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OFFICE OF THE ASSISTANT COMMISSIONER, CENTRAL EXCISE
DIVISION-I, FARIDABAD-I
„D‟ BLOCK, NEW CGO COMPLEX, NH-IV, FARIDABAD
TENDER NOTICE
INVITATION OF TENDER FOR OUTSOURCING OF HOUSEKEEPING
SERVICES FOR OFFICE PREMISES OF CENTRAL EXCISE DIVISIONI, DELHI-IV, FARIDABAD
For and on behalf of President of India, sealed tenders are invited
for outsourcing of „housekeeping services‟ for office premises of the
Assistant Commissioner of Central Excise, DIVISION-I, Faridabad-I, New
C.G.O. Complex, NH-IV, Faridabad. The detailed terms and conditions
along with technical and financial bid forms may be procured either from
Administrative Officer, Div-I of this office on any working day during office
hours up to 25.02.2015 or can be downloaded from the website
www.cbec.gov.in. The last date for submission of bids is 25.02.2015 till
17.00 hrs.
Sd/Assistant Commissioner, Div-I
Faridabad-I, Faridabad
1- Notice Board.
2- Supdt. System Central Excise Faridabad-I
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OFFICE OF THE ASSISTANT COMMISSIONER, CENTRAL EXCISE
DIVISION-I, FARIDABAD-I
„D‟ BLOCK, NEW CGO COMPLEX, NH-IV, FARIDABAD
C.No.I-3(3)Admn /Div-I/2014
Dated : 20.02.2015
TENDER NOTICE
TENDER NOTICE FOR INVITING RATES/ QUOTATION FOR HOUSEKEEPING
SERVICES OF OFFICE PREMISES
Asssistant Commissioner of Central Excise DIVISION-I, Faridabad-I, New
C.G.O. Complex, NH-IV, Faridabad intends to avail of the services of an agency for
cleaning, sweeping and house keeping of its office premises for the period of one year,
i.e., from the date of agreement/ contract. The following documents, giving full details,
are enclosed: 1
2
3
4
General terms and conditions
Special terms and conditions for house keeping
Pre- qualification requirements for award of Contract
for house keeping
Proforma for quoting rates
Annexure - I
Annexure – II
Annexure – III
Annexure – IV
Interested parties may inspect the premises and submit the above Annexure-I,
II, III duly filled in and signed for having accepted the General, Special Terms and
Conditions and Pre-Qualification in one envelope and Annexure-IV (Financial Bid) in
another envelope. Both the sealed envelopes be placed in another sealed cover
subscribing “Quotation / Rates for House Keeping Services of Office Premises”
and the same may be sent to the undersigned so as to reach before 25/02/2015 till
17.00 hrs. The Annexure-I, II and III will be opened on 26/02/2015 (Date) at 11.30
A.M.
It may please be noted that Agencies who do not fulfill the pre-qualification
requirement will not be considered. Financial bid of those agencies who fulfill the
terms and conditions (Annexure-I, II and III) only will be opened separately.
This DIVISION-I reserves the right to accept or reject any or all the quotations
without assigning any reason whatsoever.
Yours faithfully,
Sd/-
Encls : As above
[Annexure-I, II, III)
Assistant
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Commissioner
ANNEXURE –I
GENERAL TERMS AND CONDITIONS
The works relating to housekeeping and cleanness are required to be undertaken
by the contractor / service provider in the Central Excise DIVISION-II Faridabad situated at
2nd Floor in ‘D’ Block at New C.G.O. Complex, NH-IV, Faridabad, in the premises, as per
details of the terms and conditions. Stated here-in-after.
Terms and conditions for the above said works shall be as under :1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
The present requirement of manpower is for 4,000 square feet.
The service provider shall ensure availability of adequate persons from
7:30 AM to 5:30 PM for performing the services.
The rates / quotations, duly filled in, will be received upto the date and time
mentioned in the letter.
DIVISION-II of Central Excise, Faridabad-I, reserves the right to postpone and /
or extend the date of receipt / opening of rates / quotations or to withdraw the
same, without assigning any reason thereof.
The Contractors are required to submit the complete rates / quotations only
after satisfying each and every condition laid down in the annexure enclosed.
All the rates must be written both in figures and in words. Corrections, if any,
are to be made by crossing out, initialing, dating and rewriting. In case of
discrepancy between the words and figures, the rates indicated in figures shall
prevail. All overwriting / cutting, insertions shall be authenticated and attested.
Rates / quotations should be submitted and signed by the firm with its current
business address.
The rates shall be valid for a period of at least one year from the date of
opening or till the stipulated period of the end of the contract whichever is later.
The contractor must comply with the rates / quotations, specification and all
terms and conditions of contract. No deviation in the Terms and Conditions of
the Contract shall be entertained unless specifically mentioned by the
Contractor in the rates / quotations and accepted by the DIVISION-II.
The contractor must have Service Tax Number, PAN Number and minimum
three years of past experience in the same field a proof of which must be
enclosed at the time of submitted technical bid.
The rates quoted should specifically mention the service tax component. No S.
Tax will be paid if the operator fails to provide proof of valid service tax
registration and deposit the same into the Government account. The Assistant
Commissioner of Central Excise, Division-II, Faridabad-I, Faridabad reserves
the right to check from the jurisdictional Assistant Commissioner of S. Tax.
The contract will be awarded initially for 90 days subject to further extension
from time to time. However, extension will be considered keeping in view the
various factors such as prevailing market price, satisfactory performance of the
work, etc.
In case of any default by the contractor in any of the terms & conditions
(whether General or Special), the DIVISION-II may without prejudice to any
other right / remedy which shall have accrued or shall accrue thereafter,
terminates the contract, in whole or part, by giving 15 days notice in writing to
the contractor.
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14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
Notwithstanding anything contained herein, the DIVISION-II also reserves the
right to terminate the contract, by giving 15 days notice in writing without
assigning any reasons and without incurring any financial liability whatsoever to
the contractor.
The contractor shall take insurance cover protecting the agency against all
claims applicable under the Workmen’s Compensation Act, 1948. The
contractor shall arrange necessary insurance cover for any persons deployed
by him even for short duration. The DIVISION-II shall not entertain any claim
arising out of mishap, if any, which may take place. In the event of any liability /
claim falling on this DIVISION-II, the same shall be reimbursed / indemnified by
the contractor.
Contractor shall in no case lease / transfer / sublet / appoint caretaker for
services.
The present requirement of manpower is for 4,000 square feet (approx.) (Four
Thousand sq. feet approx.) and for ten persons.
No other persons except contractor’s authorized representative shall be allowed
to enter in the DIVISION-II and Divisional offices.
Within the premises of DIVISION-II, the Contractor’s personnel shall not do any
private work other then their normal duties.
Contractor shall be directly responsible for any / all disputes arising between
him and his personnel and keep the DIVISION-II indemnified against all actions,
losses, damages, expenses and claims whatsoever arising thereof.
Contractor shall be solely responsible for payment of wages / salaries, other
benefits and allowances to his personnel that might become applicable under
Act or Order of the Government and the DIVISION-II shall have no liability
whatsoever in this regard and the Contractor shall indemnify this DIVISION-II
against any / all claims which may arise under the provisions of various Acts
Govt.’s Orders, etc.
Contractor shall be fully responsible for theft, burglary, fire or any mischievous
deeds by his staff.
Contractor shall ensure that the persons sent to the DIVISION-II wear neat and
clean uniform every day while on duty and free from any communicable
diseases.
The Contractor shall also ensure vacuum cleaning of woolen carpets at least
once a week. Vacuum Cleaner shall also be provided by the Contractor.
The Contractor shall also ensure that all crockery, cutlery and utensils are kept
clean.
Proper identity cards will be issued by the contractor to his workers which will
be displayed by the workers during working hours and workers shall also be in
proper uniform.The character and antecedents of the persons hired should be
properly verified by the Contractor in respect of all the workers.
The contractor shall also provide services as and when required for shifting of
furniture.
26. It is also clearly brought in the notice that the cost of cleaning material would
be included in outsourcing contract.
We agree to the above terms and conditions.
Signature with Date _______________________________
Name of the Firm ________________________________
Seal ________________________________
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ANNEXURE –II
SPECIAL TERMS & CONDITIONS FOR HOUSE KEEPING
1.
SCOPE OF WORK
(i)
The prime object of house keeping services is to maintain the entire premises in a
tiptop condition. The premises is to be maintained from hygiene point of view.
(ii)
The broad details of work covered under the scope is enumerated as follows:
(a)
(b)
(c)
(d)
2.
JOBS TO BE CARRIED OUT DAILY
(i)
(ii)
(iii)
(iv)
(v)
3.
Cleaning, sweeping and wiping of floors.
Thorough cleaning of toilets / urinals using required detergents, by putting
naphthalene balls in all the urinals and air purifiers in the toilets.
Shifting of furniture and other items / stores from one place to another as
required by the administration.
Any other petty work assigned by the officers.
Cleaning of toilets, windows, washbasins & other fittings and water coolers,
removing of all dust, unwanted materials, cleaning to be done with phenol twice a
day.
Cleaning of corridors, staircase and common area one with phenol in morning and
with plain water in the afternoon.
Removing dust from floors, windows, doors, journals, furniture, fixtures, telephone,
ashtrays, cupboards, air conditioners, almirah, filing cabinets, glass panes.
Collecting waste papers, unwanted materials and its disposal at indicated locations.
Cleaning of rooms by moping floor with cloth soaked in water and phenol of ISI
mark.
Providing toilets with liquid soap, naphthalene balls and deodorant blocks etc.
Liquid soap is to be kept in press and pour type steel or plastic containers.
JOBS TO BE CARRIED OUT WEEKLY
Washing of floors with detergent / vim / soap and water.
4.
MISCELLANEOUS CONDITIONS
a. Sweeping, cleaning of all parts as per specifications vide the items of schedule shall
be completed before 9.30 a.m. every day.
b. Manpower required for execution of the entire work including transport shall be
arranged by the contractor. In case, a particular workman remains absent due to one
reason or other, it would be the responsibility of the contractor to provide another
workman in his place.
c. The contractor shall on award of the contract furnish the list containing names and
addresses of the workmen sent to the DIVISION-II for house keeping services.
d. The services provided by contractor shall be to the satisfaction of the DIVISION-II.
e. (v )
The contract rates shall include the cost for all essential and contingent
works, which although not specifically mentioned in this contract, are necessary for
completion of the work to the satisfaction of the DIVISION-II.
f. The Contractor shall have no claim against the DIVISION-II in respect of any work,
which may be withdrawn.
g. The contractor shall maintain an Attendance Register of personnel. The above
register of personnel shall subject to check by the concerned officer of the
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DIVISION-II. The personnel will render services on all working days and any other
day as may be required, excluding holidays / public holidays which are mandatory
under labour laws. They will maintain cleanliness of toilets, lavatories, pantry,
floors, etc. and will attend to any unforeseen jobs as well as exigency of work. No
extra payment for this shall be made. The rate of items of scheduled work includes
the cost of the provisions as well.
5.
TERMS OF PAYMENT
a. The contractor will submit the monthly bill for reimbursement in duplicate
enclosing the certificates as indicated below, which shall be got duly certified by the
officer-in-charge and the same shall be paid thereof after making recovery, if any.
b. The contractor shall make regular and fill payment of labour charges, salaries and
other payments as due, as per the labour laws to its personnel deputed under service
contract and furnish necessary proof whenever required.
c. Actual deployment of personnel & their attendance.
d. Any complaint regarding non-payment of wages to your personnel may result in
termination of the contract.
6.
PENALTIES
a. The Contractor will attract a penalty of Rs.150/- (Rs. One hundred and fifty only)
per day / per person in case the person fails to carry out the house keeping services
due to his absence or any other reason.
b. In the event of failure in maintaining the house keeping services on any day upto the
desired standard, in part of full the contractor is liable be penalized @ Rs.150/- (Rs.
One hundred and fifty only) per day, which shall be recovered from the bills or
otherwise. For the purpose of imposing penalty, the decision of the DIVISION-II
will be final and binding on the contractor and shall not be subject to dispute or
arbitration.
c. The contractor shall ensure that peace and order is maintained in the premises.
d. The contractor would ensure that all his personnel would behave courteously and
decently with employees of the DIVISION-II and also ensure good manners.
e.
7. CHARGES AND PAYMENTS
a. Bills chargeable to the DIVISION-II shall be paid after every month of services
rendered if found in order. In case of any complaint of non-fulfillment or any
obligation under the contract, the DIVISION-II reserves the right to deduct the
payments due from the contractor from monthly bill(s).
We agree to the above terms and conditions.
Signature with date ________________________________________________
Name of the firm __________________________________________________
Seal _____________
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ANNEXURE –III
1
3
Name of the
organization/firm
Name(s) of the
proprietors/directors
Register address
4
Telephone No. and Fax No.
5
Whether firm is registered
and license holder under
contract Labour (Regulation
& Abolition) Act.
Registration No. of the firm
(copy to be enclosed)
Permanent Account No. of
the firm (PAN)
Copy of Income Tax
Clearance Certificate
(ITCC) to be attached.
Provident Fund Number
allotted by Regional
Provident Fund Office.
Service Tax Registration
No., if any
ESI Registration No.
2
6
7
8
9
10
11
12
13
Total staff/ worker of the
firm
Name(s) of public sector /
Govt. organization to whom
similar services have been
provided by the firm during
last five years. (please
attach the job order /
service certificate from the
Govt. Office / Public Sector)
Signature with date ________________________________________________
Name of the firm __________________________________________________
Seal _____________
All columns must be filled
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ANNEXURE –IV
Sl.
No.
1
2
3
4
Description of payment
Rate per month Total Amount
per Annum
Rate per square feet per month
Tax , if any
Grand Total (Per month)
Grand Total (Per year)
Signature with date ________________________________________________
Name of the firm __________________________________________________
Seal _____________
All columns must be filled
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