CALL FOR PROPOSALS
TH
CBIE’S 49
ANNUAL CONFERENCE
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NOVEMBER
22-25, 2015
HILTON HOTEL & SUITES
AND FALLSVIEW CASINO RESORT
NIAGARA FALLS, ON, CANADA
Deadline for submissions:
Wednesday, April 8, 2015
GLOBAL ENGAGEMENT
CROSSING BORDERS  CONNECTING GENERATIONS
CBIE’s International Education Conference is the Canadian meeting place for international educators and
stakeholders from across Canada and around the world.
This annual event attracts 800 participants, 40+ exhibitors and renowned thought leaders from over 40
countries. It offers dozens of sessions for new professionals, experienced practitioners and
internationalization decision-makers and strategists featuring the latest trends, knowledge and tools in the
sector.
The Conference benefits from CBIE’s 50-year experience working across the full spectrum of education,
bridging the interests of all learning levels, from K-12 to postgraduate, and engaging both the public and
private sectors.
Our Theme:
As international educators we know the value of possessing a global worldview. Our theme “Global
Engagement: Crossing Borders, Connecting Generations” is about the how. How do we ensure that our
students and our communities participate in intercultural learning regardless of their means and
circumstances? What can we do to ensure that education administrators, counsellors, teachers, students
and other education professionals –from newcomers to those with vast experience – engage at home and
abroad on issues of common concern? How can we ensure that these engagements across borders (real
and virtual) and across generations appropriately prepare us to tackle the challenges of the 21st Century?
How can strive towards – how can we deliver – internationalization for all?
We will explore:
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Education abroad experiences – expanding them and ensuring meaningful learning outcomes
Barriers to mobility and ways to overcome them through collaboration among sectors:
government, business and education
Internationalizing programs of study
International students as key participants in internationalization
Connecting mentors with mentees in our sector to facilitate knowledge sharing
Borders – political, geographical, and cultural – and how we can traverse them to transform
education today and tomorrow.
Conference 2015 will take place on the shores of the Niagara River, at the international boundary between
Canada and the United States. There are strong education connections between Canada-US including
research collaborations which have led to scientific breakthroughs and Nobel Prizes. The Conference will
explore this bilateral border crossing and maximizing our cooperative relationship in internationalization.
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Session Themes:
Within the context of the overarching theme – “Global Engagement: Crossing Borders, Connecting
Generations” – our six session strands are:
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International Student Advisory Services
Education Abroad
Emerging Leadership
Recruitment, Marketing and Admissions
Canada-US Collaboration
Internationalization at Home
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Presentation types
Proposals accepted for CBIE’s 49th Annual Conference may be presented in the form of either a Professional
Development Workshop, Concurrent Session, or Lightning Round Session. All presenters must register and
pay the conference registration fee.
Professional Development Workshops
Each PD workshop will be three (3) hours in length and will be taking place on Sunday, November 22.
Concurrent Sessions
Each session will be one (1) hour and 15 minutes in length. These will be equally distributed throughout the
Conference in seven (7) series.
Lightning Round Sessions
Each “lightning round” will include four to five speakers and each presentation will be 10 minutes in length.
These presentations will be moderated and grouped according to closely related topics.
General guidelines
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Each individual may submit a maximum of two (2) proposals as a main presenter.
A maximum of two (2) presentations per speaker will be allowed.
Sessions must include at least two (2) presenters.
Sessions may focus on the conference themes OR on programming concepts, problems, solutions or
controversies, but should not normally be a description of programs at a single institution.
 Sessions organized jointly with an international partner are particularly welcome.
 Various delivery and presentation models are encouraged within the time and facilities provided.
 Submitting authors certify that all co-authors agree to submit the proposal.
Preparation of your proposal
 Plan ahead. Take advantage of the early call period to develop your ideas, engage with colleagues you
plan to co-present with, and begin assembling your ideas. A well-developed proposal is a well-presented
program.
 Write your program proposal in advance and copy and paste it into the online submission form. This will
allow you to work through the details of your program over time. It also enables you to spell-check your
work before formally submitting your proposal. Remember that points are allocated to “Organization”
which includes spelling, grammar, and thoroughness.
 Ensure your session reflects your full consideration of issues of inclusivity, equity and accommodation.
 Engaging your audience is one of the most critical aspects of a successful presentation, so don’t forget
to include specific strategies for building interactivity during your session.
 As you think about the best format to propose, remember that all sessions should be designed for both
attendees and presenters to learn from interactive exchange.
 It is very important to clearly articulate intended outcomes—the specific knowledge to be acquired as a
result of attending your session.
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Tips on how to submit a successful proposal
Successful proposals are those that capture the essence of your initiative, research or seminal ideas in very
few words while succinctly explaining how you plan to engage session participants in exploring core
concepts and new information. The Selection Committee will also accept proposals that achieve balance
across the conference program on a range of topics and perspectives that represent the depth and breadth
of our organization’s membership, emerging issues, regional and national interests, and institutional
demographics.
Here are some tips that can aid in developing a successful proposal:
Professional Development Workshops and Concurrent Sessions
 Read the Call for Proposals carefully. It is recommended that you write your submission offline and copy
and paste to the template.
 Ask yourself a few basic questions:
 What are the major themes and focus of the conference?
 Who might attend your session?
 Which format might best serve to highlight key themes, engage participants, and convey meaningful
new information?
 What are the core outcomes that you are hoping to achieve? Do you want to gain new insights from
participants that will inform further development of an idea or new approach? Do you want to share
lessons learned and key learning with attendees? Are you grappling with a new concept or idea that
you would like to share with others?
 Brainstorm with potential co-presenters or colleagues.
 Determine the three to five key messages that you want participants to learn and comprehend.
 Identify creative strategies for accomplishing the communication of these key messages.
 Think about how you might effectively involve participants in your session.
 Consider how you might continue the conversation after the conference.
 Ask an experienced presenter and/or colleague to provide feedback on your draft.
 Submit your proposal by the deadline!
Lightning Round Sessions
Lightning Round Sessions are short and lively presentations that showcase research, institutional programs
or initiatives in a format that highlights key components and engages colleagues in informal one-on-one
dialogue. This dialogue can take place at the end of the session and/or informally throughout the
conference. An effective presentation addresses a central theme, presents relevant and useful information,
and stimulates discussion.
Presentation – Consider preparing no more than five power point slides or an e-poster that captures your
central topic and ideas in easily understood text and graphics, ensuring that you include a title, institution
name/logo, relevant brief details and visuals.
Handouts and Web Site - Prepare a one-page handout that summarizes your presentation and includes
contact information, a URL if applicable, and a list of additional resources that provide more extensive or indepth information beyond what is available in your presentation itself.
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Online submission site
Please ensure that all elements of your proposal are complete prior to submitting it online.
 All proposals must be submitted electronically by completing the online submission form at
http://fluidsurveys.com/s/CBIE_SessionProposal_2015/langeng/ .
***submissions sent via email will not be accepted
 Session organizers will be required to submit:
 Title
 Abstract
 Description that includes methodology, outline and expected outcomes
 Language of presentation (English, French or Bilingual)
** bilingual sessions will require a title, abstract and description in both French and English
 Presentation type (Professional Development Workshop, Concurrent Session, or Lightning Round
Session)
 Short Bio
 Role of the targeted audience
 Type of organization the targeted audience would be from
 Level of experience of the targeted audience
 Sub-themes that are relevant to your proposal
** you will only be able to select two (2) sub-themes; a first choice and a second choice. CBIE will do its
very best to accommodate your first choice.
 Ensure that your proposal is fully prepared before copy/pasting it in the online submission site.
 Deadline for proposal submissions is Wednesday, April 8, 2015.
 You may access your submission and edit it. To do so, please click here. You will only be able to edit your
proposal up until the submission deadline of Wednesday, April 8, 2015.
 Keep a copy of the received confirmation and a copy of your proposal (as it was submitted) by clicking
on "Save Response" on the top left corner of your screen (after you have finished your submission).
Review process
The reviewing process of all submitted proposals will be taking place between April 13 and 24.
Session titles and proposals may be edited by CBIE.
Proposal acceptance
 Final decisions regarding acceptance of proposals and presentation format will be made by the Selection
Committee.
 Submitters will be notified of proposal selection by mid-May.
 All communications will be sent to the organizer and/or lead presenter who will be responsible to
communicate the information to their fellow presenters.
 Accepted presenters must confirm their intent to participate by registering before the pre-registration
deadline of Thursday, November 5.
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Presentation guidelines
 Each session room will be set with a podium and microphone, and an LCD projector with screen.
Presenters must provide their own laptop. An internet connection will be provided. Additional audiovisual equipment can be requested. CBIE will accommodate if costs are not too prohibitive.
 Bilingual sessions will have two (2) screens and one (1) laptop in the room. Presenters will still need to
bring one (1) laptop and prepare two (2) PowerPoint presentations (one in English and one in French).
 Accepted proposal submissions will be posted on the CBIE conference website. Consent by the
presenter, on behalf of all authors, to post the PowerPoint presentation is assumed.
For further information about proposal submissions, please contact:
Marie Laplante
[email protected]
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