Vendors/Exhibitors
2015 Spring Affair Plant Sale Contract
24th
Exhibitor setup Friday April
9am-2pm
Plant Sale: April 24th 6pm-9pm
April 25th 9am-2pm
Business Name:_______________________________________
Contact Name:________________________________________
Mailing Address:_______________________________________
Phone(s):___________________________________________
E-mail:__________________ Website:___________________
Authorized Signature:___________ Date:_________________
Describe products or services you will exhibit or display:
__________________________________________________
Reserve space now!
[email protected]
Contract/payment due March 20, 2015
Preferred Booth Placement for early contract!
Booth preferences
Desired booth # is not guaranteed, booths are assigned on a first
come, first serve basis
1st Choice
2nd Choice
3rd Choice
Qty.
TO BE ASSURED of a space, send in contract and payment by March 20,
2015 to:
Email: [email protected]
Fax: 402-472-8095
Address: NSA, PO Box 830964, Lincoln NE 68583-0964
CHECK ENCLOSED, payable to Nebraska Statewide Arboretum
 CHARGE to Visa/Mastercard/Discover
Name: _______________________
Card Number___________________Expiration Date_____________
Signature______________________ Billing Zip Code____________
Exhibit set-up and tear-down. Exhibitor booths are INSIDE Pavilion I.
• No set-up after 2 pm Friday, April 24. Exhibitors will unload south of Pavilion I and move
to parking lots east of Pavilion I. There is no parking allowed inside the building.
• Sales are only allowed Friday 6 - 9 pm & Saturday 9 am - 2 pm
• Exhibitors are responsible for cleaning and returning their space to conditions prior to
move-in. Any fees incurred to bring exhibitor space up to acceptable levels of the Lancaster
Event Center will be charged to the exhibitor.
• EXHIBIT MUST BE REMOVED BY 4:00 p.m. Saturday, April 25.
• Ineligible exhibitor products: VENDORS MAY NOT OFFER PLANTS AVAILABLE at plant
sale: 2015 Full plant list. These plants-- perennials, herbs, grasses, wildflowers, etc.--may
NOT be sold by exhibitors.
• Spring Affair sponsors reserve the right to restrict exhibits and/or items inappropriate for
the event.
• NO food or beverages for sale - LEC concessions are available. Food samples permissible
if restricted to 2-ounce size.
• Combustible products are not allowed on-site and NO BALLOONS are allowed at
Lancaster Event Center.
• Music/sound only at acceptable levels and by permission of sponsors.
• Liability Clause and Insurance Information needs to be signed before the event. The 2015
liability contract will be posted as soon as it's available. (plantnebraska.org)
• The Nebraska Statewide Arboretum will assume no liability for injury to property or
person on or about the Lancaster Event Center and will not be responsible for damage to
exhibits, merchandise or concessions caused by theft, wind, hail, fire or water, or any cause
whatsoever.
• To make sure you're on the newspaper mailing list, call 402-472-2971.
Equipment
Cost
10’x10’ booth
$100
10’x10’ educational booth
*Educational booths are
for non-profit and student
organizations only. No
sales or money exchange
allowed.
No Cost
8’ banquet table
$20
Chair
$10
220 electric
$125
110 electric
No Cost
Water
No Cost
Total Charge
$________
Dividers, curtains, tables and chairs are NOT
included in booth rental.
_____ Unloading/loading requires use of
large trailer
Registration Cancellation by Participant
• Registration cancellations received prior to the deadline may be eligible to receive a
refund less a $75 service fee.
• Cancellations received after the stated deadline will not be eligible for a refund (April 3,
2015).
• Refunds will not be available for registrants who choose not to attend an event.
• Cancellations will be accepted via phone, fax or e-mail, and must be received by the
stated cancellation deadline.
• All refund requests must be made by the attendee or credit card holder.
• Refund requests must include the name of the attendee and/or transaction number.
• Refunds will be credited back to the original credit card used for payment.
2015 Spring Affair - Vendor Liability Form
Please complete, sign and date the liability form below and return, along with your, “Certificate of Insurance"
and contract, by March 20, 2015 to: Nebraska Statewide Arboretum, P.O. Box 830964, Lincoln, Nebraska 68583-0964
This Use Agreement is for the use of Nebraska Statewide Arboretum, Inc. facilities by
Business Name:
___________________, hereinafter called "USER."
The USER will ensure that all activities at this event comply with state law, city ordinances and protect the
health and life safety of all persons involved. The USER will provide the following additional insurance, naming
the Nebraska Statewide Arboretum, Inc. as an additional insured:
USER will provide prior to March 20, 2015 a “Certificate of Insurance" with general liability limits of at least
$1,000,000, naming the Nebraska Statewide Arboretum, Inc. as additional insured and will be required to show
evidence of financial responsibility by providing certificate of insurance of Worker’s Compensation Nebraska
Statutory Coverage and Employers Liability coverage with a minimum limit of $500,000. The Workers
Compensation policy shall include a Waiver of Subrogation in favor of the Nebraska Statewide Arboretum, Inc.
as additional named insured.
Failure to meet all contract requirements listed above will result in a $75 surcharge.
By signature below the USER agrees to hold the Nebraska Statewide Arboretum, Inc. harmless from all claims
or suits for bodily injury including death and for property damage arising out of use of space at the Lancaster
Event Center in conjunction with the Spring Affair Plant Sale as per this agreement.
On behalf of the above named USER, the undersigned accepts responsibility for the terms and conditions
noted above.
Business Name:
Authorized Signature: ________
Date:______________
FOR OFFICE USE ONLY:
Date Received:
Approved By:
P. O. Box 830964  Lincoln, Nebraska 68583-0964  (402) 472-2971  plantnebraska.org
Plant Talks
North
Vendors Enter to
Unload