions. Straps may
not be used to attach the fixtures to the structures. Lighting systems featuring very low voltage incandescent
lamps must comply with related product standards. As well as complying with the relative product standards
and manufacturer’s assembly instructions, systems for luminous signs and their components, with operating
voltages in excess of 230/400 V must be fitted out of people’s reach or suitably protected to reduce the risk
of injuring people. They must be powered by separate circuits and controlled by easily accessible and visible
emergency switches.
The switches controlling and protecting these systems must be installed in fireproof cases physically separated
from the lower voltage circuits. The stand materials located behind the luminous signs must be fireproof.
B14.15 Very Low Voltage Electronic Transformers and Transducers
A manual restarting device shall be installed to protect the secondary of each electronic transformer or
transducer. The very low voltage transformers shall be installed out of people’s reach and must have suitable
ventilation. Electronic transducers shall be in compliance with related product standards.
21
TECHNICAL REGULATIONS
B14.16 Electric Motors
If electric motors are used in the stand that when functioning may give rise to dangerous situations, multi-pin
switching devices must be installed near these, in compliance with CEI EN 60204-1 standard.
B14.17 Grounding Metal Masses
All the fixed service outlets comprising the stand area furnishings, all the sockets, all the metal structures,
the electrical panel (if made out of metal), must be grounded with special yellow/green conductors featuring
a cross-section of at least 6 square millimetres.
The conductors may not be twisted around the structures; special clamps or equivalent systems must be
used. Metal masses shall be connected to the general ground circuit through the PE conductor of the stand
area power cable and tested prior to powering the electrical system. If vehicles, wagons, caravans, containers,
etc are used as stand areas, their metal masses must be connected to the ground wire (in more than one
place if the type of construction does not assure continuity).
B14.18 Technical and Safety Regulations
The stand electrical installations must be prepared in full compliance with:
• Legislative Decree 81/2008 governing occupational health and safety
• Law 791 of 18/10/1977 implementing EEC directive 73/23
• D.M. n. 37 of 22.1.2008
Conformity with the legislative framework corresponds to European CENELEC and Italian CEI legislation with
particular reference to CEI 64-8 standard for electrical systems.
B14.19 Electricity Supply Regulations
Exhibitors are responsible for all and any damage caused to third parties deriving from their drawing off more
than the maximum power reserved to them, even if said damage concerns the quality of the service (in terms
of supply continuity and voltage quality) delivered to Exhibitors by ITMA 2015 Service Team. The use of the
systems in each stand area, which must comply with current legislation, must not disturb the ITMA 2015
Service Team distribution network. In particular to the following:
• The systems and equipment in stand area must not disturb (voltage fluctuations, harmonic distortion,
voltage dips, high frequencies, etc.) the general distribution network they are connected to such as
to exceed the limits established by current standards (EN – IEC – CEI) concerning electromagnetic
compatibility; any such disturbances must comply with the regulations and lie within the limits adopted
by the National Transmission Network Manager for distribution networks with similar voltages; for this
purpose, all precautions for limiting and/or neutralizing these phenomena must be taken;
• Equipment rephrasing must not be less than cosφ0.9;
• Fault protection devices inside the stand area must be able to rapidly and selectively isolate just the part
of the Exhibitor’s system involved, compatibly with the connection scheme adopted, without affecting the
main hall distribution network that the systems of the other exhibitors are connected to;
• In order to optimize the distribution network, Exhibitors must balance three-phase active and reactive
power;
• Any circuits of the Exhibitor that are powered from other sources must be arranged (unless otherwise
agreed) so that they are totally distinct and separate from those powered by electricity supplied by ITMA
2015 Service Team in order to prevent the possibility of paralleling (electrical or mechanical), or switching
the circuits to different power supplies.
B14.20 Safety Precautions
22
As a special safety precaution, all heat-generating and heat-emitting electrical equipment (hotplates, spotlights,
transformers, etc.) must be installed on a non-flammable, asbestos-free base and monitored adequately
during operation. Depending on the amount of heat generated and/or emitted, adequate distance must be
maintained between the equipment concerned and any flammable materials in the vicinity. Lamps may not be
attached to flammable decorations or the like.
TECHNICAL REGULATIONS
B14.21 Periods of Power Supply
Power will be supplied as per the requirements stated by exhibitors on the Service Forms.
Exhibitors can choose between an intermittent connection and a permanent connection.
The intermittent connection includes electric consumption and this is included free of charge in the stand rental
price for the periods shown in Article A11, point 7 of the “General Regulations”.The permanent connection will
be chargeable to the exhibitors, and charges already take into account the value of the intermittent connection.
Permanent electrics are relevant for operating outside the standard hours of the intermittent connections.
The laying of cables for one power connection, terminating at a switched isolator for every 200 square metres
up to a maximum of 5 connections, and one 4 amp single-phase, for the running of computers, faxes and
fridges for 24-hour supply, terminated at one 3-pin switch socket outlet, will be provided free of charge.
Intermittent connections will be switched on as follows:
Stand Set Up
Hall 1 & 3
All Other Halls
All Halls
25 Oct-7 Nov 31 Oct-7 Nov 8-10 Nov 11 Nov
Exhibition Period
Dismantling
12-19 Nov
20-25 Nov 26 Nov
Date (2015)
Start (hrs)
0800
0800
0800
0800
0800
0800
0800
End (hrs)
2000
2000
2200
1800
2000
2000
1200
Exhibitors who require electricity outside these hours should apply for a permanent connection.
If exhibitors wish to change the intermittent connection to a permanent connection, they must apply to the
ITMA 2015 Service Team Office before 1200 hours on the day concerned. Supply is not guaranteed.
B15 Installation of Water and Waste Water Facilities
B15.1General
Services regarding water and waste water installation must be ordered by signing and returning the Service
Forms to the ITMA 2015 Service Team, regardless of whether these services will be supplied free of charge
according to Article A11, point 8 of the “General Regulations”.
B15.2Connections
All halls are equipped with a drinking water system and a drainage system, complete with covered inspection
holes on the floor. The water is supplied through 3/4” Ø threaded inlets at a variable pressure of 3.5 bars
minimum and drained through DN 110 to DN 125 Ø pipes. If there is no water connections on the allocated
stand, exhibitors may contact the ITMA 2015 Service Team, which will check whether it is possible to use the
connections on the nearest stand.
Connection plans indicating the required position of the connections should be attached to the Service Forms.
The exhibitor is responsible for ensuring that the water/waste water installation is able to cater for all items
at the stand requiring water/waste water facilities so that they can all operate simultaneously. Should the
ITMA 2015 Service Team determine that the water/waste water installation ordered by the exhibitor cannot
guarantee the simultaneous operation of all items requiring such facilities, the ITMA 2015 Service Team is
entitled to upgrade the water/waste water installation at the expense of the exhibitor without being asked to
do so.
Water/waste water piping in the halls will be pulled from service ducts, and may under certain circumstances
have to be run above ground if the location of the connection point makes this necessary. The ITMA 2015
Service Team is entitled to run water/waste water pipes and connections serving neighbouring stands across
an exhibitor’s stand unless the ITMA 2015 Service Team can provide the water/waste water connection to the
neighbouring stands at the same or lower cost without laying pipes and connections across the exhibitor’s
stand.
23
TECHNICAL REGULATIONS
Should the exhibitor require piping to be laid across public aisles or third-party stands, prior approval must be
obtained from the ITMA 2015 Service Team. Any piping laid in this respect must give due consideration to the
safety of the public and exhibitors alike and be paid for by the exhibitor concerned. Waste water polluted with
chemicals may not be fed into the sewage system.
For safety reasons, the water supply and waste water disposal facilities will be cut off one hour after the end
of the exhibition on the last day of the event.
B15.3 Stand Installation
Plumbing facilities (water/waste water facilities) within the confines of the stand can be installed by the
exhibitor’s plumbers approved plumbing contractors in accordance with relevant EU requirements and
accepted technical practice. Plumbing work within the confines of the stand can also be carried out by the
ITMA 2015 Service Team and/or its appointed contractors.
B15.4 Periods of Water Supply
The supply of water will be available as follows:
Stand Set Up
Hall 1 & 3
All Other Halls
All Halls
25 Oct-7 Nov 31 Oct-7 Nov 8-10 Nov 11 Nov
Exhibition Period
Dismantling
12-19 Nov
20-25 Nov 26 Nov
Date (2015)
Start (hrs)
0800
0800
0800
0800
0800
0800
0800
End (hrs)
2000
2000
2200
1800
2000
2000
1200
Exhibitors who require a water supply outside of these hours should apply through the Service Forms.
B16 Installation of Compressed Air Facilities and Tubes
B16.1General
Services regarding compressed air must be ordered through the online Service Forms to the ITMA 2015
Service Team. If needed, special quotations should be requested before 1 June 2015. Please refer to the
Service Forms or the ITMA 2015 Service Team for further information.
B16.2Connections
24
The provision of exhibition stands with compressed air is possible in the halls. It generally occurs via a
connection to a compressor station. The ITMA 2015 Service Team reserves the right to install a compressor
for the supply of compressed air at the stand in cases where, for instance, little compressed air is required.
The use of a compressor to be supplied by the exhibitor himself must be reported to the ITMA 2015 Service
Team through the Service Forms before 1 June 2015. Such compressor can be place within the stand of the
exhibitor or outside the hall. The placement of the compressor outside the hall should be requested under
special quotations of the relevant Service Forms. Exhibitors will have to pay for the charges associated with
the installation of the piping and wiring connections, including opening and making good of the wall opening
through the hall facilities by the Venue or their appointed vendor.
The exhibitor is not allowed to obtain compressed air for his stand from such persons as have not been
authorised to supply compressed air by the ITMA 2015 Service Team. Without prior approval of the ITMA
2015 Service Team, exhibitors are expressly forbidden to obtain compressed air from neighbouring stands.
Compressed air facilities from the ITMA 2015 Service Team’s own mains to the individual stands may only be
installed by the ITMA 2015 Service Team and/or a contractor appointed by it. The compressed air installations
encompass the main compressed air connection together with associated compressed air supply lines. The
exhibitor is responsible for ensuring that the compressed air installation is able to provide all items at the stand
requiring compressed air with sufficient compressed air so that they can all operate simultaneously. Should
the ITMA 2015 Service Team determine that the compressed air installation ordered by the exhibitor cannot
guarantee the simultaneous operation of all items requiring compressed air, the ITMA 2015 Service Team is
entitled to upgrade the compressed air installation at the expense of the exhibitor without being asked to do
so.
TECHNICAL REGULATIONS
Compressed air supply lines will be pulled from service ducts, but may under certain circumstances have to be
run above ground if the location of the connection point makes this necessary. The ITMA 2015 Service Team is
entitled to run compressed air supply lines and connections serving neighbouring stands across the exhibitor’s
stand unless the ITMA 2015 Service Team can provide the compressed air connection to the neighbouring
stands at the same or lower cost without laying supply lines and connections across the exhibitor’s stand.
Should exhibitors require compressed air supply lines to be laid across public aisles or third-party stands, prior
approval of the ITMA 2015 Service Team must be sought. Any compressed air supply lines laid in this respect
must give due consideration to the safety of the public and exhibitors alike and be paid for by the exhibitor
concerned.
A ground plan indicating the required position of the connections should be attached to the ITMA 2015 Service
Forms.
For safety reasons, the compressed air supply will be cut off one hour after the end of the exhibition on the
last day of the event.
B16.3 Stand Installation
Exhibitors should order the compressed air point and supply on the stand through the Service Forms. If
exhibitors choose to use their own electrical compressors, it has to be equipped with a silencer. The sound
level of the compressors measured on the stand borders must not in any case exceed 70 dB.
The location of the compressor must be indicated on the plans. The compressor must also be declared through
the Service Forms. Pressure vessel cylinders, liquids or gases must be constructed and stamped in
accordance with recommendations of the regulatory body. The cylinders must be painted with identifying
colors in accordance with international standards. Only one cylinder at any one time is to be introduced on
the stand. Cylinders should be stored in pre-determined areas based on the right storage method and position
approved by the ITMA 2015 Service Team. Pressure vessel cylinders must not be connected or disconnected
while the public is on the premise.
Any connections, machines or equipment that have not been authorised, do not comply with the relevant
regulations or use more compressed air than indicated in the application are prohibited. They can be removed
from the stand and put in storage by the ITMA 2015 Service Team at the expense and risk of the exhibitor. The
ITMA 2015 Service Team cannot be held responsible for any damage resulting from these measures.
B16.4 Compressed Air Specifications
The Venue has the following compressed air specifications:
• Average pressure: 8 Bar, 15 litres/second
• Dryness:
2° C pdp (pressure dew point)
Exhibitors who require specific specifications should request for it through the Service Forms.
B17 Gas Installation
No gas supply is available in the halls. The ITMA 2015 Service Team will review requests from exhibitors on a case-bycase basis, under special technical services.
B18 Anchorage Bolt Holes, Grooves and Channels
Exhibitors can apply through the Service Forms for anchorage bolt holes which may be necessary to secure their
machinery. Bolt holes should not be closer than 1 metre to the nearest service ducts; the maximum depth cannot
exceed 150 mm from the top surface of the floor and the maximum diameter of the hole cannot exceed 24 mm. Bolt
holes will be drilled perpendicularly.
25
TECHNICAL REGULATIONS
All anchorage requests must be submitted by 1 June 2015 to the ITMA 2015 Service Team through the relevant
Service Form. The floor will be restored to its original condition by the ITMA 2015 Service Team at the end of the show.
Anchorage bolt holes can only be provided by the ITMA 2015 Service Team and/or a contractor appointed by it.
An additional charge will be levied for any alteration of anchorage bolt holes onsite. To avoid disruption, exhibitors are
requested to submit this request as early as possible.
Exhibitors must not carry out any work on their own. Any violation of this rule will result in the restoration of the space
to its original condition at the exhibitor’s expense plus a penalty equal to 15% of the cost of the work.
The cutting of grooves or channels on the floors for laying cables or other conductors is forbidden in the halls. For safety
reasons, exhibitors must protect cables and connections running on their stand with floorboards or cable covers.
B19 Rigging and Hanging Points
The provision of supporting structures and fixing points for suspending items from the hall ceiling is the exclusive
responsibility of the ITMA 2015 Service Team. Any changes to supporting structures may only be carried out by the
ITMA 2015 Service Team. To this end, the ITMA 2015 Service Team will appoint specialist contractors to do the work
required. To the extent structurally feasible, the exhibitor will be provided with a fixing point at the desired position
above the stand area. Plans should be attached to the Service Form, clearly showing the desired positioning of the
fixing points and height details. Items to be suspended may only be located above and within the stand confines.
Construction heights are to be taken into account. The ITMA 2015 Service Team will review the feasibility of the desired
fixing points. Each suspension point of the hall ceiling structure can withstand a maximum perpendicular load of 150kg
every 4 metres.
It is imperative that exhibitors provide the following information to the ITMA 2015 Service Team:
a) Drawings to indicate all dimensions of the elements and distance between hanging points
b) Weight of all elements
c) Orientation
Attaching Items to the Fixing Points
Items to be suspended from the fixing points ordered (lighting supports, spotlights etc) may only be fitted by the
given exhibitor’s own specialists or by specialist companies authorised to do so in compliance with the relevant Italian
regulations (Ministerial Decree 14/01/2008) and accepted technical practice. All rigging and materials are subject to The
Venue’s approval. See below for illustration.
The fittings and apparatus shall be fitted with secondary safety wires/chains and brackets.
There are no height restrictions regarding the fixing of lighting supports, spotlights and other lighting items. However,
banners, logos, exhibitor names and other promotional elements attached to the rigging must not exceed 6
metres in height (measured from the top of the banner to the ground).
26
TECHNICAL REGULATIONS
All banners/lighting rigs/ceilings that are hung from the roof of the hall must form an integral part of the exhibitor’s
stand and must be contained within the space of the stand.
With regard to the attachment and securing of items to be suspended, relevant safety regulations (Ministerial Decree
14/01/2008) must be observed.
The following are prohibited:
• Suspending of stand components or exhibits
• Securing of stand components of exhibits (stand components and/or exhibits must stand securely in their own right)
• Suspending of items with a rigid and/or frictional connection to the hall floor
Exceptions to these regulations require prior written authorisation by the ITMA 2015 Service Team. The fitting and
securing of items to be suspended, as well as the provision and fixing of complete lighting systems etc, can also be
ordered from the ITMA 2015 Service Team.
B20 Use of Pressure Equipment, Exhaust Systems, Compressed Gases, Flammable Liquids and Other
Dangerous Substances
B20.1 Pressure Equipment
Compliance Certification
Pressure equipment, containers under pressure and machines that include such kind of equipment should be
CE marked and should have, if applicable, a compliance certification.
• For pressure equipment and containers – see directive 97/23/CE.
• For simple containers under pressure – see directive 2009/105/CE.
• For the machines – see directive 2006/42/CE.
Compliance documentation should be kept in the stand for inspection purposes.
B20.2 Exhaust Gases, Vapours and Exhaust Systems
Vapours and gases which are emitted by exhibits and equipment with toxicity, flammability or biological
inconvenience characteristics, should be treated in accordance with the rules of Legislative Decree 81/2008
and subsequent modifications and integrations.
The exhaust ducting may only be installed by the ITMA 2015 Service Team or a contractor appointed by it. A
ground plan indicating the required position of the ducting should be attached to the Service Forms.
B20.3 Compressed Gas and Liquid Gas Systems
The storage and use of compressed gas and/or liquid gas in the exhibition halls or on the exhibition grounds
is not allowed without the written approval of the ITMA 2015 Service Team. Please refer to the Service Forms
for further information.
Only inert gas cylinders (CO2 – nitrogen – argon – helium etc.) are admitted inside the halls provided that
following rules are complied with:
• The cylinders must be kept at ½ the maximum operation pressure;
• They must be kept away from heat sources and in a ventilated area;
• They must be kept in an upright position and must be solidly secured in order to avoid falling over.
Flammable compressed gas cylinders or flammable liquid gas cylinders should be kept only outside the halls
in dedicated areas.
For gas supply to the machines inside the halls, special installations can be realised by the Venue. Kindly
contact the ITMA 2015 Service Team for more information.
27
TECHNICAL REGULATIONS
B20.4 Flammable Liquids
Storage and Use
The storage and use of flammable liquids in the exhibition halls and on the exhibition grounds is prohibited
without written approval to this effect. Approval for the storage and use of flammable liquids can only be
granted in connection with the operation or demonstration of exhibits. Please refer to the Service Forms for
further information.
Storage Limits
Inflammable liquids must be stored in the special external deposits provided by the Venue. Suitable closed
metal containers must be used to transport them to the stand. Only the quantities strictly necessary for
operating the machinery for one day may be kept in the stand area. Fire extinguishers and “No smoking”
signs must be placed near the containers and machines. The containers should be kept in areas with no public
access.
If several containers need to be used, the total net weight may not exceed 11kg.
Storage Location
Smoking is strictly forbidden at the storage location. Appropriate signs must be provided. Hand-held fire
extinguishers must be available.
Conditions to which Operation is Subject
Equipment operated or demonstrated with flammable liquids must be provided with non-flammable spill
basins at all filling points as well as at all locations from which liquids can escape. Flammable liquids that have
leaked out must be removed immediately from the basins and disposed of safely due to the potential risk of
fire or explosion.
Empty Containers
Empty containers that have been used for storing flammable liquids may not be kept or stored at the stand or in
the hall. Only empty cylinders are allowed for devices and equipment that are not operated for demonstration
purposes and must be clearly labelled as such.
B20.5 Radiation Protection
28
Radioactive Materials
The use of radioactive materials is only possible with a special permit and approval from the ITMA 2015
Service Team. The permit must be applied for from the appropriate authorities in accordance to Legislative
Decree 81/2008 as per Leg. Decree 230/95 and modifications by Leg. Decrees 241/2000 and 257/2001 and
submitted to the ITMA 2015 Service Team through the Service Forms. Insofar as a permit has been issued,
the exhibitor must prove that the intended use of radioactive materials at the exhibition grounds is covered by
the permit concerned. Please refer to the Service Forms for further information.
X-ray Equipment and Spurious Radiation Equipment
It is forbidden to bring in ionising radiation generators (X-ray apparatus) or radioactive material into the
exhibitions halls. An exception will be made for equipment in which activity, concentration of radionuclides
or emission of radiation is negligible. A declaration must be submitted to the relevant authorities, Health
Authority, Fire Brigade, Department of Labour, ARPA (Regional Environmental Protection Agency) at least 30
days prior to the introduction of the material to the halls. Applications for approval must be submitted to the
ITMA 2015 Service Team.
TECHNICAL REGULATIONS
Laser Equipment
Laser equipment that is part of a machine and equipment that can be freely exhibited provided that they are
declared by the manufacturer in conformity to the enforceable product’s directives referred to the CE markings
as per Leg. Decree 81/2008.
The laser equipment should conform to the rules of EN ISO 11553-1:2008; EN ISO 11553-2:2008; EN 12254;
EN 60825-1:2007; EN 60825-4:2006.
High-frequency Equipment, Radio Systems, Electromagnetic Fields
The operations of machines or equipment with high frequency that may cause any risk of physical agents are
ruled by Leg. Decree 81/2008 Title VIII.
The use of paging systems, microport equipment, two-way radio intercom equipment and telecontrol
equipment is subject to approval by the Telecommunications and Post Regulatory Authority. A copy of the
approval documents issued by the Regulatory Authority is to be submitted to The Organiser through the
Service Forms.
Moreover, the operation of high-frequency equipment and radio systems is only permitted if a sufficiently large
frequency gap is verifiably left between the frequencies/applications they use and those already in use at the
exhibition grounds. This verification must be submitted to The Organiser. Details regarding the frequencies/
applications in use at the exhibition grounds are available from the ITMA 2015 Service Team.
B20.6 Asbestos and Other Dangerous Substances
The use of materials or products with an asbestos content or of any other dangerous substances is prohibited,
ruled by Leg. Decree 81/2008 Title IX. B21 Care of the Halls
B21.1General
Hall components and technical facilities must not be damaged, soiled or in any way changed.
No paint, wallpaper or adhesives can be applied to hall components and technical facilities. They must not
be subjected to any strain from stand construction or exhibits for which they are not intended. Hall pillars/
supports within the stand area must, where applicable, be integrated into the stand design provided they are
not damaged and provided that the maximum stand height is not exceeded (6 metres) and that any device on
the pillar is kept visible and accessible.
All the connection panels located on the floor of the halls must be kept clear for inspection at all times.
B21.2 Hall Floors
Carpets and other floor coverings must be laid with due regard to safety and may not protrude beyond the
stand area.
Only adhesive tape that leaves no trace when removed may be used to fix such coverings. No other adhesive
materials or paint may be used on the hall floors. Any materials used must be removed without leaving any
trace. Substances such as oil, grease and paint must be removed from the floor immediately.
Exhibitors should refer to Article B18 regarding repair to the halls following the drilling of anchorage bolt holes.
B21.3Damage
Exhibitors should immediately inform the ITMA 2015 Service Team of any damage which may occur. Any
damage caused by exhibitors or their contractors within The Venue, its buildings or facilities will be remedied
by the ITMA 2015 Service Team at the expense of the exhibitor concerned at the end of ITMA 2015.
29
TECHNICAL REGULATIONS
B22 Waste Management
B22.1General
All persons generating waste at the exhibition grounds are responsible for the correct, environmentally friendly
disposal of same. All such persons have the option of taking the waste they generate with them and correctly
disposing of same outside the exhibition grounds or of allowing the contractors appointed by the ITMA 2015
Service Team to dispose of the waste on their behalf. Waste will be removed free of charge with the exception
of fabrics. Exhibitors can commission the ITMA 2015 Service Team to dispose of the fabrics at a fee. Each
person generating waste is obliged to comply with the regulations required by law and the relevant authorities
as well as with the following provisions.
Should the given person generating waste be working directly or indirectly on behalf of an exhibitor, the
latter is then deemed to be responsible for this person’s behaviour too. If the person generating waste fails
to comply with the regulations required by law or the relevant authorities or with the following provisions,
the ITMA 2015 Service Team is entitled to assert claims against the person concerned as well as against the
exhibitor on whose behalf the person generating waste is directly or indirectly working. In such cases, the
person generating waste and the exhibitor are deemed to be jointly and severally liable.
B22.2 Waste Disposal
Exhibitors and the contractors they appoint are obliged to do their utmost to avoid generating waste in all
phases of the exhibition. This aim must be incorporated in the planning work and co-ordinated with all those
involved. Such materials as are recyclable and pollute the environment as little as possible should be used for
stand-building purposes.
During the exhibition period, waste left in rubbish bags at the edge of the stand after 1900 hours will be
removed free of charge. The storage of waste in the aisles is strictly forbidden. Removal of stand building
materials, stand elements, floor covering, machinery and parts of machinery shall be chargeable.
Exhibitors who wish to keep their waste materials may remove them after 1900 hours during the exhibition.
Exhibitors should make this request with the ITMA 2015 Service Team Office in writing by 1200 hours on the
day concerned.
B22.3 Stand Building Waste Materials
Stand building waste materials generated during set up and dismantling must be disposed of by the stand
contractor. Unauthorised abandoned materials will be disposed of and The Organiser reserves the right to
deduct this amount from the exhibitor’s Performance Bond (see Article A15 of the “General Regulations”).
B22.4 Waste Requiring Special Supervision
30
Each person generating waste is obliged to notify the ITMA 2015 Service Team of any special waste or other
waste that by virtue of its nature, characteristics or quantity constitutes a particular danger to public health or
the environment or is explosive or combustible, and to have it disposed of correctly by an appropriate contractor
appointed by The Organiser. The waste materials concerned are especially the following: oils, detergents,
spray cans with contents, impregnating agents, chemicals, salts, mercury (e.g. contained in switches and
thermometers), emulsions, acids, lyes, paints, adhesives, waxes, solvents (such as petrol, spirit, tri acetone,
paint thinner, glycerine), batteries, rechargeable batteries, electric circuits, fluorescent tubes, PVC leftovers
(e.g. floor and wall tiles), television and radio sets, motors, refrigerators, etc.
The same applies to the disposal of rubble, bulky waste items such as stand construction elements, machinery
and parts of machinery and for carpeting. A fee will be charged for the disposal of such materials and waste.
Should the person generating waste not dispose such waste appropriately, the Performance Bond (see Article
A15 of the “General Regulations”) will be applied to any costs incurred by the ITMA 2015 Service Team.
TECHNICAL REGULATIONS
B22.5
Waste Water Management
Waste water fed into the sewers may not contain more pollutants than is usual for the waste water produced
by private households. As far as mobile catering facilities are concerned, all waste grease and oil must be
collected and disposed of separately. Any exhibitors manufacturing, processing or demonstrating oily or
greasy goods or operating a commercial dish-washer with a duty cycle of 2 minutes maximum at their stands
must drain off any waste water generated through grease separators.
Waste must be collected, transported, stored and disposed of in compliance with Legislative Decree n°
152 of 2006 and subsequent amendments and additions. The uncontrolled storage of harmful-toxic waste
is forbidden by law and is a criminal offence under Italian Law. If necessary, the ITMA 2015 Service Team will
report this to the proper authorities.
It is forbidden to discharge into the sewers waste water deriving from working machinery and effluent
substances. These must be collected and removed from the Exhibition Centre in accordance with the relevant
legislation.
The handling of such oily/greasy waste water that exceeds the waste water produced by private households
must be discussed with the ITMA 2015 Service Team. The service to handle and dispose of such substances
can be hired through the online Service Forms.
B22.6 Environmental Damage
The ITMA 2015 Service Team must be notified immediately of any environmental damage/pollution (caused by
e.g. petrol, oil, solvents, paint).
B23 Machine Safety and Demonstration of Exhibits
B23.1 Equipment and Product Safety Code
During the exhibition, exhibited machinery and equipment can run freely provided they do not constitute a
threat or annoyance to the public and on condition that all regulations and norms related to accidents and
fire prevention, including the regulations laid down in the ITMA 2015 Technical Regulations, are observed. In
accordance with the accident-prevention regulations, the side where the machine operator is standing and
operating the machine must be located at least 0.70 metres from the edge of the aisle.
Exhibition of Machinery Without CE Marking or which Do Not Comply with European Safety Legislation
All exhibited machinery must comply with the Italian and European laws in force regarding safety and accidentprevention. In particular, as per Legislative Decree no. 17 of 27/01/2010 for the accomplishment of Directive
2006/42 CE referring to machinery, the following regulation (Article 3, 7) must be strictly observed:
Article 3 (market admission and installation), 7 - On the occasion of fairs, exhibitions, demonstrations or
the like, the presentation of machines, parts or accessories not complying with this Legislative Decree is
permitted, provided that a visible sign indicates clearly the non-conformity of these machines, and that these
machines, parts or accessories cannot be supplied for use in the European Economic Community (EEC) until
they conform to the Legislative Decree.
On the occasion of the demonstrations of these machines, parts or accessories, adequate safety measures
must be taken in order to guarantee the protection of the public.
B23.2 Demonstration of Exhibits and Safety Devices
All plant and machinery (either in operation or not) shall be effectively guarded to prevent injury to any person
and, if necessary, shall be adequately fixed to the hall floor to ensure continuous safety and stability.
A list of all machinery or equipment which is to be demonstrated in operation must be declared through the
Service Forms for approval by the ITMA 2015 Service Team.
31
TECHNICAL REGULATIONS
Machinery and equipment components may only be operated if all relevant safety devices are in place. The
standard safety devices can be replaced by a secure covering made of organic glass or another suitable,
transparent material.
Special Precautions for Machinery that is Set in Motion on the Stand
• Machinery may not be demonstrated or brought into operation without the presence of a qualified operator
on the stand.
• All machinery must be correctly stabilised in order to prevent movement.
• All presentations and demonstrations are the sole responsibility of the exhibitor.
• No machinery must be operated unless the required guards and safety appliances are in position, properly
adjusted and in full working order.
• No person shall demonstrate or operate machinery unless he/she has received appropriate training and
clear instructions; both in relation to the operation of the machinery and his/her responsibilities to the
members of the public in both normal and emergency situations.
• Suitable, clearly visible and accessible emergency stop controls must be available.
• All sources of power to and from machinery including electrical, pneumatic and hydraulic, should be
provided with an isolator which should be switched off when machinery is not actually being demonstrated
by an authorised user.
• Acoustic promotional devices with loud speakers and all exhibiting machinery must have in-built volume
regulators and/or noise diffusers; and when in operation must not interfere with the comfort level, of
visitors and exhibitors. Where necessary, appropriate noise reducing measures such as silencers, ear
plugs and ear defenders must be used.
The differential noise level, that is, the difference between ambient noise level “La” and residual noise level
“Lr” (obtained by measuring the noise level without the equipment under examination), measured at 1 m from
the edge of the stand and 1.5 m from the floor, must not exceed a continuous equivalent sound level “Leq” of
5 dB(A). In any case, the maximum ambient noise level must not exceed 70 dB(A) Leq. An increment of 3 dB(A) for each impulse, tone or low frequency (between 20 Hz and 200 Hz) component recognised during reading is applied to the measure.
If the noise is declared not to last for more than an hour (during the entire exhibition day), the measured
ambient noise level is decreased by 3 dB(A); if the noise lasts less than 15 minutes, it is decreased by 5 dB(A).
Exhibitors are obliged to respect any other specific indications, provisions or evaluations made by the ITMA
2015 Team.
•
•
•
•
•
Adequate extraction or other equally effective methods must be provided for dust, chips and fumes.
Where necessary, appropriate explosion release and fire prevention measures must be incorporated.
Adequate lighting must be provided both for the machine and its surrounding area.
Where appropriate, screens must be used to provide adequate eye protection to members of the public.
Persons demonstrating machinery must wear adequate personal protective equipment where appropriate.
Where demonstrations are likely to create toxic or noxious fumes or unacceptable strong smelling odours in the hall, consideration must be given to providing exhaust to the atmosphere.
The ITMA 2015 Service Team will control all Health and Safety matters relating to ITMA 2015, and its decision
is final in all matters. Failure to abide by the decisions of the ITMA 2015 Service Team may result in the
withdrawal of the exhibitor’s right to demonstrate exhibits, restriction on the use of the exhibition stand and/
or other appropriate action.
Where equipment is not operated, the safety devices can be removed to give visitors a clearer view of
the design and construction of the normally covered components. The safety devices must then be clearly
displayed next to the machine.
B23.3 Test Procedures
32
The exhibited technical equipment may be inspected for accident prevention and safety characteristics by the
relevant supervisory authority.
Exhibitors are advised to have their EU Conformity Declaration available on the stand for CE coding verification
purposes. If in doubt, exhibitors should contact the relevant authorities in good time prior to commencement
of the event.
TECHNICAL REGULATIONS
B23.4 Operating Prohibition
Exhibitors must not demonstrate machinery in a way that will cause a nuisance to neighbouring exhibitors
particularly in respect of the production of heat, vibration, pollution due to solvents or excessive noise.
The ITMA 2015 Service Team may at any time forbid the operation, exhibition or presence on the stand
of machinery or equipment, if in their opinion it jeopardises the safety of visitors and exhibitors or causes
excessive inconvenience, pollution or noise.
B23.5 Control of Excessive Noise in the Halls
Particularly noisy machines are only authorised to operate for 20 minutes within each hour. This restriction
applies to the following product codes:
3.2.1 Needle felting machines
3.2.2 Spunlace machines
4.2.1 Rapier weaving machines
4.2.2 Projectile weaving machines
4.2.3 Air jet weaving machines
4.2.4 Water jet weaving machines
4.2.5 Multiphase weaving machines
4.2.6 Shuttle looms
4.2.7 Circular weaving machines
4.2.8 Narrow fabrics weaving machines
4.3.1 Weaving machines for heavy fabrics, for paper making felts and for wire filter fabrics
4.3.2 Weaving machines for tyre cord fabrics
4.3.3 Weaving machines for glass, aramid or carbon yarns
4.3.4 Weaving machines for leno fabrics
4.3.5 Weaving machines for plush and velvet
4.3.6 Weaving machines for terry fabrics
4.3.7 Weaving machines for carpets and rugs
4.3.8 Label weaving machines
4.3.9 Sample weaving machines
4.4.4 Jacquards, mechanical
4.4.5 Jacquards, electronic
5.4.1 Flat warp knitting machines
5.4.2 Raschel machines
5.4.3 Multiaxial warp knitting machines, stitch bonding machines
6.1.2
Shuttle embroidery machines (single and multi head)
6.1.3
Embroidery machines and automatic units (single head)
6.1.4 Embroidery machines and automatic units (multi head)
6.1.5
Chenille embroidery machines
7.1.2
Braiding machines
10.6.12 Sand blasting machines
The timing and procedures for the demonstration of this machinery will be notified to exhibitors concerned in
due course by the ITMA 2015 Service Team.
The operation of this machinery is restricted to 5 minutes every hour if the stand is situated, at the exhibitor’s
request, in a hall other than the one in which the machinery should normally have been exhibited, considering
its type and the product codes of the ITMA 2015 “Index of Products” as declared in the “Application for
Admission and Rental Contract for Space”.
B24 Forms of Information and Promotion, Restrictions
B24.1 General
All exhibitor activities (including the distribution of samples and souvenirs) must be carried out exclusively
within the exhibitor’s own stand area. Excluded from this restriction is advertising in the exhibition catalogue,
official websites, the ITMA 2015 Daily Newspaper and within The Venue, as provided by The Organiser.
Notwithstanding other provisions in these “Technical Regulations” (i.e. for machinery in Article B23.5) the
noise level at the stand perimeter may not exceed 70dB.
33
TECHNICAL REGULATIONS
Despite having given its prior approval, the ITMA 2015 Service Team is entitled to restrict or prohibit all kinds
of performance which cause noise, visual disturbance, dirt, dust, vibrations or other emissions or for other
reasons that constitute a significant disturbance to the exhibition or its participants.
The ITMA 2015 Service Team also reserves the right to enforce further restrictions in specific cases.
The ITMA 2015 Service Team is entitled at the risk and expense of the given exhibitor to access stands to
remove, cover over or otherwise prevent advertising violating the above regulations.
B24.2 Film, Slides, Fashion Shows and Presentations
34
On-stand Fashion Shows and Similar Activities
Exhibitors are allowed to stage fashion shows according to the following rules:
• In order to manage the audience, exhibitors must not use less than one safety guard for every 15 people
in the audience.
• Exhibitors must ensure that audiences do not stand in the aisles when viewing a show.
• Exhibitors must ensure that a viewing area of sufficient size is incorporated into the stand design so as to
avoid the possibility of audiences standing in the aisles.
• The maximum number of persons which may be accommodated in the audience space shall be calculated
in relation to the area utilised at the rate of 4 square metres per person.
• The space for the audience at the stand must have exits that guide people directly to a gangway that
terminates at a hall exit.
• Any machinery exhibits adjacent to the audience area must be switched off during the performance of the
show.
• A show will be restricted to 15 minutes duration and no more than four shows will be allowed during any
one day.
• Exhibitors must submit full production plans for shows to the ITMA 2015 Service Team by 1 June 2015 for
approval and confirmation to the exhibitor. They must include lighting plots, sound track details, celebrity
attendance and running orders.
• Exhibitors must also ensure compliance with all other rules and regulations contained within these
“Technical Regulations”.
During the show, Hall Managers will carry out regular checks to ensure exhibitors comply fully with the
regulations and do not unreasonably disturb either visitors or neighbouring stands.
The Organiser’s decision on any issue concerning the rules will be final. Failure to comply with regulations will
ultimately result in stand power supplies being terminated.
Advertising Tax and Musical Reproduction
Every exhibitor is required to pay the City of Rho an advertising tax levied on whatever is considered to be
taxable in compliance with the Presidential Decree No. 639 dated Oct. 26th, 1972. In the interest of the
exhibitors, an agreement has been attained with the City of Rho whereby this tax is charged at a flat rate of
Euro 2.50 per square metre (relevant to ground floor space and double storey space). In order to streamline
the procedures involved and relieve exhibitors from unnecessary burdens, this tax has already been included
in the stand rental price and the Organiser will make all the necessary applications and payments to the City
of Rho on behalf of all exhibitors.
For all types of musical and audio-visual reproduction subject to the provisions of the Copyright Act valid at the
given time, permission required from SIAE (Italian Authors and Publishers Association) who manage the rights
of phonograph producers and of authors is covered by the payment of the above advertising tax. Royalties
pursuant to Articles 72 and 73bis L. 633/1941 due to interpreting and performing artists and phonographic
producers holding such rights to recordings and, on their behalf, the SCF – Consorzio Fonografici, are also
included.
TECHNICAL REGULATIONS
This does not, however, cover live performances (with singers and/or musical instruments). Exhibitors will
have to fill up a form (available on the service forms online) stating the details of the live performances.
The details will be forwarded to SIAE (Italian Authors and Publishers Association), who will advise on the
respective fee payable. It also does not include royalties due to interpreting and performing artists and
phonographic producers pursuant to Article 73 of the aforementioned law for the broadcasting of sound
recordings and music videos in the course of live performances such as fashion shows, DJ sets, with or
without dancing. The applicable fee will be advised by SCF after the details made available in the form
have been forwarded to them. Exhibitors of such events can contact the SCF – Consorzio Fonografici,
via Leone XIII, 14 – Milan – for the purposes of fulfilling the obligations laid down by current laws.
Use of Original Works
The use of audio, video, graphical, or multimedia support containing original works or parts of the same
protected pursuant to Article no. 633 of 22.4.1941 shall be subject to the payment of royalties on copyrights
and of such charges as pertain to certification of said supports pursuant to Article 181bis of said act. Any
unauthorised use of original works and the absence of the SIAE mark on the aforementioned supports
shall be punished pursuant to Article 171 ff. of Article no. 633/41.
Presentation Rooms on Stands
Rooms used for audiences, assemblies and other gatherings require special approval if they can hold more
than 100 persons.
Rooms used for audiences, assemblies and other gatherings must have at least two exits in the immediate
vicinity of the hall aisles. These exits must be located as far apart from each other as possible. In rooms
with rows of seats or tables and chairs, the aisles and exits serving such rooms must have a minimum
clearance width of 1.2 metre per 100 persons using them in an emergency. The application for approval must
be submitted through the Service Forms.
Seating – seats must be arranged in sectors containing a maximum of 10 rows with no more than 10 seats per
row. Seats must be secured together in a stable manner and it is allowed to place rows with a maximum of 4
seats along the side walls of the room.
Exit routes – the room must have an exit system on the basis of the maximum capacity. The width of the exit
must be no less than 1.2 metres and increase at a multiple of 0.60 metres. Height of the exit routes must
not be lower than 2.10 metres and exit routes must be keep clear of all materials that may impede regular
movements of people. Doors of the exit routes must open outwards.
Lighting and Safety signs – Emergency lighting must ensure a level of illumination of no less than 5 lux located
1.00 metre from the walkways along the exit routes and no less than 2 lux in the other settings accessible to
the public. The exit doors must be fitted with luminous safety signs powered by a dual system: normal and
emergency. Single lamps with independent power supply are permitted provided that they ensure operation
for at least one hour. Exits in rooms where films are shown must be lit adequately when such rooms are
darkened. Curtains in the vicinity of the exits must end 0.1 metre above the floor and are to be provided with
a clearly visible, white strip approximately 2cm wide running along the vertical edges used for opening and
closing.
Rooms must have appropriate signs forbidding smoking at all times.
B24.3 Prohibited and Restricted Forms of Information and Promotion
The following forms of information and promotion are strictly prohibited:
• Distribution of printed information pertaining to exhibitors’ products, outside the stand.
• Any kind of advertising activities in favour of non-exhibiting companies or organisations.
• Performance of entertainers, contests and similar promotional activities.
• Competitions, prize draws and similar promotional activities.
• Especially to promote the sale of or to sell second-hand machinery.
35
TECHNICAL REGULATIONS
• Any other activity that may attract visitors and distract their attention from other stands.
• If an exhibitor wants to use the name of another exhibitor or the name of a product of another exhibitor on
his stand, this should be subject to prior written approval by the respective other exhibitor. The ITMA 2015
Service Team will take appropriate measures if the above mentioned exhibitor complains.
B24.4 Promotional Materials Supplied by The Organiser
By participating in ITMA 2015, exhibitors have a unique opportunity to market their company, meet existing
and potential customers and to publicise new products in the technical press.
The Organiser offers the following practical promotional materials to help exhibitors to communicate their
participation in ITMA 2015 and attract more visitors to their stands. Exhibitors can write in to marcom@itma.
com to request for the following promotional materials. Please allow at least 2.5 weeks for the materials to
reach you via post.
• Downloadable logos and banners for the exhibition - available at http://www.itma.com/downloads.html
• Visitor leaflets - free of charge (limited quantity).
B24.5 Press Services
The Organiser will establish a Press Centre for ITMA 2015 which will be reserved exclusively for journalists. It
will be open from 11 to 19 November 2015 inclusive, 0900 to 1800 hours.
Exhibitors may reserve Press Compartments in the Press Centre where they can leave all types of information,
e.g. press releases, press brochures etc. They can order a press compartment through the Service Forms.
Material should be left at the Press Centre before the exhibition starts.
By means of Electronic Press Compartments, the media can be informed online, before, during and even after
the exhibition about latest trends, current product innovations and the company’s presentation at ITMA 2015.
A press conference schedule will be posted on the internet and announced to journalists worldwide. B25 Exhibitor/Installer/Service Badges
Exhibitor, installer and service badges will be issued if the relevant service form and list of names are submitted
by the deadline of 15 September 2015. Exhibitors must collect their badges at the Exhibitor Registration area
from 25 October 2015.
Please note that badges will be released only when payment for services has been paid in full.
It is strictly prohibited for exhibitors, installers and service providers to enter the stands of other exhibitors.
Exhibitors are reminded that minors 14 years and below shall not be admitted into the Exhibition for whatever
reasons.
Minors of age 15 to 17 inclusive are admitted to the Exhibition only upon filling in and filing the relevant ‘Form
for Attendance of Minors’ by the parents and /or adults having parental rights on the minor/s and/or being
legally responsible.
Exhibitors, parents and/or adults having parental rights on the minor/s and/or being legally responsible, fully
releases CEMATEX and the Organiser from any liability towards any minor/s, who will be under the parents
and/or adults having parental rights exclusive control, authority and responsibility at all times
B25.1 Exhibitor Badges
36
Exhibitors must wear badges in the exhibition halls. Every badge must bear the person’s name and company
name of the participating company and is non-transferable. See also Article B26.2.
TECHNICAL REGULATIONS
Entry into the halls without an authorised badge, and failure to produce a badge will result in immediate
expulsion from the halls. Exhibitors’ badges are not to be used for contractors or persons not working on the
stand.
Exhibitor badges (included in the stand rental charge, see Article A11 of the “General Regulations”) are
provided as follows:
(Only ground floor area counted)
• Stands up to 20 square metres - 5 badges
• Stands from 21 to 60 square metres
- 10 badges
• Stands from 61 to 150 square metres - 20 badges
• Stands from 151 to 300 square metres - 30 badges
• Stands from 301 to 500 square metres - 40 badges
• Stands of 501 square metres and above - 40 badges
plus 5 badges for every additional 100 square metres
Additional badges are available at a charge. Please refer to the Service Forms for further information.
The number of badges required and names of persons to be issued must be entered through the Service
Forms.
B25.2 Installer Badges
Installers must wear badges to enter the exhibition halls. These badges are free of charge and can be ordered
by exhibitors through the online Service Forms. Failure to produce a badge will result in immediate expulsion
from the halls.
Installer badges are valid for the following duration only:
• Set up period: 25 October – 11 November 2015 (Hall 1 and 3)
31 October – 11 November 2015 (all other halls)
• Dismantling period:20 – 26 November 2015
B25.3 Service Badges
These badges are supplied to service providers such as delivery and service staff to allow them to enter the
exhibition halls during the exhibition period only. They are entitled to a short stay. Service badges are valid from
12 to 19 November 2015 from 0800 hours to 2000 hours.
B26 Visitor Registration System, Badges and Visitor Tracking
B26.1 Visitor Registration
Visitors to ITMA 2015 will be registered in accordance with their preference:
• Before the exhibition (pre-registration)
• At the exhibition site (onsite registration)
B26.2 Types of Badges
All exhibitors and visitors to ITMA 2015 must wear a badge throughout the exhibition.
For ease of identification, different coloured badges will be supplied to exhibitors, visitors, press, CEMATEX,
The Organiser and service contractors.
Each badge will show in large print:
• Person’s name
• Full Company name (as per indicated in the application form)
• Country
37
TECHNICAL REGULATIONS
When the visitor registers, the following data will be encoded on the badge:
• Visitor’s last name, first name, job title
• Company name
• Company full address
• Telephone, fax, email
• Business sector
B26.3 Badge Reader System
Exhibitors can order a Badge Reader System to capture information of all visitors to their stands. The Badge
Reader System can be ordered through the online Service Forms.
This system allows access to profile information of the visitor. More information about the type of badge
reader system will be available in the Service Form.
B27 Catering
The Venue has a dedicated Food & Beverage Department for all catering services.
Exhibitors can also appoint their own external caterers for this service on their stands. Exhibitors must write to the
ITMA 2015 Service Team with the relevant information of their chosen caterer by 15 September 2015. Exhibitors will
need to purchase a catering pass from the Venue, and the cost of this pass will be published in the online Service
Forms.
All exhibitors wanting to contract external caterers, install and operate a beverage dispensing system in their stands,
or distribute food samples for immediate consumption, must ensure that the relevant statutory legislation must be
observed and that the caterers comply with the legislation in force.
It is up to the exhibitor to inform himself about all relevant regulations, including those stipulated by local safety
authorities, and to observe them.
Catering services from The Venue can be ordered through the Service Forms.
B28 Stand Cleaning
During stand set up and stand dismantling, general hall cleaning will be carried out by the Official Cleaning Contractor.
Exhibitors are requested to keep all waste at the side of their stand next to the aisle for collection by the Official
Cleaning Contractor. Exhibitors should not leave waste in the aisles.
During the exhibition, exhibitors must leave all waste in bin liners at the side of their stand for collection by the Official
Cleaning Contractor (Exhibitors must do this when the exhibition closes at 1900 hours and must not leave any waste on
their stand during the exhibition hours). Removal will be done every evening after the exhibition is closed to the public.
It is the responsibility of the exhibitors to clean their own stand every day unless they wish to order this service
through the online Service Forms. Exhibitors are only allowed to appoint contractors licensed by The Organiser for such
purposes. Any cleaning contractors not licensed by The Organiser will be asked to leave the exhibition area.
Bin liners and other cleaning goods may be ordered through the online Service Forms.
B29 Empty Packaging
Empty packaging materials will be collected by the OLC throughout the day during stand set up.
The storage of empty packaging, packing material on stands and outside stands in the hall or in the loading yard is
prohibited. The storage of such items at The Venue is handled by the OLC appointed by The Organiser. This service is
free of charge.
38
TECHNICAL REGULATIONS
If exhibitors fail to remove items wrongfully stored despite having been asked to do so, The Organiser is entitled to
have them removed at the expense and risk of the respective exhibitors.
B30 Floral Decoration, Furniture and Miscellaneous Equipment
Exhibitors can order such items through the online Service Forms.
B31 Storerooms and Meeting Rooms
There are rooms available at The Venue for hire for the entire period of the exhibition. Meeting rooms can be rented by
the required duration, day or hour. Meeting rooms and storerooms will be allocated on a first-come-first-served basis,
and can be ordered through the online Service Forms. Technical equipment and catering can also be ordered for the
meeting rooms.
B32 Photography and Video
Only persons authorised by The Organiser and in possession of a valid Press Badge may film, photograph or make
sketches or video recordings in the exhibition halls.
Exhibitors may photograph or film their own stand. Under no circumstances may photographic or other images or
recordings be made of other exhibitors’ stands. If this rule is infringed, The Organiser can demand that the recorded
material be surrendered and can take legal steps to achieve this. Photographs of stands which are to be taken outside
normal exhibition opening hours and which need special lighting require the prior consent of The Organiser, and a
security guard must be present to ensure the photographer remains on the exhibitor’s stand (a guard must be hired
through the online Service Forms).
Exhibitors may hire the services of a professional photographer through the online Service Forms.
CEMATEX and The Organiser are entitled to have photographs, drawings, films and video recordings made of ITMA
2015, its stands and exhibits and they are entitled to use them for advertising or general press publications without the
affected exhibitors being entitled to establish any rights whatsoever.
B33 Security and Security Personnel
The Organiser will provide general security at the entrances and in the halls. The Venue has a CCTV system which
covers the common areas and main access to the halls. The Organiser offers no guarantee that the exhibition grounds
will be supervised and monitored continuously.
The Organiser is authorised to implement any measures it deems necessary for monitoring and supervision purposes.
The Venue Security Service, in conjunction with police officials if necessary, will perform random checks on vehicles
and goods leaving the Exhibition Centre.
Throughout the opening hours of the halls, during exhibition set-up, show days and dismantling, exhibitors are
responsible for the security and surveillance of stands and their contents. Exhibitors are advised to lock away valuable
objects before leaving their stands.
Exhibitors can engage private security services should they require extra security for their stands, through the online
Service Forms. No other private security services are permitted onsite.
B34 Temporary Personnel
Exhibitors may hire the services of temporary personnel, such as secretaries, stand hostesses and interpreters,
through the online Service Forms.
39
TECHNICAL REGULATIONS
B35 VAT Reclaim Service
The Organiser will provide a VAT reclaim service to foreign exhibitors and visitors who wish to reclaim the value added
tax which they pay for their exhibition-related services. Additional information will be made available at www.itma.com.
B36 Intellectual Property Rights
It is the exhibitor’s responsibility to ensure that all laws relating to intellectual property are adhered to, and to guarantee
that the products displayed do not infringe these laws (see Article A20 of the “General Regulations”). A legal consultant
will be available during the exhibition to advice exhibitors. Additional information will be made available at www.itma.
com in due time before the exhibition.
Notwithstanding any of the provisions herein and for the avoidance of doubt, CEMATEX, The Organiser and the lawyers
and/or legal executives retained by them to man the legal secretariat and to provide general information shall not
provide a particular or customised service but instead mere information provided “As is”, without any warranty of
fitness for a particular purpose, non-infringement, title or satisfactory quality, as far as permitted by law. Consequently,
CEMATEX, The Organiser and the lawyers and/or legal executives retained by them shall not at any time and in any
manner be liable for any losses, charges, damages, proceedings, claims, costs or expenses of any kind whatsoever
that the exhibitors and/or any other party shall incur or suffer by reason of or in connection with anything or matter
provided for in this clause.
B37 Services for the Disabled
B37.1Access
The exhibition grounds are adapted for disabled access in accordance to the legislation that governs architectural
features.
B37.2Wheelchairs
There is a limited number of wheelchairs available onsite. Wheelchairs are provided free of charge based on
a first come first served basis. Exhibitors requiring wheelchairs could email their request to the ITMA 2015
Service Centre for more details.
B37.3Parking
Special reserved lots for the disabled are available outside The Venue, free of charge. See also Article B41.1.
B38 Insurance
Exhibitors are required to have “property all risks” insurance during the Exhibition. Third party “liability” insurance will
be provided for the Exhibitors by Fiera Milano. See below for details.
The liability of Fiera Milano or the Organiser to Exhibitors for direct damages is limited to the declared values of the
properties present in the Exhibition Centre. The declaration of value by the Exhibitor shall constitute proof for this
purpose. Exhibitor accepts this limited liability, waiving any right to any further claim. Fiera Milano or the Organiser
shall not be liable for indirect damages, costs, consequential damages, damage to image, loss of profit or the like.
Fiera Milano or the Organiser declines all liabilities to Exhibitors except in the case of wilful misconduct.
(A) Property All Risk Insurance
The limit of indemnity for the required property all risk insurance shall not be less than the declared value of the
Exhibit (or the minimum insured capital, if higher). The insurance must cover “All Risks” to all goods, machinery,
equipment and set-ups at trade fairs and shows and brought/used into the venue. The insurance policy must include a
clause waiving all claims against third parties, including Fondazione Fiera Milano, Fiera Milano SpA, its subsidiaries and
associates companies, Organiser, and third parties involved in organising the Event. It is not required for such policy to
40
TECHNICAL REGULATIONS
cover Exhibitors’ transportation of exhibits from point of origin to the venue and back and exhibitors’ personal property
such as laptops, computers and mobile phones.
Exhibitors shall send a copy of their insurance certificate to the ITMA 2015 Service Team by 1 June 2015. Such
certificate shall be accompanied by declarations signed by the legal representative of the Exhibiting Company and
the insurance company stating that the aforesaid property is covered by the “All Risks” insurance for an amount no
less than the value of such property, including the waiving of the right to claim compensation from Fondazione Fiera
Milano, Fiera Milano SpA, their associated companies, the Organisers and any third party in any way involved in the
organisation of the Exhibition, except in case of willful misconduct
Those Exhibitors that decline or fail to provide their insurance certificate (or to submit a service form for insurance) to
the ITMA 2015 Service Team by 1 June 2015 shall be assumed not to have such insurance and shall instead be covered
by the general policy provided by the Organiser. Such Exhibitors shall be automatically charged a premium by the
Organiser’s appointed Italian licensed insurance broker, on behalf of the Organiser.
The details of such cover will be available in www.itma.com by 31 July 2015.
Claims for damage must be filed at the ITMA 2015 Service Office as soon as the same is discovered. Failure to do so
may result in denial of the claim. A loss adjuster may be sent from the insurance company to assess the damage.
(B) Third Party Liability Insurance
Fiera Milano’s third party liability insurance will be extended to cover the Exhibitors. The aggregate limit of indemnity
of such insurance is EUR 100,000,000. Fiera Milano will provide the details of such cover to the Organiser by 31 July
2015.
B39 Logistics, Freight Forwarding and Lifting
B39.1 Onsite Logistics Contractor
The following company is appointed by The Organiser as the Onsite Logistics Contractor (“OLC”).
Agility Logistics GmbH
Heidenkampsweg 82
20096 Hamburg, Germany
Tel: +49 211 9952 250
E-mail: [email protected]
The OLC is responsible for the following services:
• Handling of exhibits within the premises of The Venue from the beginning of the official stand set up
period (see Article A17 of the “General Regulations”) to the end of the official stand dismantling period
(see Article A18 of the “General Regulations”). The handling of goods includes unloading/loading of trucks,
delivery to the stand and placing of goods at the stand in accordance with the exhibitor’s stand layout and
vice versa after the exhibition. Note: Handling of stand-fitting materials is not included and will be invoiced
separately by the official on-site logistics contractor.
• Provision of cranes, forklift trucks or other hoisting equipment for the assembly and dismantling of exhibits
at the exhibition site
• Forwarding agents’ charges for the goods’ arrival and departure operations onsite • Fees for customs clearance
• Removal and storage of empty packing cases from the stands and re-distributing at the end of the exhibition
to the respective stands.
• Storage and delivery of demonstration and consumable materials to exhibition stands, as detailed in the
online Service Forms.
41
TECHNICAL REGULATIONS
• Exhibitors should refer to Article A11 of the General Regulations, points 1, 2, 3, 4, 10, 11 and 12 for
clarification on the free of charge services provided in the stand rental price.
The OLC exercises sole lifting rights on the exhibition grounds e.g. loading/unloading of goods vehicles, stand
structures, etc. to the stands including the provision of any auxiliary equipment required as well as customs
clearance for temporary or permanent importation purposes. Only the OLC may be appointed to render these
services at The Venue. The Organiser assumes no liability whatsoever for any risks arising from the activities
of the OLC.
All technical matters, for instance unloading and loading of all goods vehicles, providing cranes and forklift
trucks for assembly and dismantling etc, will be executed exclusively by the OLC.
To facilitate handling operations and to protect machinery from damage during handling, boxes and machinery
must be fitted with the necessary lifting points.
Boxes and machinery must be clearly identified by affixing identification labels.
Handling operations provided by the OLC will be carried out in accordance with the schedule created by the
OLC and the ITMA 2015 Service Team.
The reloading of exhibits from stands onto the vehicles at the end of the exhibition will be carried out exclusively
by the OLC.
B39.2 Guidelines for Deliveries and Collections
The timings for deliveries and collections are as follows:
Stand Set Up
Hall 1 & 3
All Other Halls
All Halls
25 Oct-7 Nov 31 Oct-7 Nov 8-10 Nov 11 Nov
Exhibition Period
Dismantling
12-19 Nov
20-25 Nov 26 Nov
Date (2015)
Start (hrs)
0800
0800
0800
0800
0800
0800
0800
End (hrs)
2000
2000
2200
1800
2000
2000
1200
To access and circulate in the Venue, each exhibitor and contractor must be provided with the appropriate
identifying access badges.
The Venue’s Logistic Department sends each exhibitor an e-mail with a link they can use to preregister all their
personnel and vehicles. It’s possible, but only as an emergency procedure, to issue the passes onsite, at the
Onsite Logistic Office at Cargo 1, by demonstrating to be an exhibitor or an exhibitor’s contractor.
The Venue directly manages all issues regarding marshalling of vehicles, access to Halls, traffic inside and
outside the Halls and safety procedures.
Exhibitors will be required to submit the compulsory forms for onsite logistics requirement by the stipulated
deadline. Exhibitors or their appointed freight forwarder will have to contact in advance the OLC in order to
book any kind of logistics services
B39.3 Transportation of Machines and Other Exhibits
Goods without any exception must be sent “prepaid” including all other expenses to The Venue. The OLC
must be notified well in advance through the online Service Forms. Exhibitors are free to contract their own
freight forwarding company to handle their shipment up to its arrival at The Venue. Shipments for which
the OLC has not been notified may cause a delay in delivery to the stand and possible additional cost to be
incurred.
B39.4 Customs Clearance
42
Upon arrival at the marshalling yard reception office, the driver must provide all customs documentation, e.g.
transit papers as well as a truck waybill and the combined invoice and packing list.
For shipments from NON-EU countries, the following documents may be necessary for customs clearance:
TECHNICAL REGULATIONS
• Proforma Invoice
In English language with exact description of goods and HTS code numbers
• Separate Invoice for Consumption/Advertising Material
In English language with exact description of goods and HTS code numbers
• Transport Documents
Bill of lading, Airwaybill, or CMR in English language
• Certificate of Origin
If necessary, FORM A or EUR 1 (only Originals will be accepted)
• Special Requested Documents
If required by authorities and depending of the nature of goods: health, veterinary-, phytosanitary-docs Certificates of wood treatment, decontamination certificates, list of ingredients, etc. in English language
• Prohibited/ Restricted and Sensitive Goods of Importation
Weapons, drugs, food and beverages, plants, animals and products related to CITES, raw wood, plagiarism
The OLC, it’s office or agent at origin will inform you about the exact requirements to import your equipment
to Italy.
For Temporary Importation
All goods, whether from the EU or not, must be accompanied by a combined invoice and packing list which is
specific to ITMA 2015. This document will be provided by the OLC. The OLC is also responsible for coordinating
the temporary-importation procedures.
For Permanent Importation (Goods that will remain in the EU)
Goods will require a combined invoice and packing list (same as for temporary importation above).
The OLC will co-ordinate the application procedure with the local customs authorities and take care of any
necessary further steps.
Exhibitors who intend to import foodstuffs and beverages must liaise well in advance with the OLC to find out
if those items are acceptable for import into Italy.
B39.5 Arrival of Exhibits and Delivery to Stands
All arrivals of exhibits and deliveries to the stand will be co-ordinated by the OLC based on the information
provided in the online Service Forms. Exhibitors will be advised of the schedule for delivery of goods to the
stands by the OLC.
All costs incurred as the result of late arrival, non-presence of the exhibitors and non-observance of scheduled
delivery dates will be charged to the exhibitors.
All drivers must report to the reception office at the marshalling yard with all relevant documents in order to
receive an access pass.
Co-ordinating the unloading of exhibits from goods vehicles and transporting them to the stands during the set
up period will be carried out exclusively by the OLC.
The liability of the OLC ends after the delivery of the exhibits to the stand (one time positioning), even if
the exhibitor’s representative is not present at the scheduled appointment. Additional costs is applicable for
repositioning the exhibit if the exhibitor’s representative is not present at the requested delivery date.
B39.6 Packing Materials: Collection, Storage and Return
During stand set up, exhibitors must keep the empty packing materials on their stand ready to be collected by
the OLC throughout the day.
43
TECHNICAL REGULATIONS
Any packing materials left in the aisles will be considered as waste and will be collected by the Official
Cleaning Contractor for permanent removal.
Empty packing materials are collected from the stand by the OLC after delivery and installation of the
machinery.
Empty packing materials must be clearly marked with the stand number and company name so that they can
easily be returned at the end of the exhibition (labels will be available).
Empty packing materials will be returned to stands from 1900 hours on 19 November 2015, after the exhibition
halls have closed, ready for packing from 0800 hours on 20 November 2015.
Empty packing materials are handled, transported and stored free of charge. No empty goods or packaging of
any kind may be stored on the stands.
The OLC is not liable for any materials left inside the packing materials which have been declared and handed
over to the OLC as empty packaging material.
The accumulation of boxes, wood, straw, cardboard, textile materials and any other items or materials,
irrespective of whether they are flammable, is not permitted on the stands, in the aisles, in spaces between
stand partitions or in the halls.
B39.7 Packing and Labelling of Exhibits
Exhibitors must ensure that all items to be sent to The Venue are suitably packed for transport up to arrival on
the stands. We strongly recommend using only strong packing materials that can also be used for the return
shipment.
All items must be labelled clearly with name of the event - ITMA 2015, exhibiting company’s name, hall and
stand number. Packing materials must be in accordance to the ISPM 15 regulation. It is recommended that
any item made of raw wood be fumigated or heat treated and marked accordingly.
B39.8 Cranes, Forklift Trucks, Exhibition Goods, Packaging, Goods Consignments
44
Exhibitors are not entitled to designate the ITMA 2015 Service Team as the consignee for goods consignments
(exhibition goods, stand-building materials, information material etc) or any other consignments that are meant
for the exhibitors or a third party, except if the goods are meant for the ITMA 2015 Service Team.
The ITMA 2015 Service Team is not obliged, at the expense and risk of the given exhibitors and against
reimbursement of all the costs incurred, to accept and store such consignments or appoint a forwarding agent
to store them, in respect of exhibition goods and packaging.
No claims can be asserted against The Organiser to the effect that it accepted such consignments without
checking their condition and completeness, did not check the cargo and forwarding agent invoices issued or
did not store or keep the given goods correctly. Only such cranes, forklift trucks and work platforms as are
supplied by The Organiser’s authorised service partners may be used. In special cases, the approval of the
ITMA 2015 Service Team must be sought.
Exhibitors and their sub-contractors are strictly forbidden from using their own forklift trucks and any other kind
of hoisting equipment. Provision of forklift trucks, cranes, etc. will be carried out exclusively by the OLC. The
only exception is the use of hand pallet trucks, which may be used on the stands only.
Exhibitors should also note that under no circumstance is it permitted to unload and load vehicles containing
goods by hand (manpower) and/or use pallet trucks instead of the OLC. This particular task is the sole
responsibility of the OLC.
However vans and trucks with tail-lifts can be allowed into the Venue if the items are fragile or items are
lightweight, up to 15kg by hand. Examples for such items are flowers and plant, working tools, paint, carpets,
posters, brochures or other marketing collaterals, food and beverages (via local caterer), audio and video
equipment, computers and furnitures.
These vehicles must leave the hall immediately after these fragile or lightweight items have been unloaded.
Please refer to B41 for penalty on exceeding the maximum stay limit
TECHNICAL REGULATIONS
B39.9
Return Shipments
Exhibits will only be permitted to leave the exhibition grounds once exhibitors have paid all outstanding
invoices in full. The co-ordination of the collection of all goods will be carried out exclusively by the OLC. The
same procedure that applies during the stand set up period applies during the stand dismantling period.
The responsibility and liability of the OLC starts from the taking over of the packed, crated or skidded items at
the stand.
B40 Storage of Demonstration Goods and Stand Supplies
B40.1 Guarded Storage of Operating Materials
Guarded communal storage areas can be ordered through the online Service Forms for storage of demonstration
goods (auxiliary equipment, raw materials etc). This service is free of charge.
Quantities and types of packing materials must be included on the online Service Forms to ensure that
appropriate handling equipment is available.
Raw materials used during demonstrations may only be stored on the stands in limited daily quantities.
B40.2 Storage of Flammable Materials
Textile Products
Flammable materials for demonstration such as cotton bales, yarns and other textile products are only
permitted on the stand in the quantity needed for that day as declared in the online Service Forms. The rest
must be stored outside the halls in the free of charge storage area.
Oil, Petrol, Liquefied Gases etc.
Flammable materials such as oil, petrol, liquefied gases and other flammable fluids and materials are not
permitted to be stored on the stands, with the exception of the necessary daily quantity and in accordance
with The Venue safety regulations.
Exhibitors must ensure such products are packed in suitable containers. The rest must be stored outside the
halls in the free of charge storage area.
B40.3 Private Storage
Private storage areas are available for a fee and can be ordered through the online Service Forms. Exhibitors
who wish to store their demonstration materials in these storerooms may apply for free delivery of these
materials through the online Service Forms.
B40.4 Stand Deliveries During the Exhibition Period
Delivery of goods from the storage areas to the exhibitor’s stand is provided free of charge by the OLC for
goods stored in the main guarded storage area and from exhibitors’ private storage areas. This service should
be ordered through the online Service Forms.
Deliveries are between 0800 to 0900 hours and 1800 to 2000 hours daily. Exhibitors must notify the OLC of
their delivery requirements by 1200 hours on the day concerned. Exhibitors wanting delivery from their private
storage areas outside these times must provide it themselves.
Access to storage areas is limited to badge holders only.
B41 Road Traffic and Parking Regulations (Stand Set Up, Stand Dismantling, Exhibition Period)
Driving and parking any vehicle on the grounds of The Venue is at the driver’s own risk and is only allowed with a special
permit, valid entry authorisation or valid parking pass.
45
TECHNICAL REGULATIONS
The Organiser can however make exceptions and issue appropriate parking or entry permits. The Organiser is entitled
to charge a fee for issuing parking or entry permits. The parking or entry permit is to be placed behind the windscreen
of the given vehicle so that it is clearly visible. The regulations arising from the use of parking or entry permits require
strict compliance. Parking or entry permits are to be returned at any time at the request of The Organiser staff deployed
for traffic control purposes or of the security personnel. Parking and/or entry permits are only valid for the vehicle for
which they are issued, for the day or period of validity and for the day or timeframe for which they were issued.
The Venue will impose a fine of 50 euros per hour if the maximum stay of 2 hours is exceeded. This ruling applies during
the stand set up and dismantling periods as well as in cases where The Organiser has granted access to the exhibition
grounds during the exhibition period.
The regulations by the Venue and Highway Code apply throughout the entire exhibition grounds and the exhibition car
parks. A maximum speed limit of 30km/h applies within the exhibition grounds. Inside the halls, the maximum speed
is 10km/hour; this ruling also applies to the rest of the exhibition grounds during the actual event. Pedestrians are to be
given maximum consideration. No vehicles are allowed to access paths or areas that have been cordoned off.
Vehicles may only enter the halls for the purposes of loading and unloading. The stipulated load-bearing capacity of the
hall floors must be noted and complied with, as must the height and width of the gates. Engines should be switched
off during loading and unloading.
Parking vehicles in the halls is strictly prohibited. Once the vehicle is unloaded or loaded, it must leave the exhibition
grounds immediately. Mobile homes and caravans may not be brought onto the grounds of the exhibition grounds for
accommodation purposes. Vehicles are not allowed to stop under any circumstances throughout the entire exhibition
grounds except in those areas designated accordingly. The Organiser reserves the right to remove at the expense and
risk of the person responsible, driver or owner, any vehicles, trailers, containers, skips or empty packaging left in no
stopping zones or otherwise illegally parked.
Particularly for the purposes of ensuring the smooth flow of traffic during the stand set up and dismantling periods as
well as during the actual event, The Organiser is entitled to implement additional traffic control measures that require
the compliance of all those present at the exhibition grounds. The Organiser reserves the right to regulate above all
the access of the exhibitors and/or their stand construction companies and other contractors to the individual stands.
We recommend making use of the entire period allowed for stand construction. Experience has shown that the
exhibition grounds can be excessively full on the last few days of set up. No claims may be asserted against The
Organiser if delays are incurred by exhibitors, their stand construction companies or other contractors because the
exhibition grounds are overcrowded or due to measures implemented by The Organiser to control traffic within the
exhibition grounds and/or access to the stands.
46
B41.1
Exhibitor Parking, Special Parking Requests
Exhibitor Parking Passes during show days, ie, 12 to 19 November 2015, 0800 to 2000 hours, free of charge:
• Stand up to 100 square metres – 1 parking pass
• Stand from 101 to 200 square metres – 2 parking passes
• Stand 201 square metres and above – 3 parking passes
Additional parking for exhibitors:
Visitor parking:
Free parking is available at The Venue during set-up and dismantling.
Company Coaches
Company coaches can stop to allow stand personnel to alight and board at the designated points. These buses
may only be parked at officially marked bus parking areas. The ITMA 2015 Service Team has to be notified in
advance in writing.
Special Parking Requests
Fee-based
Fee-based
The car parks outside The Venue are built to enable disabled access and are free of charge to disabled
personnel. Wheelchairs are available upon request to the ITMA 2015 Service Team.
TECHNICAL REGULATIONS
B42 Luggage Deposit Service
Onsite luggage deposit service is available during show days, ie, 12 to 19 November 2015, 0800 to 2000 hours. This
service is chargeable.
47
NOTES
48
Show Owner
Organiser
MP Expositions Pte Ltd
CEMATEX Associations
ACIMIT (Italy)
AMEC AMTEX (Spain)
BTMA (United Kingdom)
GTM (Netherlands)
SWISSMEM (Switzerland)
SYMATEX (Belgium)
TMAS (Sweden)
UCMTF (France)
VDMA (Germany)
Updated as of 16 January 2015