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REQUEST FOR PROPOSAL (RfP)
FOR
PROCUREMENT OF POWER
ON
SHORT-TERM BASIS
THROUGH
TARIFF BASED COMPETITIVE BIDDING PROCESS
(As per Bidding Guidelines, issued by the Government of India for
Determination of Tariff by Bidding Process for Procurement of Power by
Distribution Licensees)
TOWARDS MEETING THE RENEWABLE PURCHASE OBLIGATION
OF
ASSAM POWER DISTRIBUTION COMPANY LIMITED (APDCL)
Issued by
The General Manager (Tariff Regulatory Cell),
Assam Power Distribution Company Limited (APDCL),
th
5 Floor, Bijulee Bhawan, Paltanbazar, Guwahati, Assam-781001
With Requirement of Power as follows:
Period
Sl
1
2
Month
FEBRUARY, 2015
MARCH,2015
From
01.02.15
01.03.15
To
28.02.15
31.03.15
Quantum Required(MW)
RTC/Peak/Off-Peak
40
40
*Quantum of power shown above is Non conventional (Non solar) which includes Bio-Mass, Small Hydro
Plant, Wind Power, Urban and Industrial Waste Plant.
Last Date of submission of Bid
Date of Opening of Bid
: Upto 12:45 hrs. on 22-01-2015
: At 14:00 hrs. on 22-01-2015
Page 1 of 15
ASSAM POWER DISTRIBUTION COMPANY LIMITED
Office of the General Manager (TRC)
5th Floor, Bijulee Bhawan, Paltanbazar, Guwahati-1, Assam.
Phone No. 0361-2739-505 Fax No. 0361-2739-501, 543
E-mail: [email protected]
No. GM(Com-T)/APDCL/PPS_BID/Part-V/103
Dated. 13-01-2015
Tender No. NIT-07/2014-15
Request for proposal (RfP) for purchase of Non-Conventional RTC/Peak/OffPeak power on firm basis under STOA arrangement commencing from 01-022015 to 31-03-2015
1. Introduction and Background
Assam Power Distribution Company Limited, having its head office at 5th
Floor, Bijulee Bhawan, Paltanbazar, Guwahati-1, Assam, a Company
incorporated under the Companies Act, 1956 and as per provision of the
Electricity Act, 2003 (herein after referred to as ‘APDCL’) is inviting bids for
purchase of 40 MW Non-Conventional Energy (NCE) as Round The Clock,RTC
(0-24 hrs), Off-Peak (0-17, 23-24 hrs) and Peak (17-23 hrs) power on firm basis
and under Short Term Open Access (STOA) arrangement for the period
commencing from 01-02-2015 to 31-03-2015.
The minimum quantum offered should be 1 MW from a single source. The
Bidder(s) should be capable of supplying power at the delivery point (as
defined in Annexure-I “General Terms and Conditions”), for the periods with
effect from 01-02-2015 to 31-03-2015 for which the responsibility will be of
the Bidders. Bidders shall quote the single tariff for each period at the
delivery point up to three (3) decimals which shall include capacity
charges, energy charges, trading margin (in case of trader being a bidder)
and all taxes, duties, cess etc. imposed by Central Govt./State Govt./Local
bodies. Tariff shall be designated in Indian Rupees only.
The time table for bid process is as follows.
1
Submission of RfP Bids
Upto 12:45 hrs. on 22-01-2015
2
Opening of Bids and
subsequent Evaluation
At 13:00 hrs on 22-01-2015
2. Quantum Requirement:
Following quantum of power may be required for APDCL for the periods as
mentioned.
Period
Sl
Month
From
To
1
2
FEBRUARY, 2015
MARCH,2015
01.02.15
01.03.15
28.02.15
31.03.15
Quantum Required(MW)
RTC/Off-Peak/Peak
(0-24/0-17,23-24/17-23)
40
40
Page 2 of 15
Quantum of power shown above is Non conventional (Non solar) which includes
Bio-Mass, Small Hydro Plant, Wind Power, Urban and Industrial Waste Plant .
Quantum of power shown above is indicative figures only and may vary to the
extent of 15 MW.
3. Qualification Requirement for Bidders:
All the Generators/State Utilities/CPPs/Distribution Licenses/SEBs and
Trading licensees having valid trading license from Appropriate Commission
with a minimum trading volume of 125 MU per month as an average of last
three months are qualified to participate in the bidding process. Bidders
should submit necessary supporting documents regarding qualification for the
bidding in the format prescribed in Annexure-IV.
4. Submission of Bid
The Bidders shall submit separate non- financial and financial bids, duly
signed by authorized signatory on each page of the Bid Document, in two
separate sealed envelopes;
i. "Part A" shall be the Non- Financial Bid consisting of the acceptance
of General Terms and Conditions without any deviations and information
about the sources from which the bidder shall supply the power in the
prescribed format attached as Annexure–I, Annexure-II, Annexure-III &
Annexure-IV of Bid Document. Bidders shall also be required to furnish
necessary Tender Fee and EMD/BG along with the bids. The Bidders must
submit the necessary EMD/BG as a part of their bids.
ii. "Part B" shall be the Financial bid consisting of "Price and Quantum
Bid" strictly in the prescribed format enclosed as Annexure-IV,
Annexure-V & Annexure-VI and shall be unconditional.
iii. Both sealed covers (“Part A” & “Part B”) shall be put together in one
sealed envelope marked "Bid for purchase of short term power by
APDCL against Tender No.07/2014-15” and shall be sent to:
The General Manager (TRC),
Assam Power Distribution Company Limited (APDCL),
5th Floor, Bijulee Bhawan, Paltanbazar, Guwahati, Assam-781001
The bid may be submitted on or before 22-01-2015 by 12:45 hours and the
same will be opened on the same day at 13:00 hours. The offers received
after 12:45 hrs will not be accepted. The representatives of the bidders
may be present at the time of opening of the bid, if they desire so. All the
correspondences and documents relating to the bid shall be written in the
English Language only.
Telegraphic/Telex/Faxed/Scanned/E-mail bids shall not be accepted.
This notice of bid together with the Annexures and Schedules herein shall
be herein after referred to as the "Bid Document".
Page 3 of 15
5. Methodology of Bid Evaluation
Bids shall be evaluated month-wise on the basis of quoted/evaluated
landed price at Assam State periphery by the respective Bidders. In the
process of Bid evaluation due weightage will be provided to Regional TTC as
notified by NLDC from time to time so as to ensure effective supply of
power. Offer from any source(s) belonging to region(s) with restriction as
mentioned above during the period upto the issuance of LoA is subject to
rejection irrespective of lowest rate. Decision of APDCL in this regard shall
be final and binding on all the Bidders. The Bidder with lowest tariff, thus
evaluated, shall be declared as the successful bidder. The selection
process of the successful bidder shall be repeated for all the remaining
Financial Bids of the Bidder(s) until the entire requisitioned capacity, as
decided finally, is met. The Bidders are required to quote fixed rate in
single part for the power supply at the delivery point. Rate shall be
quoted in the manner as per Annexure-V.
6. Contract Documents.
APDCL shall intimate the award of supply of power to the successful
Bidder(s) through a Letter of Award (LoA). Subsequently PPA will have to
be signed by the Bidder(s). The selected Bidder(s) must commence supply
w.e.f 01-02-2015 or from the date as mutually agreed upon between the
Procurer and the selected Bidder(s).
7. Compliance to the terms and conditions.
The Bidders are advised to ensure that the bid is fully complied with
the requirements specified and terms and conditions contained in the Bid
document. No deviation from these conditions is permissible and a bid with
any deviation shall summarily be rejected.
8. Deposition of Tender Fee
An amount of Rs. 10,000/- (non-refundable) should be deposited as Tender
Fee in favour of APDCL through Banker’s Cheque/Demand draft/
RTGS/NEFT (IFS Code: SBIN0000221, with Account no. 30834540478
maintained at SBI, New Guwahati Branch, Bamunimaidan, Guwahati-21,
Branch code:0221. In case of RTGS/NEFT the UTR No. should be intimated
to APDCL at least two days in advance from the date of submission of bid
through e-mail address [email protected].
9. Earnest Money Deposit (EMD)/ Bank Guarantee (BG)
i) The bidder shall be required to submit EMD of Rs. 30,000 per MW per
month of offered capacity in the form of Banker’s cheque/ Demand
draft/RTGS/Bank Guarantee issued by any Nationalized/ Scheduled
Bank.
ii) The EMD shall be forfeited
Page 4 of 15
(a) If Bidder withdraws or modifies bid during Bid Validity Period.
(b) For non-submission of Contract Performance Guarantee by
Successful Bidder.
iii) The EMD shall be refunded to the unsuccessful bidders within 10 days of
the expiry of the Bid validity period.
iv) The EMD of the Successful Bidders shall be refunded after furnishing
Contract Performance Guarantee (CPG).
The Bidders shall submit the EMD Payable at Guwahati in favour of APDCL
(IFS Code: SBIN0000221, with Account no. 30834540478 maintained at SBI,
New Guwahati Branch, Bamunimaidan, Guwahati-21, Branch code:0221). If
Part A of the bid is not submitted or if on opening Part A of the bid, it is
observed that EMD/BG is not enclosed or is less than the above amount, the
bid shall be out-rightly rejected and Part-B of the bid submitted by such
Bidder shall not be opened.
10. Contract Performance Guarantee (CPG)
i) Every successful bidder shall be required to furnish CPG within 7 days
from the date of selection of successful bidder(s) for an amount
calculated at Rs. 3 (three) lac per MW per month of contract period or
part thereof.
ii) The CPG shall be in the form of BG issued by any Nationalised/
Scheduled Bank and valid for the period of contract with a claim
period of 1 month after the expiry of contract period.
iii) In the event, the CPG is not furnished within the stipulated date, the
Bid security submitted in the form of EMD/BG shall be forfeited.
iv) The CPG provided by the successful bidder shall be forfeited for
non performing the contractual obligations. The CPG shall be released
within 30 days after completion of contract period after the Bidder(s)
has fulfilled his obligation under the contract.
11. APDCL's right to accept/reject the bid
APDCL reserves the right to reject any or all offers or to accept any offer in
full or part as may be considered suitable for APDCL, whether it is the
lowest or not without assigning any reason whatsoever. No correspondence
in this regard shall be entertained by APDCL. As such, APDCL reserves the
right to alter the quantum of power/split the quantum of power as fully
described in clause 1, among more than one bidder for the same period.
The decision of APDCL shall be final and binding on the bidders in this
regard. Such acceptance/rejection of any or all bids or alteration of the
quantum of power/splitting of power as fully described in Clause 1,
among more than one bidder for the same period will not make APDCL
liable to any claim or action of whatever nature, including but not limited
to, a claim for reimbursement of costs incurred by any such bidder in
preparation of the bid.
Page 5 of 15
12.Modification of the Bid Documents
APDCL reserves the right to modify any part of the terms and conditions
of the Bid Document by issuing one or more amendments prior to the last
date of submission of the bid ("Amendment"). Any Amendment shall form
part of the Bid Document, and shall be binding.
13.Confidentiality
For the purpose of transparency, APDCL shall make the bids public by
indicating the tariff quoted by all the bidders, after signing of the PPA
or the PPA becoming effective, whichever is later. While doing so, only
the name of the successful bidders shall be made public and tariff quoted
by other bidders shall be made public anonymously.
14.Bid Validity Period
The validity period of offer of bidder shall be a minimum of 10 days from
the date of Bid opening.
15.Governing Law
All matters arising out of or in conjunction with the Bid Document and/or
the bidding process shall be governed by and construed in accordance with
Indian laws and within the jurisdiction of the Gauhati High Court.
16.Disclaimer
Neither APDCL nor its employees or consultants shall be liable to any
Bidder or any other person under any law including the law of contract,
tort, the principles of restitution or unjust enrichment or otherwise for any
loss, expense or damage which may arise, or be incurred, or suffered, in
connection with the bid, or any matter that may be deemed to form part
of the Bid document or any other information supplied by or on behalf of
APDCL or its employees or consultants. For the avoidance of doubt it is
expressly clarified that this Bid Document is an offer to bid and is subject
to the award of Letter of Award (LoA) by APDCL and subsequent signing of
PPA.
General Manager (TRC)
APDCL, Paltanbazar, Guwahati, Assam
Page 6 of 15
ANNEXURE-I
GENERAL TERMS AND CONDITIONS
Terms and conditions for the purchase of power from bidders shall be as under:1. Quantum
APDCL invites sealed offers in the prescribed format for purchase of 40 MW
RTC (0-24 hrs)/Off-Peak (0-17,23-24 hrs)/Peak (17-23 hrs) power on firm
basis under Short Term open Access (STOA) arrangement commencing from
01-02-2015 to 31-03-2015. The quantum offered should be from a single
source for each block of periods.
Period
Sl
Month
From
To
1
2
FEBRUARY, 2015
MARCH,2015
01.02.15
01.03.15
28.02.15
31.03.15
Quantum Required(MW)
RTC/Off-Peak/Peak
(0-24/0-17,23-24/17-23)
40
40
*Quantum of power shown above is indicative figures only and may vary to the extent of 15 MW.
The Bidder(s) shall be capable of supplying power to APDCL at the delivery
point (as defined in clause 2), for the period as offered with effect from 0102-2015 to 31-03-2015 at a single rate as RTC (0-24 hrs)/Off-Peak (0-17,
23-24 hrs)/Peak (17-23 hrs) power.
Bidders shall quote the single tariff at the delivery point up to three
(3) decimals which shall include capacity charges, energy charges, trading
margin (in case of trader being a bidder) and all taxes, duties, cess etc.
imposed by Central Govt./State Govt./Local bodies. Tariff shall be
designated in Indian Rupees only. Bidder(s) shall quote single rate against a
single source of supply in each case; no multiple rate for any quantum of
power offering from the same source shall be allowed. In such cases, the
lowest rate offered will be considered for the total quantum offered from
the same source. However, APDCL reserves the right to reject the offer from
same source with multiple rates. Decision of APDCL in this regard will be
final & will be a binding on the bidder(s).
2. Delivery Point:
For Inter-State transmission of power, regional periphery of the offered
source(s) will be taken as the delivery point. For Intra-State transmission
of power, interconnection point of offered source(s) with STU will be
taken as delivery point. However, the bids will be evaluated at Assam
State periphery after taking into account the applicable PoC/STU charges,
losses etc.
Page 7 of 15
3. Tariff:
Tariff quoted should be constant and there shall be no escalation during
the contractual period. Tariff for the offered power shall be quoted by
bidder in the manner as per Annexure-IV “Price and Quantum Bid”. The
bidder shall quote the tariff at the delivery point. It may be clarified that
Intra-state open access charges, transmission charges and losses along with
CTU injection charges and losses up to the CTU interface are on
Bidder(s)’s account and CTU drawal charges and losses along with intrastate open access, transmission charges and losses are on procurer’s
account.
The Bidder(s) shall be responsible to seek open access approval
from the competent authority, up to Assam State periphery. The open
access shall be booked on STOA basis.
If the power is being supplied through alternate source with due consent
from the APDCL, any additional charges and losses, if any, due to
cancellation of existing corridor and booking of new corridor etc., shall be
to the account of Bidders.
4. Scheduling and Energy Accounting.
The power scheduled at the delivery point by the Bidder as per
the implemented schedule of the concerned RLDC/SLDC, shall be treated as
power delivered to APDCL and any variation between schedule and
actual power injection shall be to the account of such Bidder(s) to be
settled as per relevant orders/Regulations of CERC/Appropriate Regulatory
Commission.
The scheduling and dispatch of power shall be as per relevant provisions of
IEGC/REGC and as per relevant Orders/Regulations of CERC/AERC. Final
Energy accounting will be as per the monthly REA issued by NERPC.
5. Billing and Payment:
Bidder(s) will raise bills on weekly basis based on implemented
schedule of concerned RLDC/ SLDC along with complete details of the
power scheduled at the delivery point and/or other documents/
information, as may be required for bill verification. For the purpose of
weekly billing, the month shall be divided into four weeks viz. 1st to 8th,
9th to 15th, 16th to 23rd and 24th to last day of the month. Final monthly
adjustment bill will be raised based on REA issued by the NERPC. The bills
of compensation for a month shall be included in the final monthly
adjustment bill. APDCL will make the payment to Bidder(s) on 7th working
day from the date of receipt of the energy bills (excluding the date of
receipt) by fax as well as e-mail. In the event of the due date of payment
being a Bank/APDCL holiday, the next working day shall be considered as
the due date of payment. In case of timely payment by APDCL, adjustment
for the admissible rebate as per Clause No. 6 hereinafter shall be made
while making the payment against the energy bills.
Page 8 of 15
6. Rebate for Prompt Payment by APDCL:
Bidder(s) would allow 2% rebate on energy bill(s) amount, if APDCL make
payment within due date of payment.
7. Surcharge for late Payment by APDCL:
A surcharge of 15% (Fifteen Percent) per annum shall be applied on
all payments, outstanding after 30 days for the period of non-payment
beyond the due date. This surcharge would be calculated on a day-to-day
basis for each day of the delay after due date. No surcharge shall be
admissible on the disputed amount.
8. Payment Term/Payment security to be made available by APDCL
As mutually agreed upon, APDCL shall provide revolving letter of Credit
(LC) equivalent to 100% of the weekly energy corresponding to contracted
capacity at the tariff indicated in PPA. LC shall be opened prior to
commencement of supply of power.
9. Payment for Liquidated Damages for short fall in excess of the
permitted deviation.
a) Both the parties would ensure that actual scheduling does not deviate
by more than 15% of the contracted power as per the approved open
access on monthly basis.
b) In case deviation from APDCL side is more than 15% of the contracted
energy for which open access has been allocated on monthly basis,
APDCL shall pay compensation at 20% of Tariff per kWh for the
quantum of shortfall in excess of permitted deviation of 15% while
continuing to pay open access charges as per the contract.
c) In case deviation from Bidder(s) side is more than 15% of the contracted
energy for which open access has been allocated on monthly basis,
Bidder(s) shall pay compensation to APDCL at 20% of Tariff per kWh for
the quantum of shortfall in excess of permitted deviation of 15% in the
energy supplied and pay for the open access charges to the extent not
availed by APDCL.
d) The request of Bidder(s) for reduction of supply quantity citing the
machine breakdowns or unforeseen conditions of generating companies
(except force majeure condition) will not be accepted. However, in any
case, it shall be the responsibility of the Bidder(s) to ensure
uninterrupted flow of power as per approved schedule for at least 24 hrs.
by suitable arrangement of their own with an intimation to the Procurer.
Additional liability, if any, for such arrangement will not be borne by the
Procurer.
Page 9 of 15
10.
Force Majeure:
Force Majeure events shall mean the occurrence of any of the following
events:a) Any restriction imposed by RLDC/SLDC in scheduling of power due to
break down of Transmission/Grid constraint shall be treated as Force
Majeure without any liability on either side.
b) Any of the events or circumstances or combination of events and
circumstances such as act of God, exceptionally adverse weather
conditions, lightning, flood, cyclone, earthquake, volcanic eruption, fire
or landslide or acts of terrorism causing disruption of the system.
The contracted power will be treated as deemed reduced for the period
of transmission constraints. The non/part availability of transmission
corridor should be certified by the concerned RLDC/SLDC.
11.
Risk Allocation:
APDCL and Bidder(s) reserve the full right to terminate the contract if
the other party fails to abide by the terms and conditions as stipulated
for selling the power without any liability. The Bidder(s) shall have to
apply for open access for the contracted power upto Assam State
periphery, failing which the Contract Performance Guarantee (CPG) on
pro rata basis shall be forfeited.
12.
Arbitration:
Where any dispute arises claiming any change in or regarding
determination of tariff or any tariff related matters or which partly or
wholly could result in change in tariff, such dispute shall be
adjudicated by the Appropriate Commission. All other disputes shall be
resolved by arbitration under the Indian Arbitration and Conciliation Act
1996.
13.
Change of Law
Change of Law shall include:
•
Any change in transmission charges and open access charges
•
Any change in taxes (excluding Income Tax), duties, cess or introduction
of any tax, duty, cess made applicable for supply of power by the
Bidder(s).
Page 10 of 15
ANNEXURE-II
(To be given on the official letter head of the Bidder's)
Acceptance of General terms and Conditions
(To be signed by the authorized person of the bidder)
We/I have carefully gone through the Bid Document and satisfied
ourselves/myself and hereby confirm that our/my offer strictly confirms to the
requirements of the Bid Document and all the terms and conditions are
acceptable to us.
Signature:
Name:
Status:
Whether Authorized:
Yes/No
Power of Attorney of Bidding Company
Authorizing the signatory to sign the bid
Name & Seal of Bidding Company
Page 11 of 15
12
ANNEXURE-III
Detail of Total Quantum of power offered and corresponding Amount of EMD
(To be submitted under “Non-Financial Bid” i.e. Part-A)
Tender No. ____________________ for the Month of : _________________ 20__
Source Details
Source Name, Location & Region
Sl. No.
Hour
1
00-01
2
01--02
3
02--03
4
03--04
5
04--05
6
05--06
7
06--07
8
07--08
9
08--09
10
09--10
11
10--11
12
11--12
13
12--13
14
13--14
15
14--15
16
15--16
17
16--17
18
17--18
19
18--19
20
19--20
21
20--21
22
21--22
23
22--23
24
23--24
Quantum Offered (MW) for February, 2015
SOURCE SOURCE SOURCE SOURCE
1
2
3
4
Quantum Offered (MW) for March, 2015
SOURCE SOURCE SOURCE SOURCE
1
2
3
4
Average MW for the month
EMD
@Rs.30,000/MW/Month
Name & Seal of Bidding Company
Page 12 of 15
13
ANNEXURE-IV
Details of Energy handled during the last three months
Sl
Trading with
Entity
Transaction
No.
Period
From
Offpk/Pk/RTC
To
Page 13 of 15
14
ANNEXURE-V
Price and Quantum Bid
(To be submitted under “Financial Bid” i.e. Part-B)
Quantum of power on ‘Firm Basis’ for the periods from 01-02-2015 to 31-03-2015
FOR SUPPLY OF POWER
Sl
Period
1
FEBRUARY ‘15
2
MARCH’15
Average Quantum of RTC
power offered by the bidder
(MW)
Fixed price quoted by
the Bidder at delivery
point (Rs./KWh) *
Source of
power
supply#
 Bidder(s) shall quote single rate against a single source of supply in each case; no
multiple rate for any quantum of power offering from the same source shall be
allowed. In such cases, the lowest rate offered will be considered for the total
quantum offered from the same source. However, APDCL reserves the right to reject
the offer from same source with multiple rates. Decision of APDCL in this regard will
be final & will be a binding on the bidder(s).
# Source of power supply has to be specifically mentioned. Preference will be given for
power sourced from NER, ER & NR
We/I have noted that:
The quantum offered should be from a single source. Bidders are required
to quote fixed rate (upto 3 decimal point) for the power supply at the
delivery point.
APDCL reserves the right to reject any or all bids or to accept any bid in
full or part, at its sole discretion, without assigning any reasons
whatsoever thereof.
Bids shall be evaluated as per the lowest quoted price at APDCL’s
periphery by the respective bidders in the above table for the period with
effect from 01-02-2015 to 31-03-2015 and finalized accordingly.
Name & Seal of Bidding Company
Page 14 of 15
15
ANNEXURE-VI
(To be submitted under “Financial Bid” i.e. Part-B)
Detailed calculation of offered landed cost at Assam State periphery
Name of the trader:
Source:
Particulars
Quantum
Duration of supply
Time
Energy at Source Periphery
Rate (Excluding Trading
margin)
Add, Tarding margin
Losses (%)
Injection
Losses
Drawl
Losses
Rate (Including Trading margin)
Energy Amount Payable by
APDCL
Concerned LDC/DIC
Concerned LDC/DIC
Concerned LDC/DIC
Assam Drawl Losses
Energy at APDCL Periphery
Injection
Charges
Drawl
Charges
Charges
Amount
Unit
MW
Days
Hrs
kWh
Rs./kWh
Rs./kWh
Rs./kWh
`
%
%
%
%
kWh
Concerned LDC/DIC
Rs./kWh
Concerned LDC/DIC
Rs./kWh
Concerned LDC/DIC
Rs./kWh
APDCL Drawl Charges
Rs./kWh
Concerned LDC
Rs./day
Concerned LDC
Rs.
Rs.
Operating Concerned LDC
Charges
Rs.
Concerned LDC
Rs.
Concerned LDC
Fee
Application Fees
Rs./application
Processing Fee
Rs./application
Total Amount Payable by APDCL
Landed Cost to APDCL
Rs
Rs./kWh
Page 15 of 15