Exhibitor Invitation
Texas Society of Pathologists
94th Annual Meeting
January 23-25, 2015
Hyatt Regency Hill Country
San Antonio, TX
2014 Exhibitors
Passport Program
APS Medical Billing
BioView Inc.
Cancer Genetics, Inc.
Cell Marque
Clarient
Corista, LLC
CSI Laboratories
Elsevier
Genoptix Medical Laboratory
GenPath Diagnostics
Hologic
Houston Methodist Diagnostic
Laboratories
Lippincott, Williams & Wilkins
McKesson
Medusind Solutions
Neogenomics
NovoPath, Inc.
Olympus Incorporation of the
Americas
Orion Healthcorp
Pfizer Oncology
PhenoPath
Sakura Finetek
TELCOR
Texas Medical Liability Trust
University of Michigan- MLabs
Vachette Pathology
Warde Medical Laboratories
C
ompanies that contribute $25 to the Exhibitor Passport Program, no later
than January 16, will be included
on the Exhibitor Passport.
Attendees will receive the
passport in their onsite packet, to
be signed off by the participating
booth in the exhibit hall; those
attendees who turn in the
completed passport by the last
break on Sunday, January 25, will
be eligible to win several CASH
Prizes (total will vary depending
on the number of participating
companies). Additional door
prizes are still encouraged; the
Exhibitor Passport Program
will be treated as a separate
opportunity. If you are interested
in participating, please contact
Laura Tolin, (512) 370-1510.
T
he Texas Society of Pathologists (TSP) is the statewide membership organization specifically targeted to pathologists practicing in Texas. Founded in 1921, TSP is the oldest state
pathology organization in the United States and currently has more
than 700 members statewide.
The TSP 94th Annual Meeting offers an exceptional lineup of
lectures and discussions; timely updates on issues relevant to the
practice of pathology at the state and national level; cutting edge
research work at our as platform and poster presentations, 12 hours
of exhibit viewing time and many networking opportunities.
Through sponsorship and exhibit opportunities, TSP’s 94th
Annual Meeting represents your best opportunity to network with
pathologists from throughout Texas. Whether you choose to be a
sponsor, highlight your products and services at an exhibit, or both,
you will be taking advantage of a tailor-made opportunity to provide
you with access to decision makers and quality leads. Invest in your
future today by becoming a 2015 supporter!
Exhibit Hall Hours
Friday, January 23
Exhibitor Move in
Exhibit Hall Open
Welcome Reception in Exhibit Hall
12 – 4 p.m.
4 – 6:15 p.m.
5:15 – 6:15 p.m.
Saturday, January 24
Exhibit Hall Open
Breakfast in Exhibit Hall
Refreshment Break in Exhibit Hall
Refreshment Break in Exhibit Hall
7 a.m. – 4 p.m.
7 – 8:30 a.m.
10 – 10:30 a.m.
3 – 3:30 p.m.
Sunday, January 25
Exhibit Hall Open
Breakfast in Exhibit Hall
Refreshment Break in Exhibit Hall
Tear Down
7:30 a.m. – 12 p.m.
7:30 – 9 a.m.
10 – 10:30 a.m.
11 a.m.
nAll continental breakfasts and refreshment breaks will be held in
the exhibit hall.
nPrize drawings, where attendees must be present to win, held in
the exhibit hall.
nOn Saturday we’ve scheduled lunch on your own, which is a
great time to take clients to lunch.
Supporter and Exhibitor Opportunities
Support Level and Benefits
$3,250
Platinum Caldwell Reception (pre/post) Sponsorship
Set of full membership labels
Company logo with hyperlink on TSP website (Year-Round)
$2,500
Gold $1,750
Silver $1,000
Exhibitor Package
✔ ✔ ✔ Tickets to Awards Luncheon
21
Tickets to Caldwell pre/post receptions
21
✔ Continental Breakfast Sponsorship
✔
Listing of supporter level on meeting signage
✔
✔
✔
Recognition at Awards Luncheon
✔
✔
✔
Recognition in Annual Meeting program and
✔
✔
✔
promotional materials
Coffee Break Sponsorship
✔
✔
✔
Recognition on TSP website
Support ribbons for booth representatives
Attendee mailing list in electronic format
✔
✔
✔
✔
✔
✔
✔
✔
✔
6’ Table Top Booth
2 11
1
*2nd available
Partner with TSP
at discount
A La Carte Options*
Gain recognition and generate visibility for your company
by taking advantage of these unique opportunities
TSP Meeting App $3,500
Internet Sponsor
$3,000
Scientific Keynote Speaker
$2,000
Luncheon$2,000
Flash Drive/CD-Rom of Meeting Proceedings $1,500
Hotel Key Card
$1,500
Totebags$1,000
Meeting Program
$1,000
Notepads$750
Lanyards$750
* some options may require more than one sponsor
TSP Tax ID: 74-1556122
Deadline for cancellation of exhibit space is January 5th
Sign Up Today at www.texpath.org
Texas Society of Pathologists
Registration for Exhibit Space
94th Annual Meeting, January 23-25, 2015
Hyatt Regency Hill Country, San Antonio, TX
Company Name____________________________________________________________________________________________________
Address_________________________________________ City______________________ State_______________ Zip_________________
Telephone______________________________ E-Mail_____________________________________________________________________
Name (Primary Contact)______________________________________________ Title________________________________________
I have reviewed the “Terms and Conditions” and hereby agree to the terms and requirements as outlined.
Signature of Authorized Personnel___________________________________________________________________________________
Special Opportunities
A La Carte Options
 Exhibitor Package - $1,000
 TSP Meeting App $3,500
 Internet - $3,000
 Scientific Keynote Speaker - $2,000
 Awards Luncheon - $2,000
 Flash Drive/CD Rom of Meeting
 Silver - $1,750
 Gold - $2,500
 Platinum - $3,250
 * Additional table - $250
Proceedings - $1,500
*only available for Gold and Silver Supporters
 Hotel Key Card - $1,500
 Totebags - $1,000
 Lanyards - $750
 Meeting Program - $750
 Passport Contribution - $25
What general product line will your exhibit promote?
 Billing
 Text books
 Lab services
 Diagnostics
Software
 Revenue cycle management
 Pharmaceuticals
 Other
What general product line will your exhibit promote?___________________________________________________________
Who are your direct competitors (for use in booth placement assignments)?______________________________________
________________________________________________________________________________________________________
Please Return Form To: Laura Tolin, Exhibits Coordinator • Texas Society of Pathologists • 401 W 15th St, Austin, TX 78701
Phone: (512) 370-1510 • Fax: (512) 370-1626 • E-mail: [email protected]
Payment by:
 Mastercard
 Visa
 American Express
 Check #_______________ Amount $__________________
Card Number__________________________________________________ Exp. Date____________ Card Security Code___________
Signature__________________________________________________________________________________________________________
Deadline for cancellation of exhibit space is January 5, 2015
Register Online at www.texpath.org
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Terms and Conditions
ENTRANCE
1. Application and Eligibility. Application for exhibit space must be made
7. Insuring Exhibits. Exhibitors are encouraged to insure their exhibits,
on the printed form provided by the Texas Society of Pathologists
merchandise, and display materials against theft, fire, etc., at their own
(hereinafter called “TSP”), contain the information requested, and be
expense. It is suggested
by TSP that the exhibitor contact the exhibitor’s
PRE-FUNCTION
FIREauthority to act for the applicant.
executed by an individual who has
insurance broker and obtain all-risk insurance covering exhibit property while
EXIT
Exhibit contents will be limited to only the company and product(s) listed
absent from home premises for exhibit purposes, or a rider to the exhibitor’s
on the application, and are subject to approval by TSP for accepted and
existing policy covering same. Neither the exhibit facility, nor TSP will be
acknowledged efficacy and commercial availability. TSP may reject the
responsible for loss or damage to any property in storage, in transit to or from
application of any company whose goods or services are not compatible,
the exhibit building, or while in the exhibit building for any loss of income as a
in the sole opinion of TSP, with the educational character and objectives
result of any reduced sales due to loss or damage. All property of the exhibitor
of the Annual Meeting. In the event an application is not accepted, any
willFIRE
be deemed to remain
under the
exhibitor’s custody
and control in storage,
FIRE
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paid fees will be returned.
in transit
or within the confines
of the EXIT
exhibit hall, even though it
EXIT to or from,EXIT
EXIT
2. Payment Dates. No exhibit space will be guaranteed until TSP receives
may at times be under the temporary control or direction of TSP.
payment
accompanied
a signed application. SOCIETY OF PATHOLOGISTS ANNUAL
8. Liability
for Damages
or Loss
of Property.
The exhibitor
File
Path & Name:
F:\_FLOORby
PLANS\2015\01-JAN\TEXAS
MEETING
(XXXXXX)\DWG
FILES\TSP0115
L214940
FP.DWG shall protect,
3. Cancellation. In the event that the exhibitor notifies TSP of its intent
indemnify, and hold harmless TSP, the hotel, and the respective employees
to cancel the contract after acceptance but prior to January 5, 2015, a
and agents from any and all liability, loss, damage, or expense by reason
full refund of monies received, minus a $100 administrative fee, will
of any injury or injuries sustained by any persons or property or loss of
be given. No refunds will be made on cancellations accepted after
property or income that might be derived therefrom occurring in or about
January 5, 2015. If for any cause beyond the control of TSP – such as,
the exposition premises or entrances thereto or exits therefrom, including
but not limited to, the destruction of the meeting/exhibit facilities by an
that caused by resulting from the negligence of TSP. The hotel shall not be
Act of God, the public enemy, authority of the law, fire, or other force
responsible or liable for any injury, loss, or damage to any property or person
majeure – TSP is unable to comply with the terms of this contract and
brought in by the exhibitor or otherwise located in the exhibition premises.
deliver the exhibitor benefits described, this contract shall be considered 9. Shipping Instructions. Information on shipping methods and rates will be sent
terminated and any payments made hereunder by the exhibitor shall be
to each exhibitor upon completion of the exhibitor contract. The exhibitor
refunded to the exhibitor, less expenses incurred by TSP to the date of
will ship, at his own risk and expense, all articles to be exhibited. The hotel
the termination allocable to the exhibitors after proration thereof among
will provide storage for incoming freight, delivery to the booth, and removal,
all exhibitors.
storage and return of empty crates, and removal and shipment of outbound
4. Assignment of Sponsorships and Exhibit Space. Sponsorships and exhibit
freight. All charges are based on inbound weights. All shipments must be
locations will be assigned according to the date on which the contract
prepaid. The address on all crated shipments shall include the exhibitor’s
and payment are received. In regard to exhibitors, TSP reserves the right
name and booth number(s).
to assign space other than the choice requested, if necessary, and the
10. Miscellaneous. TSP shall have the sole authority to interpret and enforce
right to rearrange the floor plan and/or relocate any exhibit. Exhibitors
all terms and conditions governing exhibitors and this meeting. Any and all
who change the size of their booth space are not guaranteed the original
matters not specifically covered herein are subject to decision by TSP. These
location and may be subject to relocation by Show Management.
terms and conditions may be amended at any time by TSP upon written
5. Exhibit Booth and Furnishings. TSP will provide one 6’ table and two
notice to all exhibitors. The exhibitor expressly agrees to be bound by the
chairs. Exhibits must conform to the contracted space and not project so
terms and conditions set forth herein and by any amendments thereto
as to obstruct the view of the adjacent booths.
adopted by TSP from time to time. This contract shall be interpreted under the
6. Exhibit Regulations. Move in – All exhibits must be set up by 4 p.m. on
laws of the United States and the State of Texas.
January 23, 2015, unless alternate arrangements have been made with 11. Disclosure of Investigational uses of Products, Devices or Procedures. All
TSP staff. Assembly of exhibits during regularly scheduled exhibit hours
exhibitors are required to follow Food and Drug Administration (FDA) imposed
will not be permitted. Move out – The official closing time of the exhibits
rules and regulations on displayed products. These rules require disclosure of
is 12 p.m. on January 25, 2015. All exhibit material must be packed and
current FDA status by appropriate labeling of all displayed products, such as
ready for removal from the exhibit area no later than 1 p.m. on January
medical devices and pharmaceuticals. Further information on these rules and
25, 2015. No packing of equipment or literature or dismantling of the
regulations may be obtained from the FDA.
exhibits is permitted until closing time.
prsrt std
U.S. POSTAGE PAID
PERMIT NO. 1787
AUSTIN, TX
401 W. 15th Street
Austin, Texas 78701-1680
Exhibitor Invitation
Texas Society of Pathologists 94th Annual Meeting • January 23-25, 2015
Hyatt Regency Hill
Country
9800 Hyatt Resort Drive
San Antonio, TX 78251
Reservations: (888) 421-1442
Group Rate: $179/night
Reservation Deadline December 31, 2014
Check-in: 3 p.m.; Check-out: Noon
Please identify yourself as an attendee of the
TSP Annual Meeting when making your reservation.
Reservations can be made by calling the Hyatt
Reservations Office at 1- 888 - 421-1442.
Please refer to the special discounted TSP rate when making your reservations.
Reservations must be made by December 31, 2014 to guarantee room rates
and availability. Rooms must be guaranteed with a credit card at the time your
reservation is made. Reservations not cancelled 24 hours prior to check in date will
incur room and tax charges that will be billed to the credit card on file.