Thank you for considering The Oak Leaf Country Restaurant as a venue
for your forthcoming function.
At The Oak Leaf Country Restaurant we understand the importance of
your function and therefore it is imperative that you receive exceptional
service and excellent value for money
The Oak Leaf Country Restaurant offers various packages for your
specific needs and requirements, ensuring that your every need is catered
for on the day and free from stress.
We have a remarkable team who has a wealth of knowledge and
experience to share with you and ensure that your function is a great
success.
We look forward to meeting you.
Warm Regards
The Oak Leaf Country Restaurant
“You’re Home Of Good Food”
Open Tuesday to Saturday, from 7am until late
Sundays, from 7am -6pm
Breakfast-Lunch- Dinner
Tel: 0118845837
Email: [email protected] Website: www.theoakleaf.co.za
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Christmas/ End of year functions
Choose from one of our tailored made packages, which we have customised to suit the pockets of
all our discerning clients
Pin Oak Festive menu (Plated Menu)
The package is priced from only R195 per person and includes the following:
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Welcome juice on arrival. Selection of choice available
Your choice of 1 plated starter, 3 mains, 2 starches, 2 vegetables, 2 desserts, coffee and tea
Vegetarian and special dietary requirements can be catered for, but may carry a surcharge
depending on the needs of your guests
Jug of lemon mint crush or juice per table. Selection of choice available
Festive decorations on the tables
Professional bar and waitering staff to ensure that the requirements you have set for us
are fulfilled
Reservations from 10-80 guests.
In terms of the Boma only, the venue hire fee applies and a minimum amount of guests is
required on selected days. This does not apply to the main restaurant or outside area.
The Red Oak Festive menu (Main course Buffet)
The package is priced from only R195 per person and includes the following:
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Welcome juice, water or sherry on arrival
Your choice of 1 plated starter, 3 mains, 3 starches, 3 vegetables, 3 desserts, coffee and tea
Vegetarian and special dietary requirements can be catered for, but may carry a surcharge
depending on the needs of your guests
One sparkling wine per table
One jug of fruit juice or bottle (1000ml) of still water per table.
Festive decorations on the tables
Reservations of 30 -200 guests. We may accommodate less depending if there is another
reservation on the same menu on the day preferred.
Professional bar and waitering staff to ensure that the requirements you have set for us
are fulfilled
In terms of the Boma only, the venue hire fee applies and a minimum amount of guests is
required on selected days. This does not apply to the main restaurant or outside area.
The Oregon Oak Festive menu (Main Course Buffet)
The package is priced from R250 per person and includes the following:
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Welcome juice, sherry or glass of sparkling wine on arrival
Your choice of 1 plated starter, 1 table salad platter, 3 mains, 3 starches, 3 vegetables, 4
desserts, coffee and tea
Vegetarian and special dietary requirements can be catered for, but may carry a surcharge
depending on the needs of your guests
Jug of lemon mint crush or juice per table. Selection of choice available
Festive decorations on the tables
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Reservations of 30 -200 guests. We may accommodate less depending if there is another
reservation on the same menu on the day preferred.
Professional bar and waitering staff to ensure that the requirements you have set for us
are fulfilled
In terms of the Boma only, the venue hire fee applies and a minimum amount of guests is
required on selected days. This does not apply to the main restaurant or outside area.
The Golden Oak Festive menu (Main course Buffet)
The package is priced from R295 per person and includes the following:
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Welcome juice, sherry, sparkling wine or cocktail per guest.
Your choice of 2 plated starters, table salad, 4 mains, 4 starches, 4 vegetables,6 desserts,
coffee, tea or Lavazza cappuccino
Vegetarian and special dietary requirements can be catered for, but may carry a surcharge
depending on the needs of your guests
Silver base plates
2 sparkling wines per table OR one bottle of house red and house white wine per table
Jug of lemon mint crush or juice per table. Selection of choice available
Festive decorations on the tables
Reservations of 30 -200 guests. We may accommodate less depending if there is another
reservation on the same menu on the day preferred.
Professional bar and waitering staff to ensure that the requirements you have set for us
are fulfilled
In terms of the Boma only, the venue hire fee applies and a minimum amount of guests is
required on selected days. This does not apply to the main restaurant or outside area.
Outside area booking are weather permitting. In the event that it rains, we will
endeavour to seat you inside or in the boma at no extra cost.
The Oak Leaf Boma Braai Menu
The package is priced from only R350 per person and includes the following:
 Welcome juice or cocktail per guest.
 Private entrance and welcome area
 The menu includes a welcome platter on arrival for your guest (Country wors flame grilled
with a BBQ mayo dip). Then the spit braai will include 2 meats (chicken & Beef), 2
starch, 2 vegetable, 3 salads and 3 desserts. Hot bread rolls and condiments will also be
served. Coffee and tea
 Requests for lamb on the spit carry a R30 surcharge per guest.
 Vegetarian and special dietary requirements can be catered for, but may carry a surcharge
depending on the needs of your guests
 2 sparkling wines per table OR one bottle of house red and house white wine per table
 Festive decorations on the tables
 Reservations of 30 -200 guests. We may accommodate less depending if there is another
reservation on the same menu on the day preferred.
 Professional bar and waitering staff to ensure that the requirements you have set for us
are fulfilled
 In terms of the Boma only, the venue hire fee applies and a minimum amount of guests is
required on selected days. This does not apply to the main restaurant or outside area.
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General Terms & Conditions
 All menu packages except Boma Braai menu include a plated starter main course buffet
and a plated dessert
 Plated main course will only be accommodated on groups of 80 or less. Groups of 80 or
more, main course will be served as buffet.
 Standard round or rectangle tables to seat 8-10 people each
 Standard plastic chairs with cover, no arm.
 Cream/white table cloths and serviettes
 Standard cutlery and crockery
 Wine/ champagne glasses
 10% gratuity is added to the final bill
 Please note breakfast function is from 8am until 11.30pm. Lunch function is from
12.30pm until 4.30pm. Dinner function is from 7pm to 12pm.
 Please note that you are not permitted to bring you own beverages or alcohol.
 A R50 corkage fee will be levied on pre-arranged wine bottles, should we not stock or be
able to source the wine for you. A maximum of 2 bottles per ten guests will be permitted.
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Deposit and payment terms
 Within fourteen days of confirmation of the date, 50% deposit of the food is required.
 If a venue hire fee is applicable, the full amount is payable together with 50% of the food
total.
 The 50% balance of the food total is payable seven days prior to the function date.
 Final numbers to be confirmed 7days prior to the function.
 In the event of a drink limit been set, this amount is payable on arrival of the function
date.
 Any additional increases of the limit will be paid upfront if required.
 A 10% gratuity as added to the final bill including food and drinks. This is payable on
presentation of the final bill
Cancellation or rescheduling
Cancellation Terms
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30 days prior to the function date 100% refund. 14 days prior to the function date, 50%
refund.
7 days prior to the function date, NO REFUND
Rescheduling terms
 30 days prior no cost incurred.
 14 days prior, 10% of total food cost penalty.
 7 days prior, 25 % of total food cost penalty.
 In the event that we are able to full the date that you originally booked we will gladly
waiver the penalty charge.
 In the event that we cannot accommodate the requested change, the cancellation terms
above apply.
Boma Hire Exclusive Hire Rates
Provisional booking will be held for 14 days.
Boma Hire Fee rates:
Monday- Thursday
R3000 Minimum 50 guests
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Friday
Saturday & Sunday
Public holidays
R5000 Minimum 70 guests
R6500 Minimum 70 guests
R6500 Minimum 70 guests
A R500 non refundable deposit is required on confirmation of the venue. The venue hire fee is
payable within 14 days thereafter.
The venue hire fee includes the following:
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Exclusive use of the boma and its facilities
Ample free parking
Private Boma entrance and welcome area
The Boma can accommodate from 50-200 guests
Standard round or rectangle tables to seat 8-10 people each
Standard plastic chairs with cover, no arm.
Cream/white table cloths and serviettes
Standard cutlery and crockery
Silver base plates
Wine/ champagne glasses
Table for DJ with table cloth and chairs
Boma bon fire if required
Boma braai area if required
Lanterns and standard candles
Waiter service, 1 per 20 guests
Bar service
No additional gratuity is added to the final bill when a venue hire fee is paid
Additional Costs
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Table decorations
Table cloths, napkins and overlays other than main colours
Flowers
Fairy lights
Damages to linen
Music (DJ)
Breakages/Theft
Corkage fee of R50 on own bottle of wines
Plated menus carry an extra surcharge of R200 per table
Surcharge after 24h00 is R1000 per hour or part thereof.
Surcharge of R75 per person is levied in the event that you cater for your own event and
only make use of the facility.
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FUNCTION CONTROL SHEET
Please complete and fax to 0118841310 or email to [email protected]
Please complete your details below:
Company name
Invoice details
Contact person
Telephone Number
Fax number
Cell number
Email Address
Signature:
(Acknowledgment of terms & conditions)
Office Use Only
Date faxed/emailed
Date of function
Time of function
Number of guests
Menu choice
Alcohol and beverage limit
Special requirements
Manager or contact person
Please note that in order for there to be no confusion please ensure that
all your communication or requests is directed to the manager above.
Cost Breakdown (Office use only)
Confirmed
50% deposit required
Date required by
50% balance required by
Final number of guests
confirmation by
Venue hire fee if applicable
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