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Tender Notice/Advertisement
BANASKANTHA DISTRICT CO-OP. MILK PRODUCERS’ UNION LTD.,
BANAS DAIRY, PB NO: 20, PALANPUR: 385 001,
Phone: 253881 to 253885
REFERENCE: BNS:PUR:FARIDABAD:LIGHT FIXTURE:04
TENDER NOTICE
Sealed Tenders are invited forsupply of Lighting Fixtures and
luminaries from experienced and eligible manufacturers or their
representatives or other suppliers for our Faridabad Plant:
Name of the items Tender Fees (Non
Earnest money to be
deposited
Refundable)
Rs.2,000/Rs. 50,000/Lighting Fixtures
and Luminaries
Tender documents containing scope of work, specifications of
Lighting Fixtures and luminaries,general terms and conditions and the
eligibility criteria are available at our website:www.banasdairy.coop.
Tender fees and EMD must be submitted along with bids through
Demand Draft in favour of “Banaskantha District Co-operative Milk
Producers’ Union Ltd.”, payable at Palanpur. Completed tender as
mentioned above in sealed envelope super-scribed with the “Supply
of Lighting Fixtures for Faridabad plant by due date 19/05/2015”,
can be submitted latest by 19/05/2015up to 1.30 pm. All bids shall
be opened on 3.00 P.M on 19/05/2015, in presence of all bidders
present. The undersigned reserves the right to accept or reject any or
all tenders without assigning any reason thereof and there shall be no
dispute on that decision.
Managing Director
Page 1 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Preface
Banaskantha District Co-operative Milk Producers’ Union Ltd., Palanpur which is one of the
largest milk union in India, engaged in manufacturing of Dairy products,invites tender bids for
the Supply of Lighting Fixtures for Faridabad plant (as per specifications in AnnexureIII).
Project Objective:
• Providing Lighting Fixtures and Luminaries for our Plant Faridabad
Instructions for submitting tender
1. Tender bid and other required documents with tender fee (Non Refundable) as specified in
Tender noticeand EMD should be sent by post/courier or submitted by hand in our office
by 1:30 pm on or before the last date as specified in tender notice. Tenders received late
will be rejected.
2. Tender Bid can be submitted by hand or by post/ courier. For bids submitted by post or
Courier, it is bidder’s responsibility that bid reaches to our office at the scheduled time.
3. Tender bid should be sent duly sealed cover super-scribed with “Tender Bid for the Supply
of Lighting Fixtures and Luminaries for Faridabad Plant”by due date.
4.
Terms and conditions enclosed should be duly signed by bidder and should be attached
with Tender Bid as a token of acceptance of all terms and conditions. Any
certificate/document not found enclosed with the tender document as required for fulfilling
the eligibility criteria of bid may lead to declaring the party as non-eligible and in this event
their bid shall not be opened and out rightly rejected.
5.
Tender bids shall be opened in the presence of intending parties/their authorized
representative who will be present at that time.
Bids should be kept valid for acceptation for a period of 60 daysfrom the day bids are
opened.
In exceptional circumstances, the union may solicit the Bidders’ consent to an extension of
the period of validity. The request and the responses thereto shall be made in writing (or
by cable or telex/fax). The bid security/EMD provided shall also be suitably extended. A
Bidder granting the request will not be required nor permitted to modify his bid.
Note: For any query related to this tender, bidder may contact us on email
id:[email protected]
Full details of materials including the manufacturer’s name and brand of items must be
mentioned wherever applicable.
In case tender opening date is declared a Holiday, tenders shall be opened on next working
day at the same time specified above.
6.
7.
8.
9.
Page 2 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
10.
Supply of Lighting Fixtures and Luminaries as per the attached list shall be at
Faridabad Plant of Banas Dairy.
11.
Tender form shall be filled up legibly, preferably typed giving full name and address of the
bidder. Over writing, alterations/additions etc. will disqualify the tender bid unless such
overwriting, alterations/additions are duly attested and signed by the authorized
representative of bidder.Conditional/telegraphic/fax /E-mail tenders shall be rejected.
Tender Bid must be accompanied with requisite amount of Earnest Money Deposit as
specified in Tender notice, without which tenders shall be rejected.
EMD of successful bidders shall be retained as security deposit without any interest till all
the activities, specified under the Contract is completed satisfactorily and the same
certified by End User.
Earnest money of unsuccessful bidder shall be returned after finalizing the contracts within
60 days without any interest on it.
Format and Signing of Bids
The Bidder shall prepare two copies of Bid, clearly marking each “Original” and “Copy” as
appropriate. In event of any discrepancy between them the original shall govern. Both the
copies shall be duly authorized to bind the Bidder to the Contract.
Bid shall contain no inter line rations, erasures or over writing except as necessary to
correct errors made by Bidder in which case correction shall be initialled by persons singing
the Bid.
No Price Variation
Prices quoted by the Bidder shall be fixed and no request for price amendments will be
entertained. Prices quoted should remain valid for entire validity period of 60 Days for PO
generation. Supplier will be liable to execute the Purchase Order generated during this
Validity period under this particular Contract. In case of no execution of PO generated
during validity period, EMD will be forfeited
Right to vary the quantity at the time of Award
Banas Dairy reserves the right to increase or decrease the quantity at the time of awarding
of Purchase Order.
Right to accept or reject any Bid
Banas Dairy reserves the right to accept or reject any bid or reject all the Bids at any time
prior to award of Contract, without thereby incurring any liability to the affected Bidder or
Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for its
action.
Performance Security
12.
13.
14.
15.
16.
17.
18.
19.
Page 3 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
20.
21.
22.
23.
24.
25.
The successful Bidder shall furnish the performance security in accordance with the
conditions of the Contract. Performance Security shall be submitted in form of
unconditional and irrevocable Bank Guarantee.
Offers should be strictly according to our specifications and our commercial terms &
conditions, failing which, it may not be considered.
In case of any Technical or Commercial deviation, it is mandatory for supplier to mention
the same in Deviation Form. If any deviation comes to Purchaser’s notice that has not been
mentioned in the Deviation Form submitted by bidder with Technical Bid, in such case
Purchaser reserves the right to reject the complete bid.
Parties who have been suppliers of our union or any milk union in the past also have to
comply with all these conditions. No relaxation whatsoever shall be given to them and also
to any SSI /PSUs or any organization.
If any dispute or differences arises at any time between the two parties in respect of or
concerning anything contained or arising out of contract shall be referred to sole arbitrator
our Managing Director. The decision of the arbitrator shall be final and binding on both the
parties.
Incomplete Tender Bid Documents may be rejected completely.
Canvassing in any form will lead to disqualification of the bid.
For all legal matters and disputes, Palanpur court shall be the Jurisdiction.
Page 4 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Banaskantha District Co-op. Milk Producers’ Union Ltd.,
Banas Dairy, P.B.No.20, Palanpur-385001, Gujarat, India
Phone-PABX (02742) 253881 TO 253885,
Website: www.banasdairy.coop
Eligibility Criteria:
•
Bidder should be in business of manufacturing or supplying similar types of products
(Lighting Fixtures and Luminaries) for period of at least one year
•
Should have successfully executed at least one single order of similar types of materials,
of value not less than 50% of estimated value of this project OR Should have supplied
similar types of materials to one or many clients in one single financial year (in any of
last three financial years)
Note: Documentary evidence of meeting eligibility criteria has to be mandatorily attached with
the Bid
Terms and conditions for Bid
1. Following Documents to be submitted along with Tender Bid:
●
A list of all the purchase orders duly indicating the name of client, his address, type &
quantity of material and the date of supply during the last 36 months along with at least
one performance certificate along with copy of the purchase orders executed in the last
one year in same firm name and style.
●
Any document (such as excise/sales tax document) issued by Government or Semi
Government Department which certifies/proves that the bidder is in business for the
required period.
●
The bidder shall be registered with the office of competent authority or under statutory
bodies at the time of bid opening in the same name and style. In order to support this
bidder shall submit any of following documents:
Page 5 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
A copy of the Registration Certificate issued by the Registrar of Companies and copy of
Memorandum of Association in case of firms of company nature.
OR
Copy of partnership deed in case of partnership firm
OR
Copy of registration certificate for firms registered with NSIC/Central or State Govt
Department/Local bodies for similar work.
●
Bidder shall enclose/mention the PAN and TAN number of the firm and to support
this, he/she shall submit a photocopy of PAN& TAN certificate.
●
Bidder’s firm shall be registered with Sales Tax Department. VAT/CST numbers shall be
mentioned by the bidder and in support of this; he/she shall submit a photocopy of
Sales Tax registration certificate duly renewed by the competent authority.
2. Submitted documents shall be numbered and attached serially indicating serial number.
Total number of pages enclosed shall be shown in the index.
3. Delivery/WorkSchedule
Bidder has to provide delivery period in Annexure II (Format of Quotation). Exact details of the
Delivery Schedule will be communicated at the time of awarding of Purchase Order and vendor
will be liable to follow delivery date mentioned in PO.
(Note- Delivery Schedule should not be greater than as mentioned in Annexure-II)
4. ISO certified company may be preferred to others. A copy of valid license/ certificate shall be
attached to this effect with the offer.
5. The officers of our Union shall be allowed to inspect the works and/or any document
referred to in the tender at any given time and if it is found that the declarations made by the
bidder in Tender Bid are false/misleading/faulty, the bidder shall be disqualified and the
earnest money deposit (EMD) submitted shall be forfeited.
6. Items to be supplied should be strictly as per enclosed Specifications.
Note:
Page 6 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
●
It is mandatory for Bidder to provide the Detailed Technical Data Sheet (as per our
required specifications) along with Tender Bid. (In case of failure of the same, Bid may
be rejected)
●
Non-compliance with even a minor technical Requirement should be clearly stated by
the bidder in the form of Deviation Statement; in case of failure to meet this condition
the Bid may be rejected.
●
However mentioning of deviation in deviation form does not assure its acceptance by
Banas Dairy.
8. Copies of Purchase orders of reputed State Milk Federations / Milk Unions/ Reputed
Companies executed during last 36 months may be enclosed.
9. Cost of tender form in form of DD as stated above should be attached with tender bid.
10. Supplier has to forward copy of inspection/quality certification report of Lighting
Fixtureswith delivery.
11. Any test, as may be deemed necessary by our union employees have to be carried out by
Supplier at his cost. Supplier will be responsible for setting up and running the acceptance tests,
in the presence of representative of our union.
The Purchaser or its representative shall have the right to inspect and/or test the Goods to
confirm their conformity to the Contract. The inspections and tests may be conducted on the
premises of the Supplier or its subcontractor(s), at point of delivery and/or at the Good's final
destination. Should any inspected or tested Goods fail to conform to the Specifications, the
Purchaser may reject them and the Supplier shall replace the rejected Goods free of cost to the
Purchaser as per the instruction of Purchaser.
12. Warranty/ Guarantee
The supplier warrants that the goods supplied, under the Contract are new, unused.
The supplier further warrants that the goods supplied under this Contract shall have no defect
arising from design, materials or workmanship (except insofar as the design or material is
Page 7 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
required by the Purchaser’s Specifications) or from any act or omission of the Supplier, that
may develop under normal use of the supplied Goods in the conditions.
This Comprehensive warranty/guarantee shall remain valid for 12 months minimumafter the
Goods have been delivered at site, installed and successfully tested and accepted by the
Purchaser.
If the Supplier, having been notified, fails to remedy the defect(s) within a reasonable period,
the Purchaser may proceed to take such remedial action as may be necessary, at the Supplier's
risk and expense and without prejudice to any other rights which the Purchaser may have
against the Supplier under the Contract.
Please Note:
•
Initial acceptance of goods is not the final acceptance of quality.
•
In case materials are found substandard at any point of time during its functional use,
on receipt of the same we reserve our right to reject the material out rightly. Labour
Charges if any will also be recovered from you. We reserve the right to inspect your
material at anywhere of our choice and in case the result is found unsatisfactory we
reserve the right to take any action as deemed fit.
13. Penalty Clause
For delay in Supply ofLighting Fixtures as per the attached list, a late penalty @0.5% per week
may be deducted subject to a maximum of 5 % of the contract price. On further delays order
shall be liable to be cancelled. However, Managing Director of our union may waive off the
penalty keeping in view the force majeure or other exceptional circumstances beyond the
control of the supplier.
14. Delivery of Goods
Material shall be delivered at the destination as specified in the purchase order on any working
days (except Sundays & holidays) within the specified period as mentioned in Purchase Order.
Page 8 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
15. Payment
• 90% within 15 days after satisfactory delivery of goods at site (on progressive basis)
• And 10% against the submission of PBG of equivalent value valid for one year from the
date of supply
Performance Security: Bidder will be required to submit the performance security of 10% of
total PO Value for the period of one year in form of Bank Guarantee from Nationalized Bank
only. In case bidder fails to submit bank guarantee we will retain 10% of PO value amount from
his account.
16. Risk Purchase
In case of any delay in supplies of ordered material, the samemay be procured from other
sources at the risk, cost and responsibility of the bidder, after expiry of scheduled date without
any notice. Extra amount spent on Risk Purchase/completion of work shall be adjusted against
the earnest money/pending payments or same shall be recovered from your firm.
We will reserve the right to effect risk purchase/execution of the work in case of non-fulfilment
of various terms and conditions of the contract, by the supplier at his risk & cost.
17. Import license and foreign exchange variation
No import license shall be provided by the BANAS DAIRY for goods offered against this bid.
Necessary clearances/licenses from the concerned Authorities for any imported goods/items
offered shall be obtained by the bidder at his cost & responsibility.
Non-availability of or delay in obtaining license/ clearance shall not, under any circumstances,
entitle the bidder to seek any compensation/relaxation under the contract and/or relieve the
bidder from any of his obligations under the contract. Foreign Exchange, Duties etc. variation, if
any, shall also be to the account of the bidder and no price escalation may be given.
18. Maintaining ethical standards in business
It is highly necessary for the suppliers to ensure that business ethics are maintained at the
highest degree with all the concerned. In no case we will be able to tolerate any unethical
Page 9 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
practice by the supplier by way of offering either cash or in kind or compensation in any form
either to get the rejected material accepted or to get higher volume of the business than the
approved quantity.
By any chance if it comes to our notice that you or any of your employee/representative/Agent
has tried to initiate such unfair business practices with any of our employee or any of the
employee /decision maker of Our Union even with/without any documentary evidences, the
same shall be considered as a cancellation of P.O. and we reserve our right to
terminate/suspend the P.O. during any time without assigning any reason thereof.
19. Insurance
The goods supplied under the contract shall be fully insured against all types of losses or
damages incidental to all types of risks and delivery in the manner specified in the special
conditions of contract. If any loss or damage occurs during supply of goods under contract, the
supplier shall make arrangement for repair and replacement of any damaged, item/s in
stipulated time.
In case of any claim, Supplier will have to arrange the Documents and other formalities and in
no case Banas Dairy will arrange for such claims.
20. Assignment
The Supplier shall not assign, in whole or in part, its obligations to perform under the contract,
except with the Purchaser's prior written consent. Such assignment shall not relieve the Suppler
from any liability or obligation under the Contract.
21. Force Majeure
If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in
writing of such conditions and the cause thereof. Unless otherwise directed by the Purchaser
in writing, the Supplier shall continue to perform its obligations under the contract as far as is
Page 10 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
reasonably practical, and shall seek all reasonable alternative means for performance not
prevented by the Force Majeure event.
22. Purchaser’s Instruction
The Purchaser may in his absolute discretion, issue from time to time drawings and/or
instructions, directions and clarifications which are collectively referred to as Purchaser's
instructions. These instructions will be binding on the supplier.
23. Approvals
The Supplier shall obtain all the necessary legal approvals.
24. Other Commercial Terms and Conditions:
•
No “Form C” shall be issued
•
All taxes shall be charged in invoice
•
Invoice to be raised in the name of “Banaskantha District Co-operative Milk Producers’
Union Limited, Faridabad”
25. Jurisdiction
Settlement of any dispute out of the purchase order/contract against this bid shall be subject to
the courts at Palanpur only.
26. Data on firm
Please send data on your firm and information in the enclosed Annexure. The quotations
received without above information or with incorrect information may not be considered.
Page 11 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Annexure I
Earnest Money Deposit Details (As specified in Tender notice)
Details of Bank draft
No.___________
Dated_______________ Drawn On (Name of Bank) ____________________
EMD Amount Rs._______________________________________________
(Rupees in words
(________________________________________________)
I/we have read the instructions carefully and accordingly submitting the tender as per the
terms and conditions as given in the tender notice for supply of Lighting Fixtures and
luminaries for Faridabad plant of Banas Dairy.
Date:
Signature of the Party
(With office stamp)
Page 12 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Annexure II
Sr.
No
1
2
3
4
5
Description of
Major items
QTY
Offered
Warranty
Basic Rate
per Unit
(in INR)
FORMAT OF QUOTATION (Commercial Bid)
Discount
P&F per
Excise
Sales
Insurance
per Unit
Unit
per Unit
Taxper
per Unit
(in INR)
(in INR)
(in INR)
Unit
(in INR)
(in INR)
Freight per
Unit
(in INR)
Any other
Expenses per
Unit (in INR)
Total Landed per
Unit (in INR)
SUPPLY OF HIGH
500
BAY
LIGHT NOS
FIXTURE(70W)
SUPPLY OF WATER 1500
PROFF
LED NOS
TUBELIGHT FIXTURE
SUPPLY
OF
150
DECORATIVE LED NOS
RECESS FIXTURE
SUPPLY
OF
220
RECESSED
LED NOS
DOWNLIGHTER
(17W)
SUPPLY OF STREET
50
LIGHT FIXTURE
NOS
NOTE- The above price shall be FOR Faridabad Plant
- In case of any discrepancy between unit price and total bid price (in figures) total price, the unit
Payment Terms: As mentioned above
Delivery Time:
2 Months
Signature of Bidder……….…………………….
Name ...…………………………Business Address: …………………………….
Place: ………………………… Date: …………………………….
Note: Detailed Tax Break Up to be submitted at the time of awarding of PO.
Page 13 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Annexure III
LIST OF Lighting Fixtures and THEIR SPECIFICATIONS:
Sr.
No
1
Material name
Material Description
SUPPLY OF HIGH BAY LIGHT
FIXTURE(70W)
"Supply of Efficient, low glare, surface-mounted cast aluminumluminaries with 70W Metal Halide Lamp.
IP 65 protected. Excellent uniform light distribution with bi-directional beam ensuring by stippled
aluminum, anodized and brightened reflector with Silicon rubber gasket makes the luminaire protected
against ingression of dust and water. Easy maintainable detachable Gear Tray is provided in the
luminaries which carries the ballast, ignitor and condenser. Similar to Philips MPF922 1XMHNTD with
70W Metal Halide Lamp"
item cat reference: MPF 922- 1XMHNTD 70W
2
SUPPLY OF WATER PROFF
LED TUBELIGHT FIXTURE
Supply, Testing&commissioning of 2X20W IP65 dust & jet proof luminaries with polycarbonate housing &
linear ribbed cover. Fixture should have polycarbonate fastening clips and hinged diffuser for easy
lamp replacement. Fixture should be complete with High Lumen 20W LED Tube with 2100 Lumens. CRI>80.
Lumen output 4200 lumens &40K burning hrs with 70% lumen maintain. Color Temp 6500K.PF>0.95 Surge
Protection of 2KV.All the Photometrical & Electrical parameters must be supported by LM79-08 test
report from NABL Accredited LAB OR UL.Switching cycle of 50,000 times, R9 Value > 0. Lamp starting
time is not more than 1 Sec. The LED tube light conforms to applicable IS 10322 / EN 60598. Make of
LED From Philips/LUMILEDE/CREE/ Nischia. Similar to Philips make TCW450 with High Lumen 2X20W LED Tube
item cat refrence:TCW450 with 2X20 W Master LED Tube
3
SUPPLY OF DECORATIVE
LED RECESS FIXTURE
Supply 2'X2' Decorative LED Recess Fixture with 5000K color temp having 50000 burning hrs life with
minimum 70% lumen maintains,system lumen output should be minimum 3700lumens with system
efficacy>90lm/W. System Power Consumption should not exceed 40W (Including loss in Driver)Housing made
of CRCA with High Efficiency opal acrylicdiffuser.THD< 10% & PF > 0.9 & CRI > 80. Make of LED From
Philips/LUMILEDE/CREE/ Nischia. Similar to Philips Day line RC240.
item cat refrence:RC240
4
SUPPLY OF RECESSED LED
DOWNLIGHTER (17W)
Supply of Recessed LED down light luminaries with lumen output of 1600 lumens. Minimum system efficacy
should be > 85lm/W. CRI should be > 80.Housing should be made of pressure die cast aluminum housing
which acts as a proper heat sink to ensure a long service life. The total power consumption should not
exceed 17W (including driver).
Luminaries should have life of 50000 burning hrs with 70% lumen
Page 14 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
maintains. Make of LED From Philips/LUMILEDE/CREE/ Nischia. CRI>80 & THD <10%.Similar to Philips
DN394B
item cat reference : Philips DN394
5
SUPPLY OF STREET LIGHT
FIXTURE
Supply of 150 W MH Street Light fixture with integral control gear and 150 W MH lampsetc complete to
be erected on street light pole .Housing made of single piece pressure die-cast aluminum alloy with
low copper content for sturdiness and excellent corrosion resistance. Lamp compartment should consists
of electrochemically brightened and anodized, high purity POT reflector. Bottom as well as lateral
pole mounting arrangement .UV stabilized to avoid yellowing to ensure ingress protection of IP 65 for
the lamp compartment suitable for highly polluted areas. Heat resistant toughened flat glass cover
(GLA) for the lamp compartment to ensure ingress protection of IP 65 for the lamp compartment suitable
for highly polluted areas. Similar to Philips SGP325 GLA-HPI-TP150W FG with MH Lamp
item cat reference: SGP 325 GLA-HPI-TP150W FG
Page 15 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Annexure IV
PERFORMANCE SECURITY FORM (Format Only)
To:
Banaskantha District Co-op. Milk Producers’ Union Ltd.,
Banas Dairy, P.B.No.20, Palanpur-385001
Gujarat, India
WHEREAS................................................................... (Name of Supplier), hereinafter called
"the Supplier" has undertaken, in pursuance of Contract (Notification of Award)
No.................
dated,
……….....
To supply.......................................................................
(Description of Goods and Services), hereinafter called "the Contract". AND WHEREAS it has
been stipulated by you in the said Contract that the Supplier shall furnish you with a Bank
Guarantee by a recognized bank for the sum specified therein as security for compliance
with the Supplier's performance obligations in accordance with the Contract.
AND WHEREAS we have agreed to give the Supplier a Guarantee: THEREFORE WE hereby
affirm that we are Guarantors and responsible to you, on behalf of the Supplier, up to a
total of......................................................... (Amount of the Guarantee in Words and Figures),
and we undertake to pay you, upon your first written demand declaring the Supplier to
be in default under the Contract and without cavil or argument, any sum or sums within
the limit of ................................ (Amount of Guarantee) as aforesaid, without your needing to
prove or to show grounds or reasons for your demand or the sum specified therein.
This guarantee is valid until the ........day of.......... .........20......
Signature and Seal of Guarantors
................................
...............................Date..........................
Address:
Page 16 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Annexure V
Details of Purchase Orders executed in last 3 year of similar works
Name of the supplier:
Supplyofsimilar type of material:
Name of Dairy
(Union)/Reputed
Organizations
Material Detail/ Description
MonthYear
Supplied
(Quantity)
Total Value
(in Lacs)
Note:
• Purchase Order copies should be enclosed in support of the above
• Format shown above is indicative only, bidder can provide information in his own format but
should provide all information as required in above format
Page 17 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Annexure VI
Deviation Form
Name of Supplier:
Technical Deviations List:
Commercial Deviations List:
Note: In case of any other deviation not mentioned on this page may lead to disqualifying of
Bid.
Page 18 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
AnnexureVII Data on Firm
Banaskantha District Cooperative Milk Producers' Union Ltd.,
Banas Dairy, Post Box No. 20, Palanpur: 385 001, Phone: 253881 to 253885
Fax: 02742-252723, 251835, e-mail: [email protected], web:www.banasdairy.coop
For Office Use Only
Vendor / Customer / Broker No. _________________________________Date :
VENDOR / CUSTOMER / BROKER REGISTRATION FORM
1. Name of the Vendor/Customer/Broker: __________________________
2. Full Address of Office &Factory:
OFFICE FACTORY
FACTORY ADDRESS
Add1
Add2
City
Location
District
State
Pin Code
Phone (with code)
Mobile No
Fax No.
e-mail ID
Contact Person:
Add1
Add2
City
Location
District
State
Pin Code
Phone (with code)
Mobile No
Fax No.
e-mail ID
Contact Person:
1. Full Address of Branch / Associated Firm :
Branch / Associated Firm - 2
Branch / Associated Firm -1
Add1
Add2
City
Location
District
State
Pin Code
Phone (with code)
Mobile No
Fax No.
Add1
Add2
City
Location
District
State
Pin Code
Phone (with code)
Mobile No
Fax No.
Page 19 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
e-mail ID
Contact Person:
e-mail ID
Contact Person:
4. Are you registered with MSMED Act: Yes / No. ___________________________
If yes, please give date of registration: ______________________ & Valid up to _____________(date)
(Pl. enclose copy of the certificate confirming to the above)
5. Whether CST/GST is applicable? If yes, please give the rate:
Central Sales Tax No. &Date: ________________________________________________________
State Sales Tax No. & Date : _______________________________________________________
6. Whether Central Excise Duty is applicable?
If yes, please give Excise classification
No. of the item quoted (Chapter/Section/Subsection): _________________________________
Excise heading: ______________________ Rate of excise: ______________________________
Central Excise Registration No. & Date __________________________________________________
Service Tax Registration No. & Date ____________________________________________________
7. Bank Name ______________________Bank A/c. No.__________________ Branch _____________
Mode of Payment: Cheque/ DD /RTGS /NEFT Incase DD, Payable at ___________
IFSC Code: _________________________ PAN: ____________________________________
8. Which kind of material / service you want to supply / provide to us (Give details)
Make & Brand
Sr.No. Particulars
9. Status (whether an Individual / Partnership Firm / Public / Private Limited Company :
i) In case Partnership Firm
a) Whether it has been registered? ______________________________________________
b) If registered, provide copy of registration certificate issued by the Registrar of firm:
___________________________________________________________________________
c) Name of all Partners: __________________________________________________________
d) Details of Partnership deed (Pl. enclose copy of the same): ____________________________
ii) If Proprietary concern name and address of the Proprietor: __________________________________
iii) If Private / Public Limited Company, Please
Enclose copy of Memorandum/Articles of the Association: __________________________________
Provide Registration No. ______________________________________________________________
Page 20 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
10. Year of Establishment of the company: _______________________________________
11. Year of commencement of Commercial Production: ________________________________________
12. Status of your Company (Manufacturing / Traders / Authorized Agent/Dealer): ___________________
13. Manufacturing Licence No. : ___________________________________________________________
14. Annual Turnover: __________________________________________________________________
15. Are you supplying these items to any Cooperative Dairies in Gujarat? If so, give details with zerox
Copies of Purchase Order. ____________________________________________________________
16. Is the quality of your product approved by ISI or any Institution? ______________________________
17. Can you arrange to send sample if called? _______________________________________________
18. Please state the address with telephone Number of your Office nearest Palanpur. ________________
19. Please send technical literature, price list and other information of your production ________________
20. Income tax clearance certificate no. __________& Date______________ (Pls. Enclose copy)
21. Whether any of your relatives is working with us or with our member unions. If so, please give details:
__________________________________________________________________________________
22. Any other information you wish to given? ________________________________________________
23. Please find enclosed herewith a D.D. No. ___________ dated _________ Rs. 2000/-in favour of
Banaskantha District Cooperative Milk Producers’ Union Ltd., payable at Palanpur for Tender Fees (Non
Refundable).
DECLARATION
The above information is true in all respects and we undertake to inform you if any change in the above
particulars regarding our business from time to time. We also undertake the responsibility that in no case we
will employ any consultant to deal with BKDCMPU Ltd., Palanpur
Place:
Date:
Signature of Authorized Representative
of the Company under Proper Seal
For Office Use Only
Concerned Dept.Head
OSD(Comm.)
Page 21 of 21
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date: