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Agenda for Eagleville City Council Meeting
108 South Main Street
March 26, 2015
Eagleville City Hall
7:00 p.m.
Prior to meeting, please turn off all electronic devices.
1) MAYORS WELCOME and CALL TO ORDER – Mayor Travis Brown
2) INVOCATION and PLEDGE OF ALLEGIANCE
3) ROLL CALL - Kathey Burleson, City Clerk
4) ADOPTION OF THE AGENDA – Mayor Travis Brown
5) CITIZENS INPUT - Any Citizen shall be given up to three minutes to address the Mayor and City Council
on any issue. When the Mayor asks, please raise your hand if you wish to speak.
6) APPROVAL OF MINUTES
a) February 26, 2015 City Council Meeting Minutes
b) March 12, 2015 Special Called Council Meeting Minutes
7) APPROVAL OF FEBRUARY 2015 FINANCIAL REPORTS
8) FIRE REPORT – Chief Parks
9) POLICE REPORT – Chief Stuard
10) PARKS REPORT – Jeff Mooneyham
11) CODES REPORT – Linda Dansby
12) CITY MANAGER REPORT – Andrew Ellard
13) NEW BUSINESS
a) Approve or Deny an Ordinance Adopting the annual budget for the City of Eagleville for the Fiscal
Year beginning July 1, 2015 and ending June 30, 2016. [1st Reading]
b) Schedule a Public Hearing for 7:00 p.m. on May 19, 2015 in City Hall in consideration of an
ordinance adopting the Fiscal Year 2016 budget for the City of Eagleville. (Hearing to coincide with
the regularly scheduled City Council Work Session)
c) Approve or Deny a Resolution to authorize the issuance, sale, and payment of Capital Outlay
Notes not to exceed $175,000 relative to sewer development costs.
d) Approve or Deny an exemption to sewer rates for certain properties based on lot size and/or use
as described in the attached memorandum dated March 21, 2015.
e) Authorize submittal of an application for the Governor’s Highway Safety Office grant opportunity
for traffic enforcement equipment.
14) OLD BUSINESS
a) Approve or Deny an Ordinance to amend Ordinance 2014-08, the Sewer Rate Ordinance to
establish a capacity fee, an alternate billing fee, and a process for considering alternate
arrangements for special development projects. [2nd Reading]
15) MAYOR’S CLOSING REMARKS
16) ADJOURNMENT
Minutes of the
Regular City Council Meeting
Eagleville City Hall, Eagleville, TN
Thursday, February 26, 2015 – 7:00 PM
___________________________________________________
COUNCIL MEMBERS
Mayor Travis Brown
Vice Mayor Ronnie Hill
Councilman Alan Ball
Councilwoman Patty Rigsby
P
P
P
P
Councilman Chris Hendrix
Councilman David Rigsby
Councilman Phillip Dye
P
P
P
STAFF
Leon Sharber, City Attorney
Andrew Ellard, City Manager
Kathey Burleson, City Recorder
Jenny Strasser, City Clerk
Elijah Stuard, Police Chief
Rick Parks, Fire Chief
GUESTS
Glenda Dyer
P
P
P
A
P
A
Jeff Mooneyham, Park Director
Linda Dansby, Codes Administrator
David Breniser, Police Officer
Paul Rigsby, Police Officer
Nathan Bolton, Police Officer
Jonathan Armstrong, Fireman
A
P
P
A
P
A
Pettus Read
CALL TO ORDER
The meeting was called to order at 7:22 p.m. by Mayor Travis Brown. Late start due to
Called Work Session prior to Regular City Council Meeting.
ROLL CALL
Roll was called by City Recorder, Kathey Burleson with a quorum present.
INVOCATION
Invocation was offered by Pettus Read.
PLEDGE OF ALLIGIANCE
Eagleville Police Department led the Pledge of Allegiance.
1 of 4
MAYORS WELCOME
Mayor Brown welcomed everyone in attendance to the meeting.
ADOPTION OF THE AGENDA
Addition to New Business Items to include d) Authorize submittal of an application for the
FEMA Staffing for Adequate Fire & Emergency Response (SAFER) Grant and a letter from
the Council and Mayor explaining its support for the same. Addition to Old Business Item to
include b) Approve or Deny an Ordinance to amend the Fiscal Year 2015 Budget. [3rd
Reading] EDITED 3RD READING SINCE AGENDA DRAFT WAS FIRST DISTRIBUTED.
Removal of New Business Item b) Authorize the City Manager to execute an agreement
between the City of Eagleville and the Rutherford County School District relative to sewer
system rates and fees as were previously established by the parties; to later time.
Motion for approval:
Seconded by:
Motion passed:
Councilman Alan Ball
Councilman David Rigsby
7-0
CITIZENS INPUT
None
APPROVAL OF MINUTES
Thursday, January 22, 2015 City Council Meeting Minutes
Motion for approval:
Seconded by:
Motion passed:
Vice-Mayor Ronnie Hill
Councilman Alan Ball
7-0
FINANCIAL REPORT
January 2015
Motion for approval:
Seconded by:
Motion passed:
Councilman Alan Ball
Vice-Mayor Ronnie Hill
7-0
2 of 4
NEW BUSINESS
Council elected to address the Sewer Rate Ordinance in two parts – first establishing an amount
for the capacity fee to be included in the sewer rate ordinance, and second addressing the Sewer
Rate Ordinance as a whole.
Establish a capacity fee of $3,500 per Residential Equivalent Unit to be included in the Sewer
Rate Ordinance upon 1st Reading.
Motion for approval:
Seconded by:
Motion passed:
Councilman Patty Rigsby
Councilman David Rigsby
7-0
Approve or Deny an Ordinance to amend Ordinance 2014-08, the Sewer Rate Ordinance to
establish a capacity fee of $3,500 per Residential Equivalent Unit, an alternate billing fee of
$25.00 per month, and a process for considering alternate arrangements for special
development projects. [1st Reading].
Motion for approval:
Seconded by:
Motion passed:
Councilman Alan Ball
Councilman Chris Hendrix
6-1, Declination by Councilman Phillip Dye
Authorize the City Manager to enter negotiations with John Lewis of Stonegate Landscaping
for the development of a sewer line to serve the property at 172 Clark Street, including a
capacity fee of $3,500 per Residential Equivalent Unit.
Motion for approval:
Seconded by:
Motion passed:
Vice Mayor Ronnie Hill
Councilman Phillip Dye
7-0
Authorize submittal of an application for the Governor’s Highway Safety Office (GHSO) FY
2016 Grant opportunity.
Motion for approval:
Seconded by:
Motion passed:
Councilman Alan Ball
Councilman David Rigsby
7-0
3 of 4
Authorize submittal of an application for the FEMA Staffing for Adequate Fire & Emergency
Response (SAFER) Grant and a letter from the Council and Mayor explaining its support for
the same.
Motion for approval:
Seconded by:
Motion passed:
Vice-Mayor Ronnie Hill
Councilman Phillip Dye
7-0
OLD BUSINESS
Approve or Deny an Ordinance to amend the City of Eagleville Personnel Policy.
[3rd Reading]
Motion for approval:
Seconded by:
Motion passed:
Councilman Phillip Dye
Councilwoman Patty Rigsby
7-0
Approve or Deny an Ordinance to amend the Fiscal Year 2015 Budget. [3rd Reading]
Motion for approval:
Seconded by:
Motion passed:
Vice-Mayor Ronnie Hill
Councilman David Rigsby
7-0
ADJOURNMENT
Motion to adjourn: Councilman David Rigsby
Motion passed by a unanimous “aye”.
The meeting ended at 8:15 pm.
Approval by:
_________________________________
Mayor Travis Brown
_________________________________
Kathey Burleson, City Recorder
Date minutes were approved:__________________
4 of 4
Minutes of the
Called City Council Meeting
Eagleville City Hall, Eagleville, TN
Thursday, March 12, 2015 – 6:00 PM
___________________________________________________
COUNCIL MEMBERS
Mayor Travis Brown
Vice Mayor Ronnie Hill
Councilman Phillip Dye
Councilman David Rigsby
P
P
P
Councilman Chris Hendrix
Councilwoman Patty Rigsby
Councilman Alan Ball
PArrived
Late
P
A
PArrived
late
STAFF
Kathey Burleson, City Recorder
Jenny Strasser, City Clerk
Elijah Stuard, Police Chief
Rick Parks, Fire Chief
Jeff Mooneyham, Park Director
Linda Dansby, Codes Administrator
P
P
A
P
P
A
David Breniser, Police Officer
Paul Rigsby, Police Officer
Nathan Bolton, Police Officer
Jonathan Armstrong, Fireman
Leon Sharber, City Attorney
P
A
A
P
P
GUESTS
Glenda Dyer
CALL TO ORDER
The meeting was called to order at 6:02 p.m. by Mayor Travis Brown.
ROLL CALL
Roll was called by City Recorder, Kathey Burleson with a quorum present.
MAYORS WELCOME
Mayor Brown welcomed everyone in attendance to the meeting.
1 of 3
ADOPTION OF THE AGENDA
Motion for approval:
Seconded by:
Motion passed:
Councilman Phillip Dye
Councilwoman Patty Rigsby
4-0, Councilmen Alan Ball, Chris Hendrix, David Rigsby
Absent
NEW BUSINESS
Councilman David Rigsby arrived at the meeting prior to action taken on new business.
Approve or Deny a Resolution to retroactively authorize the issuance, sale, and payment of
Capital Outlay Notes not to exceed $41,814.06 relative to sewer development costs previously
incurred. Funds borrowed in FY 2014.
Motion for approval:
Seconded by:
Motion passed:
Vice-Mayor Ronnie Hill
Councilman Phillip Dye
5-0, Councilmen Alan Ball and Chris Hendrix-Absent
Approve or Deny a Resolution to retroactively authorize the issuance, sale, and payment of
Capital Outlay Notes not to exceed $27,181.15 relative to sewer development costs previously
incurred. Funds borrowed in FY 2015.
Motion for approval:
Seconded by:
Motion passed:
Councilman Phillip Dye
Vice-Mayor Ronnie Hill
5-0, Councilmen Alan Ball and Chris Hendrix-Absent
Authorize the City Manager to execute an agreement between the City of Eagleville and the
Rutherford County School District relative to sewer system rates and fees as were previously
established by the parties.
Motion for approval:
Seconded by:
Motion passed:
Vice-Mayor Ronnie Hill
Councilwoman Patty Rigsby
5-0, Councilmen Alan Ball and Chris Hendrix-Absent
Councilman Chris Hendrix arrived at the meeting prior to action taken on the following items.
Consider a request to allow the property at 355 S. Main St. to connect to the sewer system
while waiving any capacity fee requirement.
a. Alternatively: Consider a request to allow the property at 355 S. Main St. to connect to
the sewer system contingent upon payment of a capacity fee of $3,500.00.
Motion made on option a.
Motion for approval:
Seconded by:
Motion passed:
Councilwoman Patty Rigsby
Councilman Chris Hendrix
6-0, Councilmen Alan Ball-Absent
2 of 3
ADJOURNMENT
Motion to adjourn: Councilman Phillip Dye
Motion passed by a unanimous “aye”.
The meeting ended at 6:38 pm.
Approval by:
_________________________________
Mayor Travis Brown
_________________________________
Kathey Burleson, City Recorder
Date minutes were approved: __________________
3 of 3
3:56 PM
03/04/15
Accrual Basis
City of Eagleville
Profit & Loss Budget Performance
February 2015
General Fund
Feb 15
Jul '14 - Feb 15
YTD Budget
Annual Budget
Remaining
Projected
Over/Under
Income
Local Taxes
500.74
6,452.62
5,900.00
9,000.00
46,895.80
339,865.89
217,000.00
325,000.00
-1,244.00
-9,283.00
-995.00
12,399.45
2,547.38
-14,865.89
85,273.13
476,441.06
331,851.00
465,000.00
-11,441.06
249,661.59
416 - TVA n Lieu Tx Pymnts 960
0.00
3,500.24
3,450.00
6,900.00
420 - State of TN-Sales Tax 970
-1,649.64
3,668.97
-300.00
9,285.34
4,936.62
11.04
300.00
-5,000.00
5,625.00
1,320.00
401 - Property Tax
402 - Property Taxes-Pr. Years
404 - Tax Penalty & Interest
412 - Business Taxes
413 · Local Beer Tax
414 - Rutherford Co Sales Tax
Total Local Taxes
30,335.00
107,244.00
104,951.00
106,000.00
3,002.00
14,283.00
3,333.32
5,000.00
0.00
1,995.00
666.68
1,000.00
4,539.59
6,600.55
0.00
19,000.00
54,866.00
16,424.50
1,992.50
-9,099.18
678.93
184,798.84
Intergovernmental Revenue
102.71
4,124.41
833.34
1,250.00
425 - State of TN-Telecomm. STG
4.78
40.69
33.32
50.00
466 - Police Salary Supplement
0.00
600.00
600.00
600.00
467 · GHSO Grant
0.00
0.00
5,000.00
5,000.00
470 - Ruth. Co Fire Dept Grant
0.00
33,750.00
33,750.00
45,000.00
2,880.00
2,880.00
3,000.00
3,000.00
3,399.76
11,720.69
300.00
-4,523.56
-2,874.41
9.31
0.00
5,000.00
11,250.00
120.00
7,790.79
85,198.21
80,716.66
109,600.00
24,401.79
18,197.32
0.00
90.00
90.00
100.00
410 - Building Permits
135.00
5,614.00
6,500.00
10,000.00
417 · Beer Permits
200.00
800.00
500.00
500.00
10.00
4,386.00
-300.00
35.00
-1,579.00
700.00
335.00
6,504.00
7,090.00
10,600.00
4,096.00
-844.00
49.00
49.00
4,803.30
30,779.31
28,900.00
42,500.00
421 - State of TN-Beer Tax
0.00
0.00
150.00
300.00
422 - St. of TN-Income Tax 930
0.00
9,523.56
5,000.00
5,000.00
424 - St of TN-Cty St/Trans 880
473 · State of TN Fire Dept Grant
Total Intergovernmental Revenue
License & Permits
405 - Business License
Total License & Permits
Fines & Fees
419 · Credit Card Fees
Page 1 of 7
3:56 PM
03/04/15
Accrual Basis
City of Eagleville
Profit & Loss Budget Performance
February 2015
General Fund
411 - Police Fines
418 · Planning Dept. Fees
481 · Drug Fees
Total Fines & Fees
Feb 15
Jul '14 - Feb 15
YTD Budget
Annual Budget
Remaining
Projected
Over/Under
0.00
32,988.50
-1,408.00
-193.64
-12,982.75
2,362.00
290.46
48,400.00
73,500.00
31,337.86
-10,256.79
150.00
900.00
900.00
-675.00
-9,060.00
-2,000.00
-150.00
5,113.45
40,011.50
47,900.00
73,000.00
450.00
1,908.00
500.00
500.00
0.00
193.64
0.00
5,612.45
42,162.14
150.00
Park Revenue
50.00
3,960.00
1,400.00
15,000.00
461 - Ball Sign-up Fees
0.00
0.00
0.00
2,000.00
462 - Pavilion & Field Rent
0.00
100.00
225.00
300.00
750.00
11,040.00
2,000.00
200.00
200.00
4,210.00
2,525.00
18,200.00
13,990.00
-11,885.00
472 - Fire Dept Donations
0.00
325.00
120.00
200.00
474 - Fire Dept. Fund Raiser
0.00
0.00
13,333.30
20,000.00
-125.00
20,000.00
287.50
-20,000.00
0.00
325.00
13,453.30
20,200.00
19,875.00
-19,712.50
70,009.00
70,265.16
200.00
300.00
1,000.00
4,000.00
4,000.00
6,000.00
0.00
27.52
500.00
500.00
-69,965.16
2,000.00
472.48
105,097.74
0.00
-458.72
71,009.00
74,292.68
4,700.00
6,800.00
-67,492.68
104,639.02
0.00
41.54
75.00
100.00
58.46
-37.69
0.00
41.54
75.00
100.00
58.46
-37.69
170,220.37
689,174.63
488,810.96
704,000.00
14,825.37
329,761.95
170,220.37
689,174.63
488,810.96
704,000.00
14,825.37
329,761.95
454 - Ballpark Fence Banners
460 - Conc. Stand Income
Total Park Revenue
Fire Dept. Income
Total Fire Dept. Income
Misc. Revenues
465 - Misc. Income
487 · Chamber of Commerce Rent
493 · Sales of Assets
Total Misc. Revenues
Interest Income
490 - Interest Gen. Fund Svgs
Total Interest Income
Total Income
Gross Profit
Page 2 of 7
3:56 PM
03/04/15
Accrual Basis
City of Eagleville
Profit & Loss Budget Performance
February 2015
General Fund
Feb 15
Jul '14 - Feb 15
YTD Budget
Annual Budget
Remaining
Projected
Over/Under
Expense
General Gov.
140.04
26,374.41
20,069.41
14,092.98
8,343.80
-5,275.67
0.00
1,431.06
1,447.43
761.46
416.52
16.00
-14,561.62
-8,174.12
-5,431.47
-2,796.20
8,413.51
0.00
-396.59
-1,171.15
537.79
-124.78
46.02
6,569.19
10,000.00
4,072.47
-1,108.71
14,454.31
16,750.00
17,000.00
0.00
1,181.64
791.40
2,000.00
2,545.69
818.36
222.70
562.82
784.28
498.97
-33.09
2,360.44
5,108.00
-550.00
-27.00
6,624.25
17.00
275.00
1,621.00
4,681.47
-227.54
415.95
-344.23
-176.42
501.55
424.64
-40.66
-2,662.00
950.00
3,540.50
3,312.13
24.50
37.50
-931.50
511 - City Manager
4,500.00
23,625.59
33,333.32
50,000.00
510 - Salaries - Recorder
2,692.30
23,790.59
29,240.00
43,860.00
515 - Salaries - Office & Codes
2,473.82
17,323.02
20,944.00
31,416.00
520 - Payroll Taxes
1,453.68
11,095.20
12,959.33
19,439.00
523 - Unemployment Benefits Pd.
1,100.00
6,275.67
666.66
1,000.00
525a - Telephone & Internet
328.04
2,068.94
2,333.33
3,500.00
525b - Natural Gas
235.40
552.57
1,112.50
2,000.00
525c - Electricity
226.47
2,598.50
2,240.00
3,359.96
525d - Water
49.77
583.48
790.00
1,000.00
525e - Trash pickup
17.50
124.04
93.36
857.18
5,927.53
527 - Insurance/ Bonds
0.00
528 - Legal Notices / Ads
525 - Utilities
Total 525 - Utilities
529 - Dues
0.00
1,277.30
1,300.00
1,500.00
98.00
437.18
885.00
1,000.00
531 - Copier Lease / New Equip.
250.11
1,215.72
1,333.32
2,000.00
532 - Office Supplies
214.99
2,001.03
1,666.64
2,500.00
0.00
783.09
500.00
750.00
365.50
4,639.56
4,666.68
7,000.00
0.00
4,892.00
6,666.64
10,000.00
50.00
800.00
150.00
250.00
530 - Postage
533 - Bank Fees
534 - Repairs & Maintenance
535 - Ecoc. Plng (City Planner)
536 - Building Inspections
537 - Economic Development
0.00
7,027.00
7,000.00
7,000.00
538 - Library Grant
0.00
19,872.75
19,872.75
26,497.00
539 - Pers. Prop. Audit Costs
0.00
83.00
100.00
100.00
545 - City Judge Fee
100.00
625.00
600.00
900.00
546 - Meetings & Conferences
220.00
1,379.00
1,950.00
3,000.00
Page 3 of 7
3:56 PM
03/04/15
Accrual Basis
City of Eagleville
Profit & Loss Budget Performance
February 2015
General Fund
Feb 15
Jul '14 - Feb 15
YTD Budget
Annual Budget
Remaining
Projected
Over/Under
8,394.50
25,795.90
0.00
0.00
560 - Planning / Codes Expenses
0.00
269.47
750.00
750.00
565 - Beautification
0.00
69.00
250.00
250.00
567 - Christmas Parade Expenses
0.00
812.88
1,000.00
1,000.00
568 - Fall Festival Expenses
0.00
0.00
1,000.00
1,000.00
1,425.60
8,166.80
8,169.40
13,485.00
26,000.00
26,000.00
26,000.00
55,167.00
0.00
2,857.50
0.00
0.00
2,059.31
193.33
425.41
5,867.00
870.94
0.00
28,582.00
2,650.00
786.50
-25,795.90
480.53
181.00
187.12
1,000.00
5,318.20
29,167.00
-2,857.50
53,329.61
247,043.24
271,464.29
384,664.00
137,620.76
-14,099.14
0.00
-2,284.42
-150.00
-2,918.43
0.00
-951.02
-40.33
63.18
547 - Miscellaneous
548 - Mayor's Discretionary Acc
549 - Travel
550 - Accounting Fees
120.00
1,440.69
2,333.32
3,500.00
0.00
806.67
666.64
1,000.00
257.93
2,274.59
1,800.00
2,700.00
1,013.00
6,133.00
8,000.00
12,000.00
551 · Professional Services
0.00
129.06
1,000.00
1,000.00
552 - Audit Fees
0.00
3,600.00
3,600.00
3,600.00
553 · Eaglecrest 1&2 lawsuit fees
893.00
6,418.00
35,000.00
35,000.00
554 - Attorney Fees
850.00
5,350.00
5,550.00
8,000.00
0.00
8,213.50
8,400.00
9,000.00
555 - Data Proc. Sprt Charge
558 - Sewer Start-up Costs
592 - Interest Expense
595 - Capital Outlay Note
910 - Capital Expenditures
Total General Gov.
-1,338.97
210.01
711.89
-2,800.50
-806.41
1,800.00
-25,373.00
25.00
3,320.25
38,693.85
-345.80
-146.50
219.32
-1,000.00
-1,234.80
-16,167.00
4,286.25
Park
586.50
4,692.00
4,692.00
7,038.00
571 - Concession Stand Salaries
0.00
1,810.39
1,666.66
5,000.00
572 - Ballpark Fence Banners
0.00
0.00
0.00
150.00
573 - Concession Stand
0.00
3,054.38
1,875.00
7,500.00
329.77
2,499.32
2,647.04
4,700.00
574d - Water
12.88
263.78
166.68
436.00
574e - Trash pickup
54.47
618.12
546.00
864.00
2,346.00
3,189.61
150.00
4,445.62
0.00
2,200.68
172.22
245.88
397.12
3,381.22
3,359.72
6,000.00
2,618.78
-928.17
0.00
2,979.77
3,500.00
3,500.00
520.23
969.66
570 - Park Director Salary
574 - Utilities
574c - Electricity
Total 574 - Utilities
575 - Insurance
Page 4 of 7
3:56 PM
03/04/15
Accrual Basis
City of Eagleville
Profit & Loss Budget Performance
February 2015
General Fund
Feb 15
Jul '14 - Feb 15
YTD Budget
Annual Budget
0.00
0.00
0.00
1,000.00
750.98
457.75
3,000.00
1,570.30
1,000.00
1,036.09
18,388.73
17,198.38
38,438.00
20,049.27
-10,854.91
714.00
5,712.00
5,712.00
8,568.00
2,307.70
16,845.81
20,000.00
30,000.00
0.00
-4,731.29
-930.29
2,198.83
-1,081.49
-293.45
2,864.28
0.00
23.03
-67.53
-922.00
39.04
-4.38
577 - Maintenance
0.00
1,249.02
350.00
578 - Mowing
0.00
292.25
425.00
750.00
579 - Misc.
0.00
0.00
280.00
3,000.00
52.47
929.70
1,050.00
2,500.00
580 - Supplies
913 - Park Capital Outlay
Total Park
Remaining
Projected
Over/Under
2,000.00
-126.47
-311.63
-3,000.00
-1,105.45
-1,000.00
Fire Dept.
79.50
292.00
955.00
1,360.00
632d - Water
9.24
106.00
72.48
119.96
632e - Trash pickup
8.75
90.44
93.36
140.04
2,856.00
13,154.19
2,286.86
867.45
2,887.66
1,462.30
90.48
0.00
-15.35
338.35
1,068.00
13.96
49.60
302.40
1,045.44
1,545.84
2,500.00
1,454.56
-931.84
633 - Insurance
0.00
8,341.31
11,000.00
11,000.00
634 - Dues
0.00
100.00
50.00
100.00
635 - Advertising / Promotion
0.00
1,005.50
1,000.00
1,000.00
636 - Ruth. Co. Emerg. Coor.
0.00
0.00
0.00
500.00
640 - State FireDept Grant Exp.
0.00
5,760.00
6,000.00
6,000.00
911 - Fire Capital Outlay
0.00
0.00
10,000.00
10,000.00
2,658.69
0.00
-5.50
500.00
240.00
10,000.00
1,511.97
50.00
508.25
-500.00
2,640.00
-10,000.00
7,627.54
59,515.31
69,311.16
97,968.00
38,452.69
-8,695.04
610 - Salaries - Fire Chief
612 - Salaries - Fire Admin.
620 - Fire Dept. Fuel
427.68
2,713.14
2,950.00
5,000.00
625 - Fire Truck Expense
1,928.21
6,132.55
1,500.00
7,000.00
626 - Training
1,400.00
3,612.34
4,250.00
6,500.00
627 - Incentive Program
299.52
2,337.70
2,533.32
3,800.00
630 - Fire Dept Supplies/ Misc.
248.03
5,909.52
2,770.00
6,000.00
15.35
15.35
189.56
541.65
425.00
880.00
632 - Utilities
632f · TV Dish/Cable
632b - Natural Gas
632c - Electricity
Total 632 - Utilities
Total Fire Dept.
Page 5 of 7
3:56 PM
03/04/15
Accrual Basis
City of Eagleville
Profit & Loss Budget Performance
February 2015
General Fund
Feb 15
Jul '14 - Feb 15
YTD Budget
Annual Budget
Remaining
Projected
Over/Under
Police Dept.
126.96
12,961.58
10,515.43
8,125.83
806.08
-742.32
658.66
-40.00
-2,386.62
0.00
-15.34
258.38
502.20
-27.19
19.09
2,487.63
-473.15
-5,188.75
540.88
2,363.48
-37.99
460.00
3,579.93
0.00
23.01
12.43
-356.20
80.21
34.85
952.58
1,800.00
737.14
-205.71
3,238.38
3,000.00
4,500.00
3,033.72
2,000.00
3,000.00
0.00
9,593.61
10,000.00
10,000.00
0.00
5,000.00
3,333.32
5,000.00
900.00
3,447.83
3,066.64
4,600.00
357.57
1,550.58
4,390.42
2,500.00
571.75
-1,200.00
4,240.00
428.84
7,751.64
705 - Salaries - Police Chief
3,373.84
30,898.42
29,240.00
43,860.00
710 - Salaries - Police
2,353.84
20,084.57
20,400.00
30,600.00
553.16
5,874.17
9,100.00
14,000.00
33.34
2,693.92
2,400.00
3,500.00
730 - Police Supplies
576.46
3,242.32
1,800.00
2,500.00
731 - Cell phones & Air Cards
267.37
1,241.34
1,009.04
1,900.00
0.00
840.00
225.00
800.00
12.00
2,386.62
0.00
0.00
15.34
15.34
189.56
541.62
350.00
800.00
79.50
292.00
469.70
794.20
735d - Water
9.24
106.03
52.56
78.84
735e · Trash Pickup
8.75
107.87
80.32
302.39
1,062.86
740 - Police Training
0.00
745 - Police Clothing
0.00
750 - Insurance
765 · GHSO Grant Expenditures
720 - Police Vehicle Fuel
725 - Police Vehicle Expense
732 - Dues
733 - Miscellaneous
735 - Utilities
735f · TV Dish/Cable
735b - Natural Gas
735c - Electricity
Total 735 - Utilities
770 - Police Equipment
0.00
15,549.76
0.00
15,573.00
1,261.62
-33.72
406.39
0.00
1,152.17
1,200.00
0.00
0.44
23.24
8,372.40
117,526.08
97,065.58
152,172.00
34,645.92
24,117.12
0.00
10,000.00
10,000.00
10,000.00
0.00
5,000.00
780 - State Salary Supplement
0.00
0.00
1,200.00
1,200.00
785-Police Capital Outlay-Prin.
0.00
8,480.00
8,480.00
8,480.00
786-Police Capital Outlay-Int.
0.00
858.56
859.00
859.00
912 - Police Capital Outlay
Total Police Dept.
Other Financing Use
800 · Transfer to Street Aid
Page 6 of 7
3:56 PM
03/04/15
Accrual Basis
City of Eagleville
Profit & Loss Budget Performance
February 2015
General Fund
Total Other Financing Use
Total Expense
Net Income
Feb 15
Jul '14 - Feb 15
YTD Budget
Annual Budget
Remaining
Projected
Over/Under
0.00
10,000.00
10,000.00
10,000.00
0.00
5,000.00
70,365.64
452,473.36
465,039.41
683,242.00
230,768.64
-4,531.96
99,854.73
236,701.27
23,771.55
20,758.00
-215,943.27
334,293.91
Page 7 of 7
Street Aid
Feb 15
Jul '14 - Feb 15
YTD Budget
Annual Budget
Remaining
Projected
Over/Under
Income
Other Financing Source / Uses
485 - Transfer frm Gen. Fund
Total Other Financing Source / Uses
405 - State of Tenn Gas Tax
490 - Interest Income
Total Income
0.00
10,000.00
10,000.00
10,000.00
0.00
10,000.00
10,000.00
10,000.00
1,360.33
10,858.55
10,980.00
16,000.00
0.00
9.00
20.00
30.00
1,360.33
20,867.55
21,000.00
26,030.00
0.00
0.00
5,141.45
21.00
5,162.45
7142.86
7142.86
2614.66
-14.57
9742.94
2,980.00
5,505.00
500.00
100.00
9,085.00
-3,922.55
0.00
-2251.43
1991.43
-500.00
-100.00
-860.00
10602.94
0.00
Expense
761 - Contract Labor
0.00
1,020.00
3,100.00
4,000.00
2,324.00
10,495.00
10,666.64
16,000.00
763 - Repairs & Maintenance
0.00
0.00
400.00
500.00
765 - Hwy & Street Permit Bond
0.00
0.00
100.00
100.00
2,324.00
11,515.00
14,266.64
20,600.00
-963.67
9,352.55
6,733.36
5,430.00
762 - Street & Traffic Lights
Total Expense
Net Income
Checking/Savings Balances as of February 28, 2015
Petty Cash
General Fund-Checking
Savings - General Fund
Total Checking/Savings
Street Aid Savings
244.31
723,334.27
164,801.94
888,380.52
77,290.09
Grand Total
$965,670.61
Drug Fund Balance as of February 28, 2015
Drug Fund
847.64
ORDINANCE # 2015-___
AN ORDINANCE OF THE CITY OF EAGLEVILLE, TENNESSEE,
ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR BEGINNING
JULY 1, 2015 THROUGH JUNE 30, 2016.
Whereas, Tennessee Code Annotated Title 9 Chapter 1 Section 116 requires that all funds of the State of
Tennessee and all its political subdivisions shall first be appropriated before being expended and that
only funds that are available shall be appropriated; and
Whereas, the Municipal Budget Law of 1982 requires that the governing body of each municipality
adopt and operate under an annual budget ordinance presenting a financial plan with at least the
information required by that state statute, that no municipality may expend any moneys regardless of
the source except in accordance with a budget ordinance and that the governing body shall not make
any appropriation in excess of estimated available funds; and
Whereas, the governing body has published the annual operating budget and budgetary comparisons of
the proposed budget with the prior year (actual) and the current year (estimated) in a newspaper of
general circulation not less than ten (10) days prior to the meeting where the governing body will
consider final passage of the budget.
NOW THEREFORE BE IT ORDAINED BY THE CITY OF EAGLEVILLE, TENNESSEE AS FOLLOWS:
SECTION 1:
That the governing body estimates anticipated revenues of the municipality from all
sources to be as follows:
General Fund
Local Taxes
Intergovernmental Revenue
Licenses and Permits
Fines and Fees
Miscellaneous Revenue
Total Revenue
Fund Balance
Total Available Funds
FY 2014 Actual
511,256
110,687
9,141
72,658
23,098
726,840
FY 2015 Estimated
609,590
114,081
10,014
67,068
40,586
841,533
FY 2016 Proposed
513,390
116,955
7,900
83,750
123,130
845,125
889,047
1,734,172
State Street Aid Fund
Intergovernmental Revenue
Miscellaneous Revenue
Total Revenue
Fund Balance
Total Available Funds
FY 2014 Actual
15,627
31
15,658
FY 2015 Estimated
25,878
19
25,897
FY 2016 Proposed
25,750
15
25,765
75,986
101,736
Drug Fund
Drug Fines and Costs
Miscellaneous Revenue
Sale of Assets
Total Revenue
Fund Balance
Total Available Funds
FY 2014 Actual
Sewer Fund
Income from Operation
Capacity Fees
Capital Contributions
Other Revenue
Total Revenue
Fund Balance
Total Available Funds
FY 2014 Actual
N/A
N/A
N/A
N/A
N/A
FY 2015 Estimated
423
193
423
193
FY 2015 Estimated
44,650
70,000
92,000
25
206,675
FY 2016 Proposed
300
300
847
1,147
FY 2016 Proposed
158,283
21,000
4,010
183,293
0
183,293
SECTION 2:
That the governing body appropriates from these anticipated revenues and unexpended
and unencumbered funds as follows:
General Fund
General Government
Parks & Recreation
Fire Department
Police Department
Total Appropriations
FY 2014 Actual
265,143
37,837
63,550
148,103
514,633
FY 2015 Estimated
379,807
39,628
88,172
170,965
678,572
FY 2016 Proposed
412,646
56,521
200,253
259,656
929,076
State Street Aid Fund
Streets
Total Appropriations
FY 2014 Actual
17,415
17,415
FY 2015 Estimated
17,849
17,849
FY 2016 Proposed
20,600
20,600
Drug Fund
Program Costs
Total Appropriations
FY 2014 Actual
169
FY 2015 Estimated
150
150
FY 2016 Proposed
300
300
Sewer Fund
Direct Operating Costs
Contracted Services
Debt Service
Total Appropriations
FY 2014 Actual
N/A
N/A
N/A
N/A
FY 2015 Estimated
7,000
17,650
81,760
106,410
FY 2016 Proposed
31,665
38,000
113,507
183,172
SECTION 3:
follows:
At the end of the current fiscal year the governing body estimates balances/deficits as
General Fund
State Street Aid Fund
Drug Fund
Sewer Fund
889,047
75,986
847
0
SECTION 4:
That the governing body recognizes that the municipality has bonded and other
indebtedness as follows:
Bonded or Other
Indebtedness
Bonds
Notes
Capital Leases
Other Debt
Debt Redemption
1,792,000
315,312
73,727
243,996
Interest
Requirements
1,074,997
46,574
6,133
Debt Authorized
and Unissued
Condition of
Sinking Fund
SECTION 5:
During the coming fiscal year the governing body has planned capital projects and
proposed funding as follows:
Proposed Capital Projects
State Street Aid Projects
Proposed Amount Financed by
Appropriations
75,000
Proposed Amount Financed by
Debt
0
SECTION 6:
No appropriation listed above may be exceeded without an amendment of the budget
ordinance as required by the Municipal Budget Law of 1982 T.C.A. Section 6-56-208. In addition, no
appropriation may be made in excess of available funds except to provide for an actual emergency
threatening the health, property or lives of the inhabitants of the municipality and declared by a twothirds (2/3) vote of at least a quorum of the governing body in accord with Section 6-56-205 of the
Tennessee Code Annotated.
SECTION 7:
A detailed financial plan will be attached to this budget and become part of this budget
ordinance. In addition, the published operating budget and budgetary comparisons shown by fund with
beginning and ending fund balances and the number of full time equivalent employees required by
Section 6-56-206, Tennessee Code Annotated will be attached.
SECTION 8:
If for any reason a budget ordinance is not adopted prior to the beginning of the next
fiscal year, the appropriations in this budget ordinance shall become the appropriations for the next
fiscal year until the adoption of the new budget ordinance in accordance with the Section 6-56-210,
Tennessee Code Annotated provided sufficient revenues are being collected to support the continuing
appropriations. Approval of the Director of the Division Local Finance in the Comptroller of the Treasury
for a continuation budget will be requested if any indebtedness is outstanding.
SECTION 9:
There is levied a property tax of $0.7282 per $100 of assessed value on all real and
personal property.
SECTION 10: All unencumbered balances of appropriations remaining at the end of the fiscal year
shall lapse and revert to the respective fund balances.
SECTION 11:
This ordinance shall take effect on July 1, 2015, the public welfare requiring it.
Approved:
Travis Brown, Mayor
ATTEST:
City Recorder, Kathey Burleson
Passed First Reading:
Passed Second Reading:
Passed Third Reading:
Public Hearing held:
with 15-day notice given in the Rutherford Reader on
APPROVED AS TO FORM:
City Attorney, Leon Sharber
Resolution No. 2015-005
RESOLUTION OF THE GOVERNING BODY OF
EAGLEVILLE, TENNESSEE, AUTHORIZING
THE ISSUANCE, SALE, AND PAYMENT OF
INTERFUND LOAN CAPITAL OUTLAY NOTES NOT TO EXCEED $175,000.00
WHEREAS, the Governing Body of Eagleville, Tennessee (the Local Government) has determined that
it is necessary and desirable to provide funds for the following public works project(s) (the “Project”):
STEP Sewer Collection System
(If multiple projects are involved, attach separate sheet identifying each project, its estimated economic
life, and the portion of the Notes to be applied to the cost of such project;) and
WHEREAS, the Governing Body has determined that the Project will promote or provide a
traditional governmental activity or otherwise fulfill a public purpose; and
WHEREAS, under the provisions of Parts I, IV, and VI of Title 9, Chapter 21, Tennessee Code
Annotated, local governments in Tennessee are authorized to finance the cost of the Project through the
issuance and sale of interest bearing capital outlay notes with a maturity of up to three years upon the
approval of the Comptroller of the Treasury or Comptroller’s Designee; and
WHEREAS, under the provisions of §9-21-408 of Title 9 Chapter 21, Tennessee Code
Annotated, Local Governments in Tennessee are authorized to make interfund loans in accordance with
procedures for issuance of notes in § 9-21-604 of Title 9 Chapter 21 Tennessee Code Annotated.
WHEREAS, the Governing Body finds that it is advantageous to the Local Government to
authorize the issuance of capital outlay notes to finance the cost of the Project;
NOW THEREFORE, BE IT RESOLVED, by the Governing Body of Eagleville, Tennessee, as
follows:
Section 1. That, for the purpose of providing funds to finance the cost of the Project in and for
the Local Government, the Chief Executive Officer of the Local Government is hereby authorized in
accordance with the terms of this resolution, and upon approval of the Comptroller of the Treasury or
Comptroller’s Designee, to issue and sell interest-bearing capital outlay notes in a principal amount not
to exceed one-hundred, seventy-five thousand Dollars ($175,000.00) (the “Notes”) from the General
fund to the Sewer fund upon approval of the Comptroller of the Treasury or Comptroller’s
Designee pursuant to the terms, provisions, and conditions permitted by law. The Notes shall be
designated “Sewer Enterprise Interfund Loan Capital Outlay Notes, Series 2015”, shall be numbered
serially from 1 upwards; shall be dated as of the date of issuance; shall be in denomination (s) as agreed
upon by the legislative governing body; shall be sold at not less than 99% of par value and accrued
interest; and shall bear interest at a rate or rates not to exceed zero percent (0%) per annum, and in no
event shall the rate exceed the legal limit provided by law.
1
Section 2. That, the Notes shall mature not later than nine (9) years after the date of issuance
and that the Notes and any extension or renewal notes shall not exceed the reasonably expected
economic life of the Project, which is hereby certified by the Governing Body to be at least forty years.
Provided, however, that each year the Notes are outstanding one-ninth (1/9) of the original principal
amount of the Notes shall mature without renewal but subject to prior redemption.
Section 3. That, the Notes shall be subject to redemption at the option of the Local
Government, in whole or in part, at any time, at the principal amount and accrued interest to the date of
redemption, without a premium, or, if sold at par, with or without a premium of not exceeding one
percent (1%) of the principal amount.
Section 4. That, the Notes shall be direct general obligations of the Local Government, for
which the punctual payment of the principal and interest on the notes, the full faith and credit of the
Local Government is irrevocably pledged and the Local Government hereby pledges its taxing power as
to all taxable property in the Local Government for the purpose of providing funds for the payment of
principal of and interest on the Notes. The Governing Body of the Local Government hereby
authorizes the levy and collection of a special tax on all taxable property of the Local government over
and above all other taxes authorized by the Local government to create a sinking fund to retire the
Notes with interest as they mature in an amount necessary for that purpose.
The Notes shall be further secured by the revenues of the Sewer Enterprise.
Section 5. That, the Notes shall be executed in the name of the Local Government and bear the
manual signature of the chief executive officer of the Local Government and the manual signature of
the City recorder with the Local Government seal affixed thereon; and shall be payable as to principal
and interest at the office of the City Recorder of the Local Government or the paying agent duly
appointed by the Local Government. Proceeds of the Notes shall be deposited with the City Recorder
of the Local Government and shall be paid out for the purpose of financing the Project pursuant to this
Resolution and as required by law.
Section 6. That, the Notes will be issued in fully registered form and that at all times during
which any Notes remains outstanding and unpaid, the Local Government or its agent shall keep or
cause to be kept at its office a note register, if held by an agent of the Local Government, shall at all
times be open for inspection by the Local Government or any duly authorized officer of the Local
Government. Each Note shall have the qualities and incidents of a negotiable instrument and shall be
transferable only upon the note register kept by the Local Government or its agent, by the registered
owner of the Note in person or by the registered owner’s attorney duly authorized in writing, upon
presentation and surrender to the Local Government or its agent together with a written instrument of
transfer satisfactory to the Local Government duly executed by the registered owner of the registered
owner’s duly authorized attorney. Upon the transfer of any such Note, the Local Government shall
issue in the name of the transferee a new registered note or notes of the same aggregate principal
amount and maturity as the surrendered Notes. The Local Government shall not be obligated to make
any such Note transfer during the fifteen (15) days next preceding an interest payment date of the Notes
or, in the case of any redemption of the Notes, during the forty-five (45) days next preceding the date of
redemption.
Section 7. That, the Notes shall be in substantially the form authorized by the Comptroller of
the Treasury or Comptroller’s Designee and shall recite that the Notes are issued pursuant to Title 9,
Chapter 21, Tennessee Code Annotated.
2
Section 8. The Notes shall not be sold until receipt of the Comptroller of the Treasury or
Comptroller’s Designee’s written approval for the sale of the Notes.
Section 9. That the Notes may be designated as qualified tax-exempt obligations for the
purpose of Section 265(b) (3) of the Internal Revenue Code of 1986.
Section 10. That, after the sale of the Notes, and for each year that any of the notes are
outstanding, the Local Government shall prepare an annual budget in a form consistent with accepted
governmental standards and as approved by the Comptroller of the Treasury or Comptroller’s Designee
(the “Director”.) The budget shall be kept balanced during the life of the notes. The annual budget
shall be submitted to the Director immediately upon its adoption; however, it shall not become the
official budget for the fiscal year until such budget is approved by the Comptroller of the Treasury or
Comptroller’s Designee in accordance with Title 9, Chapter 21, Tennessee Code Annotated (the
“Statutes”.) If the Comptroller of the Treasury or Comptroller’s Designee determines that the budget
does not comply with the Statutes, the Governing Body shall adjust its estimates or make additional tax
levies sufficient to comply with the Statutes, or as directed by the Comptroller of the Treasury or
Comptroller’s Designee.
Section 12. That, all orders or resolutions in conflict with this Resolution are hereby repealed
insofar as such conflict exists and this Resolution shall become effective immediately upon its passage.
Duly passed and approved this 26th day of March 2015.
________________________________
________________________________
Travis Brown, Mayor
ATTESTED:__________________________
Kathey Burleson, City Recorder
3
Attachment 1
CAPITAL OUTLAY NOTE FORM
Registered
Note #: 1
City of Eagleville
Of the
State of Tennessee
Registered
$175,000
Interfund Capital Outlay Note,
Series 2015
INTEREST RATE
DATED
0 %
May 1, 2015
Registered Owner:
Principal Sum:
MATURITY DATE
$
May 1, 2018
City of
Eagleville
175,000
The City Council (Governing Body) of Eagleville, Tennessee (the Local Government) hereby
acknowledges itself indebted, and for value received hereby promises to pay to the Registered Owner
hereof (named above), or registered assigns, the Principal Sum specified above on the Maturity Date
specified above or according to an amortization schedule attached hereto (unless this note shall have
been duly called for prior redemption and payment of the redemption price shall have been duly made
or provided for), upon presentation and surrender to the Local Government or its agent, and to pay
interest on the Principal Sum on May 1, 2016 and thereafter on May 1 of each year at the Interest Rate
per annum specified above or according to an amortization schedule attached hereto, by check, draft, or
warrant mailed to the Registered Owner at the address of the Registered Owner as it appears on the
fifteenth (15th) calendar day of the month next preceding the applicable payment date in the note
register maintained by or on behalf of the Local Government. Both principal of and interest on this note
are payable at the office of the City Recorder of the Local Government or a paying agent duly
appointed by the Local Government in lawful money of the United States of America.
This note is a direct obligation of the Local Government for the payment of which as to both principal
and interest the full faith and credit of the Local Government is pledged.
This note is subject to redemption prior to its stated maturity in whole or in part at any time at the
option of the Local Government upon payment of the principal amount of the note together with the
interest accrued thereon to the date of redemption with a premium of 0% of par value.
This note is issued under the authority of Parts I, IV, and VI of Title 9, Chapter 21, Tennessee Code
Annotated, and a Resolution duly adopted by the Governing Body of the Local Government meeting in
4
session on the 26th day of March 2015 (the "Resolution") to provide funds to finance the cost of public
works projects referenced in the Resolution.
This note shall have the qualities and incidents of a negotiable instrument and shall be transferable only
upon the note register kept by the Local Government or its agent, by the Registered Owner of the note
in person or by the Registered Owner's attorney duly authorized in writing, upon presentation and
surrender to the Local Government or its agent of the note together with a written instrument of transfer
satisfactory to the Local Government duly executed by the Registered Owner or the Registered Owner's
duly authorized attorney but only in the manner as provided in the Resolution of the Local Government
authorizing the issuance of this note and upon surrender hereof for cancellation. Upon the transfer of
any such note, the Local Government or its agent shall issue in the name of the transferee a new
registered note or notes of the same aggregate principal amount and maturity as the surrendered note.
The Local Government shall not be obligated to make any such Note transfer during the fifteen (15)
days next preceding an interest payment date on the Notes or, in the case of any redemption of the
Notes, during the forty-five (45) days next preceding the date of redemption.
Title 9, Chapter 21, Section 117, Tennessee Code Annotated provides that this note and interest thereon
are exempt from taxation by the State of Tennessee or by any county, municipality or taxing district of
the State, except for inheritance, transfer and estate taxes and except as otherwise provided under the
laws of the State of Tennessee.
IT IS HEREBY CERTIFIED, RECITED AND DECLARED that all acts, conditions and things
required to exist, happen and be performed precedent to and in the issuance of this note exist, have
happened and have been performed in due time, form and manner as required by the Constitution and
laws of the State of Tennessee, and that the amount of this note, together with all other indebtedness of
the Local Government, does not exceed any constitutional or statutory limitation thereon, and that this
note is within every constitutional and statutory limitation.
IN WITNESS WHEREOF, the Governing Body of the Local Government has caused this note to be
executed in the name of the Local Government by the manual signature of the Mayor, and
countersigned and attested by the manual signature of the City Recorder with the Seal of the Local
Government affixed hereto or imprinted hereon, and this note to be dated as of the First day of March
2015.
_____________________________
(Mayor)
ATTESTED: _______________________
SEAL
(City Recorder)
5
ASSIGNMENT
Note No. RAmount: $ 175,000
.
.
For value received, the undersigned hereby sells, assigns and transfers unto
City of Eagleville, 108 South Main Street, Eagleville, TN 37060
(Name and address of assignee)
(Please indicate social security or other tax identifying number of assignee)
The within-mentioned note and hereby irrevocably constitutes and appoints City Recorder, Kathey
Burleson, attorney-in-fact, to transfer the same on the note register in the office of the City Recorder or
the agent of the Local Government with full power of substitution in the premises.
Date: _____________, 2015
Assignor: _______________________________
Address: ________________________________
Signature Guaranteed by:_______________________________________
NOTE: The signature as to this assignment must correspond with the name as written on the face of the
within note in every particular, without alteration, enlargement or any change whatsoever.
6
INTEROFFICE MEMORANDUM
TO:
MAYOR AND CITY COUNCIL
FROM:
ANDREW ELLARD
SUBJECT:
PROPERTIES RECOMMENDED FOR EXEMPTION FOM SEWER RATES
DATE:
MARCH 21, 2015
Mayor and City Council,
As I mentioned in the March Work Session, there are some properties that the Council may wish to
exempt from sewer rates due to their size or use, which would make them infeasible for
development. Below are the properties I know of at this time that I recommend for such
consideration.
Map 144IA, Parcel 3.00 – South Main Street. Better identified as the alley immediately South of 117
South Main Street.
Map 144HB, Parcel 9.01 – Allisona Road. Better identified as the alley immediately East of 138
Allisona Road.
Map 144HB, Parcel 9.00 – Allisona Road (no proper street access). Better identified as an alley
shed adjacent to Map 144HB, Parcel 9.01.
Map 144JA, Parcel 7.00 – 171 Old Hwy 99. The AT&T utility building.
Map 141OB, Parcel 5.00 – Oak Street. City owned property believed to have housed water utility
equipment.
Map 141OA, Parcel 14.00* and 14.01 – Elm Street and 888 Elm Street, respectively. These lots, by
themselves are not large enough to be buildable. However, in the past, one large shed has been build
across them and onto another adjoining property. While I recommend an exemption for all of the
other properties listed in this memo, I only recommend exempting one of these two on Elm Street,
treating them as though they are one parcel unless/until such time that anything more is developed.
Respectfully,
Andrew Ellard
Page 1 of 2 – Ord. 2015-___, Amending Ord. 2014-08
Ordinance No. 2015-___, Amending Ordinance No. 2014-08
An Ordinance Fixing Rates and Fees for Sanitary Sewer Service
BE IT ORDAINED by the city council of the City of Eagleville, as follows:
Section 1. Rates
(a) The rates for sanitary sewer service, computed monthly, are as follows:
Water Meter Size (inch)
1" or
less
Customer Charge (Minimum bill):
Each 1,000 gallons and portion
thereof
1.5"
2"
3"
4" or
more
$28.00 $56.00 $168.00 $392.00 $756.00
$8.25
$8.25
$8.25
$8.25
$8.25
(b) Bills must be paid on or before the due date, otherwise a ten percent (10%) penalty will be added.
Failure to receive a bill will not release the customer for his payment obligation.
(c) A leak that is documented by the customer to the potable water supplier and is determined eligible for
a leak credit shall be credited and billed for consumption at the same volume as water service.
(d) If a meter fails to register properly, or if a meter is removed to be tested or repaired, or if water is
received other than through a meter, the city reserves the right to render an estimated bill based on the
best information available. Without more definitive information, houses or units of buildings served
with water other than through a meter will be billed on a per bedroom basis, estimating 1,300 gallons
consumption per month, and applying the same rate structure as set forth herein for a customer with a
water meter one-inch (1”) or less.
Section 2. Billing
The following fees shall be charged for sanitary sewer service:
o
o
o
Application/connection fee:
Capacity fee:
Billing/Convenience fee:
$ 250.00
$3,500.00
$ 25.00/mo*
*Billing/Convenience fee is charged to properties that have not signed service agreements for billing
through the City’s contracted provider and which must be billed directly by the City.
Secion 3. Waivers, Exemptions, Reductions
(a) Billing/Convenience Fee Waiver: Bills generated directly by the City will include a
billing/convenience fee as indicated herein. Those bills will include a specified due date. Should a
customer complete a service agreement for billing by the City's conracted billing company prior to
the due date, the billing/convenience fee may be waived for the currently due bill. The service
agreement must be completed in full and submitted to the City, or proof of submittal to the contracted
billing company must be provided to the City prior to close of business on the due date in order to
Page 2 of 2 – Ord. 2015-___, Amending Ord. 2014-08
have the billing/convenience fee waived. The billing/convenience fee on prior month's bills, whether
current with payment or past due, may not be waived except by City Council action.
(b) Full Rate Exemption: The City recognizes that cetain properties are unbuildable due to the size or use
of the property. Such properties may be exempt from any sewer fees by the City Council on a caseby-case basis or categorically as may be deemed appropriate. With the right to waive or exempt
certain properties or groups of properties also remains the right to reverse such decisions if/when
onditions change regarding development potential of such a property.
(c) Special Development Consideration: The City Council reserves the right to consider proposals and
negotiate alternate arrangements relative to the capacity fee in considering special residential,
commercial, or industrial developments, the terms of which shall be approved by resolution of the
Council.
This Ordinance shall become effective upon final passage, the welfare of the city requiring it.
WHEREUPON, Mayor Brown declared the Ordinance adopted, affixed his signature and the date thereto,
and directed that the same be recorded.
Approved:
Travis Brown, Mayor
ATTEST:
City Recorder, Kathey Burleson
Passed First Reading:
February 26, 2015
Passed Second Reading:
March 26, 2015
Passed Third Reading: ______________________________
APPROVED AS TO FORM:
City Attorney, LeonSharber
Page 1 of 2 – Ord. 2015-___, Amending Ord. 2014-08
Ordinance No. 2015-___, Amending Ordinance No. 2014-08
An Ordinance Fixing Rates and Fees for Sanitary Sewer Service
BE IT ORDAINED by the city council of the City of Eagleville, as follows:
Section 1. Rates
(a) The rates for sanitary sewer service, computed monthly, are as follows:
Water Meter Size (inch)
1" or
less
Customer Charge (Minimum bill):
Each 1,000 gallons and portion
thereof
1.5"
2"
3"
4" or
more
$28.00 $56.00 $168.00 $392.00 $756.00
$8.25
$8.25
$8.25
$8.25
$8.25
(b) Bills must be paid on or before the due date, otherwise a ten percent (10%) penalty will be added.
Failure to receive a bill will not release the customer for his payment obligation.
(c) A leak that is documented by the customer to the potable water supplier and is determined eligible for
a leak credit shall be credited and billed for consumption at the same volume as water service.
(d) If a meter fails to register properly, or if a meter is removed to be tested or repaired, or if water is
received other than through a meter, the city reserves the right to render an estimated bill based on the
best information available. Without more definitive information, houses or units of buildings served
with water other than through a meter will be billed on a per bedroom basis, estimating 1,300 gallons
consumption per month, and applying the same rate structure as set forth herein for a customer with a
water meter one-inch (1”) or less.
Section 2. Billing
The following fees shall be charged for sanitary sewer service:
o
o
o
Application/connection fee:
Capacity fee:
Billing/Convenience fee:
$ 250.00
$3,500.00
$ 25.00/mo*
*Billing/Convenience fee is charged to properties that have not signed service agreements for billing
through the City’s contracted provider and which must be billed directly by the City.
Secion 3. Waivers, Exemptions, Reductions
(a) Billing/Convenience Fee Waiver: Bills generated directly by the City will include a
billing/convenience fee as indicated herein. Those bills will include a specified due date. Should a
customer complete a service agreement for billing by the City's conracted billing company prior to
the due date, the billing/convenience fee may be waived for the currently due bill. The service
agreement must be completed in full and submitted to the City, or proof of submittal to the contracted
billing company must be provided to the City prior to close of business on the due date in order to
Page 2 of 2 – Ord. 2015-___, Amending Ord. 2014-08
have the billing/convenience fee waived. The billing/convenience fee on prior month's bills, whether
current with payment or past due, may not be waived except by City Council action.
(b) Full Rate Exemption: The City recognizes that cetain properties are unbuildable due to the size or use
of the property. Such properties may be exempt from any sewer fees by the City Council on a caseby-case basis or categorically as may be deemed appropriate. With the right to waive or exempt
certain properties or groups of properties also remains the right to reverse such decisions if/when
onditions change regarding development potential of such a property.
(c) Special Development Consideration: The City Council reserves the right to consider proposals and
negotiate alternate arrangements relative to the capacity fee in considering special residential,
commercial, or industrial developments, the terms of which shall be approved by resolution of the
Council.
This Ordinance shall become effective upon final passage, the welfare of the city requiring it.
WHEREUPON, Mayor Brown declared the Ordinance adopted, affixed his signature and the date thereto,
and directed that the same be recorded.
Approved:
Travis Brown, Mayor
ATTEST:
City Recorder, Kathey Burleson
Passed First Reading:
February 26, 2015
Passed Second Reading:
March 26, 2015
Passed Third Reading: ______________________________
APPROVED AS TO FORM:
City Attorney, LeonSharber