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BigFieldAntiqueShow.com
[email protected]
Contract
Madison – Bouckville BIG FIELD Antiques Show
The BIG FIELD at Madison-Bouckville continues in it’s original concept and format!
held on the Original BIG FIELD of the Madison-Bouckville Antiques Show, RT. 20,Bouckville , NY 13310
Friday August 14 - Sunday August 16, 2015
Hours: Early buying: Fri. Aug 14, 8 AM - Noon; General admission: Noon - 5 PM; Sat. Aug 15, 8 AM - 5 PM; Sun. Aug 16, 9 AM - 5 PM
Exhibitor setup and registration:
Thursday August 13, 8AM - 8 PM; Friday August 14, 6AM - 7AM.
Absolutely no selling on Thursday. Thursday is to be used for exhibitor setup only. No Exceptions!
Those wishing to retain their previous years’ booth location must reserve space by April 1st 2015
Reservations will only be accepted with 50% deposit of booth fee for the space that you have indicated below.
Balance is due on or before July 14th, 2015 Please make checks payable to: Allman Promotions LLC.
Mail to: Allman Promotions LLC P. O. Box 771780, Naples FL, 34107 Oct 1st-June 1st /
PO Box 470 Clayton NY, 13624, June 1st –Oct 1st
The undersigned agrees to the following Terms and Conditions:
1. Exhibitor must be in place at shows opening and remain in place all hours of the show, positively no early packing.
2. Exhibitor shall not assign or sublet all or any part of said space.
3. Space is to be used for the selling of antiques and collectibles only. Management reserves the right to remove any items they deem not appropriate to the show.
4. Exhibitor agrees to abide by all municipal, state or federal laws in connection to the sale of items and must have a valid NYS tax number.
5. Exhibitor agrees to pay for any damage to grounds, tents or goods caused by him or herself or any of their employees and helpers.
6. By acceptance of this agreement, the exhibitor expressly releases Allman Promotions LLC, Judith and Stephen Allman, their employees and
helpers and ETC Events LLC, of and from any loss to any person or goods for any reason whatsoever, including but not limited to tent and weather
related problems. In the event that the show cannot take place. Exhibitor agrees to hold the above parties harmless.
7. Porters are available on a tip basis, the use of which is at the users own risk. Allman Promotions LLC will not be liable for any loss incurred by
their use.
8. Exhibitor agrees not to sell any merchandise before Friday August 14 at 8 AM, when early buying begins.
9. Exhibitor agrees to leave their space in good order with no trash or debris left behind.
10. All vehicles must fit within booth space or be parked in our exhibitor parking area. All big tent booth parking will be in exhibitor
parking areas. No driving on the field during show hours, please keep aisles free of vehicles.
11. Exhibitor cancellations must be received before July 14, 2015 to have all but $50.00 returned, booth fee is otherwise forfeit.
12. Exhibitor must have liability insurance for any vehicle brought onto the premises.
Return by April 1 2015 to retain previous years’ booth location. Please indicate that Booth #__________
Outdoor space 1st Choice, Row____/Booth #_____/2nd Choice, Row____Booth# ___3rd Choice, Row____Booth#____
Tent Space 1st Choice, Tent_____Booth#_____2nd Choice, Tent_____Booth #______Third Choice, Tent_____Booth #________
Please Reserve: single outdoor booth 20’ x 22’ @ $195 ____ fits 15’ x 15’ pole tent/ 20’x 20’ frame tent
Double outdoor booth 20’ x 44’ @ $385.____ fits 15’ x 30’ pole tent or 20’ x 40’ frame tent
Triple outdoor booth 20’ x 66’ @ $575_______fits 15’ x 50’ pole tent or 20’ x 60’ frame tent
Tent booths: Single booth approx. 18’ x 16’ @ $395__ / Double booth 36’x 16’$775 __
Information for table and chair rentals will be included with your confirmation.
Advertising in directory: Business card : $25. ( 2” x 3 ¼”) / Double card $40. / ¼ pg $100.
Enclose payment with business
card or black & white mock- up for composing larger ad and description of merchandise. For free directory listing, please list specific types of
antiques you will be bringing to the show. Deadline is July 14.
Camping: Please tell us if you will be camping and what vehicle you will bring________________________
Agreed to by _________________________Date_________
Type of Merchandise________________________________
Trade Name_______________________________________
Please Print Name_______________________________
Address__________________________________________
City ______________________State___________________
Zip Code__________ Email________ Ph_____________
Sign and return; confirmation and booth assignment will be sent by mail
NY State Tax #________________________________________________
Payment Choices (50% deposit due with reservation
balance due on or before July 14th, 2015)
______Check Pay to Allman Promotions LLC
Credit Card ____Visa_____Mastercard____Amex_____
Card #________________________________________
Payment Amt $________Exp. Date____________
Security Code ________ __Billing Address and Zip code
_______________________________________________
_____________________________________________
Signature______________________________________