Alamo Heights High School Band
Hawaii Trip 2015
Student/Parent Packet
● Student Rules/Guidelines
● Student Checklist
● Forms to Return
A. Trip Rules Acceptance
B. Parent Permission Form
C. Medication Form (if applicable)
Alamo Heights High School Band
2015 Hawaii Trip Student Rules/Guidelines Dear AHHS Band Parents and Students: The time is drawing near for the Alamo Heights High School Band to travel to Hawaii. The dates for the trip are March 7-‐12, 2015. We will be having a parent meeting on Monday, February 23rd at 6:30pm in the Alamo Heights High School band hall. We need at least one parent and the band student at this meeting. This meeting will inform you of the trip schedule, rules, expectations and answer any questions that you might have concerning the trip. The following is basic information you will need concerning the trip. Please take a moment to look through this packet and organize your plans. Trip Philosophy The 2015 Trip to Hawaii is a chance for the AHHS Band students to expand their social, cultural, historical, and musical horizons. This experience will give our students an opportunity to create memories, foster friendships, share music and bring these experiences back to San Antonio. Our philosophy is that we will work diligently, be open to new people and experiences, and to reflect thoughtfully on this exciting opportunity. STAFF David Stephenson – AHISD Director of Bands Amber Metzner – AHISD Band Director Tom Currie – AHISD Band Director Steve McGrew – AHISD Band Director Jeff Vogtlin – AHISD Band Director Stephanie Ingersoll – AHHS Music Department Secretary Emergency Procedure In case of an emergency, call Mr. Stephenson at 210-‐920-‐0045. This is a Google Voice number that will reach his cell phone. Please only use this number for emergencies. Behavior Band trips are fun and rewarding but tiring experience. Many times when we are with a big group of people, we forget that there are other non-‐band people around us. The representation of Alamo Heights High School and our community should be in the front or our minds at all times. We will be around people from all over the world. Our goal is for every person who comes in contact with us to leave with a wonderful view of the Alamo Heights Band. ITINERARY -‐ All times are local Saturday, March 7, 2015 3:00am 3:30am 5:00am 7:15am Coach Buses arrive at Alamo Heights HS/ Load Busses (all students should be wearing band polo and jeans). Depart for Austin International Airport Arrive at Austin International Airport and meet with tour director Group B Departs for Honolulu 7:15-‐8:41am Austin (AUS)– Los Angeles (LAX) American Flight 1403 7:38am Group A Departs for Honolulu 7:38-‐9:44am Austin (AUS) – San Francisco (SFO) United Flight 358 2:52pm 3:30pm 4:30pm Arrive in Honolulu, Fresh Flower Lei Greeting Depart via Motorcoach for hotel Arrive and check-‐in to Hyatt Place -‐ Waikiki Beach Hotel 175 Paoakalani Ave 5:15pm 6:00pm 7:30pm 10:00pm Depart on foot for Kapiolani Park Bandstand Pizza Party and Orientation at Kapiolani Park Bandstand Depart for hotel Room check and lights out Daylight Savings time begins on the mainland. Hawaii does not observe DST. 10:20am-‐2:26pm Los Angeles (LAX) – Honolulu(HNL) American Flight 283 11:25am-‐2:52pm San Francisco (SFO)-‐Honolulu (HNL) United Flight 300 Honolulu, HI 96815 Sunday, March 8, 2015 6:45am Breakfast at hotel 7:45am Depart for Ali’I Polynesian Tour 9:00am Polynesian cultural presentation, lunch, and beach activities at Secret Island Buffet menu includes BBQ Pulled Pork, Teriyaki Chicken, Baked Beans, Rice, Salad, Pineapple, Dessert, Punch and Water. 2:00pm 2:30pm 2:45pm 3:15pm 5:00pm Depart for Pali Lookout Pali Lookout Depart for Hilo Hattie Hilo Hattie Shopping Excursion Depart for Buca di Beppo 1030 Auahi Street 5:45pm Dinner at Buca di Beppo Family style meal includes Mixed Green Salad, Caeser Salad, Bread, Spaghetti with Marinara, Fettuccine 7:15pm 7:45pm 10:00pm Depart for hotel Arrive at hotel, small group sightseeing and shopping in Waikiki Room Check and Lights out Honolulu, HI 96814 Alfredo, and Chicken Parmigiana with Buca Cookie for Dessert, and unlimited Soft Drinks and Tea. Monday, March 9, 2015 6:15am Breakfast at hotel 7:15am Mango Group meets in hotel lobby 7:30am Mango Group departs via vans for Hanauma Bay 8:00am Mango Group snorkeling at Hanauma Bay 9:45am Banana Group meets in hotel lobby 10:00am Banana Group departs via vans for Hanauma Bay 10:30am Banana Group snorkeling at Hanauma Bay 11:15am Group 3 meets in Lobby 11:30am Group 3 departs via van for Hanauma Bay 11:55am Group 3 snorkeling at Hanauma Bay -‐ Lunch on your own at Hanauma Bay 12:00pm Mango Group arrives at hotel -‐ small group sightseeing, shopping, and lunch on your own in Waikiki 2:30pm Banana Group arrives at hotel -‐ small group sightseeing, shopping, and lunch on your own in Waikiki 4:00pm Group 3 arrives at hotel 6:00pm Dinner on your own in small groups ($20 provided) 10:00pm Room check and lights out Tuesday, March 10. 2015 6:30am Breakfast at hotel 7:30am Depart via motorcoach for Pearl Harbor Visitor’s Center 8:30am Arrive at Pearl Harbor 9:00am Patriotic performance at Pearl Harbor Group photo will be taken at the end of the performance -‐ each student will receive one. 11:15am Arizona Memorial Tour 1:00pm Depart for North Shore -‐ sack lunch includes Sub sandwich, chips and drink. 2:30pm North Shore tour, beach time, and BBQ Swimming is subject to wave conditions. BBQ is at 5:00pm 6:00pm Depart for hotel 7:30pm Arrive at hotel, small group sightseeing and shopping in Waikiki 10:00pm Room check and lights out Wednesday, March 11, 2015 6:30am Breakfast at hotel 7:30am Depart for Aloha Stadium Swap Meet 8:00am 10:45am 11:15am 11:40am 12:00pm 12:40pm 1:00pm 1:40pm 2:00pm 4:30pm 5:30pm Small group sightseeing and shopping at Aloha Stadium Swap Meet Depart for hotel Arrive at hotel and lunch on your own in Waikiki. Pineapple Group departs on foot for Waikiki Catamaran Pineapple Group Waikiki Catamaran Papaya Group departs on foot for Waikiki Catamaran Papaya Group Waikiki Catamaran Guava Group departs on foot for Waikiki Catamaran Guava Group Waikiki Catamaran Depart for Germaine’s Luau Germaine’s Luau Buffet includes Macaroni/Potato Salad, Three Bean Salad, Tossed Green Salad, Pineapple, Coleslaw, 8:30pm 10:00pm Depart for hotel Room check and lights out Kalua Pig, Fish Tempura, Fried Chicken, Teriyaki Beef, Chicken Long Rice, Lomi Salmon, Rice, Rolls, Poi, Haupia, Chocolate Cake, Vanilla Coconut Cake. Thursday, March 12, 2015 6:30am Breakfast at hotel 7:30am Depart for Diamond Head 8:00am Diamond Head State Monument Hiking Tour Wear comfortable walking shoes. 9:30am Depart for hotel 10:00am Shower, pack, etc. 11:00am Check-‐out of hotel Store luggage at hotel. 11:30am Small group sightseeing, shopping, and lunch on your own in Waikiki 5:00pm Depart for Honolulu International Airport 6:00pm Arrive at Honolulu International Airport (HNL) Dinner on your own after clearing security. 8:55pm Group A Departs for Home 8:55pm-‐4:54am (Friday) Honolulu (HNL)– San Francisco(SFO) United Flight 396 11:02am-‐4:31pm San Francisco (SFO) – Austin(AUS) United Flight 1748 9:07pm Group B Departs for Home 9:07pm-‐5:33am (Friday) Honolulu (HNL) – Los Angeles(LAX) American Flight 298 6:25am-‐11:25am Los Angeles (LAX)-‐Austin (AUS) American Flight 1748 Friday, March 13, 2015 11:25am Group B Arrives at Austin International Airport 1:00pm Group B Departs for Alamo Heights High School 2:15pm Group B Arrives at Alamo Heights High School 4:31pm 5:15pm 6:30pm Group A Arrives at Austin International Airport Group A Depart for Alamo Heights High School Group A Arrives at Alamo Heights High School Items to Bring: 1. Swim Wear 2. Empty water bottle for the plane. You can fill it after security 3. Trip T-‐shirt 4. Band Polo – to be worn on plane to Hawaii 5. Cell phone charger in carry-‐on 6. Medication with medication form turned-‐in 7. Hiking clothes 8. Performance attire: kaki shorts and tennis shoes (Hawaiian shirt will be given in Hawaii) 9. Clothes/Pajamas to sleep in 10. Personal toiletry items for hotel (toothbrush, toothpaste, hairbrush, etc). 11. Casual Clothes 12. A light jacket or sweatshirt in case of cool weather. 13. Sun screen, sunglasses, hat LABEL ALL ITEMS CLEARLY WITH YOUR NAME!!!! Money Needed 1. Shopping money 2. Souvenirs and extra meals if needed 3. Many meals are included. Look at the itinerary for meals that are “on your own” 4. Breakfast is already paid for at the hotel each morning 5. There is really no set amount to bring as personal spending habits will dictate how much to take. Chaperones The chaperones are with us to help us. They want to make this trip as enjoyable for everyone as possible. They will check rooms at the hotel, supervise while we travel, and assist with all events at the performance site. Students are expected to treat all sponsors with respect and courtesy at all times!!! Illness/Medication Report any illness to your directors or chaperones. Medication that can be self-‐administered by the student needs to be carried with care and listed on the attached medication form. ALL MEDICATIONS (PRESCRIPTION OR NON-‐
PRESCRIPTION) MUST BE LISTED ON THE MEDICATION FORM. All medication must be in original containers and be labeled with the student’s name and medication name. Prescription medication must have a pharmacy label on the container. Luggage 1. Baggage fees will be charged on bags and instruments that are checked. Fees for checked baggage are $25 for the first bag and $35 for an additional bag. This charge is for each way. In order to expedite the check-‐in procedure at the airport, we will pay the fee and you can pay the fee to the band. Information about luggage requirements can be found at: a. United Airlines -‐ http://www.united.com/web/en-‐US/content/travel/baggage/default.aspx b. American Airlines -‐ https://www.aa.com/i18n/travelInformation/baggage/baggageAllowance.jsp 2. All baggage should be labeled with your name. 3. Instruments that are not allowed as a carryon must be checked. Band will pay for the luggage fees for instruments. We will rent: tubas and large percussion. 4. YOU CARRY EVERYTHING THAT YOU BRING!!! Flights 1. We are grouped into two flight groups. Group A is the largest group (73 people) and flies on United Airlines with a layover in San Francisco. Group B has 20 people on it and flies on American Airlines with a layover in Los Angeles International. Both groups have students with adult chaperones and directors on each flight. Students will know which flight group they are in soon. 2. We will communicate specific procedures to the students about going through security and boarding the plane. These include, but are not limited to: a. Most of our adults will go through the security checkpoint first to be there for the students as they come through. Two adults including Mr. Stephenson will be the last through security to make sure all are through. b. Make sure you abide by all TSA rules regarding what you can bring on the plane in your carry-‐on. You can find that information here: http://www.tsa.gov/traveler-‐information c. We will be assigned seats on the plane, and you will probably not be assigned a seat that is by your friend. We will board the plane and sit in the assigned seats until we are given the green light to change seats. At that time, you may change seats one time with another AHHS Band member only. 3. You will need to bring a snack unless you would like to purchase a meal on the plane. We have a fairly short layover on the trip to Hawaii, and it would be best to be prepared with food. Do not bring water with you as TSA will not let you take it through security. You can bring an empty water bottle and fill it after you get through security. 4. Make sure you wear your polo and jeans on the plane from Austin to Hawaii. Hotel Information 1. We will be staying at a very nice hotel – the Hyatt Place Waikiki Beach.. 2.
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A room captain will be appointed by the Directors. They will be in charge of handing out all of the keys to your roommates and turning in your keys Thursday morning at check-‐out for the entire room. You are responsible for your belongings at all times. There will be no “swapping” of rooms. Keep the noise down in the hallways and the room. There are other guests in the hotel. There will be a police officer assigned to AHHS in the hallway the entire night. They are there to keep us safe and ensure we follow the rules. A chaperone will inspect your room and go over procedures with you at the Saturday evening check-‐in. They will also check your room in the morning for check-‐out…the room must look the same. Curfew will always be communicated with you…DO NOT OPEN YOUR DOOR after curfew. Keep your door locked at all times and do not open it unless the person announces to you by name who they are from the Alamo Heights High School Band as a director or a chaperone. You are responsible for any damages or missing items from your hotel room. NO OUTSIDE PHONE CALLS FROM THE HOTEL ROOM PHONES. Do not enter anyone else’s room for ANY reason. Do not use room service or try to use the pay-‐per view service. These services will be turned off. Do not call the front desk for a wake-‐up call. We will take care of this. NO GIRLS IN BOYS’ ROOMS OR EVEN NEAR THEM NO BOYS IN GIRLS’ ROOMS OR EVEN NEAR THEM Breakfast will be served each morning and is already paid for. All students should be present for breakfast. 11.
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Impressions in General 1. You are a “walking billboard” for the Alamo Heights High School Band Program. 2. Be a class act at all times!! 3. Be polite and courteous to others. No vulgar language will be tolerated. Common Sense There is no way we can anticipate every possible scenario. All we expect is that you use good judgment and common sense. Rule of thumb: IF there is a question in your mind as to whether you should do something or not…DON’T DO IT!! Discipline 1. This is a school trip and all school rules apply. 2. Violation of these rules may subject you to severe consequences and possible removal from the AHHS Band Program. 3. Further consequences will be followed-‐up by an administrator back at Alamo Heights High School following the trip. 4. Drugs, alcohol, tobacco products or any other illegal substances are strictly forbidden on this trip. 5. All Alamo Heights ISD rules apply on the entire trip. While we do not anticipate any problems, we are prepared to deal with them. This letter is the only warning that the students will be given. Students who fail to follow the trip rules/guidelines may be dropped from the AHHS Band Program and face possible ISS or suspension. We are confident that there will be no problems. If we anticipated a problem, we would not be taking this trip. Parents, please review all of this information with your child. When you are familiar with the rules and guidelines, please sign the appropriate spaces on the next page. If you have a problem with any of the rules then DO NOT SIGN IT. Please call or email Mr. Stephenson immediately and we will discuss the issue. Students will not be allowed on the trip until this form and the medical release are returned to us. You are wonderful parents of awesome children and we appreciate you more than you can imagine. David Stephenson Director of Bands – AHISD 210-‐832-‐5718 ext. 5743 [email protected] Hawaii Trip Rule Acceptance Form
2015
PLEASE SIGN AND RETURN
Student Name (printed):_____________________________________
We have read the Hawaii Trip 2015 Rules and Guidelines for the Alamo Heights
High School Band:
Date:___________________
Parent Signature:____________________________________________
Student Signature:___________________________________________
Parent Home Phone Number: (____)______-_______________
Parent Mobile Number: (____)_______-_________________
Student Cell Phone Number: (____)_______-_________________
Alamo Heights High School Band Hawaii Trip Medical Release
This form should be completed in full. It should enable the participant to receive treatment if taken to the hospital
by school personnel or a sponsor. One form should be completed for each participant. Please complete all
sections.
I, the undersigned, do hereby authorize officials and sponsors of the Alamo Heights High School Band to contact
directly the person named on this document, and do authorize the named physicians to render such treatment as
may be deemed necessary in an emergency, for the health of said person. In the event physicians, other persons
named on this form, or parents cannot be contacted, the school officials are hereby authorized to take whatever
action is deemed necessary in their judgment, for the health of aforesaid person. I will not hold the school
financially responsible for emergency care and/or transportation of said person.
Full name of student
Home address
Area Code and Phone Number
City, State, Zip
Date of Birth
Name of Parent or Guardian
Phone Number
Emergency Contact Person other than parent
Phone Number
Special Needs requiring consideration:
Known medical problems
Allergies:
Prescription and over-the-counter medications
Participant’s private physician and phone number
Insurance Information
Party responsible for payment
Dietary Requests:
Participant or parent/guardian, if participant is under the age of 18
Sign
Here
Date
Hawaii Trip Medication Form Any student bringing medication on the trip must have this form filled out. Student Name:_________________________________________________________ Date of Birth:____________________________ Student’s cell phone number: ___________________________________ List all medications with: name/dosage/instructions _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ All medication must be in original package with label including name of medication and dosage. Prescription medication must have pharmacy label on package. Check one: ____ My child may self-‐administer their medication, and they will keep up with their meds. ____ My child may not self-‐administer medication and a chaperon must keep up with their meds. The student will carry their own medication through airport security. ________________________________________________ __________________________________________ _________ Parent Name Printed Parent Signature Date