1. business and industrial
2. company
3. earnings

 REQUEST FOR PROPOSAL/REQUIREMENTS
SPECIFICATIONS
PIPS WEBSITE
DESIGNING AND DEVELOPMENT
PIPS – Pakistan Institute for Parliamentary Services Ataturk Avenue Service Road F‐5/2, Islamabad Tel: +92‐51‐9091321‐3 Fax: +92‐51‐9091507 [email protected] February 2015 Pakistan Institute for Parliamentary Services (PIPS)
Request for Proposal / Requirement Specification – PIPS Website
Table of Contents
Page No
1. Introduction & Background
4
2. Need of New Website
4
3. Administrative
4
3.1
Contractual Contact
4
3.2
Technical Contact
4
3.3
Due Dates
5
4. Guidelines for Proposal Submission
5
4.1
Technical Proposal
5
4.2
Financial Proposal
6
5
Evaluation Criteria
7
6
Proposed Scope of Work
8
7
Proposed Sections of Standard Website
9
7.1
What we do
9
7.2
Who we are
10
7.3
Resources
10
7.4
New and Events
11
7.5
Portal
11
7.6
Library
12
7.7
Parliamentarian Login
14
7.8
News Letter Subscription
15
7.9
Latest Publication
15
7.10 Executive Director Noes
15
7.11 Latest News
15
7.12 Achievements
15
7.13 POLL
15
7.14 Feedback
16
7.15 Advertisement
16
7.16 Carriers
16
7.17 Useful Links
16
7.18 Frequently Asked Questions (FAQ) (Dynamic
16
2 Pakistan Institute for Parliamentary Services (PIPS)
Request for Proposal / Requirement Specification – PIPS Website
7.19 Contact Us
16
7.20 Search
16
7.21 A-Z Index
16
7.22 Glossary
16
7.23 Site Map
16
8
Content Management / Administration Section
16
9
Features / Reporting
17
9.1
Look & feel
17
9.2
Site navigation
17
9.3
Performance
17
9.4
Site Compatibility
17
9.5
Content Availability
17
9.6
Multi-Lingual Support
17
9.7
Concept development
17
9.8
Standards/Guidelines/Architecture/Design
18
9.9
Hosting
18
9.10 Security
18
9.11 Deliverables
19
9.12 Timelines
19
9.13 Maintenance
19
9.14 Change Management
20
9.15 Progress review / status reports
20
10 Annex A - Service Charges for Additional Services beyond Project Scope
20
11 Annex B - Proposal Summary Criteria
23
12 Annex C - Format for Past Relevant Experience
23
13 Format for CVs
24
3 Pakistan Institute for Parliamentary Services (PIPS)
Request for Proposal / Requirement Specification – PIPS Website
1 Introduction & Background
The Pakistan Institute for Parliamentary Services (PIPS) is a premier institution created to provide quality research and
capacity building services for parliamentarians and parliamentary functionaries. The establishment of a sustainable institute for
legislative research and capacity building has been a long standing aspiration of parliamentarians and parliamentary staff in
Pakistan. The establishment of the Pakistan Institute for Parliamentary Services, PIPS, through an Act of Parliament is a major
step towards the realization of this objective.
2 Need of New Website:
It may be noted that PIPS has been established as a primer institute mandated to provide capacity building,
information, research and legislative services to all national and provincial legislatures in their efforts to perform
their onerous tasks of law making, executive oversight, policy making and representation. The Institute has been
created to maintain the national, provincial and international data, information and statistics to provide to the
parliamentarians for the efficient performance of their duties. The institute needs to develop a state of the art new
website to cater the above mentioned services to the parliamentarians. During the past decade the objectives of
parliamentary website have become more complex and more challenging to fulfill the functions of PIPS. Its website
has to be dynamic, database driven site for future scale, Search Optimized content enabled, having
Parliamentarians/members driven content submission and retrieval system. It should be Content Management
System (CMS) based with PakLAG Koha Library System Deployment and Integration that covers W3C standards.
It must be secure and risk free and visually attractive in line with Pakistan parliamentary tradition.
3 Administrative
3.1
Contractual Contact
Any questions regarding contractual terms and conditions or proposal format must be
directed to:
Designation
Phone
FAX
Email
3.2
Director Research & IT
+92-51-9091309
+92-51-9091507
[email protected]
Technical Contact
Any questions concerning technical specifications or Statement of Work (SOW)
requirements must be directed to:
Designation
Phone
FAX
Email
Research & IT Wing, PIPS
+92-51-9091321-11
+92-51-9091507
[email protected]
3.3 Due Dates
Three hardcopies of proposals (Technical and Financial) complete in all aspects should reach
to following address by 26th February 2015.
4 Pakistan Institute for Parliamentary Services (PIPS)
Request for Proposal / Requirement Specification – PIPS Website
Administrative Officer
Pakistan Institute for Parliamentary Services (PIPS)
Ataturk Avenue, Service Road F-5/2
Islamabad
Tel: +92 51 9091323/ +92 51 9091321
Fax: +92 51 9091507
4 Guidelines for Proposal Submission
Award of the contract resulting from this Requirement Specifications document will be based upon
the most responsive Firm/Consortium whose offer will be the most advantageous to PIPS in terms
of cost, functionality and other factors as specified elsewhere in this Request for Proposal (RFP) /
Requirements Specification document.
PIPS reserve the right to:




Reject any or all offers and discontinue this RFP process without obligation or
liability to any potential Vendor,
Accept other than the lowest priced offer.
Award a contract on the basis of initial offers received, without discussions or
requests for best and final offers, and
Award more than one contract.
Proposal should be divided into 2 sections:


Technical Proposal
Financial Proposal
4.1 Technical Proposal
The Technical Proposal should contain (not limited to) following parts:



o
o
o
o
o
Executive Summary
Introduction & Background
Solution/Technical Details
Compliance with respect to Requirements Specification (preferably in
tabular form)
Proposed Technology (Platform and Tools to be used) and its reason
Hosting Details
Team/HR Plan (CVs of key personnel who would undertake said task
to be attached on the format of Annex C)
Project Plan

Proposed Schedule & Time

Risk Mitigation Plan (Risks / Assumptions / Constraints)

Communication / Coordination Plan

Training Plan
5 Pakistan Institute for Parliamentary Services (PIPS)
Request for Proposal / Requirement Specification – PIPS Website

Testing & Deployment Plan (indicating milestones/
deliverables)

Security / Integrity Plan
Site maintenance & updating Plan
Relevant Past Experience (Past Projects/Experience should be on the format
of Annex C. Use separate sheets for separate projects)
Appendix A - Company / Consortium profile
Appendix B – References from Previous Clients (if available)
o



4.2 Financial Proposal.
The Financial Proposal should mention detailed and itemized pricing. No payment will be
made without the approval of all members of the institute committee. All prices shall be
quoted in Pakistani Rupees
4.2.1 Project Charges
1-Time Development
Rupees (Rs.)
2-year Hosting
Rupees (Rs.)
1-Year Maintenance
Rupees (Rs.)
Total Project Price (Lump sum price)
Rupees (Rs.).
4.2.2 Payment Terms
Client will pay the Contractor as per the following schedule:
4.2.2.1
Development
4.2.2.1.1
25% of total development cost due immediately upon signing of
contract
4.2.2.1.2
25% of total development cost due immediately upon completed CMS
development
4.2.2.1.3
40% of total development cost due immediately upon deployment of
Website
4.2.2.1.4
10% of total development cost due immediately upon training
4.2.2.2
Maintenance
4.1.1.1
100% advance upon initiation of maintenance
4.1.2 Hosting
6 Pakistan Institute for Parliamentary Services (PIPS)
4.1.2.1
Request for Proposal / Requirement Specification – PIPS Website
100% advance due immediately upon initiation of hosting (i.e. Transfer
of domains to Contractor servers &/or DNS activation &/or IP based
access to Contractor servers, whichever comes first.)
5 Evaluation Criteria
Any award to be made in accordance and response to this RFP/ Document Specification will be based
upon the proposal with appropriate consideration given to technical and financial aspects. Evaluation
of offers will be based upon the Vendor’s responsiveness to the RFP, technical and financial proposal.
The following elements will be the primary considerations in evaluating proposals:
5.1 Responsiveness to the Proposal
5.2 Technical Competence
5.2.1 Past Experience
5.2.1.1
Overall software/web development experience
5.2.1.2
Working with Government Sector
5.2.1.3
Data gathering experience especially from Government departments
5.2.1.4
Urdu (Unicode) website development experience
5.2.1.5
Platform experience
5.2.1.6
Website hosting and maintenance experience
5.2.1.7
Web policy manual development
5.2.1.8
Training Experience
5.2.2 Key Personnel
5.2.2.1
Relevant Skills and Expertise
5.2.2.2
Number of years working with firm
5.2.2.3
Back up of key personnel
5.3 Project Plan
5.3.1 Timeline & Schedule along with milestones/deliverables
5.3.2 Communication / Coordination Plan
5.3.3 HR/Staffing/Team Plan
5.3.4 Risk Mitigation Plan
5.3.5 Training Plan
5.3.6 Testing and Acceptance Plan
5.4 Service/Maintenance
5.4.1 Site Maintenance & Up gradation Plan
5.4.2 Security/Integrity Plan
PIPS may, at their discretion and without explanation to the prospective Vendors, at any time choose to
discontinue this RFP without obligation to such prospective Vendors.


Please make sure that, your technical proposal should contain the properly filled form
as Annex B.
Short listed firms would be given a chance for presentation/inception meeting with PIPS team
(if required)
7 Pakistan Institute for Parliamentary Services (PIPS)
6
Request for Proposal / Requirement Specification – PIPS Website
Proposed Scope of Work
PIPS Research and IT Department Propose the following scope of work for the PIPS website.
6.1
6.2
6.3
6.4
6.5
6.6
6.7
6.8
6.9
6.10
6.11
6.12
6.13
6.14
6.15
6.16
6.17
6.18
6.19
Design, development and implementation of website and Content Management System with all
information provided by Research and IT Department of Pakistan Institute for Parliamentary
Services (PIPS).
The Website should support two languages English and Urdu (Bilingual).
Website should maintain a database of the entire necessary documents, with a proper back-up and
archive function.
All the contents of old website (www.pips.gov.pk) should be adjusted in new CMS based portal.
Website should be based on an open source Content Management System (CMS), PIPS will not pay
any license fees for CMS.
Website should be scalable.
Social networking links to every page, articles, papers , news etc
Monogram Designing for PIPS
Latest Technology and development tools need to be implemented for higher security level.
(Customized PHP code is recommended)
The website will contain a comprehensive database of PIPS Research Papers, News Letters, PIPS
Journals, Reports, Articles, Handbooks, and Guides with National and International researches, laws
and acts etc.
Parliamentarians and PIPS Staff authentication will be required to view and download the resources
etc.
Some of latest research of PIPS will be visible to public but Members can access to all the resources
through Authentication.
PIPS website will also have the library feature therefore Open Source PakLag KOHA integration is
mandatory.
There should be an Events feature (Training and Seminars) with ability to archive old events for
future reference (This should also be a kind of data base of Training and Seminars, Upcoming and
Past Events).
Newsletter subscription would be used at the front page and at newsletters section.
Training materials database (Presentations, Agendas, Photos, and Participant List etc).
Having the features of Poll and have the database of Old archiving with result.
Print and social networking option on each page.
Contacts download in VCF.
8 Pakistan Institute for Parliamentary Services (PIPS)
7
Request for Proposal / Requirement Specification – PIPS Website
Proposed Sections of Standard Website
Home
7.1 What we do
7.1.1 Our Services
7.1.1.1
Information Services
7.1.1.1.1 Information Request Form ([email protected])
7.1.1.2
Research Services
7.1.1.2.1
Research Request Form ([email protected])
7.1.1.2.2
Research Registration Form ([email protected])
Capacity Building and Skill Development Services
7.1.1.3.1
Training Request Form ([email protected])
7.1.1.3.2
Parliamentarians Orientation Program
7.1.1.3.3
Professional Skills Development Program for Parliamentary Functionaries
7.1.1.3.4
Aims and Features
7.1.1.3.5
Training Programs
7.1.1.3.5.1
Effective Committee Management
7.1.1.3.5.2
Legislative Skills
7.1.1.3.5.3
Budget Process and Analysis
7.1.1.3.5.4
Parliamentary Privilege
7.1.1.3.5.5
Question Hour in Parliament
7.1.1.3.5.6
Parliamentary Office Management
7.1.1.3.5.7
English Communication
7.1.1.3.5.8
Research Methodology
7.1.1.3.5.9
Parliamentary History
7.1.1.3.5.10 Parliament and Media Relations
7.1.1.3.5.11 Business of the House
7.1.1.3.5.12 Conflict Resolution
7.1.1.3.5.13 Interpersonal and Leadership Skills
7.1.1.3.5.14 Constituent Relationship Management
7.1.1.3.5.15 New Rules of Procedure
7.1.1.3.6
Training Methodologies
7.1.1.3.7
Training Highlights
Legislative Services
Public Outreach Program
7.1.1.5.1
Young Leaders Forum
7.1.1.5.2
Workshop for Civil Society
7.1.1.5.3
Orientation and Training of Parliamentary Reporters
7.1.1.5.4
Parliamentary Radio Broadcast
7.1.1.5.5
Students Visit to the Parliament
7.1.1.5.6
Open Houses
7.1.1.5.7
Thematic Seminars
Committee Related Services
7.1.1.6.1
Parliamentary Internship Program
7.1.1.6.2
Research and Legislative Programs
Public Hearing
7.1.1.6.3
Resource Center Management
7.1.1.7.1
Internet Access Terminals
7.1.1.3
7.1.1.4
7.1.1.5
7.1.1.6
7.1.1.7
9 Pakistan Institute for Parliamentary Services (PIPS)
7.1.1.7.2
7.1.1.7.3
7.1.1.7.4
7.1.1.7.5
7.1.1.7.6
7.1.1.7.7
7.1.1.7.8
7.1.1.7.9
7.1.1.7.10
7.1.1.7.11
7.1.1.7.12
Request for Proposal / Requirement Specification – PIPS Website
Assisted Internet Searching
Quick Reference
Electronic Resources
Document Delivery
The RC Collection
Newspapers
Magazines and Journals
Conference/Discussion Room
Special Courses
Presentations/Topical Discussions
Other Facilities
7.1.2 Our Achievements
7.1.2.1
7.1.2.2
Success Stories
Testimonials
7.1.3 Photo Gallery
(Clicking on Album will open the page containing all album photos and by clicking one photo, that photo will
pop wider like Facebook photos.
7.2 Who we are
7.2.1 About PIPS
7.2.1.1
PIPS Functions
7.2.1.2
PIPS Act
7.2.2 Vision & Mission ( OR this might be the left side column of About PIPS
7.2.3 Core Values and Objectives (OR this might be the left side column of Board of Governors)
7.2.4 Board President
7.2.5 Board of Governors
7.2.6 Executive Director
7.2.7 Our Team
7.2.8 Milestone
7.2.9 Associates
7.2.9.1
USAID-PLSP
7.2.9.2
UNDP-SDPD
7.2.9.3
Konrad-Adenaue-Stiftung (KAS)
7.2.10 Parliamentary Internship Program
7.3 Resources
Research Papers (of PIPS and other National and International) will be confidential; Download option for those
would not be available. Database of PIPS Research and confidential research papers will only be available to staff
and Parliamentarians for viewing and downloading. Each document will be tagged by Date, Organization (like
PIPS tag) those who conduct the research.
7.3.1 Annual Reports
7.3.2 Article and Papers
7.3.3 Handbook and Guides
7.3.4 Newsletters
7.3.5 Research and Report
7.3.6 Other Publications
10 Pakistan Institute for Parliamentary Services (PIPS)
Request for Proposal / Requirement Specification – PIPS Website
7.4 New and Events
7.4.1 News
7.4.1.1
Multiple News with a summary (with read more option) will be displayed on the News and Events page
at the left side wider Column (http://www.parlcent.org/en/news-and-events/ ) (Each News should be
marked by Category (latest Research, Training, BOG Meeting, Visits, Publications etc) and Date (Year,
Month, and Day) and by clicking the desired category or date, all related news should be display, A
complete database of All news will be created. (TBD- or to delete older news)
Archived News
7.4.2 Events
Multiple events with a summary (with read more option) will be displayed on the same News and Events
Page at the right side column in shorter width as http://www.parlcent.org/en/news-and-events/, Each
Event will be marked by Category (Training, workshop, Seminar, Venue and Date) and by clicking the
desired category or date, all related news should be display, a completed of all news will be created.
7.4.2.1 Up Coming Events
7.4.2.2 Archived Events
7.5 Portal (Separate web portal will be designed for it which will be hosted on PIPS local server)
7.5.1 Laws and Legislation
7.5.1.1
National
7.5.1.1.1
Federal
7.5.1.2
Provincial
7.5.1.2.1
Baluchistan
7.5.1.2.2
Khyber Pakhtunkhwa
7.5.1.2.3
Punjab
7.5.1.2.4
Sindh
7.5.1.2.5
Legislative Assembly of Gilgit Baltistan
7.5.1.2.6
Legislative Assembly of Azad Jamu and Kashmir
7.5.1.2.7
Others
7.5.1.3
International
7.5.1.3.1
Representative Democracy
7.5.1.3.2
International Peace and Security
7.5.1.3.3
Sustainable Development through connecting Politics and Trade
7.5.1.3.4
Human rights and humanitarian laws
7.5.1.3.5
Women in politics
7.5.1.3.6
Education, Science and Culture
7.5.1.3.7
Laws pertaining to minorities and marginal communities
7.5.1.3.8
Health
Acts Database: Each Law and Act document will be tagged by Name of document, Area
Name, Country/National/Provincial and year.
7.5.2 Regulatory Authorities
7.5.2.1
NEPRA
7.5.2.2
OGRA
7.5.2.3
PEMRA
7.5.2.4
PPRA
11 Pakistan Institute for Parliamentary Services (PIPS)
7.5.3
7.5.4
7.5.5
7.5.6
7.5.7
7.5.8
7.5.9
7.5.10
7.5.11
Request for Proposal / Requirement Specification – PIPS Website
7.5.2.5
PTA
7.5.2.6
DRAP
7.5.2.7
WAPDA
7.5.2.8
NDMA
7.5.2.9
PNRA
Defence and Security
Environment and Conservation
Economy
PSDP
Education
Trade and Commerce
Health
Agriculture
Miscellaneous
The should be scalability in the number of topics/folders and inside folders for future.
7.6 Library
PIPS library OPAC etc will be based on KOHA and will be integrated with Green Stone or D Space.
Introduction
7.6.1 Library Information
7.6.1.1
Mission Statement
7.6.1.2
Annual Reports
7.6.1.3
Service Policy Manual (PDF or on the Page)
7.6.1.4
Library Board of Directors
7.6.2 Library News
7.6.3 Fresh/New Library Stuff Arrival
7.6.4 Services
7.6.4.1
Reference Services
7.6.4.2
General & Reference Books
7.6.4.3
Periodicals
7.6.4.4
Audio/Video Materials
7.6.4.5
Newspapers
7.6.4.6
Online Databases
7.6.4.6.1
JStore
7.6.4.6.2
PLD(Pakistan Law Database)
7.6.4.6.3
HEC Library
7.6.4.6.4
E-Library USA
Etc…… We will add more in future so this should be scalable.
7.6.4.7
PIPS Resources
7.6.4.7.1
Annual Reports
7.6.4.7.2
Article and Papers
7.6.4.7.3
Handbook and Guides
7.6.4.7.4
Newsletters
7.6.4.7.5
Research and Report
7.6.4.7.6
Publications
7.6.5 Facilities
12 Pakistan Institute for Parliamentary Services (PIPS)
7.6.5.1
7.6.5.2
7.6.5.3
Request for Proposal / Requirement Specification – PIPS Website
Study Carrel
Meeting Room/Discussion Room
IT Facility
7.6.5.3.1
KOHA
Koha should contain the following modules
Modules
7.6.7.3.1.1 Multilingual Web OPAC
7.6.7.3.1.2 Cataloging
7.6.7.3.1.3 Circulation / Patron Management
7.6.7.3.1.4 Serial Management
7.6.7.3.1.5 Acquisition
7.6.7.3.1.6 Authorities Control
7.6.7.3.1.7 Reports
7.6.5.3.1.1 Multilingual Web OPAC
7.6.5.3.1.1.1
Allow user to book items over the web
7.6.5.3.1.1.2
Request for new books in the library
7.6.5.3.1.1.3
Allow user to maintain personal profile
7.6.5.3.1.1.4
Search one or more library in the consortium
7.6.5.3.1.1.5
Allow users to maintain Virtual Shelves
7.6.5.3.1.1.6
Patron empowerment
7.6.5.3.1.1.6.1
To Manage their accounts
7.6.5.3.1.1.6.2
Email, print, reserve from the book bag
7.6.5.3.1.1.6.3
Convenience and privacy
7.6.5.3.1.2 Cataloging
7.6.5.3.1.2.1
7.6.5.3.1.2.2
7.6.5.3.1.2.3
7.6.5.3.1.2.4
7.6.5.3.1.2.5
7.6.5.3.1.2.6
7.6.5.3.1.2.7
Customizable Cataloging template/worksheet
MARC compliance
Set any MARC tag to be searchable by keyword
Import and export data in MARC format
MARC Import and Export
Create authority records
Catalog same title for different site with few mouse
clicks
7.6.5.3.1.2.8
Customize barcode and reports
7.6.5.3.1.2.9
Merge titles
7.6.5.3.1.2.10 Make global changes in holding records and
bibliographic records
7.6.5.3.1.2.11 Rotate books from one library to another by simply
scanning barcodes
7.6.5.3.1.3 Circulation / Patron Management
7.6.5.3.1.3.1
Complete support for advance booking
7.6.5.3.1.3.2
Complete support for interlibrary loan among
libraries in the district or in the consortium
Enable / Disable tracking patron / item loan history
7.6.5.3.1.3.3
7.6.5.3.1.3.4
Textbooks checkout fully integrated with the library
circulation module
7.6.5.3.1.3.5
Fine management
13 Pakistan Institute for Parliamentary Services (PIPS)
Request for Proposal / Requirement Specification – PIPS Website
7.6.5.3.1.3.6
Email notification for overdue books, reserves
available and fines
7.6.5.3.1.3.7
Patron empowerment
7.6.5.3.1.3.7.1
To manage their accounts
7.6.5.3.1.3.7.2
Email, print reserve form the book bag
7.6.5.3.1.3.7.3
Convenience and privacy
7.6.5.3.1.3.7.4
Online reservation of library resources
7.6.5.3.1.3.7.5
Online renewal of loaned items
7.6.5.3.1.4 Serial Management
7.6.5.3.1.4.1
Serial holdings
7.6.5.3.1.4.2
Display general (bibliographic) information of serials
7.6.5.3.1.4.3
Allows the librarian to track missing and/or late
issues
7.6.5.3.1.4.4
Maintains history and subscription details of all issues
7.6.5.3.1.4.5
Customizable issue numbering
7.6.5.3.1.5 Acquisition
7.6.5.3.1.5.1
Completely integrated with cataloging
7.6.5.3.1.5.2
Track funds
7.6.5.3.1.5.3
Track books, book purchased, print a purchased
order for faxing or email it
7.6.5.3.1.5.4
Track vendor profile
7.6.5.3.1.6 Reports
7.6.5.3.1.6.1
Customizable Acquisition Reports according to
purchase order, budget, vendors etc
7.6.5.3.1.6.2
Patron Statistics
7.6.5.3.1.6.3
Catalog and circulation statistics
7.6.5.3.1.6.4
Barcodes and spine lables
7.6.5.3.1.6.5
Membership cards
7.6.5.3.1.6.6
Report output options
7.6.5.3.1.7 Search Engine
7.6.5.3.1.7.1
Powerful Search Engine offers
7.6.5.3.1.7.1.1
Innovative simple search
7.6.5.3.1.7.1.2
Comprehensive advance search
7.6.6
7.6.7
7.6.8
7.6.9
7.6.10
7.6.5.3.2
7.6.5.3.3
7.6.5.3.4
7.6.5.3.5
7.6.5.3.6
Library FAQ
Virtual Tour & Photos
Library Staff
Opening Hours
Library Contact
Programs
Files
Use of USB Storage Devices
Printing
Scanning
14 Pakistan Institute for Parliamentary Services (PIPS)
Request for Proposal / Requirement Specification – PIPS Website
7.7 Parliamentarian Login
7.7.1
Research Papers Database
Parliamentarians and PIPS staff has to be authenticated through username and password. A database
of PIPS, National and International research papers will be created. Each document should be in
database table and view will be available on web, each paper will be tagged by the name of research
paper, year, Organization (like the paper of PIPS will be tagged by the name of PIPS), front page
photo, and download option International research papers will also contain the country tag. And by
clicking the desired category or date, all related papers should be display. (Clicking on PIPS tag all
PIPS research papers page will be displayed.
At the left side of page the country or organization whose research papers are contained on the pips
website will be displayed. And by clicking the desired country or organization all related papers will
be displayed.
If login session is ideal for 5 minutes, session will be terminated and a message will display having
Login again option.
7.7.1.1
Domestic Social and Public Polices/services
7.7.1.2
Education and Culture
7.7.1.3
Finance and Public accounts
7.7.1.4
Government and Economic affairs
7.7.1.5
Parliamentary Affairs, Law and Justice
7.7.1.6
Resources, Agriculture, Intergovernmental and Environment matters
7.7.1.7
Security, Foreign Affairs and Trade
7.7.1.8
Others
7.7.2
Search Engine for Research Paper searching.
7.7.3
Worldwide Country Profile
7.7.3.1.1
Dynamic pages for each country information.
7.8 News Letter Subscription
By clicking on Newsletters subscription a small window will popup prompting for First Name, Last
Name and email address and these information will be send to [email protected]
7.9 Latest Publication
Some of latest publications of PIPS will display on home page.
7.10 Executive Director Notes
Welcome to Pakistan Institute for Parliamentary Services (PIPS) Website. The website endeavours to create
awareness about PIPS Activities and Achievements and at the same time cater to parliamentarian’s
information, research and training requests. We welcome your feedback, which will help us enhance our
services as well as expand our website and make it more responsive to your needs. Feel free to submit your
information, research and training requests online. Our team of research specialists and esteemed resource
persons will be glad to assist you.
7.11 Latest News
Five latest news from news section to be display on the front page with Date on top, Hiding, two to three line
and with more option. More option will lead clients to News and Event main page.
15 Pakistan Institute for Parliamentary Services (PIPS)
Request for Proposal / Requirement Specification – PIPS Website
7.12 Achievements
PIPS two latest achievements (success stories and testimonials) from the What we do – Achievements three line
from each with more option will be display on main page. Read more option will lead the client to Achievement
page.
7.13 POLL
Poll Question for the duration of three months will be on the main page and after that automatically will be
shifted to the poll database page.
A database of all previous polls will be created on a page
S. No
Poll Question
Vote Yes Vote NO %
1.
XYZ Contents
90
10
Poll Duration
Jan 2011-March-2011
7.14 Feedback
Feedback form will be created containing Person Name, House, Committee Name, Email, Phone Number with
suggestion box will be also email to [email protected] and will also these information will be stored in
database / archived, and will be available only to related staff.
7.15 Advertisement
PIPS will advertise vacant situations and tenders.
7.16 Carriers
7.17 Useful Links
7.17.1 Constitution of Pakistan and other related links
7.17.2 Local Links
7.17.3 International Links
7.18 Frequently Asked Questions (FAQ) (Dynamic)
7.19 Contact Us
7.20
Search
Powerful search capabilities should be implemented and will be scalable to new changes or adding the
and other stuff.
contents
7.21 A-Z Index
7.22 Glossary
7.23 Site Map
8
Content Management / Administration Section
Website should provide easy content addition; deletion and modification through a user-friendly content
management system (CMS) so that the same can be updated without any support and little technical know/how:
8.1 The CMS should have user IDs and passwords for which the respective web master(s) can use to modify
pages. Additionally, a central admin user interface should also be created through which content of all
sections can be modified. An IP based security mechanism should also be deployed.
8.2 The Super Administrator should be able to introduce new administrators for specific sections.
8.3 Through the CMS, top and three sub-level menu links can be added for inclusion of additional static web
content.
16 Pakistan Institute for Parliamentary Services (PIPS)
Request for Proposal / Requirement Specification – PIPS Website
8.4 Additional static content can be added/deleted/edited via a web-based JavaScript WYSIWYG editor or
through file upload.
This will include html, graphic, PDF and MS Word files.
http://tinymce.moxiecode.com is an example of a WYSIWYG editor; developer may use any opensource editor. Static content should be saved as files on website and not in database.
8.5 Subscription/MLM services as defined above should have administrative section.
8.6 Any change to the content through the CMS will be logged for traceability.
8.7 The section will also provide the facility for the web master to post, delete and archive jobs, tenders, news,
members, committees, and other documents in their respective sections through administration forms.
8.8 The section will also provide the facility to answer queries / feedback / forward feedback, suggestions,
comments to other email addresses. Everything should be logged in and traceable
8.9 This section will also provide the facility to accept / reject / disable requests for subscriptions/
memberships, creating new email addresses, send emails to selected or all members/committees/entities
and other membership related tasks.
9 Features / Reporting
9.1 Look & feel
9.1.1
9.1.2
9.1.3
9.1.4
Websites should present a clean, uncluttered and balanced look
Websites should be aesthetically stimulating without use of too many graphics
Websites should be user-friendly and searchable
Global Cascading Styles Sheets (CSS) should be used to maintain the look and feel of the
websites
9.2 Site navigation
9.2.1 Website should be easy to navigate with minimum possible levels / tiers.
9.2.2 Website access should be preferably through mouse clicks with minimum possible scrolling
9.2.3 Website should provide navigational aids (such as site map, bread crumbs, quick links,
present location, etc.) for ease of use
9.2.4 Menu Driven site navigation would be preferred
9.2.5 Page(s) with keyword index
9.3 Performance
Website should provide reasonable download time over dial-up link
9.3.1 Most pages should download quickly.
9.4 Sit Compatibility
9.4.1 Website should be compatible with Internet Explorer 5 and above as well Netscape
Navigator.
9.4.2 The website should be designed in such a way that users should be able to turn off the
graphics for printing purposes and bandwidth optimization (low bandwidth text and
printable version)
9.4.3 Website should be compatible with 800 by 600 and 1024 by 768 resolutions.
9.4.4 Websites should be able to operate independently and on different hosts despite initially
being housed on the same server.
17 Pakistan Institute for Parliamentary Services (PIPS)
Request for Proposal / Requirement Specification – PIPS Website
9.5 Content Availability
Content, where necessary should be made available in multiple formats – as a web page, printable
format, pdf format, zipped format (selected heavy documents) and downloadable editable / noneditable format.
9.6 Multi-Lingual support
Website should be multi-lingual and support following languages:
9.6.1 English
9.6.2 Urdu (Unicode based – static section only)
9.7 Concept development
9.7.1 Vendor should review website of US Congress, Australian Parliament , British Parliament
and Indian Parliament (including but not limited to the following websites) during the
website concept development phase:
 http:// http://www.parlcent.org/
 http:// http://na.gov.pk/
 http://www.parliament.uk/
9.7.2 Non-traditional ideas for improving website effectiveness will be highly appreciated.
9.8 Standards / Guidelines /Architecture / Design
9.8.1 Vender must review the text of "Guidelines for the content and structure of parliamentary
Web sites" (http://www.ipu.org/cntr-e/web.pdf) adopted by the IPU Council in May 2000 (PDF file,
requires Adobe Acrobat Reader)
9.8.2 Design should be scalable allowing fast and easy expansion with minimum modifications
9.8.3 Design should be modular allowing changes with minimum effort
and cost Vendor
should comply with latest applicable international standards and guidelines for website
development, maintenance and security.
9.8.4 Website should comply with W3C’s latest version of Web Content Accessibility Guidelines.
9.8.5 Website development/deployment technology, platform & tools should be industry
standards
9.8.6 Static information pages are generated as HTML and official or research documents can be
converted into PDF
9.8.7 Proper use of titles and meta tags
9.9 Hosting
9.9.1 Firm / Consortium shall be responsible to host the website on NTC Server initially for the
period of 2 years (in case if it is decided to host the sites on client premises, Firm /
Consortium would provide technical assistance in deploying web servers at clients’
premises)
9.9.2 Firm / Consortium shall be responsible for complete technical administration, maintenance
and performance of the hosted sites
9.9.3 Web server shall provide tools for monitoring website statistics and performance
9.9.4 Website performance should not degrade more than 10% under heavy usage
9.9.5 Bandwidth usage restrictions (if any) should be specified based on anticipated user traffic
9.9.6 Website hosting environment should be secure against all types of unauthorized
access/modifications that could affect the availability and integrity of the website
9.9.7 Firm / Consortium shall provide complete unrestricted administrative control to the website
if and when requested
18 Pakistan Institute for Parliamentary Services (PIPS)
9.10
Request for Proposal / Requirement Specification – PIPS Website
Security
9.10.1 Consultant shall demonstrate compliance with international security standards and best
practices for integrity and confidentiality of website content/data
9.10.2 All administrative data transactions should use secure protocols providing confidentiality,
integrity and non-repudiation.
9.10.3 If a PHP and/or MySQL solution is proposed, website should be designed with “register
globals=off” and MySQL Latest Version. Similar security precautions should be observed
with other technologies.
9.10.4 All inputs must be properly sanitized to prevent Cross Site Scripting (XSS), Injection Flaws,
Malicious File Execution, Insecure Direct Object Reference, Cross Site Request Forgery
(CSRF), Information Leakage and Improper Error Handling, Broken Authentication and
Session Management, Insecure Cryptographic Storage, Insecure Communications, Failure
to Restrict URL Access and other possible attacks.
9.10.5 Various security testing tools should be applied after development.
9.11
Deliverables
9.11.1 Deliverables shall include (but not limited to) the following:
9.11.1.1 Project Plans (Original & Revised)
9.11.1.2 Approved Broad environmental analysis report of PIPS.
9.11.1.3 Approved Requirement Specification Document (should include but not
limited to)
9.11.1.3.1 Web Site Features
9.11.1.3.2 Functional Requirements
9.11.1.3.3 Content Requirements
9.11.1.3.4 Information Architecture – site structure and flow
9.11.1.3.5 Storyboard/User-Interface Design
9.11.1.3.6 Visual/Graphic Design
9.11.1.3.7 Content
9.11.1.3.8 User-Interface Specifications
9.11.1.4 At least 3 mockups of each site
9.11.1.5 Approved Wireframes
9.11.1.6 Functional specification e.g. screen flows and organization
9.11.1.7 Approved and fully functional websites
9.11.1.8 Test Cases and User Acceptance Tests
9.11.1.9 Deployment and Hosting Plan
9.11.1.10 Maintenance Plan (1 year)
9.11.1.11 Training Manual & Training
9.11.1.12 Website updating policy manual
9.11.2 Changes in any of the above items during the contract period must be communicated in
writing and pre-approved by PIPS
9.11.3 PIPS shall retain the owner ship of the code and documentation developed during the
website development/maintenance life cycle
9.11.4 Consultant shall provide a complete source code (in editable format), configuration files and
related documentation to PIPS at the time of commissioning of the website.
9.11.5 Clients will reserve the rights to make changes in the code
9.12
Timelines
The websites should be hosted within 3 months from the date of award of contract.
19 Pakistan Institute for Parliamentary Services (PIPS)
9.13
Request for Proposal / Requirement Specification – PIPS Website
Maintenance
9.13.1 Consultant shall provide 1 year Warranty services from the date of commissioning of the
website and successful User Acceptance Testing. Warranty shall cover,
9.13.1.1 Free-of-charge fix-up of all security and technical problems for smooth and
error-free functioning of website
9.13.1.2 Free-of-charge minor changes (modifications and enhancements) to the
website for a predefined number of man-hours. The number of man-hours to
be quoted by Consultant should be based on past experience and should not
be less than 20% of the overall website development man-hours.
9.13.2 Consultant shall provide 1-year maintenance (involving the IT personnel from the client’s
organization) on expiry of warranty period. Maintenance shall cover,
9.13.2.1 Free-of-charge rectification of all security and technical faults related to
smooth and error-free functioning of the website
9.13.2.2 Free-of-charge minor changes (modifications and enhancements) to the
website.
9.13.2.3 Detailed maintenance plan should be provided by the Consultant with
maintenance procedure, response time, charges, etc.
9.13.3 Minor website changes/enhancements should be performed in minimum possible time
(preferably within 24 working hours)
9.13.4 All changes to the website must be tested by Vendor and pre-approved by PIPS prior to
deployment
9.13.5 Consultant will work closely with the relevant IT staff of PIPS and will build the system with
them
9.13.6 Phone support
9.14
Change Management
9.14.1 In case of any change requested by the Client after finalization of SRS, Contractor will
provide Client in writing, the estimate increase in scope of work.
9.14.2 To implement the new / revised changes, both the parties would again sign the revision to
RFP/Technical Specification Document and agree to the increase in Project Cost as per
the rates mentioned in ‘. Annex A Service Charges for Additional Services beyond
Project Scope’, Annex A and the Project delivery time
9.15
Progress review / status reports
Weekly progress/status reports, on a predefined format, will have to be submitted to the PIPS
team to track the development progress of all the web sites. Review meetings would be held as
and when required (initially on weekly basis).
.
10 . Annex A Service Charges for Additional Services beyond Project Scope
The following are service charges of Contractor during normal business hours (0900 Hours thru
1700 Hours, Pakistan Standard Time) Monday thru Friday. Saturday/Sunday and Holidays are
excluded. Any work carried out during outside the normal working hours (up to 9:30 PM) would be
billed by the Contractor at twice the amount indicated below. Any work that is started after 9:30 PM
and before 9:00 AM would be billed at 2 times the regular price.
20 Pakistan Institute for Parliamentary Services (PIPS)
Request for Proposal / Requirement Specification – PIPS Website
Description
Rupees
Unit
Main Page
Rs.
each
Secondary Page(s) [between 1-24]
Rs.
each
Secondary Page(s) [between 25-49]
Rs.
each
Secondary Page(s) [between 50-99]
Rs.
each
Secondary Page(s) [between 100-499]
Rs.
each
Secondary Page(s) [500+]
Rs.
each
Graphics [Retouching Image(s)]
Rs.
per hour
Graphics [Designing from Scratch]
Rs.
per hour
Graphics [Animated Sequences / Motion]
Rs.
per hour
Shockwave / Flash Animation
Rs.
per hour
Shockwave / Flash Scripting
Rs.
per hour
iPIX Photography
Rs.
per picture
QuickTime VR Picture
Rs.
per picture sequence
Audio Clip [Retouching]
Rs.
per 30 seconds
Video Clip [Retouching]
Rs.
per frame
Audio/Video Capturing [Embedding / No Editing]
Rs.
per minute
JavaScripting
Rs.
per hour
Java Programming
Rs.
per hour
CGI Programming [PERL]
Rs.
per hour
PHP Programming
Rs.
per hour
ColdFusion Programming
Rs.
per hour
ASP Programming
Rs.
per hour
XML Programming
Rs.
per hour
WAP/WML Programming
Rs.
per hour
Other Scripting Programming
Rs.
per hour
21 Pakistan Institute for Parliamentary Services (PIPS)
Request for Proposal / Requirement Specification – PIPS Website
SQL Programming
Rs.
per hour
Database Configuration and Optimization
Rs.
per hour
Database Analysis and Design
Rs.
per hour
Online Shopping Cart Programming / Installation
Rs.
per hour
Security Services
Rs.
per hour
Network Services
Rs.
per hour
Server Administration
Rs.
per hour
Network Programming [Routers / Switches, etc.]
Rs.
per hour
Web / DNS / Mail Server Administration
Rs.
per hour
Mock Website [Demo Only]
Rs.
per demo
Maintenance of Website
Rs.
per hour
Internet / Intranet Consultancy
Rs.
per day
Internet / Intranet Consultancy
Rs.
per hour
System Requirement & Specification Capture
Rs.
per day
System Requirement & Specification Capture
Rs.
per hour
InterNIC / PKNIC and Other NIC Registration(s)
Rs.
per domain
Email Based Technical Support
Rs.
per incident
Telephone Based Technical Support
Rs.
per 15 minute increments
On-site Visit Technical Support [includes commute
time]
Rs.
per hour
Off-site Visit Technical Support
Rs.
per hour
Error / Reworks
Rs.
per hour
Search Engine Registration
Rs.
per domain / site
Annual Report Format Conversion
Rs.
per hour
Formatting
Rs.
per hour
Training (on-site)
Rs.
per hour per participant
Demo would not be cut into HTML
22 Pakistan Institute for Parliamentary Services (PIPS)
11.
Request for Proposal / Requirement Specification – PIPS Website
Training (off-site)
Rs.
per hour per participant
Data-Entry
Rs.
Per Page (A4)
Data-Entry
Rs.
Per Form (PDF)
Scanning
Rs.
per A4 Scan Run
Photography
Rs.
per 36 exposures
Back-Up / Restoration Services
Rs.
per incident
Research
Rs.
per hour
Registration Services
Rs.
per domain
Banner Ad Designing
Rs.
per design
Annex B - Proposal Summary (Criteria)
Aspect
To be filled in by the firm
All the aspects of TORs are
properly addressed
(Yes/No)
Overall software/web
development experience
# of years
Working with Government
Sector
# of years and # of projects
Data gathering experience
especially from Government
departments
# of years and # of projects
Urdu (Unicode) website
development experience
# of projects
Proposed Platform experience
# of projects
Website hosting and
maintenance experience
# of projects
Training Experience
# of years and # of projects
To be filled in
by PIPS
23 Pakistan Institute for Parliamentary Services (PIPS)
Request for Proposal / Requirement Specification – PIPS Website
Presence in :
1. Islamabad
2. Karachi
3. Lahore
4. Peshawar
5. Quetta
Financial Health
Timeline for discover, define,
design, develop, deployment
phases
Included (Yes/No)
HR Plan (Key Personnel and
their roles from project point
of view , Team)
Included (Yes/No)
Risk Mitigation Plan
Included (Yes/No)
Training Plan
Included (Yes/No)
Testing and Acceptance Plan
Included (Yes/No)
Communication /
Coordination Plan
Included (Yes/No)
Site Maintenance Plan
Site Up gradation Plan
Security Plan
Total Project Cost
References by previous clients
Included (Yes/No)
Your comments / suggestions
about this requirement
specification document
24 Pakistan Institute for Parliamentary Services (PIPS)
Request for Proposal / Requirement Specification – PIPS Website
12 Annex C - Format for Past Relevant Experience
(Provide separate sheet(s) for each project)
Name of Project
Web address (if
applicable)
Starting Date
Completion Date
Project Cost
Scope / Description of
Project
Name(s) and role(s) of
currently proposed
team members in the
project
To which extent did
the project meet clients
expectations
%
Current Status
Name of Client(s)
Address
Name of the concerned person
Designation
Department
Contact Information
for Reference
Telephone No with ext:
Mobile:
Email:
Please attach appreciation / completion certificate if any.
25 Pakistan Institute for Parliamentary Services (PIPS)
Request for Proposal / Requirement Specification – PIPS Website
13 Format for CVs
Personal
Name
Date of Birth
Designation
Department
Proposed Role in
Project
Phone Office (ext)
Official email
Location / Address
Total IT experience
Date of Joining of the
current organization
(dd/mm/yyyy)
Career/Skills Summary
Experience
Organization
name & address
Designation
Position
/ Job Description / Detailed From
To
Tasks Assigned
(dd/mm/yy) (dd/mm/yy)
Projects
Name
Project
of Role
Project
in Nature & Description of From – To
Project
Contact
Information of
the Reference
26 Pakistan Institute for Parliamentary Services (PIPS)
Request for Proposal / Requirement Specification – PIPS Website
Education / Qualification
Degree
From – To
Institution
Name
Location
Major
Division
GPA
/
Certificates / Other Training
Certificate / Date
of Organization
Training
obtaining
body
/ Date
validation
of Certification ID
Relevant Skills / Expertise
Skill / Expertise
Level
Tasks/Projects in which How the
skill/expertise utilized
skill/expertise relevant
to proposed project
role
(All the information above is correct according to my knowledge: Signature of the Person along with date)
27