Every Year we have a unique theme and this year our theme is:
Welcome to the Circus! By Axess Media Group
(Note: don’t be scared by themes it’s just so we can have fun with it)
Delegate Paperwork Package
AXESS MEDIA GROUP
315 N. Shary Rd. SUITE 1027
Mission Texas 78572
[email protected]
www.axessmediagroup.com
MISS HIDALGO COUNTY PAGEANTY BY AXESS MEDIA GROUP
Company Profile.
Axess Media Group, an event production company has been organizing beauty pageants since 2000.
Mission & Vision
Emphasizing beauty, community service, style, and cultural appreciation, the Miss Hidalgo County Pageant is a
personal development opportunity for young ladies. The delegates who become part of the Miss Hidalgo County
Pageant gain confidence and poise in an increasingly competitive world. The pageant affords each delegate the
opportunity to grow and advance her personal goals while acting as a role model in her community.
Axess Media Group Royalty have done many hours of community service, donated toys, blankets and time to Mission
Hospital, Nursing Homes, Orphanages Homes, Driscol Hospital and many more. We have done city and beach clean
ups.” Our motto is "to give others the way God gives to you" and "treat others the way you would like to be treated".
Axess Media Group & VIP Productions
Is a non-profit organization founded in 2000 that produced The Heart of the Valley's Miss Donna Pageant. In 2003 the Miss
Hidalgo County Double Pageant was registered and the production took pride in their unique thematic pageant style. This was
the first production to award the winners with a $1000 dollar educational scholarship under the condition of obtaining a 4.0
GPA and we are proud that standards were raised for our ladies to make their education a priority and for other productions
to raise their scholarship amounts. In 2006 VIP Productions proudly welcomed little ones into the Miss Hidalgo County
Pageant and made this production their sole focus. But then in 2008 we welcome the Jr. Miss Texas Galaxy Pageant and
Miss/Teen South Texas Galaxy Pageant to our family we produced this titles for two years until our national director became
the national director of Miss U.S. International, it was then on 2011 that we became the official director of the TOP 3rd Pageant
System in the World, Miss Texas U.S. International and sister pageant Miss Texas American Beauty.
WELCOME LETTER
315 N. Shary Rd.
Mission Texas 78572
Email: [email protected]
www.axessmediagroup.com
Dear Delegate:
Hello and welcome to the Miss Hidalgo County Pageant. Enclosed please find necessary information regarding this
spectacular event. I am sure you will find this to be a wonderful experience.
Come and be part of one of the most prestigious pageant for young women our area.! As a contestant, you will have the
opportunity to meet and compete with other young women from all over our county. You will have the opportunity to
win the coveted designed and original Crown…fit only for a Queen…as well as other beautiful awards, and not to
mention the honor of becoming the NEXT Miss Hidalgo County titleholder!
This will be an exciting event!!! Our staff is working very hard to make this an unforgettable experience for all of you.
Please be sure to read all the enclosed materials, as there is a DEALINE to submit all of your paperwork and fees the
pageant. The deadline is March 11, 2015. There is also information you will need to prepare for this event. If I can be
of any assistance, please do not hesitate to email me.
YOU DO NOT NEED TO WAIT UNTIL March 11, 2015 TO SEND IN YOUR PAPERWORK AND AD FEE.
If you are paying your ad fee via PayPal, please include a 3.5% service fee, for example, please add $7.00 to your
payment, making you entire payment
Please know that I am here for you to help you with whatever you need. Please keep in mind that things might change
from here to competition. However, I will keep you updated to the very latest every single moment; nothing will be
surprise for anyone.
Sincerely,
Vanessa Saenz Sarabia
Vanessa Saenz Sarabia,
Director
GENERAL INFORMATION
Division:
Tiny Miss:
Little Miss:
Pre-Teen:
Jr.Miss:
Teen:
Miss:
Ms.:
Ages: 3-5
Delegates must not turn 6 before the first date of the Pageant
Ages: 6-8
Delegates must not turn 9 before the first date of the Pageant
Ages: 9-11
Delegates must not turn 12 before the first date of the Pageant
Ages: 12-13
Delegates must not turn 15 before the first date of the Pageant
14 year old that are still in jr. high can compete in the jr. miss division
Ages: 14-17
Delegates must not turn 18 before the first date of the Pageant
18 year old that are still in high school can compete in the teen division.
Ages: 18-30
Delegates must not turn 30 before the first date of the Pageant
Ages: 21-38
Delegates can be single with children or married
Your $300 Entry Fee includes:
INCLUDES
DOES NOT INCLUDE:
Pageant Stage Photo Cd with a min. of 6
photos

Travel expenses

Personal expenses

Ad Page on Official Digital Magazine

Hotel

Pizza Party at Orientation

Competition attire

Rhinestone Crown shirt

Transportation

Your Fees must be paid in FULL by March 20, 2015
You may Hold your $50.00 Discount with only a $100.00 deposit!
QUALIFICATION
I certify that I am a genetically born natural female and I am between the ages for my division. I certify that I am a
resident of the United States of America. I certify that if requested by Axess Media Group & VIP Productions., I
can provide proof of my gender, age and citizenship.
JUDGING INFORMATION
Photogenic, Interview, Fashion or Swimsuit, Evening Gown. Only Miss & Teen have a final question on stage for
extra points. THIS YEAR ALL JUDGES WILL BE OUT OF TOWN. It’s hard to make everyone happy but our
number one priority has always been to be translucent for all of you to feel it was fair and give it your all.
Nevertheless please do remember all of you are in it for the same reason, so please respect each other and feel
happy and proud no matter what.
NON-REFUNDABLE FEE POLICY
I understand that the pageant is a self-supporting event and that all fees paid are not refundable. This includes
entry fees, ticket sales, ad sales, and any other fees paid.
PERSONAL INFORMATION
The personal information collected by the pageant will never be released to anyone other than to authorized
vendors of the State Pageant. Information collected is so that we can contact you.
PROGRAM BOOK ADS
Program book ads are mandatory, Neverthe less its already included on your entry fee. However, for those
interested in purchasing ad pages to compete for the MISS Hidalgo County HOSTESS TITLE the following is the
price guide. They are only available in a full page size. Delegates receive a ½ color ADVERTISEMENT page:
Extra FULL PAGE COLOR ADS: $250.00
*** All ads must be emailed in no less than 300dpi . All ads are due by March 15, 2015.
COMPETITION ATTIRE
Opening Number – Will be announced SOON .
Fashion Wear –
Delegates shall provide their own Top Fashion Inspired in our theme Welcome to the Circus
wear competition outfit.
(Only for Jr. Miss, Pre-Teen, Little Miss and Tiny Miss)
Swimwear –
Delegates shall provide their own Red or Black competition swimsuit you may add a touch of
our theme to it or wear a wrap with it. The shoe color shall be nude or a Jonathan Kayne
style shoe. (Only for Teen, Miss and Ms.)
Evening Wear –
Delegates must bring one full-length evening gown in a style and color that best
compliments you. Always bring a back-up gown! Gowns should also reflect delegate’s style
and personality. Colors will not matter, any color is acceptable.
Interview Attire -
Delegates must bring a fashionable outfit for the interview competition. You are not required
to bring an interview suit. Any type of outfit that you deem appropriate for interviewing for
this title is acceptable.
Miscellaneous -
Bring comfortable clothes for rehearsals, but always bring your opening number shoes for
rehearsals.
NON-COMPETITION CLAUSE
As a Casting Call winner you can compete for other titles in other pageant systems however you certify that any
other pageant titles will not prevent you from competing in the National Pageant. The only requirement of Casting
Call winners is to compete at the National Pageant.
DISQUALIFICATION
By submitting the entry form and entry fee, I agree to abide by all rules and policies set forth by Axess Media, I
attest that all information submitted is true and accurate. Failure to comply with Axess Media Group, policies may
result in immediate disqualification and/or forfeiture of prizes won without benefit of refund in full or in part at the
discretion of Axess Media Group. I understand that Rules, Regulations and policies may change from time to time
and I agree in advance to any changes or alterations to any Rules, Regulations or policies without notice to me.
PHOTOGRAPHS
All delegates must submit a headshot and a full body to be used for the website and program book no smaller
than 300dpi, no later than 3 days after you sign up or before March 15, 2015.
2015 OFFICIAL PHOTOGRAPHER
As a Contestant you must purchase your pageant photo cd value of $100, delegates pay only $50 a few photos of
the pageant and rehearsals (photos will be sent electronically). Your information will be collected in this
paperwork. There are NO GUARANTEES as to how many photos each girl will receive, but will include at least
one photo of each phase of competition and some group photos. This fee is already part of your entry-fee.
2015 DVD
We will be videotaping with a high quality grade camera. Copies will be available for $50.00. This is NOT included
in the price of your entry fee, this is a separate charge.
PAGEANT DATES
The Miss HIDALGO COUNTY Pageant 2015 will be held March 2015. These dates are tentative until the final
schedule comes out. The number of shows (e.g. if there will be a preliminary show) depends on the number of
delegates entered. Please make sure you are constantly watching the Facebook group for updates!
CHANGES TO THE SCHEDULE
If there are any changes to the Schedule, those changes will be on the Schedule handed out at orientation. All
other schedules are null and void. There will be NO changes to the Schedule after Orientation.
PROFESSIONAL HAIR & MAKE-UP
NO ONE IS ALLOWED BACKSTAGE ONLY OUR DELEGATES ONLY TINY MISS, LITTLE MISS, PRE-TEEN,
AND JR. MISS ARE ALLOWED TO HAVE (1) ONE PERSON BACKTAGE…..
ORIENTATION
Delegates please wear a fashionable. This is an outfit that you will be photographed.
SWAPS
Some pageants require delegates to bring a small gift for all other delegates. This is often referred to as “swaps.”
We do NOT require swaps. However, some delegates have chosen to bring little trinkets for their sister queens.
This is permissible but should be kept in a reasonable price range. Also, if you do decide to bring a little gift for
each delegate, this should be done at orientation, all delegates will have marked places at orientation so it will be
easy for those bringing gifts to hand them out prior to orientation.
PAJAMA DIVA CONTEST (Tentative)
Get ready to wear your most creative pajama outfit and walk the red carpet! This is a get together that the current
titleholder hosts. At this event, delegates are encouraged to walk down the red carpet and tell about your outfit
and what it represents to you. The Miss Pajama Diva receives a great prize package!
ACCESS TO PAGEANT AND ACTIVITIES
NO ONE, other than the staff of Axess Media Group & VIP Productions and their authorized third party service
providers will be allowed backstage at the theater or at any activities sponsored by Axess Media Group & VIP
Productions during the national event. This is strictly limited for insurance and liability reasons.
TICKETS TO THE SHOW AND PROGRAM BOOKS
The sales of tickets and lobby will open up 30 minutes prior to each show. Tickets will be $15. Digital Program
books will be for sale for $15.00 and are NOT included with the cost of entry or included with the cost of a ticket.
THE THEATER
Donna Simon Sauceda Auditorium, Donna TEXAS
ADVERTISEMENT
FORM
315 N. Shary Rd.
Mission Texas 78572
Email: [email protected]
www.axessmediagroup.com
Please fill out ONE Advertisement Form PER Advertisement placed in the program book.
NAME:
BUSINESS NAME:
ADDRESS:
CITY:
STATE:
E-MAIL:
WEB SITE:
ZIP CODE:
I WISH TO PURCHASE:
DESCRIPTION
QTY
ONE FULL PAGE COLOR ADVERTISMENT
TOTAL AMOUNT ENCLOSED:
PRICE
$250.00
$
I have read and understand the Instructions contained on the form.
SIGNATURE:
PLEASE RETURN THIS FORM BY March 15, 2015!
DVD FORM
Miss Hidalgo County Pageant
315 N. Shary Rd.
Mission Texas 78572
Item Description
Pageant DVD
Name:
Address:
City:
Phone:
Cost
$50.00
Delegate Title
Delegate Name
State:
Email:
Zip:
Signature:
Sign and return this form to AXESS MEDIA GROUP
PHOTOGRAPHY FORM
Miss Hidalgo County Pageant
315 N. Shary Rd.
Mission Texas 78572
956-507-0507
Item Description
PAGEANT PHOTOS
EMAILED HIGH
RESOLUTION
Name:
Address:
City:
Phone:
Cost
$50.00
Delegate Title
Delegate Name
State:
Zip:
Email:
_____________________________________________________________________
Signature:
Sign and return this form to AXESS MEDIA GROUP
        
Judges Forms
Personal Interview Form
Please type in your answers, print out 3 copies of this two page form and MAIL THEM IN by March 15, 2015.
DEMOGRAPHIC INFORMATION:
AGE:
DATE OF BIRTH:
/
/
E-MAIL:
NAME:
REFERRED BY:
CELL PHONE NUMBER:
EDUCATIONAL BACKGROUND
Name of School
ACADEMIC AWARDS/ACHIEVEMENTS
1.
2.
OTHER AWARDS/ACHIEVEMENTS
1.
2.
SKILLS/TALENTS AND ABILITIES
1.
2.
HOBBIES/INTERESTS
1.
Area of Study
Years
Attended
HONORS
2.
TELL US ABOUT AN EXPERIENCE THAT HAS BEEN EDUCATIONAL FOR YOU:
TELL US ABOUT YOUR FAMILY:
TELL US BRIEFLY WHAT WINNING THE NATIONAL TITLE MEANS TO YOU:
IF CHOSEN FOR THE NATIONAL TITLE, HOW WOULD YOU PROMOTE THE TITLE?
WHAT IS MOST UNIQUE ABOUT YOU?
THREE WORDS TO DESCRIBE YOU: 1)
2)
3)
TELL US ABOUT YOUR FAVORITE PLACE TO GO:
WHAT DO YOU THINK ARE THE BENEFITS OF PAGEANTS:
RULES & REGULATIONS
315 N. Shary Rd.
Mission Texas 78572
MANAGEMENT AND REPRESENTATION.
I agree that, if I am selected as a titleholder, that for one year from the day of the selection, my professional affairs as said titleholder shall be under the sole
and complete management of Axess Media Group and VIP Productions, or another third party representation company they select and that I will not give
any written or verbal endorsement of any mercantile commodity or commercial or charitable organization without obtaining specific written authority from
of Axess Media Group and VIP Productions
HONESTY POLICY.
I attest that all information which I have and will submit is true and accurate. I understand that falsification of information will result in immediate
disqualification and forfeiture of all prizes won.
CODE OF CONDUCT
I agree to display good sportsmanship at all times. I understand that engaging in slanderous or libelous behavior, including but not limited to posting
negative or inflammatory messages to the internet, harassing judges, contestants or staff in person, via telephone, via mail, or via email constitutes poor
sportsmanship & may result in disqualification at the discretion of of Axess Media Group and VIP Productions
PUBLICITY & PROMOTION
I give of Axess Media Group and VIP Productions permission to use my name, photo, likeness, voice & biographical information for purposes of publicity,
advertising, and promotion in print, radio, video, on the of Axess Media Group and VIP Productions website, and in any other media. I give consent for of
Axess Media Group and VIP Productions to use my name, photo, likeness, voice & biographical information for purposes of producing promotional
merchandise, including but not limited to clothing (e.g., t-shirts), posters, mugs, mouse pads and other products. I understand that I am not entitled to any
compensation from the sale of such products.
SELECTION OF JUDGES.
I understand and accept that of Axess Media Group and VIP Productions will appoint judges for awards, semi-finalists, finalists, and overall titles. I
understand that the decision of the judges is final and non-contestable.
NON-REFUNDABLE FEE POLICY
I understand that the pageant is a self-supporting event and that all fees paid are not refundable and not transferable in full or in part under any circumstance.
This includes entry fees, ticket sales, ad sales, and any other fees paid.
LIMITATION OF LIABILITY
I understand and agree that: a of Axess Media Group and VIP Productions, its officers, employees, and pageant personnel are not responsible for accidents,
injury or theft incurred at the time of the pageant or travel to and from. b.) of Axess Media Group and VIP Productions is not responsible for negligence or
fraud on the part of pageant sponsors, judges, or contract vendors (e.g., photographer, videographer, etc.) who may be providing products or services to
delegates at the Miss Hidalgo County Pageant. c.) of Axess Media Group and VIP Productions is not responsible for negligence or fraud on the part of the
host hotel. I HEREBY RELEASE, UNCONDITIONALLY AND FOREVER, ANY CLAIM AGAINST of Axess Media Group and VIP Productions.
AND AFFILIATED OR RELATED COMPANIES AND THEIR RESPECTIVE OFFICERS, DIRECTORS, PARTNERS, EMPLOYEES, AGENTS AND
ASSIGNS, FROM ANY AND ALL CLAIMS, ACTIONS, DAMAGES, LIABILITIES, LOSSES, COSTS AND EXPENSES OF ANY KIND
(INCLUDING WITHOUT LIMITATION, ATTORNEY’S FEES) ARISING OUT OF, RESULTING FROM, OR BY REASON OF, MY
PARTICIPATION IN OR IN CONNECTION WITH THE PAGEANT INCLUDING, WITHOUT LIMITATION, ANY TRAVEL I UNDERTAKE IN
CONNECTION WITH MY PARTICIPATION IN THE PAGEANT, AND EXPLOITATION OF THE PAGEANT OF MY APPEARANCE IN THE
PAGEANT, OR ANY USE OF ANY PRIZE OR GIFT AWARDED TO ME IN CONNECTION WITH THE PAGEANT. THIS RELEASE
SPECIFICALLY INCLUDES, WITHOUT LIMITATION, ANY AND ALL CLAIMS, ACTIONS, DAMAGES, LIABILITIES, LOSSES, COSTS AND
EXPENSES OF ANY KIND RESULTING FROM THE ACTIONS OF ANOTHER CONTESTANT OR ANY OTHER THIRD PARTY AT ANY TIME.
I AGREE THAT I WILL NOT BRING OR BE A PARTY TO ANY LEGAL ACTION OF CLAIM AGAINST THE RELEASED PARTIES, OR ANY OF
THEM, BASED UPON OR ARISING OUR OF MY PARTICIPATION IN THE PAGEANT OR IN ANY WAY RELATED TO THE PAGEANT, OR
ANY EXPLOITATION OF THE PAGEANT, OR ANY USE OF ANY PRIZE OR GIFT AWARDED TO ME IN CONNECTION WITH THE
PAGEANT, ON ANY LEGAL THEORY WHATSOEVER (INCLUDING, BUT NOT LIMITED TO, PERSONAL INJURY, RIGHTS OF PRIVACY
AND PUBLICITY, OR DEFAMATION.)
DISQUALIFICATION
By submitting the entry form and entry fee, I agree to abide by all rules and policies set forth by of Axess Media Group and VIP Productions I attest that all
information submitted is true and accurate. Failure to comply with of Axess Media Group and VIP Productions policies may result in immediate
disqualification and/or forfeiture of prizes won without benefit of refund in full or in part at the discretion of of Axess Media Group and VIP Productions. I
understand that Rules, Regulations and policies may change from time to time and I agree in advance to any changes or alterations to any Rules, Regulations
or policies without notice to me.
QUALIFICATION
I certify that I am a genetically born natural female and I am between the ages stated. I certify that I am a resident of the United States of America. I certify
that if requested by of Axess Media Group and VIP Productions., I can provide proof of my gender, age and citizenship.
_________________________________
ENTRANT'S SIGNATURE
__________________________________
LEGAL GUARDIAN (if under 18)
PLEASE RETURN BY March 15, 2015!
___________________
DATE
Delegate’s Code of Conduct
Miss Hidalgo County Pageant
315 N. Shary Rd.
Mission Texas 78572
Delegate’s Code of Conduct
I,
, affirm that I am and will
continue to be a person of good moral character; that I have not
committed and will not commit any act inconsistent with the highest
standards of public morals and conventions or that will reflect unfavorably
on the pageant, its representatives, sponsors and/or licensees; that I have
not appeared in nude or provocative photographs for any film or
publication prior to, during thepageant finals, or during my reign as a
Winner.
I will conduct myself in a courteous, professional manner at all times
during the Miss Hidalgo County pageant and while representing my
county.
I will not slander or libel other contestants, judges, Axess Media Group &
VIP Productions., staff or anyone else involved with or connected to the
Miss Hidalgo County pageant. I understand that defamatory verbal and/or
written remarks against Axess Media Group & VIP Productions may result
in immediate disqualification at the discretion of Axess Media Group & VIP
Productions forfeiture of any and all prizes and awards won, and legal
charges.
I agree to display good sportsmanship at all times. I understand that
disruptive behavior before, during, or after the pageant may result in
disqualification, removal from the premises, and legal charges at the
discretion of Axess Media Group & VIP Productions
Delegate Signature: _____________________________Date:
Legal Guardian (if under age 18): ___________________Date:
Sign and return this form to Axess
Media Group & VIP Productions. by March 15,2015.