1. art and entertainment
2. shows and events
3. conference

2015 Winter
Conference and
Exhibitor Expo
January 14, 2015
Fort Magruder Hotel & Conference Center
6945 Pocahontas Trail
Williamsburg, VA 23185
Exhibitor and Sponsor
Information
ACA Virginias and
Fort Magruder is
calling you!
We invite you and your company to join us as an exhibitor, sponsor, or both at
the 2015 ACA Virginias Winter Conference and Exhibitor Expo. This
conference provides exhibitors an opportunity to market goods and services, help
create strong name recognition and the opportunity to have fun alongside 100+
camping professionals representing more than 70 accredited camps and youth
development programs throughout Virginia and West Virginia.
Proposed - 2015 Conference Schedule:
Subject to revision
6:45 am
Exhibitor registration and set up
8:15 am
Attendees registration check in - Exhibit time - exhibitor BINGO
9:00 am
Conference welcome & announcements
9:15- 10:45 am
Keynote – James Davis
10:45-11:15 am Snack, and exhibit time - exhibitor BINGO continues
11:15-12:30 pm Breakout workshops
12:30-1:40 pm
Lunch and Business Meeting
1:45-2:15 pm
Final exhibit time and exhibitor BINGO
2:20-3:35 pm
Breakout Workshops 2
Exhibitors may pack and depart at this time or are welcome to stay
3:40 pm
Evaluations, announcements and exhibitor BINGO prize drawing
STAY at FORT MAGRUDER HOTEL AND CONFERENCE CENTER –
SPECIAL CONFERENCE RATE
Fort Magruder Hotel and Conference Center is a premier lodging choice for family
travelers and meeting attendees visiting history - rich Williamsburg, Virginia.
Encircling an authentic, Civil War-era redoubt and the Hotel's location is within
blocks of Colonial Williamsburg. We have negotiated a special rate of $79 +
local tax for those of you who would like to stay at Fort Magruder Hotel and
Conference Center. To receive this rate call 757-220-2250 before December 22,
2014. Identify yourself as a member of ACA, Virginias Winter Conference.
SPONSORSHIP
and
EXHIBIT
OPPORTUNITIES
Conference Sponsor - $750 (Limit 2)
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Company name and logo on all conference
materials (must receive by Dec. 12, 2014)
Prime exhibit space - prime exhibitor BINGO card placement
Banner signage with company logo
Active link on ACA Virginias conference webpage & bi monthly e-news
Introduction at conference with 3 minutes to address attendees for product promotion
Lunch and registration for 3 exhibitors
One-time email promotion to ACA Virginias members
Placement of brochure, flyer or other promotion item in attendee welcome packet
Support Sponsor - $400 - Break / Keynote / Lunch (Limit 4)
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Prime exhibit space - prime exhibitor BINGO card placement
Company logo on conference materials (must receive by Dec. 12, 2014)
Active link on ACA Virginias conference webpage & bi monthly e-news
Introduction and recognition at break or lunch
Lunch and registration for 2 exhibitors
One-time email promotion to ACA Virginias members
Exhibitor
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- ACA Business Affiliate = $200.00
Exhibit space with 6’ table
Lunch ticket for 1 exhibitor
Literature Display Table Option 
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For vendors who cannot attend
conference but would like their
product/service showcased to
our members.
Special table in exhibit hall to
display literature or samples
Please note:
Space is very limited and exhibit
participation is on first received basis
$50
or
Non ACA Business Affiliate = $250
ACA Virginias Winter Conference & Exhibitor Showcase
January 14, 2015
Sponsor/Exhibitor Registration
Company Name: ____________________________________________________Business Affiliate #:________________________
Contact Person: ____________________________________________________________________________________________
Email: ____________________________________________________________Phone: _________________________________
Exhibitor Representatives
Name on Badge # 1 (please print): ______________________________________________________________________________
Name on Badge # 2 (please print): ______________________________________________________________________________
Program Book Information (Please list address & contact information to be listed in program book)
Address (street, city, state, zip): ________________________________________________________________________________
Phone: ______________________________ E-mail: _______________________________________________________________
Website: ___________________________________________________________________________________________________
Description of your company, product or service for program book (Deadline December 12, 2014)
____ Attached is a brief company description for the program book
____ Use my company description from last year
____ Description will be e-mailed to [email protected] by December 12, 2014
We are registering as: (please check all that apply)
____Conference Sponsor - $ 750 Limit 2
$________
____Support Sponsor – $ 400
$________
Limit 4
____ Exhibitor = $ 200.00 ACA Business Affiliate
$ 250 Non ACA Member (Please circle amount)
____ Literature Exhibit Display Table Option - $50
$________
$________
____ I WILL PROVIDE AN ITEM FOR EXHIBITOR BINGO (required for inclusion in game)
Item: ______________________________________________Item Value $ ______________ (min $20)
____ Extra lunch tickets @ $20.00 each ____I require a table (8 ft covered) ____I do NOT require a table
$________
____ I require electricity @ $20.00
$________
TOTAL
$_______
Registration opens immediately. Payment in full due at time of registration. Registration closes December 12, 2014.
Return form with payment to: American Camp Association, 5000 State Rd. 67 North, Martinsville, IN 46151
FAX: 765-342-2065 Make Checks Payable to: American Camp Association
PAYMENT INFORMATION
Check # ______
____VISA ____ MC ____ Discover ____ Amex Credit Card #:_________________________________
Exp: ____/____
Security Code: ______
Billing Address (street, city, state, zip):___________________________________________________________________________
Name on Card: ___________________________________ Signature: ________________________________________________
Questions? Contact: Ian Garner - [email protected] or ‘H’ Rothenberg - [email protected]