1. travel
2. tourist destinations
3. mexico and central america

CITY OF LAREDO
PURCHASING DIVISION
CITY OF LAREDO
FINANCE DEPARTMENT
PURCHASING DIVISION
REQUEST FOR QUALIFICATIONS
REQUEST FOR STATEMENTS OF QUALIFICATIONS
HUMAN RESOURCES DEPARTMENT
PERSONNEL CLASSIFICATION AND COMPENSATION REVIEW
The City of Laredo desires to engage the services of a qualified to perform a personnel classification and compensation
review for the City of Laredo Human Resources Department.
Copies of the specifications may be obtained from the Finance Department – Purchasing Division, 5512 Thomas Ave.,
Laredo, Texas 78041 or by downloading from our website: www.cityoflaredo.com
Statements of qualifications will be received at the City Secretary Office, 1110 Houston St., 3 rd. floor, Laredo, Texas
78040 until 5:00 P.M. on January 20, 2015 and all proposals received will be opened and publicly acknowledged
at 11:00 AM on January 21, 2015.
Statement of qualifications are to be submitted in a sealed envelope clearly marked:
Request for Qualifications: Personnel Classification and Compensation Review
RFQ FY15-013
Statements are to be mailed:
City of Laredo – City Secretary
C/O Gustavo Guevara Jr.
City Hall – Third Floor
PO Box 579
Laredo, Texas 78042-0579
Hand Delivered:
City of Laredo – City Secretary
C/O Gustavo Guevara Jr.
City Hall – Third Floor
1110 Houston
Laredo, Texas 78040
The City of Laredo reserves the right to reject any and all proposals, and to waive any minor irregularities.
Please submit one original signature Proposal document and three copies
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 Email [email protected]
Page 1 of 20
CITY OF LAREDO
PURCHASING DIVISION
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 Email [email protected]
Page 2 of 20
CITY OF LAREDO
PURCHASING DIVISION
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 Email [email protected]
Page 3 of 20
CITY OF LAREDO
PURCHASING DIVISION
GENERAL TERMS AND CONDITIONS FOR STATEMENT OF QUALIFICATIONS
GENERAL CONDITIONS
Vendors are required to submit statements upon the following expressed conditions:
(a) Vendors shall thoroughly examine the specifications, schedule instructions and other contract
documents. Once the award has been made, failure to read all specifications, instructions, and the
contract documents, of the City shall not be cause to alter the original contract or for a vendor to request
additional compensation.
(b) Vendors shall make all investigations necessary to thoroughly inform themselves regarding the services
being requested. No pleas of ignorance by the vendor of conditions that exist or that may hereafter exist
as a result of failure or omission on the part of the vendor to make the necessary examinations and
investigations, or failure to fulfill in every detail the requirements of the contract documents, will be
accepted as a basis for varying the requirements of the City or the compensation to the vendor.
(c) Vendors are advised that City contracts are subject to all legal requirements provided for in the City
Charter and/or applicable City Ordinances, State and Federal Statutes.
1. 0
PREPARATION OF SUBMITTALS
Submittals shall be prepared in accordance with the following:
(a) All information required by the RFQ form shall be furnished. The vendor shall print or type the business
name and manually sign the schedule.
(b) Alternate Proposals will not be considered unless authorized by the invitation for proposals or any
applicable addendum
2.0
DESCRIPTION OF SUPPLIES
Not applicable for this request.
3.0
SUBMISSION OF STATEMENTS
(a) Statement of qualifications and changes thereto shall be enclosed in sealed envelopes, properly
addressed and to include the date and hour of the opening
(b) Unless otherwise noted on the Notice to Vendors cover sheet, all statements of qualifications must be
submitted to the Office of the City Secretary, City Hall, 1110 Houston Street, Laredo, Texas 78040. The
mailing address is Office of the City Secretary, PO. Box 579, Laredo, Texas 78042.
(c) Proposals must be submitted on the forms furnished. Telegraphic and facsimile proposals will not be
considered.
(d) Proposals must be valid for a period of sixty (60) days. An extension to hold proposal pricing for actual
quantity bids may be requested by the City.
(e) The City shall pay no costs or other amounts incurred by any entity in responding to this RFQ, or as a
result of issuance of this RFQ.
4.0
REJECTION OF STATEMENT OF QUALIFICATIONS.
The City may reject a proposal if:
(a) Vendor misstates or conceals any material fact in the proposal.
(b) Proposal does not strictly conform to the law or the requirements of the proposal.
(c) Vendor is in arrears on existing contracts or taxes with the City of Laredo.
(d) In the event that a vendor is delinquent in the payment of City of Laredo taxes on the day the proposals
are opened, including state and local taxes, such fact may constitute grounds for rejection of the
proposal or cancellation of the contract. A vendor is considered delinquent, regardless of any contract or
agreed judgments to pay such delinquent taxes
(e) No proposal submitted herein shall be considered unless the vendor warrants that, upon execution of a
contract with the City of Laredo, vendor will not engage in employment practices such as
discriminating against employees because of race, color, sex, creed, or national origin. Vendor will
submit such reports as the City may therefore require assuring compliance with said practices.
(f) The City may reject all proposals or any part of a proposal whenever it is deemed necessary.
(g) The City may waive any minor informalities or irregularities in any proposal.
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 Email [email protected]
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CITY OF LAREDO
PURCHASING DIVISION
5.0
6.0
7.0
WITHDRAWAL OF STAMENT OF QUALIFICATIONS
Proposals may not be withdrawn after they have been publicly opened, unless approved by the City Council.
LATE PROPOSALS OR MODIFICATIONS
Proposals and modifications received after the time set for the proposal opening will not be considered. Late
proposals will be returned to the vendor unopened.
CLARIFICATIONS OR OBJECTION TO PROPOSAL SPECIFICATIONS
If any person contemplating submitting a Proposal for this contract is in doubt as to the true meaning of the
specifications, or other proposal documents or any part thereof, they may submit to the City Purchasing
Agent on or before ten days prior to the scheduled opening date a request for clarification. All requests for
information shall be made in writing, and the person submitting the request will be responsible for its prompt
delivery. Any interpretation of the proposal, if made, will be made only by an addendum duly issued by the
Purchasing Agent. A copy of such addendum will be mailed or delivered to each vendor having receiving a
set of proposal documents. The City will not be responsible for any other explanations or interpretations of
the proposed proposal made or given prior to the proposal opening or award of contract. Protest Procedures:
The purpose of this procedure is to establish procedures whereby a vendor may protest specific procurement
actions by the City of Laredo. The following sequence of activities must take place in filing a protest:
To be performed by protesting vendor: Within ten (10) days prior to the time that the City Council considers
the recommendation of the City's Purchasing Officer, the protesting vendor must provide written protest to
the City Purchasing Officer. Such protest must include specific reasons for the protest.
To be performed by City's Purchasing Officer: Shall review the records of procurement and determine
legitimacy and procedural correctness. With five (5) working days, the City Purchasing Officer shall provide
written response to the protesting vendor of the decision.
If the protesting vendor is not satisfied with the decision of the City Purchasing Officer, such protesting
vendor may appeal to the City Manager of the City of Laredo. If the protesting vendor cannot resolve the
issue with the City Manager, he shall be entitled to address his concerns when the City Council of the City of
Laredo considers the awarding of the contract. Such appeal may be made only after exhausting all
administrative procedures through the City Manager.
All protests must be duly submitted via Certified Mail to:
City of Laredo - Purchasing Agent
5512 Thomas Ave.
Laredo, Texas 78041.
8.0
9.0
VENDOR DISCOUNTS
Not applicable for this contract.
INTENT OF CONTRACT
ANNUAL SUPPLY/SERVICE CONTRACTS:
This contract does not commit the City to contract for
services. The purpose of this contract is to establish prices for the services needed, should the City need to
purchase these services. The needs of the City shall govern the amount that is purchased All annual
contracts shall bound by the terms of the RFQ document. In the event a new contract cannot be executed on
the anniversary date of the original term or renewal term, the contract may be renewed month to month until a
new contract is executed.
The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent
upon the availability of appropriated funds from which payments for the contract purchases can be made. If
no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 Email [email protected]
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CITY OF LAREDO
PURCHASING DIVISION
10.0
11.0
13.0
13.1
13.2
13.2
AWARD OF CONTRACT
The selection and award shall be based on the basis of demonstrated competence and qualifications to
perform the services; and for a fair and reasonable price. The professional fees under the contract may not
exceed any maximum established by law. The vendor shall bear the burden of proof of compliance with
the City of Laredo specifications.
PAYMENTS & INVOICING
All invoices to the City of Laredo have a 30-day term from receipt of completion of services. All invoices
shall be mailed to the Accounts Payable Office, City Hall, P.O. Box 210, Laredo, Texas 78042.
CONTRACT REQUIREMENTS
CODE OF ETHICS ORDINANCE 2012-0-126
Vendors doing business with the City of Laredo shall comply with all provisions of the City of Laredo’s Code
of Ethics.
PROHIBITED CONTACTS DURING CONTRACT SOLICITATION PERIOD
A person or entity who seeks or applies for a city contract or any other person acting on behalf of such person
or entity, is prohibited from contacting city officials and employees regarding such a contract after a Request
for Proposal (RFP), Request for Qualification (RFQ) or other solicitation has been released. This no-contact
provision shall conclude when the contract is awarded. If contact is required, such contact will be done in
accordance with procedures incorporated into the solicitation document. Violation of this provision by
respondents or their agents may lead to disqualification of their offer from consideration.
NON-COLLUSIVE AFFIDAVIT Form Attached.
The City may require that vendors submit a Non-Collusive Affidavit. The vendor will be required to state that
the party submitting a proposal or bid, that such proposal or bid is genuine and not collusive or sham; that said
Bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any Bidder or Person, to
put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by
agreement or collusion, or communication or conference, with any person, to fix the bid price or affiant or of
any other Bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any other Bidder,
or to secure any advantage against the City of Laredo or any person interested in the proposed contract; and
that all statements in said proposal or bid are true.
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 Email [email protected]
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CITY OF LAREDO
PURCHASING DIVISION
Request for Qualifications
Human Resource Department
Personnel Classification and Compensation Review
14.0
SCOPE OF SERVICES
The City of Laredo desires to engage the services from a qualified professional personnel management
consulting firm to conduct a Personnel Classification and Compensation Review for employees and positions
of the City. The purpose of this review is to evaluate the existing classification and compensation plan as well
as to ensure that all positions within the City of Laredo are internally equitable and externally competitive. The
study should include and cover all positions including critical positions, Public Works, Utilities, Solid Waste
Services, Parks & Recreation and all other City departments (with the exception of positions covered by a
Collective Bargaining Agreement). This review should also include a market study methodology with other
public sector organizations to be able to determine City’s external competiveness with at least five (5)
comparable cities/counties. The end product of the study, as detailed in this Scope of Services, should include
the following:
*Job Classification Analysis
*Update current salary schedule
*Fiscal impact of implementation
Consultant must be able to provide status presentations to Mayor and City Council at required City Council
meeting(s) and pertinent City staff.
14.1
Job Descriptions
Create, modify and/or update job descriptions for all positions in compliance with ADA, FLSA, and other
applicable federal and state statutes. Specifically, essential functions will be identified in each job description.
The consultant shall determine whether the duties performed by each employee actually reflect the duties of
the job title/description assigned to that employee and, if not, recommend the appropriate job title and
description for the employee.
The consultant shall prepare draft job descriptions to be reviewed by the Human Resources Department with
feedback from Department Directors for accuracy. Comments may be submitted to the consultant prior to the
finalizing of the job descriptions.
14.2
Classification Structure
The consultant shall review and recommend to the City a classification structure based on the job descriptions,
and include additional duties and responsibilities where applicable to individual positions. The classification
structure will include the recommended assignment of each position within the classification structure utilizing
a standardized rating system that analyzes each position against multiple evaluation criteria. The final result
may be an update to the current classification structure or a proposal for a new system.
14.3
Market Survey
The consultant shall perform a market salary survey of communities comparable to Laredo in size, population,
economic climate, proximity to a major city/border to Mexico, etc., which are selected by the consultant in
consultation with the City. Such market survey should include the hours worked per week by employees in
the various positions in those comparable communities in an effort to consider both internal and external
equity.
14.4
Compensation Schedule
Utilizing the market study methodology and comparable job descriptions, the consultant shall prepare a
recommended compensation plan and salary schedule to correspond to the applicable classification plan.
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 Email [email protected]
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CITY OF LAREDO
PURCHASING DIVISION
14.5
Classification Manual
At the conclusion of the study, the consultant shall provide a classification manual to be utilized by the City of
Laredo to objectively evaluate new or revised positions following the conclusion of the study. The manual
shall describe the methodology used by the consultant to undertake the study and how it can be maintained and
utilized by the City in the future, including the detailed rating structure and evaluation criteria.
14.6
Financial Impact
The consultant shall prepare an analysis of the financial impact for implementation of the new classification
and compensation plan.
14.7
All questions on this statement of qualifications shall be submitted in writing or by email before December 22,
2014 to:
Miguel A. Pescador
Purchasing Agent
Email: [email protected]
14.8
If further information is needed, please contact Monica Flores, Human Resource Director at
(956)791-7411.
15.0
Instructions
All required documentation requested by this request for qualifications document must be submitted as
indicated. Required forms specified are included in the form section and they must be included as noted.
Your completed application must follow the order in the checklist.
16.0
Selection
All RFQ’s received will be thoroughly reviewed by pertinent staff. Once the selection is made, a contract will
be negotiated between the City and the selected vendor. Should contract agreement not be reached, City
reserves the right to negotiate contract with the next best qualified vendor.
17.0
Required Format and Contents of RFQ
For a proposal to be considered it must contain the following minimum information presented in the following
format:
17.1
Company Information / Qualifications
The statement of qualifications shall include:
Provide background information on the company and other team members, if any, including qualifications,
corporate structure, staffing levels, years in business, and recent similar project experience.
17.1.1 Name, address, phone number, and persons to contact regarding the statement of qualifications.
17.1.2 Provide background information on the company and all team members, including their qualifications.
17.1.3 List the firms experience providing similar services.
17.1.4 List the total number of years the firm has been in business.
17.1.5 Provide a brief summary report on your approach and factors you are to consider in accomplishing the
scope of services.
17.1.6 Quotations submitted in response to this Request for Quotations must include the following
information:
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 Email [email protected]
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CITY OF LAREDO
PURCHASING DIVISION
17.2
1.
The qualifications of the consultant for performing the Scope of Services. This shall include a
detailed description of the consultant's familiarity with the Federal and State (MA) General
Laws dealing with municipal personnel.
2.
The consultant's address, the name and resume of a project leader and a telephone number (and
email address if available) at which the contact person may be reached during business hours.
The resume shall identify similar projects for which the project leader served in a similar
capacity, including the name and telephone number of a reference for each such project.
3.
A list of projects of similar nature performed by the consultant.
4.
A description of the municipal projects previously completed by the consultant, the name and
telephone number of persons who can be contacted concerning this work.
5.
A plan of services for completion of the project including, but not limited to, a description of the
consultant's internal operations, its management systems, a list of personnel with an
organizational chart, and the names and qualifications of all personnel who will be assigned to
the project. The plan of services shall include a description of the manner in which the consultant
will fulfill the project, and a schedule for completion of the Scope of Services with detailed
timelines. The consultant shall commit to beginning work on the project within two (2) weeks of
execution of the contract.
Certificate of Insurances
Submit a copy of a current Certificate of Insurance with evidence of being able to add the City as “additional
insured”.
Insurance Requirements
Prior to the commencement of any work, under this agreement, Provider shall furnish a completed Certificate
of Insurance to the Risk Management Division and City Secretary’s Office, which shall be completed and
signed by an agent authorized to bind the named underwriter(s) and their company to the coverage, limits and
termination provisions shown thereon and which shall furnish and contain all required information referenced
or indicted thereon. The CITY shall have no duty to pay or perform under this contract until such completed
and signed Certificate of Insurance shall have been delivered to Employee Health & Wellness Division and
City Secretary’s Office, and no officer, employee or elected official shall have authority to waive this
requirement.
The CITY reserves the right to review the insurance requirements of this section during the effective period of
the agreement or any extension or renewal hereof and to modify insurance coverage and their limits when
deemed necessary and prudent by the CITY’S Employee Health & Wellness Division based upon changes in
statutory law, court decisions, or circumstances surrounding this agreement, but in no instance will the CITY
allow modification whereupon the CITY may incur increased risk.
The financial integrity of Provider is of interest to the CITY, therefore, subject to the right of Provider right to
maintain reasonable deductibles in such amounts as are approved by the CITY, Provider shall obtain and
maintain in full force and effect for the entire duration of this agreement, and any extension hereof, at
Provider’s sole expense, insurance coverage written on an occurrence basis, by companies authorized and
admitted to do business in the State of Texas and rated A or better by A.M. Best Company and/or otherwise
acceptable to the CITY, the following types and amounts:
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 Email [email protected]
Page 9 of 20
CITY OF LAREDO
PURCHASING DIVISION
TYPE
1.
Workers’ Compensation
1a.
Employers’ Liability
2.
Professional Liability Policy
LIMIT
Statutory
$500,000/$500,000/$500,000
$1,000,000 occurrence or its
equivalent
$1,000,000 Combined Single Limit injury and
property
3.
Comprehensive Auto Liability
a.
b.
c.
Owned/Leased Vehicles
Non-owned vehicles damage $1,000,000 per occurrence of its equivalent
Hired vehicles
The CITY shall be entitled, upon request and without expense, to receive copies of the policies and all
endorsements thereto, as they apply to the limits required by the CITY, and may make reasonable request for
deletion, revision, or modification or particular policy terms, conditions, limitations or exclusions except
where policy provisions are established by law regulation binding upon either of the parties hereto or the
underwriter of any such policies. Upon such request by the CITY, Provider shall exercise reasonable efforts to
accomplish such changes in policy coverage, and shall pay the cost thereof.
Provider agrees that with respect to the above required insurance, all insurance contracts and Certificates of
Insurance will contain the following required provisions:
Name the CITY and its officers, employees, agents, and elected representatives as additional insured as
respects operations and activities of, or on behalf of, the names insured performed under contract with the
CITY, with the exception of the workers’ compensation and employers’ liability policy.
Provide for an endorsement that the “other insurance” clause shall not apply to the City of Laredo where the
CITY is an additional insured shown on the policy.
Workers’ Compensation and employers’ liability policy will provide a waiver of subrogation in favor of the
CITY.
Provider shall notify the CITY in the event of any notices of cancellation, non-renewal or material change in
coverage and shall give such notices not less than 30 days to change, which notice must be accompanied by
replacement Certificate of Insurance
17.3
The vendor shall be available to commence services immediately after successfully negotiating a contract for
services, and said services within the period specified after award of contract.
18.0
Term of Contract
The term of this contract shall not exceed a period of one (1) year beginning as of the date of its execution. It is
expressly understood by the parties that contract is contingent upon the agreement and acceptance by the
Laredo City Council. All annual contracts shall bound by the terms of this RFQ document. In the event a
new contract cannot be executed on the anniversary date of the original term or renewal term, the contract may
be renewed month to month until a new contract is executed.
19.0
Award of Contract
The selection and award shall be based on the basis of demonstrated competence and qualifications to perform
the services; and for a fair and reasonable price. The professional fees under the contract may not exceed any
maximum established by law. The vendor shall bear the burden of proof of compliance with the City of
Laredo specifications.
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 Email [email protected]
Page 10 of 20
CITY OF LAREDO
PURCHASING DIVISION
20.0
CHECKLIST FOR REQUIRED DOCUMENTATION
Please attach copies of the following. Copies are required in order for your RFQ to be considered.
The following items must be completely filled out and submitted in order to be considered.
___
Vendor information/Signature Form (page 12)
___
Statement of Qualifications as per Section 17
___
Human Resources Questionnaire - Section 21.0
___
Conflict of Interest Questionnaire (page 15)
___
Non-Collusive Affidavit (page 16)
___
Discretionary Contracts Disclosure (pages 17)
Please attach copies of the following. Copies are required in order for your RFQ to be considered.
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 Email [email protected]
Page 11 of 20
CITY OF LAREDO
PURCHASING DIVISION
21.0
Human Resources Questionnaire in addition to Section 17.1.6
(Fill out and return this checklist with your statement of qualifications)
Human Resources Department
Compensation Comparison Study
About your Agency:
1.
How long has your company conducted Compensation Comparison Studies under its present company
name?
_____Years
_____Months
2.
Please indicate your company status:
_____Partnership
_____Sole Proprietorship
_____Corporation
_____Other (please specify)
3.
Indicate the number of Compensation Comparison Study team members available within the City of
Laredo: __________
4.
Please list the names and titles of your agency’s administrative/management team
(President, Director, Project Manager, etc.)
Name
5.
Title
Months/Years Employed
___________________________________ _______________________
____________
___________________________________ _______________________
____________
___________________________________ _______________________
_____________
Name and license of Any Required License/Certification?
___________________________________ License No._________________ Renewal Date: ________
___________________________________ License No._________________ Renewal Date: ________
6.
Any accreditation of your organization?
_____Yes
(Attach copy)
_____No
7. Are you a member of SHRM (Society for Human Resource Management)? If so, since when?
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 Email [email protected]
Page 12 of 20
CITY OF LAREDO
PURCHASING DIVISION
Bidder Information Questionnaire
Bidder Information/Business Questionnaire:
Please complete all information requested below and submit with your bid package
"The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other bidder, and that the contents of this bid
as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or
agent to any other person engaged in this type of business prior to the official opening of this request. By submitting
this bid the vendor agrees to the City of Laredo specifications and all terms and conditions stipulated in the proposed
document. That I, individually and on behalf of the business named in this Business Questionnaire, do by my
signature below, certify that the information provided in the questionnaire is true and correct ".
Name of Offeror (Business) ______________________________________________________________________________
Signature
__________________________________________________________Date___________________________
of person authorized to sign bid
Print Name
________________________________________________________________________________________
of person authorized to sign bid
Title:
________________________________________________________________________________________
Business Address: _______________________________________________________________________________________
City, State, Zip Code: ____________________________________________________________________________________
Telephone Number: ____________________________________ Fax Number: ______________________________________
Contact Person Email Address: _________________________________________________________________________
Federal Tax ID Number: _________________________________________________________________________________
Bidders Principal/Corporate Place of Business Address: _____________________________________________________
Indicated Status of Business:
Corporation ___________Partnership______________ Sole Proprietorship ________________ Other: _________________
If other state business status: ______________________________________________________________________________
State how long under its present business name: _____________________________________________________________
If applicable, list all other names under which the Business identified above operated in the last five years.
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
Will bidder/proposer provide a copy of its financial statements for the last two years, if requested by the City of Laredo? Yes / No
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 Email [email protected]
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CITY OF LAREDO
PURCHASING DIVISION
Has the business, or any officer or partner thereof, failed to complete a contract?
Is any litigation pending against the Business?
Yes / No.
Yes / No.
Is offeror currently for sale or involved in any transaction to expand or to become acquired by another business entity? Yes / No.
If yes, offer need to explain the expected impact both in organizational and directional terms.
Has the Business ever been declared “not responsive” for the purpose of any governmental agency contract award? Yes / No.
Has the Business been debarred, suspended, proposed for debarment, suspended, proposed for debarment, declared ineligible,
voluntarily excluded, or otherwise disqualified from bidding, proposing, or contracting?
Yes / No
Are there any proceedings, pending relating to the Business responsibility, debarment, suspension, voluntary exclusion, or
qualification to receive a public contract? Yes / No.
Hs the government or other public entity requested or required enforcement of any of its rights under a surety agreement on the
basis of default or in lieu of declaring the Business in default? Yes / No
Is the Business in arrears in any contract or debt?
Yes / No
Has the Business been a defaulter, as a principal, surety, or otherwise?
Yes / No
Have liquidated damages or penalty provisions been assessed against the Business for failure to complete work on time or for any
other reason? Yes / No.
State if company is a certified minority business enterprise:
Historically Underutilized Business (HUB):
Yes
No
Disadvantaged Business Enterprise (DBE): Yes
Small Disadvantaged Business Enterprise (SDBC)
No
Other: Please specify _____________________________
Yes
No
This company is not a certified minority business:
The above minority information is requested for statistical and tracking purposes only and will not influence the amount of
expenditure the City will make with any given company
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 Email [email protected]
Page 14 of 20
CITY OF LAREDO
PURCHASING DIVISION
Conflict of Interest Disclosure
A form disclosing potential conflicts of interest involving counties, cities, and other local government
entities may be required to be filed after January 1, 2006, by vendors or potential vendors to local
government entities. The new requirements are set forth in Chapter 176 of the Texas Local Government
Code added by H.B. No. 914 of the last Texas Legislature.
Companies and individuals who contract, or seek to contract, with the City of Laredo and its agents may
be required to file with the City Secretary's Office, 1110 Houston Street, Laredo, Texas 78040, a Conflict
of Interest Questionnaire that describes affiliations or business relationships with the City of Laredo
officers, or certain family members or business relationships of the City of Laredo officer, with which
such persons do business, or any gifts in an amount of $250.00 or more to the listed City of Laredo officer
(s) or certain family members.
The new requirements are in addition to any other disclosures required by law. The dates for filing
disclosure statements begin on January 1, 2006. A violation of the filing requirements is a Class C
misdemeanor.
T h e C o n f l i c t o f In t e r e s t Q u e s t i on n a i r e (F o r m C IQ ) m a y b e d o w n l o a d e d f r o m
http://www.ethics.state.tx.us/whatsnew/conflict forms.htm.
The City of Laredo officials who come within Chapter 176 of the Local Government Code relating to
filing of Conflicts of Interest Questionnaire (Form CIQ) include:
1. Mayor
2. Council Members
3. City Manager
4. Members of the Fire Fighters and Police Officers Civil Service Commission.
5. Members of the Planning and Zoning Commission.
6. Members of the Board of Adjustments
7.
Members of the Building Standards Board
8. Parks & Leisure Advisory Committee Member,
9. Historic District Land Board Member,
10.
Ethics Commission Board Member,
11. The Board of Commissioners of the Laredo Housing Authority
12. The Executive Director of the Laredo Housing Authority
13. Any other City of Laredo decision making board member
If additional information is needed please contact Miguel A. Pescador, Purchasing Agent at 956-790-1825
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 or E-mail [email protected]
Page 15 of 20
CITY OF LAREDO
PURCHASING DIVISION
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor or other person doing business with local governmental entity
FORM CIQ
OFFICE USE ONLY
This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg.,
Regular Session.
Date Received
This questionnaire is being filed in accordance with Chapter 176, Local Government
Code by a person who has a business relationship as defined by Section 176.001(1-a) with a
local governmental entity and the person meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental
entity not later than the 7th business day after the date the person becomes aware of facts
that require the statement to be filed. See Section 176.006, Local Government Code.
A person commits an offense if the person knowingly violates Section 176.006, Local
Government Code. An offense under this section is a Class C misdemeanor.
1
Name of person who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the
7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
3
Name of local government officer with whom filer has employment or business relationship.
_________________________________________
Name of Officer
This section (item 3 including subparts A, B, C & D) must be completed for each officer with whom the filer has
an employment or other business relationship as defined by Section 176.001(1-a), Local Government pages to
this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, income, other than investment
income, from the filer of the questionnaire?
Yes
No
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the
direction of the local government officer named in this section AND the taxable income is not received from the local
governmental entity?
Yes
No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local
government officer serves an officer or director, or holds an ownership of 10 percent or more?
Yes
No
D. Describe each employment or business relationship with the local government officer named in this section.
____________________________________________________
Signature of person doing business with the governmental entity
___________________
Date
I HAVE READ THIS FORM AND ATTEST THAT THERE IS NO CONFLICT OF INTEREST THUS NO VIOLATION OF SECTION 176.006, LOCAL
GOVERNMENT CODE EXISTS.
Name
Signature
Date
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 or E-mail [email protected]
Page 16 of 20
CITY OF LAREDO
PURCHASING DIVISION
AFFIDAVIT
Project:
Form of Non-Collusive Affidavit
AFFIDAVIT
STATE OF TEXAS
COUNTY OF WEBB
{}
{}
Being first duly sworn, deposes and says:
That he/she is _______________________________________________________________________
(a Partner of officer of the firm of, etc.)
The party making the foregoing proposal or bid, that such proposal or bid is genuine and not collusive or
shame; that said Bidder has not colluded, conspired, connived or agreed directly or indirectly, with any
Bidder or Person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or
indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid
price or affiant or of any other Bidder or to fix any overhead, profit or cost element of said bid price, or of
that of any other Bidder, or to secure any advantage against the City of Laredo or any person interested in the
proposed Contract; and that all statements in said proposal or bid are true.
_____________________________________________
Signature of:
Bidder, if the Bidder is an individual
Partner, if the Bidder is a Partnership
Officer, if the Bidder is a Corporation
Subscribed and sworn before me this_______day of _______20___________.
_______________________________________________
Notary Public
My commission expires:
__________________________
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 or E-mail [email protected]
Page 17 of 20
CITY OF LAREDO
PURCHASING DIVISION
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 or E-mail [email protected]
Page 18 of 20
CITY OF LAREDO
PURCHASING DIVISION
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 or E-mail [email protected]
Page 19 of 20
CITY OF LAREDO
PURCHASING DIVISION
City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 790-1814 Fax (956) 790-1805 or E-mail [email protected]
Page 20 of 20