HUMANITARIAN
RESPONSE
MONITORING
HOW TO USE THIS PRESENTATION
• This presentation contains a complete overview
of all aspects of Response Monitoring
• Presenting all the slides is heavy and rarely a
wise thing to do
• Instead, whoever has to do a presentation on
Response Monitoring may pick from the slides
those that are useful for that specific
presentation
THE HUMANITARIAN PROGRAM CYCLE
WORK DONE
• The Monitoring Technical Group is an interagency group developing
a common approach on response monitoring at collective level:
strategic & cluster objectives
• Work in 2013 - agree on basic concepts of monitoring and draft
guidance.
December 2013:
 Humanitarian Response Monitoring Guidance
 Periodic Monitoring Report template and guidance
• 2014: feedback, finalisation, dissemination
• 2015: implement monitoring frameworks in all countries
HUMANITARIAN RESPONSE MONITORING
A DEFINITION
• A continuous process that records the aid delivered to
affected populations as well as the achieved results set
out in the objectives of Strategic Response Plan.
Tracks inputs, and outputs resulting from
interventions to affected populations
Charts outcomes of cluster activities
Measures progress towards objectives of SRP,
considering diversity of affected population &
their perspectives of the response
PURPOSE OF RESPONSE MONITORING
1) Provides humanitarian actors an evidence base for making
decisions about what actions should be taken to redress
shortcomings, fill gaps and/or adjust the SRP, contributing to a
more effective and efficient humanitarian response, in the short and
long term and
2) Serves to improve accountability of the humanitarian community
for the achievement of results outlined in the SRP, towards affected
populations, local governments, donors and the general public.
RESPONSE MONITORING IS NOT
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Needs Assessments
Operational Mapping
Pipeline tracking
Cluster Performance Monitoring
Process Monitoring
Operational Peer Review
Evaluation
RESULTS CHAIN
RESOURCES
Inputs
RESULTS
Activities
Outputs
Outcomes
Impact
EXAMPLE
• $40,000
•10 staff
members
•100 household
water treatment
kits
Distribution
100
households
received water
treatment kits
Increased
number of
people who
have access to
safe drinking
water
Reduced
mortality in
affected
population
RELATIONSHIP BETWEEN
PLANNING & MONITORING
THE MONITORING FRAMEWORK &
EXAMPLES
THE SCOPE OF THE MONITORING
FRAMEWORK
THREE STAGES OF RESPONSE MONITORING
Preparing
Monitoring
Reporting
1: PREPARING:
ORGANISING THE MONITORING FRAMEWORK
KEY STEPS
Strategic
Objectives
drafted
Cluster
Response
Plans &
Cluster
Monitoring
Plans created
Strategic level
indicators and
targets
selected
Monitoring
Framework
Document
drafted
HC/HCT
review &
endorse
Monitoring
Framework
Monitoring
Framework
finalized
MONITORING GUIDANCE
HUMANITARIAN RESPONSE MONITORING
FRAMEWORK DOCUMENT
Strategic objective 1: xx
Indicator
Baseline
Target
xx
xx
xx
xx
xx
xx
• What will be monitored and When
• Roles and responsibilities
• Key actions
• Resources
MONITORING PLANS
STRATEGIC OBJECTIVES
Strategic objective 1: xx
Indicator
Baseline
Target
Numerator &
Denominator
Data
Sources
Disaggregation
(gender/age/other)
Data
Collection
Method(s)
Organisation(s)
responsible for
data collection
Frequency
of reporting
Required
resources
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
xx
CLUSTER OBJECTIVES – CLUSTER MONITORING PLANS
Strategic objective that cluster objective supports
Cluster Objective: xx
Activity
Indicator Baseline Target
Distribute
% of IDP
basic shelter househol
to IDPs
ds having
basic
shelter
10%
80%
Numerator &
Denominator
Data
Sources
Disaggregation
Data
(gender/age/other) Collection
Method(s)
Organisation(s)
responsible for
data collection
Frequency
of reporting
Required
resources
Number of IDP
households
IDP
Working
Group
Female-headed,
male-headed
Request to IDP
Working Group
for updated
figures.
Shelter Cluster
will request
updated figures.
Bi-annually
No extra
Number of IDP
households
having basic
shelter
Shelter
Cluster
Female-headed,
male-headed
Aggregate
Shelter Cluster
cluster member
contributions to
4W matrix.
Monthly
Form for
submitting
4W data,
dedicated
information
managemen
t officer
SRP LOGICAL FRAMEWORK
IN THE COUNTRY STRATEGY
STRATEGIC OBJECTIVE 1: Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed do eiusmod tempor
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Indicator (outcome)
Baseline
Target
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STRATEGIC OBJECTIVE 2: Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed do eiusmod tempor
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Indicator (outcome)
Baseline
Target
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SRP LOGICAL FRAMEWORK
IN THE CLUSTER RESPONSE PLAN
Cluster Objective 1: Lorem ipsum dolor sit amet consectetur adipisicing elit, sed do
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Indicator:
Supports Strategic
Objective xx, xx
Baseline
Target
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Activities
Locations
Indicator
Baseline
Target
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STRATEGIC OBJECTIVE EXAMPLES
STRATEGIC OBJECTIVE: Reduce mortality and morbidity amongst displaced people to pre-emergency
levels
Indicator (outcome)
Baseline
Target
1. Under 5 mortality rate
unavailable
<2.0/10,000/day
2. Incidence for (selected diseases relevant to the local context)
unavailable
at or below seasonal
incidence trend
3. % of households with access to a source of safe drinking-water
40%
80%
4. % of households with access to a functioning toilet
45%
75%
5. % of households having acceptable food consumption
30%
80%
STRATEGIC OBJECTIVE: Immediate improvement of the living conditions of internally displaced
people, through provision of essential commodities
Indicator (outcome)
Baseline
Target
1. % of target population having access to shelter
40%
90%
2. Average number of litres of water per person per day, among the target population
10
15
3. % of targeted households with reliable and sustainable food sources
30%
65%
4. Average Dietary Diversity
<3
>6
5. Affected population’s overall self-assessment of their living conditions, on a scale of 1
(worst) to 5 (best)
2
4
2: MONITORING:
APPLYING THE MONITORING FRAMEWORK ALONG THE SRP CYCLE
KEY STEPS
Cluster
members
submit data on
output
indicators
Cluster
outcome
indicator data
collected &
submitted
Cluster level
data
aggregated &
analyzed
against targets
& cluster
objectives
Inter-cluster
outcome
indcator data
collected &
submitted
Cluster/
Inter-cluster
data compiled
& analysed
against
strategic
objectives
Response
Monitoring
Data made
available
3: REPORTING:
PRESENTING MONITORING FINDINGS
KEY STEPS
Plan for
production of
monitoring
report &
actions to be
taken
Consolidate
monitoring &
supplemental
information
Analyse
information,
identifying
challenges &
formulating
recommendations
Produce
Preliminary
Periodic
Monitoring
Report
HC/HCT
deliberates &
takes any
corrective
action
External
release of
Periodic
Monitoring
Report
USE OF MONITORING DATA
CORE & SUPPLEMENTAL INFORMATION
PERIODIC MONITORING
REPORT
PERIODIC MONITORING
REPORT CONTENT
Core information
Supplemental information

Cluster output indicator data and
targets


Cluster outcome indicator data and
targets (if selected)

Changes in context – evolution of the
humanitarian context including political
developments; needs analysis; and
response capacity of organisations inside
and outside of the SRP.
Inter-cluster outcome indicator data
and targets


Perspective from affected population
(if collected)
Cluster Performance – ratings on the
performance of the clusters against their
core functions.


Contingency/Preparedness Plans
Funding data
SAMPLE REPORTING SCHEDULE
UPDATING OR REVISING AN SRP?
ROLES IN MONITORING
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Field actors
Cluster coordinators
Intercluster coordination group
OCHA
HC/HCT
WHAT TOOLS WILL HELP
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Humanitarian Response Monitoring Guidance
Periodic Monitoring Report Guidance & template
Humanitarian Indicator Registry
Field Data Collection Tools
TOOLS FOR MONITORING
NEEDS
ASSESSMENT
PLANNING
IMPLEMENTATION & MONITORING
STRATEGIC
PLANNING
NEEDS
ASSESMENT
NEW:
PLANNING &
MONITORING
DATA REPOSITORY
STRATEGIC
OBJECTIVES
CLUSTER
PLANNING
STRATEGIC
LEVEL
MONITORING
STRATEGIC
OBJECTIVES
CLUSTER LEVEL
MONITORING
CLUSTER
OBJECTIVES
CLUSTER
ACTIVITIES
CLUSTER
OBJECTIVES
CLUSTER
ACTIVITIES
COD-FOD
KOBO
ASSESSMENT REGISTRY
HiR
3W
CONTACT MANAGEMENT
OPERATIONAL MAPPING
ACTORS
ACTIVITIES
PROJECT
TRACKING
PROJECT
PLANNING
FINANCIAL
FTS
REQUIREMENTS
HNO
SEVERAL
FIELD
TOOLS
OPS
ACTIVITY
COSTING
SRP
FINANCIAL
TRACKING
PMR, HD, etc.
WHAT NEXT
• August: all countries receive Response
Monitoring Guidance
• 2015 SRPs should be prepared with Response
Monitoring Framework documents
• Support from MTG members to their field
counterparts
• MTG continues work on the next challenges
CHALLENGES AHEAD
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Examples of indicators linked to cluster objectives
How to count people reached
Field data collection tools/terminology/data structure
Repositories for storing monitoring data
Data quality (self reporting)
Resources for performing monitoring work
Alignment of monitoring approaches by different
stakeholders
• The carry over effect
WHERE TO GO
Humanitarian Response Monitoring
• https://humanitarianresponse.info/programmecycle/space/response-monitoring-guidance
Humanitarian Indicator Registry
• https://www.humanitarianresponse.info/applications/ir
Humanitarian Dashboard
• https://humanitarianresponse.info/programmecycle/space/response-monitoring-tools