ITEM NO. 4f
SUBMITTAL TO THE CITY COUNCIL
CITY OF INDIO, CALIFORNIA
March 18, 2015
FROM: Public Works Department
SUBJECT: Award of a construction contract for the Highway 111 and Jefferson Street Sidewalk
Infill and ADA Improvement Project to Tryco General Engineering in the amount of $325, 888.
RECOMMENDED MOTION: Approve the design plans and specifications for the Highway 111 and
Jefferson Street Sidewalk Infill and ADA Improvement Project, award the construction contract to
Tryco General
Engineering
in the
amount of $ 325, 888, and approve a
10%
contingency for the
project.
SUMMARY: In 2013 staff successfully secured funding from the Riverside County Transportation
Commission ( RCTC) toward installation of sidewalks along Jefferson Street between Indio
Boulevard and Avenue 50, and to upgrade all access ramps and driveways to current standards
Highway
along
111
between
Rubidoux Street
and
Arabia
Street.
The two projects were
combined into one bid document and bid and are now ready for construction. Tryco submitted
the lowest bid, and after performing due diligence of this bidder, staff is recommending the award
of the project to Tryco General Engineering.
Continued on the next page)
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By:
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fferty, P. E.
Pnricpal Civil Engineer
Cost associated with this action:
200, 000 In current year budget:
FINANCIAL Current F.Y. general fund cost:
Future F. Y. cost:
DATA
Source
of
Account
funds:
number:
o Budget adjustment:
No
158,476 For fiscal year:
Various ( See Financial Analysis)
Current account balance:
Various ( See Financial Analysis)
Legal Review:
Yes
14/ 15
Various ( See Financial Analysis)
Balance remaining if approved:
Department Review:
Various ( See Financial Analysis)
Financial Review:
awj- hi t-
Roxanne M. Diaz
Jua
City Attorney
Interim Public Works Director/City
Assistant City Manager/
Engineer
Finance Director
R' S RECOMMEN
Approve
Raya, P. E.
Award the Construction Contract for the Highway 111 and Jefferson Street Sidewalk Infill and
ADA Improvement Project to Tryco General Engineering in the amount of $325, 888
March 18, 2015
Page 2
BACKGROUND: In May of 2013, the City of Indio submitted two separate funding proposals
response to their Call for Projects for SB -821 funding.
SB -821 funding is a
regional funding
set aside for non -motorized
transportation projects.
The City of Indio
to RCTC in
requested funding to add sidewalks down Jefferson Street to finalize the continuity of
pedestrian access throughout the entire length of Jefferson Street between Indio Boulevard
and Avenue 50, as well as to upgrade the access ramps and driveways along Highway 111
from Rubidoux Street to Arabia Street to current ADA standards.
The City was successful in receiving funding for both projects and proceeded to complete the
design and bid the project. The design plans and specifications were prepared by Cozad and
Fox
and comply with the City of Indio and Riverside County Standard Plans.
The City
Engineer has reviewed the design plans for the project and in his opinion the design is
reasonable
and
meets
professional
standards.
engineering
Therefore the City of Indio
recommends that the Council also approve the plans and specifications, which are on file in
the office of the Department of Public Works.
The City was successful in receiving funding for both projects and proceeded to complete the
design and bid the project. On February 24, 2015, the City Clerk received and opened 5
responsive bids summarized below.
Tryco General Engineering is the lowest responsive
bidder and, after performing due diligence, Staff found them to be a responsible bidder and
recommends awarding the contract to Tryco General Engineering.
Bidder's Name
City
Total Bid
Tryco General Engineer
Rimforest, CA
Dateland Construction Company
Global Power Group
EBS General Engineering
C. S. Legacy Construction
Indio, CA
391, 878. 40
Lakeside, CA
410, 788. 00
Corona, CA
434, 185. 00
Pomona, CA
438, 426. 00
325, 888. 00
Construction is scheduled to take place between May and August of this year.
FINANCIAL ANALYSIS: The total construction cost, including contingency, is anticipated to
be $ 358, 476 as outlined below:
Contractor ( Tryco General
Contingency
325, 888
Engineering) $
( 10%)
32, 588
Construction Costs $
358, 476
The funding sources are proposed as shown:
SB821 Grant for the Jefferson Street Sidewalk Project $
SB 821 Grant for the Highway 111 Sidewalk and Ramp Project $
Local Measure A ( Fund 210) $
Highway
111 ( Fund 330) $
98, 500
74, 900
128, 500
56. 576
Construction
Funding $
358, 476
Award the Construction Contract for the Highway 111 and Jefferson Street Sidewalk Infill and
ADA Improvement Project to Tryco General Engineering in the amount of $325, 888
March 18, 2015
Page 3
The funding shown above is already appropriated in the budget.
The SB821 grants are
reimbursable, and therefore, the City will need to front the money until the city is reimbursed
the City will do this through monthly invoices).
No general fund money will be used for this
project.
ALTERNATIVES:
1.
Reject bid from Tryco General Engineering and direct staff to determine second lowest
responsive bidder.
2.
Reject all bids and not award contract at this time.
ATTACHMENTS:
None