REQUEST FOR QUOTATION (RFQ)
Reference No: AUAF-RFQ-15-0019
Issue Date: June 9, 2015
Closing Date: June 20, 2015 – 2:00 PM
PROJECT:
PROVISION OF CLEANING AND REFRESHEMENT
ITEMS FOR A PERIOD OF ONE YEAR
The American University of Afghanistan
Darulaman Road,
District 7, Kabul, Afghanistan
Page 1 of 10
1. General:
The American University of Afghanistan (AUAF) is Afghanistan's only private, not-forprofit, institution of higher education, offering internationally-supported degree programs
and education.
2. Project Summary:
AUAF seeking qualified vendor for provision of Cleaning & Refreshment Items. Firms
and Companies who have a solid track experience in provision of high quality Cleaning
& Refreshment items in competitive prices to the international and national
organizations within Afghanistan are invited to bid.
3. Government Withholding Tax:
Pursuant to Article 72 in the Afghanistan Tax Law effective March 21, 2009, AUAF is
required to withhold "contractor" taxes from the gross amounts payable to all
Afghan/International for-profit subcontractors/vendors. In accordance with this
requirement, AUAF shall withhold two percent (2%) tax from all gross invoices to
Afghan subcontractors/vendors under this Agreement with active AISA or Ministry of
Commerce license. For subcontractors/vendors without active AISA or Ministry of
Commerce license, AUAF shall withhold seven percent (7%) "Contractor" taxes per
current Afghanistan Tax Law.
Before the signing of this Agreement, the subcontractor/vendor will provide a copy of
the organization's AISA or Ministry of Commerce license and TIN (Tax Identification
Number). Amounts deducted from the invoices will be forwarded to the Ministry of
Finance (MOF) Tax Division credited to the firm's TIN. Records of payments to the
MOF shall be maintained on file with AUAF.
4. Penalty Charges
If the vendor fails to supply the specified cleaning & refreshment items within the date
stipulated, AUAF shall, without prejudice to its other remedies under the Purchase
Order/Contract price, as liquidated damages, deduct a sum equivalent to five percent
(5%) of the delivered price of the delayed Goods/Services for each week of the delay
until actual delivery, up to a maximum deduction of Ten Percent (10%) of the Purchase
Order/Contract/Contract value.
5. Source, Origin and Nationality
The vendor may not supply any goods or services manufactured in or shipped from the
following countries: Cuba, Iraq, Iran, Laos, Libya, North Korea, or Syria.
6. Inspection
AUAF shall have reasonable time, after delivery, to inspect the service and goods, and
to reject acceptance in not conforming to the specifications of this Purchase Order and
offer. Recovery of the rejected item (s) shall be the sole responsibility of the supplier.
AUAF-RFQ-15-020 - Provision of Cleaning SuppliesPage 2 of 10
7. Statement of Work/Specification:
The selected vendor shall supply cleaning & refreshment items on need basis to AUAF
main campus and residence hall located in Darulaman and guest houses located Karte-Seh and Kart-e-Char in Kabul City.
Firms/companies interested to bid should provide quotation to AUAF. AUAF conduct
market survey to obtain best value for money; the prices quoted under this RFQ will
remained unchanged during the agreement period of one year.
The quoted price should be inclusive of BRT taxes and transportation.
No
Item
Description/
Specs.
‫مشخصات‬
‫مواد‬
1
Toilet Paper,
Sun Flower,
Product
grade A.
‫کاغذ تشناب‬
‫کيفيت عالی‬
‫سن فالور‬-
Roll
2
Paper towel.
White
Perforated
Roll Towel,
85x2ply (Roll
5.2m2).
Gulrang
‫کاغذ رول‬
‫برای خشک‬
‫کردن دست‬
‫– گلرنگ‬
‫کيفيت اعلی‬
Roll( Pair)
3
Bleaching
Liquid
(Whitex)
(Sehat
Brand). (1
Liter)
‫مايع سفيد‬
‫ بليچ‬٠ ‫کننده‬
‫– صحت‬
‫کيفيت اعلی‬
Bottle
(One
Liter)
4
Dish
Washing
liquid. Royal
or Gulrang
‫مايع ضرف‬
‫شويی رايل‬
‫کيفيت اعلی‬
‫ترکی‬
Bottle
5
Washing
Powder.
(Token),
Pack of 1
Kg)
‫پودر لباس‬
‫شويی توکن‬
‫ کيلويی‬1
‫کيفيت اعلی‬
Pack 1 kg
Picture
Unit
AUAF-RFQ-15-020 - Provision of Cleaning SuppliesPage 3 of 10
Qty
48,000
12,000
2,088
1,272
1,512
Unit
Cost
Afs
Total Cost Afs
6
Max Powder
- Viking.
7
Acid for
Toilets.
Swiffer
1‫پودر مکس‬
– ‫کيلويی‬
‫وايکنگ‬
‫کيفيت اعلی‬
Bottle 1 kg
1,620
‫تيزاب برای‬
‫تشناب‬
‫سويفر‬
‫کيفيت اعلی‬
Bottle
2,400
8
Hand wash
liquid. Royal
or Gulrang
‫مايع‬
‫دستشويی‬
‫رايل ترکی‬
‫يا گلرنگ‬
‫کيفيت اعلی‬
Bottle
3,000
9
Dish
washing
Esphange,
(Arabic).
GROVED
Scouring
Sponge.
Super
spongex. 3piece
‫اسفنج ظرف‬
‫شويی عربی‬
‫سه دانه يی‬
Pack of 3
piece
1,296
10
Foam
(Esphange,
big size).
‫اسفنج بزرگ‬
‫کيفيت اعلی‬
Each
11
Glass spray.
Viking 500
ml or
Gulrang
‫پاک کننده‬
‫شيشه‬
‫وايکنگ‬
‫ترکی يا‬
‫گلرنگ‬
‫کيفيت اعلی‬
Bottle
12
Air
freshener.
Perfect
(Rose) Or
Bakhour
‫سپری‬
– ‫خوشبويی‬
‫پرفيکت يا‬
‫کيفيت اعلی‬
Bottle
AUAF-RFQ-15-020 - Provision of Cleaning SuppliesPage 4 of 10
936
1,764
1,428
‫‪852‬‬
‫‪768‬‬
‫‪12,000‬‬
‫‪12,240‬‬
‫‪384‬‬
‫‪1,200‬‬
‫‪796‬‬
‫‪3,600‬‬
‫‪Each‬‬
‫پاسپاس تاری‬
‫با فرم‬
‫پالستيکی و‬
‫دسته آھنی‬
‫کيفيت اعلی‬
‫‪Mop. With‬‬
‫‪cotton wiper‬‬
‫‪and plastic‬‬
‫‪frame, steel‬‬
‫پاسپاس ‪handle.‬‬
‫تاری با فرم‬
‫پالســتيکی و دسته‬
‫‪.‬آھـنی‬
‫‪13‬‬
‫‪Each‬‬
‫پاسپاس‬
‫رابری ‪ -‬جيو‬
‫ستار‬
‫کيفيت اعلی‬
‫‪Pas pas,‬‬
‫‪Rubber‬‬
‫‪wiper.‬‬
‫‪14‬‬
‫‪Kg‬‬
‫پالستيک‬
‫بزرگ سياه‬
‫‪ 1.5‬متره‬
‫برای کثافات‬
‫‪ -‬کيفيت باال‬
‫‪Plastic for‬‬
‫‪garbage. Big‬‬
‫‪size, good‬‬
‫‪quality.‬‬
‫‪15‬‬
‫‪Kg‬‬
‫پالستيک‬
‫کوچک برای‬
‫کثافات زرد‬
‫دسته دار ‪-‬‬
‫مارکه سورج‬
‫کيفيت اعلی‬
‫‪Plastic for‬‬
‫‪garbage,‬‬
‫‪small size.‬‬
‫‪Good quality.‬‬
‫‪16‬‬
‫‪Each‬‬
‫جاروب‬
‫مزاری‬
‫‪Broom.‬‬
‫‪Mazari.‬‬
‫‪17‬‬
‫‪1 x 180‬‬
‫‪cm‬‬
‫تکه نخی کتا‬
‫ره دار برای‬
‫پاک کاری‬
‫با بر‬
‫‪180.x1‬‬
‫متره‬
‫کيفيت اعلی‬
‫‪Cloth for‬‬
‫‪cleaning,‬‬
‫‪cotton, size:‬‬
‫‪1m x 1.80‬‬
‫‪meter‬‬
‫‪18‬‬
‫‪Pair‬‬
‫دستکش ھای‬
‫رابری الله‬
‫اول برای‬
‫آشپز خانه‬
‫کيفيت اعلی‬
‫‪Gloves,(Rub‬‬
‫‪ber type),‬‬
‫‪Lala brand‬‬
‫‪19‬‬
‫‪Pair‬‬
‫دستکش ھای‬
‫نخی سياه‬
‫برای‬
‫کارگران‬
‫کيفيت اعلی‬
‫‪Gloves,(cotto‬‬
‫‪n, black‬‬
‫‪color) for‬‬
‫‪work‬‬
‫‪20‬‬
‫‪AUAF-RFQ-15-020 - Provision of Cleaning SuppliesPage 5 of 10‬‬
21
Trash holder,
Plastic type,
small size.
With cover.
‫کثافت دانی‬
‫بشکل سطل‬
‫کوچک با‬
‫سرپوش‬
‫کيفيت اعلی‬
Each
22
Trash holder,
big size, 50
liter capacity.
With cover
‫کثافت دانی‬
50 ‫بزرگ‬
‫ليتره با‬
‫سرپوش‬
‫کيفيت اعلی‬
Each
Trash holder,
big size, with
padle
‫کثافت دانی‬
‫بزرگ پايدل‬
‫دار‬
‫کيفيت اعلی‬
Each
23
Insect killer
spray.
BOMTOX
‫سپری حشره‬
‫ سوپر‬- ‫کش‬
-‫بومتکس‬
‫ترکی‬
‫کيفيت اعلی‬
Each
24
Hand soap.
Lark
25
Brush, big
size, good
quality.
‫بٌرس بزرگ‬
‫ کيفيت‬‫خوب‬
Each
26
Dish
washing
mesh. Steel
type.
‫جالی‬
‫ظرفشويی‬
‫سيمی‬
‫کيفيت اعلی‬
Each
‫صابون‬
– ‫ستشويی‬
‫الرک‬
‫کيفيت اعلی‬
AUAF-RFQ-15-020 - Provision of Cleaning SuppliesPage 6 of 10
Each
264
264
100
348
696
480
576
27
Dish
washing
mesh. plastic
type.
‫جالی‬
‫ظرفشويی‬
‫پالستيکی‬
‫کيفيت اعلی‬
Each
28
Vinegar.
Negin (‫)سرکه‬
- ‫سِ رکه سفيد‬
‫مارکه نگين‬
Bottle
29
Brush for
commode.
Plastic brush
with holder
‫بٌرس‬
‫پالستيکی‬
‫دسته اھنی‬
‫برای کمود‬
‫ھمرای برس‬
‫دانی‬
‫کيفيت اعلی‬
Each
30
Hand pump
for commode
cleaning.
Red rubber
with wooden
handle.
‫پمپ دستی‬
‫برای کمود‬
‫با رابر سرخ‬
‫و دسته آھنی‬
‫کيفيت اعلی‬
Each
372
31
Dust tray.
Plastic type,
good quality.
‫خاکستر دانی‬
- ‫پالستيکی‬
‫کيفيت خوب‬
Each
240
32
Door mat
(Rug)
‫پای پاک‬
‫قالينچهء‬
‫کيفيت اعلی‬
Each
264
Tissue paper
(Alokozay)
‫دستمال‬
‫کاغذی‬
‫الکوزی‬
‫ برکه‬150
‫کيفيت اعلی‬
Each
4,800
33
AUAF-RFQ-15-020 - Provision of Cleaning SuppliesPage 7 of 10
564
192
396
34
Face Mask
(Hotpack 50
piece set)
‫ماسک روی‬
۵٠ ‫ بسته‬-‫دانه‬
‫کيفيت اعلی‬
Pack of 50
4,440
35
Suger,
Arabic
product.
‫شکر عربی‬
‫فی کيلو‬
Kg
5,400
36
Green tea,
Alokozai
products.
Pack of 100
bags.
‫چای سبز‬
- ‫الکوزی‬
100 ‫بستهء‬
‫دانه‬
‫کيفيت اعلی‬
Pack
4,800
37
Black tea,
Alokozai
products.
Pack of 100
bags.
‫چای سياه‬
- ‫الکوزی‬
100 ‫بستهء‬
‫دانه‬
‫کيفيت اعلی‬
Pack
2,400
38
Coffee.
Nescafe
Gold, 100g.
‫کافی‬
‫نيسکافی‬
100 ‫گولد‬
‫گرامه‬
‫کيفيت اعلی‬
Bottle
1,440
Disposable
tea cup.
‫گيالس يکبار‬
‫مصرف‬
‫رنگ ) زرد‬
( ‫و سفيد‬
‫کيفيت اعلی‬
Pcs.
39
40
Disposable
plastic plate,
medium size.
‫قاب ھای‬
‫پالستيکی‬
‫يکبار‬
‫مصرف‬
‫کيفيت اعلی‬
41
Disposable
plastic
spoon.
‫قاشق ھای‬
‫پالستيکی‬
‫يکبار‬
‫مصرف‬
‫کيفيت اعلی‬
Pcs.
Pcs.
AUAF-RFQ-15-020 - Provision of Cleaning SuppliesPage 8 of 10
120,00
0
12,000
24,000
42
Disposable
plastic fork.
43
Disposable
plastic knife.
‫پنجه ھای‬
‫پالستيکی‬
‫يکبار‬
‫مصرف‬
‫کيفيت اعلی‬
‫کارد ھای‬
‫پالستيکی‬
‫يکبار‬
‫مصرف‬
‫کيفيت اعلی‬
44
Milk powder.
EveryDay, 1
kg pack.
‫شير خشک‬
- ‫اِفری دی‬
1 ‫پاکت‬
‫کيلويی‬
‫کيفيت اعلی‬
45
Sada
Powder 1 kg
‫پودر سودا‬
‫يک کيلو‬
‫کيفيت اعلی‬
Pcs.
4,800
Pcs.
4,200
Pack of 1
kg
Kg
2,160
60
Grand Total (Inclusive of BRT Taxes and Transportation)
8. Evaluation Process:
The proposals will be evaluated in terms of fairness, cost-consciousness, and best
value to the AUAF considering both technical and cost factors. There may be multiple
awards considering the technical compliancy and low price methodology. The award will
be to the responsive and responsible offeror that offers best to AUAF.
AUAF may reject all of the proposals submitted for good cause. AUAF may negotiate
price or service provided in terms with one or more of the bidders if it feels that
negotiations would improve the chances that AUAF receives a better quotation.
RFQ Conditions:
Administrative Requirements
Evaluation Criteria
Delivery Term
(INCOTERMS 2000)
1. Valid company business license under the law
of country of residence.
2. Company profile
1. Similar experience for supply of requested
items/ Services with National &International
Organization.
2. Compliance with technical specification stated
in the RFQ.
DDU ( door to door Delivery to AUAF)
AUAF-RFQ-15-020 - Provision of Cleaning SuppliesPage 9 of 10
Delivery Time
Warranty
Payment Terms
Validity of Quotation
Completeness of quotation.
Delivery Point
Mode of Transport
Test Reports
BRT Tax
2 days after receipt of PO
N/A
On monthly basis within 20 days after receipt of
invoice.
30 days
Partial bids not allowed
Procurement Department
The American University of Afghanistan - AUAF
Darul Aman Road, Kabul, Afghanistan
Road
NA
Partial bids allowed
Applicable for as per tax law refer to point 3
above.
9. Quotation Submission guidelines:
Cover Letter shall be included in proposals and signed by the person or persons
authorized to sign on behalf of the bidder.
Sealed proposals should be sent by hard copy only to the following address no later
than June 15, 2015 – 2:00 PM. Electronic bids are not permitted. Proposals received
after the due date will not be considered further.
Address:
Procurement Department
The American University of Afghanistan - AUAF
Darulaman Main Road, Kabul, Afghanistan
10. Questions:
Please direct your questions via e-mail at [email protected]. All questions should be
sent on June 20, 2015 - 4:00 PM
11. Others:
AUAF as a not-for-profit educational institution expects to be charged no more than
standard humanitarian agency rates.
AUAF will not pay any of the bidders’ cost of preparing their proposals under this RFQ.
AUAF-RFQ-15-020 - Provision of Cleaning SuppliesPage 10 of 10