Sr
Job Title
Place of work/No of
Positions
Qualifications/Experience/Job Requirements
1
Programme Officer
MER
Islamabad (1)
Qualifications:
 Master’s degree or equivalent in relevant social
sciences and above program components from HEC
recognized Institution
Experience:
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Minimum of 3 years of relevant work experience
Experience of working with national and/or
international CSOs
 Experience of working in monitoring, evaluation and
report writing
Main functions:
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Maintain chronological record of the hard and soft
copies as provided to him/her
Maintain log of field/research activities carried out
by the entire Monitoring, Evaluation and Research
(MER) Unit as well as the Regional Offices
Provide support to the Director, and the Senior
Program Officers (Program, Finance, and Research)
MER in maintaining project related databases
Maintain close coordination with the entire MER
Unit and regional monitoring staff to ensure
availability of all the supporting documents
Conduct field monitoring visits, as and when
required
Prepare minutes of meetings of MER Unit
Provide support in preparation of presentations
Provide support to the entire MER Unit in review of
monthly/quarterly work plans/reports of the SubGrantees
Provide support to the entire MER Unit in the
preparation and submissions of travel requests
(The above functions are intended to describe the general
nature and level of work to be performed. They are not
intended to be an exhaustive list of all responsibilities,
skills, efforts or working conditions associated with the
job)
Skills:
■ Excellent writing and spoken skills in English and Urdu,
strong IT skills, creative designing. Must know Corel
Draw, Adobe Photoshop/Adobe illustrator applications
REPORTING LINE AND WORK BASE
Director, MER
Islamabad based
2
Deputy Program
Manager
Peshawar (1)
Qualifications: Master’s degree or equivalent in relevant
social sciences and above programme components from
HEC recognized Institution.
Experience:
■ Minimum of 5 years of relevant work experience
■ Experience of working with national and/or
international CSOs
■ knowledge of Gender Concept and Gender Equity and
Equality of working on the issue of women’s political
participation
Main functions:
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Provide support to PM in managing GEP
implementation at regional level
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Responsible for overall supervision of AF / GEP
regional team in liaison with respective unit
heads at Head Office
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Supervise GEP M&E regional team in planning of
monitoring visits to sub-grantees and flag any
issue / observation made to TCBS
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Supervise regional C&M team and ensure all
material / events are in compliance with GEP /
USAID’s branding and marking guideline
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Supervise regional CB team and provide
substantive inputs in planning, organizing,
reporting and follow up of annually planned
capacity building workshops / pre-grant
orientation sessions
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Responsible for regional GEP recruitment
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Provide substantive input in planning GEP
regional activities and plans in consultation with
senior management team
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Responsible for monthly and quarterly action
plans, monthly / quarterly progress reports and
finalize monthly budgets
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Conduct weekly program coordination meeting
with GEP team and share NFR with senior
management at HO
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Conduct monitoring visits to sub-grantees, when
required
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Coordinate with USAID and other stakeholders
for their visits on need basis in coordination
with senior management team at HO
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Support in maintaining security as per USAID
protocols
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Maintain liaison with GEP HO units, TAF, subgrantees and other stakeholders
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Represent GEP at events organized by different
stakeholders
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Develop and maintain liaison with provincial
government entities
Grant Holding
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Grant Holding for assigned sub-grants
Responsible for maintaining a single channel of
communication between designated sub
grantees and GEP (including TAF)
Custodian of sub grants and related
documentation and filing
Provide hand holding and technical back
stopping to sub grantees
Facilitate, enable and build capacities of sub
grantees by:
o Coaching sub grantees
o Addressing ambiguities reported by sub
grantees
o Reviewing sub grantees
monthly/quarterly reports and provide
constructive feedback
Review sub grantees monthly/quarterly reports
and provide constructive feedback to sub
grantee.
Forward Quarterly Progress Report/monthly
narrative and TAF 209 to relevant objective
managers and GFO along-with the initial
feedback provided to sub grantee.
Plan and minute all communication and get
agreement with sub grantee on the same
Receive all reports from sub grantees and share
the same with M&E regional team
Flag any situation that needs immediate
attention to Training and Capacity Building
Specialist (TCBS)
Contact Training and Capacity Building Specialist
for regular technical backstopping and objective
managers on need basis
Maintain “Grants at Glance Form” regularly and
submit to Training and Capacity Building
Specialist and GCU Specialist
(The above functions are intended to describe the general
nature and level of work to be performed. They are not
intended to be an exhaustive list of all responsibilities,
skills, efforts or working conditions associated with the
job)
Skills:
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Knowledge of both theoretical and practical
aspects of financial/operational management
and coordination
Direct work experience in project management
especially finaance and operations.
Proven experience in strategic planning
Decision-making
Planning, organizing and reporting
Critical thinking and problem solving skills
REPORTING LINE AND WORK BASE
Will be directly reporting
Chief Operating Officer (for administrative authority)
Program Manager/RD (for administrative and program
operations)
Chief Of Party (for GEP program operation)
3
Program Officer,
Capacity Building
Lahore (1)
Qualifications:
 Master’s degree or equivalent in relevant social
sciences and above program components from HEC
recognized Institution
 Foreign Degree in Social Science is preferable
Experience:
 Minimum of 3 years of relevant work experience
 Experience of working with national and/or
international CSOs
Main functions:
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Provide support to TCBS in implementing
capacity building plan of GEP
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Provide support to TCBS in developing CB
strategy and annual work plan
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Assess capacity building needs to feed into the
Capacity Building Plan
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Provide input in preparing & reviewing training
materials, modules and handouts
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Plan and manage training workshops
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Provide substantive support and assist TCBS in
maintaining track record of sub-grants
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Manage all CB files and responsible for archiving
CBU materials, manuals etc
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Prepare workshop reports and training sessions
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Organize GEP unit heads meetings on regular
basis and prepare their NFRs
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Prepare and collate and prepare a one pager
report on monthly action plans and progress
reports for all GEP regions and units based at
head office and give inputs in work plan as well
as annual report of CBU
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Responsible for archiving all CBU reports, files
and training material
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Update all training records every month and
share with the unit
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Provide support to TCBS in designing CB
interventions for GEP staff and sub-grantees
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Take on grant holder role when required
(The above functions are intended to describe the general
nature and level of work to be performed. They are not
intended to be an exhaustive list of all responsibilities,
skills, efforts or working conditions associated with the
job)
Skills:
 The incumbent must have excellent computer skills
particularly in MS Office (especially Excel); and
excellent communication skills
 S/he must be fluent in written and spoken English
and Urdu.
4
Grants & Finance
Officers
Lahore (1)
REPORTING LINE AND WORK BASE
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Specialist Training & Capacity Building
 Islamabad based
Qualifications:
 Master’s degree or equivalent in relevant social
sciences and above program components from HEC
recognized Institution
 Foreign Degree in Social Science is preferable
Experience:
 Minimum of 2 years of relevant work experience
 Experience of working with national and/or
international CSOs
Main functions:
• Implement Grants & Finance plan and ensure
compliance at regional level
• Liaise with sub-grantees on a regular basis and
represent GEP as and when necessary
• Review budgets of potential sub-grantees
• Long-listing of proposals against specified
criteria if required
• Conduct financial monitoring of sub-grantees at
the regional level
• Enter financial monitoring reports in PMS
database
• Conduct due diligence of potential sub grantees
• Provide weekly report on financial monitoring to
the head office
• Liaise with head office on a regular basis
regarding activities
• Manage finance at the regional-offices level
(The above functions are intended to describe the general
nature and level of work to be performed. They are not
intended to be an exhaustive list of all responsibilities,
skills, efforts or working conditions associated with the
job)
Skills:
 The incumbent must have excellent computer skills
particularly in MS Office (especially Excel); and
excellent communication skills
 S/he must be fluent in written and spoken English
and Urdu.
REPORTING LINE AND WORK BASE
 Provincial Program Manager (with additional
reporting to Director MER at Head Office)
5
Communication &
Media Specialist
Head Office
Islamabad
Qualifications: Master’s degree or equivalent in relevant
social sciences and above programme components from HEC
recognized Institution.
Experience:
■ Minimum of 5 years of relevant work experience
■ Experience of working with national and/or international
CSOs
■ knowledge of Gender Concept and Gender Equity and
Equality of working on the issue of women’s political
participation
Main functions:
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Prepare and implement Communication and Media
Strategy for Gender Equity Program
Responsible for overall supervision of
Communication and Media Unit
Oversee and provide substantial input on
Information, Education and Communication (IEC)
and outreach promotional material for GEP and subgrantees
Ensure compliance of branding and marking within
GEP and its sub-grantees
Develop TORs and prepare budget for media related
sub-grants and present in GMC
Develop TORs and budget for GEP events
Conceptualize, design and supervise all GEP events
Supervise GEP webpage contents
Provide significant input and write relevant parts in
Quarterly Progress Reports
Design the layout of all GEP publications, reports
and documentation as per USAID guidelines
Provide inputs in all media related components in all
other GEP sub-grants
Coordinate with Training and Capacity Building
Specialist to conduct relevant sessions for both staff
and sub-grantees and for desired inputs necessary
for media grants
Coordinate and correspond with DOCs office of
USAID
Supervise publication of quarterly newsletter and
annual report of GEP
Engage with print and electronic media
(International and national) for program
presentation and visibility
Assess capacity building needs of the Unit and
regional teams to feed into the Capacity Building
Plan
Grant Holding
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Grant holder for all national media and advocacy
sub-grants
Responsible for maintaining a single channel of
communication between designated sub grantees
and GEP (including TAF)
Custodian of sub grants and related documentation
and filing
Provide hand holding and technical back stopping to
sub grantees
Facilitate, enable and build capacities of sub
grantees by:
Coaching sub grantees
Addressing ambiguities reported by sub grantees
Reviewing sub grantees monthly/quarterly reports
and provide constructive feedback
Review sub grantees monthly/quarterly reports and
provide constructive feedback to sub grantee.
Forward Quarterly Progress Report/monthly
narrative and TAF 209 to relevant objective
managers and GFO along-with the initial feedback
provided to sub grantee.
Plan and minute all communication and get
agreement with sub grantee on the same
Receive all reports from sub grantees and share the
same with M&E regional team
Flag any situation that needs immediate attention to
Training and Capacity Building Specialist (TCBS)
Contact Training and Capacity Building Specialist for
regular technical backstopping and objective
managers on need basis
Maintain “Grants at Glance Form” regularly and
submit to Training and Capacity Building Specialist
and GCU Specialist
Skills:






Knowledge of both theoretical and practical aspects
of
financial/operational
management
and
coordination
Direct work experience in project management
especially finaance and operations.
Proven experience in strategic planning
Decision-making
Planning, organizing and reporting
Critical thinking and problem solving skills
REPORTING LINE AND WORK BASE
Will be directly reporting
Chief Of Party (for GEP program operation)
Please send your applications along with updated CV on 20 April,2015 [email protected] no later
than. Kindly mention your name and job title in the subject line.
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