The Oak Leaf Country Restaurant
Thank you for considering The Oak Leaf Country Restaurant as a venue for your forthcoming function. At The Oak Leaf Country Restaurant we understand the importance of your function and therefore it is imperative that you receive exceptional service and excellent value for money The Oak Leaf Country Restaurant offers various packages for your specific needs and requirements, ensuring that your every need is catered for on the day and free from stress. We have a remarkable team who has a wealth of knowledge and experience to share with you and ensure that your function is a great success. We look forward to meeting you. Warm Regards The Oak Leaf Country Restaurant “You’re Home Of Good Food” Open Tuesday to Saturday, from 7am until late Sundays, from 7am -6pm Breakfast-Lunch- Dinner Tel: 0118845837 Email: [email protected] Website: www.theoakleaf.co.za 1 Christmas/ End of year functions Choose from one of our tailored made packages, which we have customised to suit the pockets of all our discerning clients Pin Oak Festive menu (Plated Menu) The package is priced from only R195 per person and includes the following: Welcome juice on arrival. Selection of choice available Your choice of 1 plated starter, 3 mains, 2 starches, 2 vegetables, 2 desserts, coffee and tea Vegetarian and special dietary requirements can be catered for, but may carry a surcharge depending on the needs of your guests Jug of lemon mint crush or juice per table. Selection of choice available Festive decorations on the tables Professional bar and waitering staff to ensure that the requirements you have set for us are fulfilled Reservations from 10-80 guests. In terms of the Boma only, the venue hire fee applies and a minimum amount of guests is required on selected days. This does not apply to the main restaurant or outside area. The Red Oak Festive menu (Main course Buffet) The package is priced from only R195 per person and includes the following: Welcome juice, water or sherry on arrival Your choice of 1 plated starter, 3 mains, 3 starches, 3 vegetables, 3 desserts, coffee and tea Vegetarian and special dietary requirements can be catered for, but may carry a surcharge depending on the needs of your guests One sparkling wine per table One jug of fruit juice or bottle (1000ml) of still water per table. Festive decorations on the tables Reservations of 30 -200 guests. We may accommodate less depending if there is another reservation on the same menu on the day preferred. Professional bar and waitering staff to ensure that the requirements you have set for us are fulfilled In terms of the Boma only, the venue hire fee applies and a minimum amount of guests is required on selected days. This does not apply to the main restaurant or outside area. The Oregon Oak Festive menu (Main Course Buffet) The package is priced from R250 per person and includes the following: Welcome juice, sherry or glass of sparkling wine on arrival Your choice of 1 plated starter, 1 table salad platter, 3 mains, 3 starches, 3 vegetables, 4 desserts, coffee and tea Vegetarian and special dietary requirements can be catered for, but may carry a surcharge depending on the needs of your guests Jug of lemon mint crush or juice per table. Selection of choice available Festive decorations on the tables 2 Reservations of 30 -200 guests. We may accommodate less depending if there is another reservation on the same menu on the day preferred. Professional bar and waitering staff to ensure that the requirements you have set for us are fulfilled In terms of the Boma only, the venue hire fee applies and a minimum amount of guests is required on selected days. This does not apply to the main restaurant or outside area. The Golden Oak Festive menu (Main course Buffet) The package is priced from R295 per person and includes the following: Welcome juice, sherry, sparkling wine or cocktail per guest. Your choice of 2 plated starters, table salad, 4 mains, 4 starches, 4 vegetables,6 desserts, coffee, tea or Lavazza cappuccino Vegetarian and special dietary requirements can be catered for, but may carry a surcharge depending on the needs of your guests Silver base plates 2 sparkling wines per table OR one bottle of house red and house white wine per table Jug of lemon mint crush or juice per table. Selection of choice available Festive decorations on the tables Reservations of 30 -200 guests. We may accommodate less depending if there is another reservation on the same menu on the day preferred. Professional bar and waitering staff to ensure that the requirements you have set for us are fulfilled In terms of the Boma only, the venue hire fee applies and a minimum amount of guests is required on selected days. This does not apply to the main restaurant or outside area. Outside area booking are weather permitting. In the event that it rains, we will endeavour to seat you inside or in the boma at no extra cost. The Oak Leaf Boma Braai Menu The package is priced from only R350 per person and includes the following: Welcome juice or cocktail per guest. Private entrance and welcome area The menu includes a welcome platter on arrival for your guest (Country wors flame grilled with a BBQ mayo dip). Then the spit braai will include 2 meats (chicken & Beef), 2 starch, 2 vegetable, 3 salads and 3 desserts. Hot bread rolls and condiments will also be served. Coffee and tea Requests for lamb on the spit carry a R30 surcharge per guest. Vegetarian and special dietary requirements can be catered for, but may carry a surcharge depending on the needs of your guests 2 sparkling wines per table OR one bottle of house red and house white wine per table Festive decorations on the tables Reservations of 30 -200 guests. We may accommodate less depending if there is another reservation on the same menu on the day preferred. Professional bar and waitering staff to ensure that the requirements you have set for us are fulfilled In terms of the Boma only, the venue hire fee applies and a minimum amount of guests is required on selected days. This does not apply to the main restaurant or outside area. 3 General Terms & Conditions All menu packages except Boma Braai menu include a plated starter main course buffet and a plated dessert Plated main course will only be accommodated on groups of 80 or less. Groups of 80 or more, main course will be served as buffet. Standard round or rectangle tables to seat 8-10 people each Standard plastic chairs with cover, no arm. Cream/white table cloths and serviettes Standard cutlery and crockery Wine/ champagne glasses 10% gratuity is added to the final bill Please note breakfast function is from 8am until 11.30pm. Lunch function is from 12.30pm until 4.30pm. Dinner function is from 7pm to 12pm. Please note that you are not permitted to bring you own beverages or alcohol. A R50 corkage fee will be levied on pre-arranged wine bottles, should we not stock or be able to source the wine for you. A maximum of 2 bottles per ten guests will be permitted. Deposit and payment terms Within fourteen days of confirmation of the date, 50% deposit of the food is required. If a venue hire fee is applicable, the full amount is payable together with 50% of the food total. The 50% balance of the food total is payable seven days prior to the function date. Final numbers to be confirmed 7days prior to the function. In the event of a drink limit been set, this amount is payable on arrival of the function date. Any additional increases of the limit will be paid upfront if required. A 10% gratuity as added to the final bill including food and drinks. This is payable on presentation of the final bill Cancellation or rescheduling Cancellation Terms 30 days prior to the function date 100% refund. 14 days prior to the function date, 50% refund. 7 days prior to the function date, NO REFUND Rescheduling terms 30 days prior no cost incurred. 14 days prior, 10% of total food cost penalty. 7 days prior, 25 % of total food cost penalty. In the event that we are able to full the date that you originally booked we will gladly waiver the penalty charge. In the event that we cannot accommodate the requested change, the cancellation terms above apply. Boma Hire Exclusive Hire Rates Provisional booking will be held for 14 days. Boma Hire Fee rates: Monday- Thursday R3000 Minimum 50 guests 4 Friday Saturday & Sunday Public holidays R5000 Minimum 70 guests R6500 Minimum 70 guests R6500 Minimum 70 guests A R500 non refundable deposit is required on confirmation of the venue. The venue hire fee is payable within 14 days thereafter. The venue hire fee includes the following: Exclusive use of the boma and its facilities Ample free parking Private Boma entrance and welcome area The Boma can accommodate from 50-200 guests Standard round or rectangle tables to seat 8-10 people each Standard plastic chairs with cover, no arm. Cream/white table cloths and serviettes Standard cutlery and crockery Silver base plates Wine/ champagne glasses Table for DJ with table cloth and chairs Boma bon fire if required Boma braai area if required Lanterns and standard candles Waiter service, 1 per 20 guests Bar service No additional gratuity is added to the final bill when a venue hire fee is paid Additional Costs Table decorations Table cloths, napkins and overlays other than main colours Flowers Fairy lights Damages to linen Music (DJ) Breakages/Theft Corkage fee of R50 on own bottle of wines Plated menus carry an extra surcharge of R200 per table Surcharge after 24h00 is R1000 per hour or part thereof. Surcharge of R75 per person is levied in the event that you cater for your own event and only make use of the facility. 5 FUNCTION CONTROL SHEET Please complete and fax to 0118841310 or email to [email protected] Please complete your details below: Company name Invoice details Contact person Telephone Number Fax number Cell number Email Address Signature: (Acknowledgment of terms & conditions) Office Use Only Date faxed/emailed Date of function Time of function Number of guests Menu choice Alcohol and beverage limit Special requirements Manager or contact person Please note that in order for there to be no confusion please ensure that all your communication or requests is directed to the manager above. Cost Breakdown (Office use only) Confirmed 50% deposit required Date required by 50% balance required by Final number of guests confirmation by Venue hire fee if applicable 6
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