Summer Camp 2015
It’s your
adventure—
Live it!
Registration Information
PLEASE CLICK ON ANY TOPIC BELOW TO GO TO THAT SECTION.
Register for Camp
Tiered Pricing
Apply for Activity Scholarships
Camp Confirmation
and Forms
NEW!
Cancellations, Refunds and
Disclaimer
Register for Camp
Register Online
Registration is available online at www.gsutah.org beginning at 8 a.m. on Thursday, January 22, 2015.
• Prior to registering a girl for a summer camp program you will need to:
1. Create a User Name and Password for yourself (her guardian). You will have access to your family roster with all family
members. For assistance with creating a user name and password please contact council during business hours to
assist you. This will help prevent any issues with losing links to family members and profiles.
2. Please check your family roster before online registration goes LIVE so you are sure you’re ready to go. We will have
support staff available to answer the [email protected] and [email protected] email accounts and the (801)
716-5145 and (801) 716-5152 phone lines on January 22 between 8 a.m. and 8 p.m.
• To register a girl for a Summer Camp Program you will need to:
1. Login in as the adult guardian council has listed as Guardian 1 for the girl.
2. Select the camp program and register the girl for camp by selecting the box next to her name. If you see a yellow
triangle next to her name, she does not meet the grade requirement for the program.
3. Complete the registration information and process the order.
4. Review payment due and registration prior to entering credit card information. Option is available to print a receipt with
verification order number. Must complete order and all information required to process correctly. Items in a cart not
processed will not hold space for processing later.
• Camp is on a first-come, first-served basis.
• You may sign your camper up for more than one camp if you wish!
Girl Scouts from Other Councils
If you are a registered Girl Scout in another council outside of Utah, please contact Cheryle Hatch, Program and Camp
Registrar at [email protected] or (801) 265-8472 and she will assist you.
Summer Camp 2015
It’s your
adventure—
Live it!
Register for Camp
Register Before May 29
• At Time of Registration:
цц $50 non-refundable, non-transferable deposit
by credit card is due at time of online registration.
Please note if you register for multiple programs and
cancel one, you may not move the $50 deposit to
another camp program—it is non-transferable.
цц If choosing to pay the Tier One or Tier Two amount,
you will need to pay this additional tier fee plus the
deposit at the time of registration.
цц If registering before April 1, you will have the option
of applying your 2015 Activity Credits to your camp
balance. If your Activity Credits are more than your
camp balance, you will receive the remaining Activity
Credits in the mail. The balance due will reflect the
difference of any activity credits that have been
applied to camp balance.
цц Activity Scholarships are available for summer
camp—please see the Apply for Activity Scholarships
link at www.gsutah.org/summer-camp.
• Between registration and May 29:
цц If you would like to make payments towards your
balance you can do so by mailing in payments or
visiting one of our shops. Please include a copy of
your order summary with each payment.
цц If you would like to pay in full with a credit card, you
may do so online by logging into your account.
• April 1:
цц Activity Scholarship applications are due.
• May 1:
цц Remaining balance will reflect the deduction of
your $50 deposit, 2015 Activity Credits applied to
camp balance at time of registration, and Activity
Scholarship Award (if applied for).
• May 1-29:
цц Remaining balance may be paid by credit card
online or through the mail/Girl Scout shop if paying
with Activity Credits, check, and/or credit card
combinations.
• May 29:
цц Remaining balance must be paid in full.
цц Payment received after this date will be assessed a
$25 late fee.
цц All camp paperwork should be turned in by this date.
• June 1:
цц If not paid in full by this time the camp session will be
canceled, forfeiting your $50 non-refundable, nontransferable deposit.
Registrations After May 29
• Full payment by credit card is due at time of online registration.
• Activity Credits may not be applied to camp fees.
Other Registration Information
• We will have computers available during business hours
at our Girl Scout Shop in Salt Lake City for your use if you
don’t have access to internet at home or at your local
library. All you need is your credit card to pay the $50 nonrefundable, non-transferable deposit for your camper’s
camp session.
цц If you live up by Ogden, please contact Marlene
Stansfield at 801-716-5111 if you need computer
access.
цц If you live down by American Fork, please contact
Heather Smith at 801-716-5109 if you need
computer access.
• Your camper may request one buddy online; however the
system does not place them together—that is up to you!
Be sure if your camper wants to go to camp with a buddy
that you plan to get together and register for the same
session! When registering, you will have an opportunity to
list your camp buddy’s name. As long as one camper has
the buddy’s name listed, the girls will be together.
• If your camper is not a member of Girl Scouts she may still
come to camp. You will just need to pay the non-member
price which is an additional $50. But wait! Wouldn’t it be
better to register her online as a Girl Scout at www.gsutah.
org (Register tab) for $15 and then register for camp? Do it!
Note you will need to register as a Girl Scout at least 24
hours prior to registering for camp in order to receive the
member pricing.
• If you choose not to register your camper for Girl Scouts
but want to attend camp, please call 801-716-5145 or
email [email protected].
Summer Camp 2015
It’s your
adventure—
Live it!
Tiered Pricing
In trying to keep camp affordable to all families while
also expressing the true cost of camp, we have adopted
tiered pricing. All campers will experience the same camp
experience regardless of which price the family can afford.
Tiered prices are listed with each camp session description
in the following order: Tier One/Tier Two/Tier Three.
Please pick the tier your family can afford. No financial
documentation is needed. Activity Scholarships are
available if your family needs assistance paying Tier Three.
$ $ $ Tier One is the actual
cost to run our camps. This reflects staffing, program
supplies, food, and maintenance costs.
$ $ Tier Two is a partially subsidized cost of camp, for
families that can pay a little more but not the actual cost of camp.
$ Tier Three is the standard fee for camp that we ask all
families to pay and it’s our fully-subsidized fee.
Apply for Activity Scholarships
Activity Scholarship Information
Activity Scholarships may be applied for after you have
completed the initial registration and paid your $50
non-refundable, non-transferable deposit. The activity
scholarship form may be found below. The form can then be
mailed to: Girl Scouts of Utah, Activity Scholarship, 445 East
4500 South, Suite 125, Salt Lake City, UT 84107 or emailed
to: [email protected]. All Activity Scholarship forms are
due April 1. Scholarships awards will be applied to your
camp balance no later than April 30.
*All applications received after April 1, will be awarded based
on funding available at that time.
Activity Scholarship Guidelines and Procedures
Purpose: To provide assistance for individual girl members
who are registered Girl Scouts and wish to attend Girl Scouts
of Utah-sponsored camps or programs, Girl Scouts of the
USA-sponsored programs, or Girl Scout destinations.
Philosophy: Activity Scholarship should fill a specific
financial need. It is not a reward for being a “good Girl Scout”
nor is it a way to repay volunteer work a parent might have
done in Girl Scouting. It is a way for Girl Scouts of Utah
to help a Girl Scout participate in an experience in which
she would otherwise not be able to because of financial
restraints. The decision to grant activity scholarship and the
amount is made on the basis of information given on the
application form. All information is kept confidential and
discussed only by those responsible for allocating the money.
Guidelines for granting financial assistance:
1. The request must be made on a current application form
and must be completed in its entirety.
2. The dollar amount of the scholarship granted is based on
availability of funds and apparent need.
3. Scholarship will be granted only to currently registered
girl members, not troops.
4. Families are expected to pay a portion of the expense for
the program or camp.
5. Participants in Girl Scouts of the USA international-,
national- and council-sponsored opportunities may
receive up to one-fourth of the actual program fees
in activity scholarship. Program applications must be
received by published program registration deadlines.
This applies to individual girls only – not troops.
6. All activity credits must be used for program fees before
the activity scholarship will be granted. Activity credits
may be used for transportation and published fees
only. Additional activity fees and personal items are the
responsibility of the participant.
7. The scholarship may be based on the number of
requests from the same family and on the total
income composition.
8. The scholarship is non-transferable and not redeemable
for cash.
9. Activity scholarship will be granted for only one like
program per program year per girl. For example, a girl
may apply for scholarship for resident camp and day
camp, or resident camp and a program, not resident
camp and troop camp in the same summer.
10.Programs that will be considered for scholarships are: All
Girl Scouts of Utah-sponsored activities, programs and
camps on a council wide, national or international
level; all GSUSA-sponsored destinations listed on
GSUSA’s website or other material published by
the national organization.
Summer Camp 2015
It’s your
adventure—
Live it!
Activity Scholarship Form
APPLICATION MUST MEET STATED DEADLINES. ALL QUESTIONS MUST BE ANSWERED COMPLETELY.
Note: Please type or print using a ballpoint pen.
ACTIVITY INFORMATION Name of camp program which the scholarship is being requested:
Date(s) of camp program:
PERSONAL INFORMATION
Girl’s name:Parent/Guardian:
Address:City/State:Zip:
Phone: (
)
Troop # or Juliette �
Email address: Grade in school (Fall 2014):
Age as of June 1, 2015: Girl Scout level in 2014-2015 Membership Year
� Girl Scout Daisy
� Girl Scout Brownie
� Girl Scout Cadette
� Girl Scout Senior � Girl Scout Junior
� Girl Scout Ambassador
FINANCIAL INFORMATION
INCOME:
� $0 - $12,000
� $15,001-18,000
� $21,001-25,000
� $12,001-15,000
� $18,001-21,000
� $25,001-30,000
� $30,001-40,000
� $50,001-$60,000
� $40,001-50,000
� Over $60,000
FAMILY SIZE (includes parents/guardians):
� 2 Persons
� 4 Persons
� 6 Persons
� 8 Persons
� 10 Persons
� 3 Persons
� 5 Persons
� 7 Persons � 9 Persons
�
Girl(s) live with:
� Both parents
No. of working adults in family: Persons
� Mother
� Father
� Guardian
� Other
No. of dependent children: Ages:
Other relevant information to be considered in granting the scholarship? (Attach separate sheet if necessary.)
Has applicant applied for an activity scholarship in the past year? If yes, when? � Yes
� No
For what program? PAYMENT INFORMATION
Total camp fee (Tier 3)
$
Less deposit $ 50 (camp deposit required at time of registration)
Less activity credits $
Year (All activity credits must be used for activity/program/camp before the scholarship is awarded.)
Less additional amount family can pay
$
Activity scholarship amount requested $
Signature of parent or guardian: Date:
OFFICE USE ONLY
Date Approved: Approved by: Amount approved:
Letter sent: Please mail this form to: Girl Scouts of Utah Attn: Activity Scholarship 445 East 4500 South Suite 125 Salt Lake City, UT 84107
Or email form to [email protected]
Summer Camp 2015
It’s your
adventure—
Live it!
Camp Confirmation and Paperwork
Confirmation Information
You will receive an email notice immediately that your
camper has been accepted (or waitlisted) for the camp
program. Once the minimum number of registrations for
a program occurs, you will receive a confirmation email
which include the Physical Examination form needed for all
programs lasting 3 days or longer.
Please set [email protected] as a ‘safe sender,’ to
avoid accidental delivery to junk and spam folders.
FOR SUMMER CAMP PROGRAMS
(JUNE 22 – AUGUST 12) ONLY
Other Camp Programs’ Paperwork
NEW!
Programs where girls attend with friends or by themselves—
adults are not present.
We are excited to continually evolve – building safer, more
productive and more efficient systems to create the best
experience for you and your family.
• Troop Camping at Summer Camp (for adults and girls)
цц Health History and Consent
цц Outdoor Program Release
цц Medication Log (if bringing any medication to camp)
Electronic Camp Forms (New this summer)
Beginning this summer, in our continuous efforts to provide
the best possible care to our campers and staff, Girl Scouts
of Utah’s Summer Camps are partnering with CampDoc.com.
CampDoc.com is an electronic health record system for
camps, and will help us consolidate and integrate camper
health information into a centralized and secure location.
Their system will give our camp health care staff and Camp
Directors instant access to camper health information, a key
component in providing quality care.
The security, confidentiality and privacy of your camper’s
personal health information will always be protected. Only
Girl Scouts of Utah’s Summer Camp health staff and Camp
Directors will have access to camper health information,
and the CampDoc.com site is secure, encrypted and
password protected.
Y
ou will receive a “Welcome E-mail” from
CampDoc.com with information about how to
complete your camper’s health information.
цц Click the link in this email to set a new password for your CampDoc.com account.
цц Follow the instructions, and complete the health
history for your camper. Alerts will appear for any
missing required information.
цц Upload any required documents to your CampDoc.com account (i.e. Physical Exam form).
цц Return to CampDoc.com at any time to make
changes/updates to your camper’s health
information before camp begins.
• Weekend Programs (Minicamps)
цц For those attending as a girl/adult pair:
−− Program Release Form
−− Outdoor Program Release
−− Medication Log (if bringing any medication to camp)
цц For those attending as a girl only (no adult attending):
−− Health History and Consent
−− Outdoor Program Release
−− Medication Log (if bringing any medication to camp)
Summer Camp 2015
It’s your
adventure—
Live it!
Cancellations, Refunds, and Disclaimer
Cancelations and Refunds
The $50 deposit is non-refundable and is nontransferable to other girls or other camp programs for
the same girl. The remainder of the camp fee (excluding
the deposit) will be refunded if:
• GSU receives a written notification of the cancellation at
least five weeks prior to the camp program.
• The camper leaves her camp program due to illness or
injury and GSU receives a written request for a refund
within two weeks after the camper returns home. The
refund will be pro-rated on a per diem basis.
• The camper cannot attend her camp program because
she becomes ill or injured and GSU receives a request for
the refund in writing with a physician’s note within one
week after the scheduled camp program.
• GSU cancels the camp program and alternative
programs were offered but you do not select one of the
alternative programs.
No refunds are given if a girl returns home during camp
because of homesickness, misconduct, parent/guardian
request, and/or any other circumstance.
Disclaimer
Girl Scouts of Utah plans quality programs for camp with
the health, safety, and well-being of the campers as our first
priority. Some sessions may be altered or cancelled due
to weather, fire, natural disaster, staffing concerns, or low
registration numbers. The Camp Director may determine
whether a girl is competent to participate in any activity,
and, if necessary, transfer her to another program. When
necessary, campers will participate in alternate activities. No
alternation or refunds will be issued if changes are made to
activities due to weather, fire, or natural disaster. If a session
is canceled due to low registration numbers, campers will be
afforded the opportunity to select another program.