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New Director Support
ACET Spring Conference 2014
Presented by:
Dr. Jamie Bryson and
Dr. Robert Meaux
Humble Independent School District
AGENDA
•Conference/Organization Overview
•Session highlight
•Networking Opportunities
•Ongoing Support
•State Compensatory Education Overview
•Consolidated Federal Programs Overview
Conference/Organization Overview
See handout
• General Sessions
• Focus Sessions
• Concurrent Sessions
• Networking Opportunities
• Breakfast & Lunch
• Ongoing Support
State Compensatory Education Overview
ACET Sessions Addressing SCE
• (#2 – Tues. 9:15) Updates from TEA School Funding and Financial
Audits Division (hot topics and deadlines)
• (#3 – Tues. 10:30) Community Eligibility Provision (CEP eligibility,
campus allocations, NCLB Consolidated Application, impact
on State Comp Ed, available resources)
• (#13 – Wed. 8:30, 9:45, 11:15) SCE Program Guidelines and
Requirements: audit, compliance, program guidance
• (#19 – Wed. 2:45, 4:00) Program Intent Codes (PICs) and Allowable
Expenditures (Coding)
• (#25 – Wed. 4:00) I’m Brand New, What Do I Do? (managing
documentation and compliance requirements)
SCE Guidance/Regulations Resources
• Follow the rules of Financial Accountability System
Resource Guide (FASRG – Module 9)
http://www.tea.state.tx.us/index4.aspx?id=1222
• TEA State Compensatory Education
http://www.tea.state.tx.us/index4.aspx?id=4082
• SCE Frequently Asked Questions
http://www.tea.state.tx.us/WorkArea/DownloadAsset.
aspx?id=2147489894
• Electronic Reports Submission Standard
http://www.tea.state.tx.us/WorkArea/DownloadAsset.
aspx?id=2147485777
SCE – Supplemental for At-Risk
Compensatory education allotments must
be used to fund supplemental programs
and services designed to eliminate any
disparity in performance on state
assessment instruments or disparity in
rates of high school completion between
students at-risk of dropping out of school,
and all other students. [Education Code
42.152 (c), (c-1), (c-2)]
Supplemental
• Any program activity, program personnel, or
program materials required by federal law,
state law, or State Board of Education rule
may not be funded with SCE funds.
• SCE funds must be used to provide support
programs and/or services that supplement
(are in addition to) the regular education
program so that students at risk of dropping
out of school can succeed in school.
Let’s say this math teacher has 28
students in each of her math classes . . .
How many of the students in her classes are
required to receive math instruction this year?
How many of the students in her class are required
to receive math instruction this year?
All of the students should receive math . . .
Which means we cannot charge the teacher to
SCE (even if one of her classes contains more
struggling students).
For those students who failed the
STAAR math assessment, they could
benefit from an extra math class, or
from an extra math teacher pushing in
to the regular math classroom to
support the at-risk students
SCE – Design & Implementation
• We must use student performance data
from state basic skills assessment
instruments and achievement tests to
design and implement appropriate
compensatory, intensive, or accelerated
instructional services that enable students
to perform at grade level at the conclusion
of the next regular school term.
[Education Code 29.08(a)]
SCE Priority – Reserve SCE Funding
to Serve those who Fail EOC
• We must provide accelerated instruction
to each enrolled student who has failed
an EOC assessment (prior to the next
administration) or who is at risk of
dropping out of school. [Education Code
29.081 (b), (b-1), (b-2), (b-3), 39.025 (b-1)]
SCE – Intensive, Accelerated Instruct.
• Must offer an intensive program of
instruction to a student who does not
perform satisfactorily on a state
assessment instrument or is not likely to
receive a high school diploma before the
5th school year following the student’s
enrollment in 9th grade. [Texas Education
Code 28.0213]
SCE - Evaluation
•
Must evaluate and document the
effectiveness of the accelerated
instruction program for at-risk
students vs all other students on
state assessments and graduation
rates. [Educ. Code 29.081 (c)]
SCE - Documentation
• To determine if our SCE services are
effective, we must track (document &
analyze):
–Which students are being served
–How are they served
–How often they are served
–Have their scores improved, did
they pass the state assessment
SCE – As We Move Through the Year . . .
• Monitor your SCE allocation (Summary of
Finances)
(See slide 13 of the 2013 Fall New Directors Academy . . .
Posted on the ACET website)
– Has your allocation increased or decreased?
(52% of the allocation must be spent on
“direct costs” . . . addressing the academic
needs of at-risk students)
– Do you need to make adjustments in your
program design? (compare your expenditures
and your planned expenses with your revised
allocation)
SCE – As We Move Through the Year . . .
• Verify staffing assignments
– Have teachers changed assignments
– Make sure all coding is updated to
reflect staffing changes
– If new staff have been added, make
sure you have their signed job
descriptions
SCE – As We Move Through the Year . . .
• Collect and analyze data to determine if the
use(s) of SCE funds have effective in reducing
the gap in at-risk and non-at-risk students’:
–
–
Performance on STAAR
Drop-out rates
• Determine if you will continue using current
strategies, or if changes are needed.
SCE – As We Move Through the Year . . .
• Continue to put systems in place to ensure
everyone is in compliance with and
understands how SCE funds can be used.
• Estimate your 2014-15 SCE allocation (it is
based on the prior year free/reduced
lunch counts)
SCE – As We Move Through the Year . . .
• Required annual uploads for SCE [CIP, DIP, SCE Evaluation]
– Due between now & mid-July (150th day after the last
day permissible to send data for the PEIMS data FINAL
Midyear resubmission 2)
– TEASE/eGrants
- Audits application
- Follow the Electronic Submission Standards
- For the July 2014 SCE CIP, DIP, Evaluation submission,
you will upload your files from school year 2012-2013.
(See slide 191-194 of the 2013 Fall New Directors Academy
for full details.)
Consolidated Federal Programs
Overview
See handout
• Consolidated Federal Programs
• Tips/reminders for:
– closing out 2013-2014
– planning for 2014-2015
• Please feel free to speak to us during the conference if
you think of any questions, or need clarification.
– We don’t know everything, but we know who to put you
in touch with and/or where to find the answers.
• Please feel free to email or call us during the year.
Dr. Jamie Bryson
Director of Special Programs Funding and Accountability
Humble ISD
[email protected]
Dr. Robert Meaux
Coordinator of Title Programs
Humble ISD
[email protected]