PRASAR BHARATI INDIA’S PUBLIC SERVICE BORADCASTER NATIONAL CHANNEL: ALL INDIA RADIO TODAPUR, NEW DELHI-12 No: NCH-1(2)/AC/2015-2016/ Dated: 20.04.2015. Sub: Inviting quotation for Comprehensive Annual Maintenance contract for 21 Nos. Air Conditioners installed at NCH, AIR, Todapur, New Delhi-12. Sir, The undersigned is directed to invite sealed offers from the reputed and registered firms or their dealers for Annual Maintenance comprehensive charges for all 21 nos. of AC’s Unit (1.5/2 Ton) National Channel, AIR complex at Todapur, New Delhi. 1. The sealed tender should be reached to Director (ENGG.), National Channel, AIR, Todapur, New Delhi, before 3.00 P.M. on 08.5.2015. The tender will not be considered after the due date and time. 2. The Tenders will be opened by this office on 08.05.2015 at 3.00 P.M. in the presence of representatives of the participating tenderers who may be willing to be present at the time of opening of tenders. Such persons should reach before 3.00 P.M. on that day and bring the authority letters from the tenderers concerned on their letter head. The authority letter should also contain signature of the authorized representative duly attested by the authorized signatory of the Tenderers. 3. The terms and conditions are given in the Annexure-I. 4. Details of AC units are given in Annexure-II. Yours faithfully, (MUKESH GOEL) Assistant Engineer For Director (Engg). Terms & Conditions. Annexure-I. 1. Servicing maintenance and repairing of ACs including all parts. Gas charging, rewinding of Motor/Compressor, replacement/change of Compressor and replacement of body all are inclusive in the Comprehensive Maintenance Contract. Maintenance also includes providing of a coating of rubber paint on the base and vital parts of ACs. Starting Capacitor, running capacitor etc and relays are also included in the Comprehensive Maintenance Contract. 2. The envelope containing tender should be super scribed in right hand appear corner as “Tender for AMC of Air-conditioners (Due date 08.5.2015) 3. The tenders should be submitted legibly in English/Hindi. 4. The incomplete, vague, unresponsive and late/delayed tenders will not be considered. A tender will be considered unresponsive, where i) 5. 6. 7. 8. 9. 10. 11. 12. 13. It is unsigned or signed without the rubber stamp authorized signatory of the firm. ii) It is illegible. iii) It is not submitted as per Notice Inviting Tender and any of the terms and condition. iv) Tile quotation have not been made for all the items. v) The tender is conditional. vi) The tenderer does not agree to any of the term and conditions specified herein. The tenderer should submit a copy of their PAN Card and Tax Registration along with the tender. Quotation once submitted shall not be allowed to be withdrawn till the quotation process for acceptance remains in force. Over-typing or erasing of figures are not allowed. The Director (Engg.) All India Radio, NCH reserves all right to accept or not to accept one or more quotation or reject all the quotations without assigning any reasons whatsoever. The tenders should be valid for at least 90 days from the last date of submission thereof. The price offered should show the rate/amount of VAT and other applicable taxes extra. Tenders quoting price inclusive of taxes. Without giving rates/amount of taxes will not be considered. The parts/material used should be standards make and quality. The rate should include the cost of transportation for taking the Air-conditions to workshop and back to All India Radio, NCH, Todapur. Preventive maintenance of each air-conditioners should be done once in 2 months. 14. Routine maintenance schedule should be followed by the contractor and will be verified 15. 16. 17. 18. by the office. All the required tools etc. will be arranged by the contractors during servicing of ACs. The contract will be valid up to 31.3.2016. The complaints will have to be attended within 24 hrs. Consumables are included in the AMC. 19. The payment will be made quarterly after satisfactory service and completion of the AMC against bill duly pre-receipted. 20. In case of any dispute the decision of the Director (Engg.) shall be final. 21. In connection with the contract all disputes shall be exclusive and within jurisdiction of Delhi court only. 22. AIR will not be any party between firm and its worker in case of any dispute. 23. In case the service is not found satisfactory, the Director (Engg.) All India Radio, NCH, Todapur reserves the right to terminate the contract at any stage. 24. The contractor should pay the loses if any, incurred due to working of his staff at any time during the contract period. 25. After expiry of the contract, the firms shall handover all the air-conditioners in perfect working condition to this office failing which liquidated damages, if any will be recovered from the contractor. 26. TDS/ levies shall be deducted from the contractor’s bill as per the government orders. N.B. Before quoting rates, the firm may visit our premises during office hours between 11.00 AM to 5.00 PM (Monday to Friday) Format for Quotation Annexure –II. Details of AC plants proposed for AMC at National Channel, All India Radio, Todapur, New Delhi. 1.Transmission Studio:04 units (2). Talk Studio- 4 units. (3) MP Studio- 03 unit (4) RDI&2- 02 units, (5) Tape library – 02 units. (6) Music Studio-6 units. - Total 21 Units. FORMAT FOR QUOTATION AMC Cost (Per month) for all 21 A/Cs Service Tax Total AMC Cost including Tax Per month Terms & Conditions. 1. Servicing maintenance and repairing of ACs including all parts. Gas charging, rewinding of Motor/Compressor, replacement/change of Compressor and replacement of body all are inclusive in the Comprehensive Maintenance Contract. Maintenance also includes providing of a coating of rubber paint on the base and vital parts of ACs. Starting Capacitor, running capacitor etc and relays are also included in the Comprehensive Maintenance Contract. The above tender is accepted by me. Place: New Delhi Date: (Signature of Contractor) With seal of the Firm