1. business and industrial
2. construction

TOLL BRIDGE PROGRAM OVERSIGHT COMMITTEE
MEETING MATERIALS
May 11, 2015
CALTRANS
BAY AREA TOLL AUTHORITY
CALIFORNIA TRANSPORTATION COMMISSION
Letter of Transmittal
TO: Toll Bridge Program Oversight Committee
(TBPOC)
DATE: May 10, 2015
FR: Program Management Team (PMT)
RE: TBPOC Meeting Materials Packet – May 11, 2015
Herewith is the TBPOC Meeting Materials Packet for the May 11th meeting. The packet
includes memoranda and reports that will be presented at the meeting.
Contents is provided following the Agenda to help locate specific topics.
A Table of
Final Agenda
TBPOC REGULAR MEETING
May 11, 2015
Executive Session (Loma Prieta Conference Room): 1:30 PM – 2:30 PM
Regular Session (Room 1906): 2:30 PM – 4:30 PM
Pier 7, Mission Bay Office, 325 Burma Road, Oakland, CA
Dial-in Number: 1(866) 803-2146; Access Code: 2474385
Item Number/ Topic
1.
2.
3.
4.
5.
6.
7.
EXECUTIVE SESSION
a. SAS Outstanding Work*
b. YBITS 2 Contract – CCO No. 111 USCG
Additional Scope*
CHAIR’S REPORT
Presenter
S. Heminger, BATA
CONSENT CALENDAR
a. TBPOC Regular/ Urgent Meeting Minutes
A. Fremier, BATA
1. TBPOC March 5, 2015 Regular Meeting
Minutes*
2. TBPOC April 17, 2015 Regular Meeting
Minutes*
3. TBPOC May 4, 2015 Urgent Meeting
Minutes*
PROGRAM ISSUES
a. Budget Forecast and Risk Assessment Update**
Brian Maroney, CT
b. 2015 First Quarter Project Progress and Financial
P. Lee, BATA
Update**
SAN FRANCISCO-OAKLAND BAY BRIDGE
UPDATES
a. YBITS 2 Contract
D. Vilcheck, CT
1. Project Update**
2. CCO No. 97 – Contract Time Extension*
3. CCO No. 111 – USCG Additional Scope*
b. Pier E3 Demonstration Contract and Permits
S. Whipple, CT/
Update*
S. Galvez, CT
c. 504/288 Demolition Update*
S. Whipple, CT
d. SAS Update
1. Construction Update**
S. Whipple, CT
2. Tower Anchor Rod Testing Plan**
Brian Maroney, CT
OTHER BUSINESS
a. Report on matters discussed and actions taken at
NA
Urgent Meeting
S. Heminger, BATA
b. Report on matters discussed and actions taken
during Executive Session
GENERAL PUBLIC COMMENT
Next TBPOC Regular Meeting:
June 23, 2015 - TBD
* Attachments
** Attachments to be sent out under separate cover
Time
Desired
Outcome
Information
5 min
Approval
20 min
5 min
Approval
Approval
15 min
5 min
Information
Approval
Approval
Information
10 min
Information
5 min
30 min
Information
Approval
NA
NA
5 min
Information
Accessibility and Title VI: TBPOC provides services/accommodations upon request to persons with
disabilities and individuals who are limited-English proficient who wish to address Committee matters. For
accommodations or translations assistance, please call the Metropolitan Transportation Commission (MTC) at
510.817.5757 or 510.817.5769 for TDD/TTY. We require three working days' notice to accommodate your request.
Acceso y el Titulo VI: El TBPOC puede proveer asistencia/facilitar la comunicacion a las personas
discapacitadas y los individuos con conocimiento limitado del ingles quienes quieran dirigirse a la Comité. Para
solicitar asistencia, por favor llame a la Comisiớn Metropolitano de Transporte (MTC) al numero 510.817.5757 o
al 510.817.5769 para TDD/TTY. Requerimos que solicite asistencia con tres dias habiles de anticipacion para
poderle proveer asistencia.
Meeting Conduct: In the event that any public meeting conducted by TBPOC is willfully interrupted or
disrupted by a person or by a group or groups of persons so as to render the orderly conduct of the meeting
unfeasible, the Chair may order the removal of those individuals who are willfully disrupting the meeting. Such
individuals may be subject to arrest. If order cannot be restored by such removal, the members of the committee
may direct that the meeting room be cleared (except for representatives of the press or other news media not
participating in the disturbance), and the session may continue on matters appearing on the agenda.
Table of Contents
TBPOC MEETING
May 11, 2015
INDEX
TAB
AGENDA
ITEM
1
1
2
2
3
3
4
4
5
5
6
6
DESCRIPTION
EXECUTIVE SESSION
a. SAS Outstanding Work*
b. YBITS 2 Contract – CCO No. 111 USCG Additional Scope*
CHAIR’S REPORT
CONSENT CALENDAR
a. TBPOC Regular/Urgent Meeting Minutes
1. TBPOC March 5, 2015 Regular Meeting Minutes*
2. TBPOC April 17, 2015 Regular Meeting Minutes*
3. TBPOC May 4, 2015 Urgent Meeting Minutes*
PROGRAM ISSUES
a. Budget Forecast and Risk Assessment Update**
b. 2015 First Quarter Project Progress and Financial
Update**
SAN FRANCISCO-OAKLAND BAY BRIDGE UPDATES
a. YBITS 2 Contract
1. Project Update**
2. CCO No. 97 – Contract Time Extension*
3. CCO No. 111 – USCG Additional Scope*
b. Pier E3 Demolition Contract and Permits Update*
c. 504/288 Demolition Update*
d. SAS Update
1. Construction Update**
2. Tower Anchor Rod Testing Plan**
OTHER BUSINESS
a. Report on matters discussed and actions taken at Urgent
Meeting
b. Report on matters discussed and actions taken during
Executive Session
7
7
GENERAL PUBLIC COMMENT
* Attachments
** Attachments to be sent out under separate cover
Memorandum
TO:
Toll Bridge Program Oversight Committee
(TBPOC)
FR:
Dan McElhinney, Caltrans Chief Deputy District 4 Director/
Brian Maroney, SFOBB Project Chief Engineer , Caltrans
RE:
Agenda No. - 1a
DATE:
May 11, 2015
Item- Self‐Anchored Suspension (SAS) Outstanding Work
Recommendation:
For Information Only
Cost:
NA
Schedule Impacts:
NA
Discussion:
An update on the Self‐Anchored Suspension (SAS) outstanding work will be provided at the TBPOC
May 11th meeting executive session.
1 of 1
Item 1a_SAS_memo-11May15.doc
Memorandum
TO:
Toll Bridge Program Oversight Committee
(TBPOC)
FR:
Dan McElhinney, Caltrans Chief Deputy District 4 Director/
Deanna Vilcheck, SFOBB Area Construction Manager , Caltrans
RE:
Agenda No. - 1b
Item-
DATE:
May 8, 2015
Yerba Buena Island Transition Span (YBITS) 2 Contract
Contract Change Order (CCO) No. 111 – USCG Additional Scope
Recommendation:
For Information Only
Cost:
NA
Schedule Impacts:
NA
Discussion:
Information on the YBITS 2 Contract Change Order 111 (USCG Additional Scope) will be presented
at the TBPOC May 11th meeting executive session.
1 of 1
Item 1b_YBITSCCO111_memo-11May15.doc
ITEM 2: CHAIR’S REPORT
Memorandum
TO:
Toll Bridge Program Oversight Committee (TBPOC)
DATE:
FR:
Andrew Fremier, Deputy Executive Director, Operations, MTC/BATA
RE:
Agenda No. - 3a1
May 8, 2015
Item- TBPOC March 5, 2015 Regular Meeting Minutes
Recommendation:
Approval
Cost:
NA
Schedule:
NA
Discussion:
The Program Management Team has reviewed and requests TBPOC approval of the
March 5, 2015 Regular Meeting Minutes.
1 of 1
Item 3a1_Memo-11May15-v0.doc
TBPOC REGULAR MEETING MINUTES
March 5, 2015, 10:00am – 2:30pm
Pier 7, Mission Bay Office, 325 Burma Road, Oakland, CA
Attendees: TBPOC Members: Steve Heminger (Chair), Malcolm Dougherty,
Will Kempton
PMT Members: Dan McElhinney, Andrew Fremier, Stephen Maller
Participants: Ade Akinsanya, Rosalynn Chongchaikit, Rich Foley, Peter Lee,
Brian Maroney, Bijan Sartipi, Deanna Vilcheck, Bill Casey, Karen Wang, Stefan
Galvez, Leah Robinson-Leach, Gary Thomas
Convened: 1:50 PM
1.
Items
EXECUTIVE SESSION
Action
a. SFOBB Self-Anchored Suspension (SAS)
Outstanding Work
2.
CHAIR’S REPORT
 The Chair thanked the Department for
the tour of the new bridge earlier in the
day.
 The Chair discussed proposed AB 1284
legislation by Assembly Member Baker
that would make the TBPOC subject to
the Bagley-Keene Open Meeting Act.
3.
CONSENT CALENDAR
a. TBPOC Regular/Urgent Meeting

Minutes
1. TBPOC December 19, 2014 Minutes*
2. TBPOC January 27, 2015 Minutes*
3. TBPOC February 6, 2015 Minutes*
4. TBPOC February 19, 2015 Minutes*
4.

The Chair requested that the PMT
draft a letter addressed to
Assembly Member Baker on the
topic that TBPOC will continue to
conduct open public meetings for
the remaining years the TBPOC
oversees the last of the projects of
the Toll Bridge Program.
The TBPOC APPROVED the
Consent Calendar, as presented.
PROGRAM ISSUES
a. Capital Outlay Support (COS) Update**
 Dan McElhinney, Caltrans District 4
Chief Deputy District Director,
presented an overall work plan for fiscal
1 of 7
TBPOC_030515MtgMin-final-rev1 2.docx
(Continued)



Items
year 2014-15 with updated expenditure
data now available thru January 2015.
Discussion included March 2015

unanticipated work related to the SAS
tower anchor rod grouting issue and the
continual evaluation of COS budget
impact for the current fiscal year. It was
noted that the COS budget risks ahead
include the on-going METS A&E rod

investigation.
Dan McElhinney said he would return
next month with a COS update and
forecast of SAS tower anchor rod
investigation capital outlay and COS
costs.
The Department is currently tracking
the $41.4M budget. There is no action
required by the POC at today’s March
meeting.
b. Risk Management Update**
 Rich Foley, SFOBB Risk Manager,
presented a risk management process
update. An extensive risk assessment is
underway to include scope, schedule,
and capital outlay/support cost impacts 
for a range of project risks to develop an
updated risk register and a review of the
overall program funding and
expenditures for the current and future
fiscal years. Challenges going forward
included project close-out, ongoing SAS,
YBITS2, Marine Foundations and
504/288 demolition work.
o Pier E3 will have a separate risk register
including an updated estimate for the
conventional method of marine
foundation removal and recognizing the
implosion risk opportunity.
o The Department will focus on the
mitigation effort moving forward with
risk assessment process. The approach
to assessing risks will be adjusted to
account for various variables including
optimistic and pessimistic potential
outcomes.
Action
Dan McElhinney to provide a COS
update and forecast of SAS tower
anchor rod investigation CO and
COS next month.
The Chair asked for the
Department to look at possibilities
within the existing overall Toll
Bridge Program budget to address
risks due to unanticipated work.
Rich Foley will provide a
comprehensive risk update next
quarter.
2 of 7
TBPOC_030515MtgMin-final-rev1 2.docx
(Continued)
5.
Items
SAN FRANCISCO-OAKLAND BAY
BRIDGE UPDATES
a. YBITS 2 Update**
 Deanna Vilcheck, SFOBB Area
Construction Manager, provided an
update on the latest construction
activities and progress on the YBITS 2
contract.
 It was noted that the gate at the end of
the bike path will stop public access to
the island. Andrew Fremier, BATA
Deputy Executive Director, reported
they are currently circulating a contract
to support their staff in the conceptual
planning of the temporary
improvements around the gate area for
public weekend use when there is no
construction activity. Improvements
will also provide for bike and pedestrian
protection during the week when
construction activity is present.
Action

Deanna Vilcheck will present an
updated schedule and contract
change order as part of the YBITS
2 update for the next April TBPOC
meeting.
b. Pier E3 Demolition Permits Update**
 Stefan Galvez, Caltrans District 4 Chief
Office of Environmental Analysis,
provided an update on the Pier E3
Demolition Permits. Preliminary
meetings have been completed and
detailed packages are under
development to request various agency
approvals of the Pier E3 Demonstration
project.
o Will Kempton, CTC Executive Director,
inquired if they would process the
revalidation of the environmental
document ahead of receiving any
permits. Stefan Galvez responded that
once they have the Biological Opinion
from NOAA fisheries they can do the
revalidation.
o Stefan Galvez said the permits are on
the critical path and if they are not
approved by July/August, the project
will have to wait another year.
o There was discussion about engaging
the Tri-Agency Partnership executive
3 of 7
TBPOC_030515MtgMin-final-rev1 2.docx
(Continued)
Items
level forums to coordinate resource
agencies for expedient resolution of
permits for the Pier E3 demonstration
project.
Action
c. 504/288 Demolition Bid Open
Update**
 Bob Finney, Caltrans District 4 Deputy
District Director Construction presented
the results of the recent 504/288
Demolition Bid Opening. The lowest bid

came in at $69,470,000 from C
California Engineering
Contractors/Silverado Joint Venture.
o Work is anticipated to start as early as
May 2015.
o The Chair inquired about the demolition
methodology. Bob Finney responded the
Department is still reviewing the bids
and the different methods provided by
each contractor.
o The engineer’s estimate was $93M. The
risk for the bids ranged from -$11M and
+ $24M in risk.
d. SAS Update**
 Brian Maroney, Toll Bridge Deputy
Program Manager, presented an update
on the SAS remaining contract items
including tower seismic anchor rods
grouting procedures field progress and
lab activities.
o Discussion items included:
complimentary system of rods and
dowels in the tower; various stages of
protection of rods during construction;
water sample testing (absence of bay
water); tower base grout status
verification; field cleaning operation;
verification testing of tower rods; rod
removal and testing program; microcracks; corrosion modeling; tower pull
back operations (lasting about 1 year) in
Sept 2011; and a comparison of Seismic
Demands with Varying Anchor Rod
Configurations.

Department (Malcolm/Stefan) will
follow up on process to engage the
Tri-Agency Partnership executive
level forums.
Staff to provide a presentation on
the proposed demolition
methodology at a future TBPOC
meeting.
4 of 7
TBPOC_030515MtgMin-final-rev1 2.docx
(Continued)
o
o
o
o
o
o
o
o
Items
Malcolm Dougherty inquired if the
recent testing on the rods were more
thorough than the QA required in the
contract documents. Brian Maroney
confirmed the recent testing was beyond
contract specifications and the
mechanical testing results are all within
contract compliance.
The Chair requested for Caltrans to
perform investigation of the current

condition of the anchor rods through
ultrasonic testing (UT) inspection. Will
Kempton and Malcolm Dougherty
concurred with the statement.
The Chair inquired if the micro-cracks
could lead to fracture, Brian Maroney
did not expect the micro-cracks to
propagate. Brian Maroney will return in
the next month with more information.
The Chair asked if there was water at the 
tower when a rod was removed in 2013
and if any corrosion was observed. Bill
Casey, Caltrans SAS Resident Engineer,
confirmed that once extracted the mass
of balled up denso tape was wet
indicating that there was moisture
trapped between the denso tape system
and the grout. It was not full of
standing water.
The Chair inquired about
dehumidification and other techniques
to keep the holes dry. Brian Maroney
discussed the various options to keep
the holes dry.
The Chair inquired if the Peer Review is
involved in the review of the tower
seismic anchor rods. Brian Maroney
responded he would like them to be on
board as soon as possible and has a

proposal in process to do so.
Will Kempton asked for more
information and actions taken in
regards to the missing QA documents.
Will Kempton requested if the residue
and stains on the structure could be
cleaned up so future observations would
Action
Caltrans Construction/METS to
perform investigation of the
current condition of all tower
anchor rods through UT
inspection in response to the
Chair’s request.
CT Construction will provide
pictures around the base of the
tower in 2013 when an initial rod
was removed for testing.
Construction will have residue and
stains on the SAS cleaned.
5 of 7
TBPOC_030515MtgMin-final-rev1 2.docx
(Continued)
Items
be more noticeable. Bill Casey
confirmed this could be done. Malcolm
Dougherty concurred with this request.
o Malcolm Dougherty summarized his
concurrence to further investigate the
second rod removed, perform additional
scanning electron microscope (SEM)
analysis on rod 136-2-3. The requested
for the Department to consider
extracting a third rod for testing.
o The Chair requested Seismic Safety Peer
Review Panel confirmation on the
decision to not grout the inspection
holes of the tower anchor rods.
6.
Action

Brian Maroney to obtain
concurrence from Seismic Peer
Review Panel on the proposed
decision of not grouting the tower
anchor rod inspection holes.
OTHER BUSINESS
a. Report on matters discussed and actions
taken at Urgent Meeting
 NA
b. Report on matters discussed and actions
taken during Executive Session
o The Chair reported that they discussed
the outstanding work on the SAS and no
action was taken.
7.
Next TBPOC Meeting
 The next TBPOC regular meeting is
scheduled on April 17, 2015 at
Sacramento.
GENERAL PUBLIC COMMENT
 There was a public comment about the

misaligned main cable PWS anchor rods
that presented last May 2014 and the
outstanding request for information on
how the issue was resolved.
The Chair requested staff to
include the item on the agenda for
the next TBPOC meeting in April.
Information will be on the web for
those unable to attend.
* Reference memo provided in the TBPOC March 5th TBPOC Packet
**Reference supplemental information in the TBPOC March 5th TBPOC Supplemental Packet
Adjourned: 4:15 PM
6 of 7
TBPOC_030515MtgMin-final-rev1 2.docx
(Continued)
TBPOC REGULAR MEETING MINUTES
March 5, 2015, 10:00am – 2:30pm
APPROVED BY:
______________________________________
STEVE HEMINGER, TBPOC Chair
Executive Director, Bay Area Toll Authority
______________
Date
______________________________________
______________
WILL KEMPTON
Date
Executive Director, California Transportation Commission
______________________________________
MALCOLM DOUGHERTY
Director, California Department of Transportation
______________
Date
7 of 7
TBPOC_030515MtgMin-final-rev1 2.docx
Memorandum
TO:
Toll Bridge Program Oversight Committee (TBPOC)
DATE:
FR:
Andrew Fremier, Deputy Executive Director, Operations, MTC/BATA
RE:
Agenda No. - 3a2
May 10, 2015
Item- TBPOC April 17, 2015 Regular Meeting Minutes
Recommendation:
Approval
Cost:
NA
Schedule:
NA
Discussion:
The Program Management Team has reviewed and requests TBPOC approval of the
April 17, 2015 Regular Meeting Minutes.
1 of 1
Item 3a2_Memo-17Apr15Min-11May15-v0.doc
TBPOC REGULAR MEETING MINUTES
April 17, 2015, 1:00pm – 4:00pm
1120 N Street, Conference Room 2116, Sacramento, CA
Attendees: TBPOC Members: Steve Heminger (Chair), Malcolm Dougherty,
Will Kempton
PMT Members: Dan McElhinney, Andrew Fremier, Stephen Maller
Participants: Rosalynn Chongchaikit, Rich Foley, Brian Maroney, Bijan
Sartipi, Deanna Vilcheck, Bill Casey, Chris Traina, Stefan Galvez, Bob Finney,
Steven Whipple, Karen Wang, Mike Foerder
Convened: 2:28 PM
1.
2.
3.
5.
Items
Action
EXECUTIVE SESSION
a. SAS Outstanding Work
b. YBITS 2 Contract
CHAIR’S REPORT
CONSENT CALENDAR
a. TBPOC Regular/ Urgent Meeting Minutes
1. TBPOC March 5, 2015 Regular Meeting
Minutes*
2. TBPOC March 19, 2015 Urgent Meeting
Minutes*
3. TBPOC April 1, 2015 Urgent Meeting
Minutes*
•
•
PMT recommended that agenda
item 3.a.1 be removed from the
agenda and action be deferred on
this item to the next TBPOC
meeting.
The TBPOC APPROVED the
remaining Consent Calendar items
3.a.2 and 3.a.3.
PROGRAM ISSUES
a. Capital Outlay Support Update**
Dan McElhinney, Caltrans District 4
Chief Deputy District Director,
presented the COS update. COS
expenditures data through March 2015
is $31.8M for construction contracts.
The ongoing unanticipated SAS tower
anchor rod initial investigation relatedwork has expended$1.7M through
March for this fiscal year. The total COS
expenditures data through March 2015
1 of 11
TBPOC_041715MtgMin-final.docx
(Continued)
•
•
•
•
•
•
Items
is $33.5M. The PMT will meet to review
the FY 14/15 work plan of staffing and
consultant contracts to further define
options to maintain the current
approved budget of $42.4M, and review
the additional tower anchor rod
investigation testing plan proposal cost
estimates
S. Whipple, Caltrans District 4 Principal •
Construction Engineer, discussed on
site staff reductions and workload. As of
May 1st, Caltrans has reduced
consultants and state staff. Caltrans is
looking at staff assignments and
reassigning staff to locations of need
and priorities. Challenges ahead
requiring staff support include work
with Coast Guard, YBI ramps and TIDA
work. Discussion included upcoming
opportunity milestones that influence
staffing assignments: completion of SAS
contract and SAS tower anchor rod
testing, and continued progress of
cantilever demolition, and 504/288
contractor-suggested alternate
construction methods.
W. Kempton, CTC Director, inquired
about the forecast of staying in budget.
S. Whipple mentioned that the field site
staff forecast is below than what was
presented in January 2015.
Dan outlined that he would ask the PMT
to review the COS FY forecast when
available and an updated program COS
forecast will be presented at the May
TBPOC meeting.
M. Dougherty, Caltrans Director, noted
the biggest influence is what they decide
to do for the testing program of tower
base rods.
Dan McElhinney noted that the cost of
the tower anchor rods testing can be an
additional $3-5M, which will be part of
Brian Maroney’s presentation in today’s
agenda. Once costs are confirmed, it
Action
Dan McElhinney, will provide an
update to the PMT for review and
present at May TBPOC meeting.
2 of 11
TBPOC_041715MtgMin-final.docx
(Continued)
•
•
•
Items
will be presented at the May TBPOC
meeting.
M. Dougherty noted that with the
504/288 being awarded and it has a
positive implication to the overall
budget and he looks forward to seeing
the COS breakdown with this new
information.
W. Kempton noted the longer the
TBPOC waits for the information, it
reduces the opportunity to help with the
budget. Providing info in May only
allows the TBPOC 6-7 weeks left in the
fiscal year.
Dan McElhinney plans to present
updated FY 14/15 COS forecast
information to the PMT for their review.
Item will be presented at the May
TBPOC meeting.
Action
b. Risk Management Update*
• S. Whipple, introduced the risk
management agenda item. The project
team initiated an extensive risk
assessment to include scope, schedule,
and capital outlay/support cost impacts
for a range of project risks to develop an
updated risk register for all East Span
contracts. The full update will be
presented at the May TBPOC meeting.
• R. Foley, SFOBB Risk Manager,
presented a slide presentation on the
current status of risk management
preliminary findings. Discussion
included analysis of risks in the
504/288, YBITS 2, and Marine
Foundations contracts. The cable
traveler was removed from corridor risk
register (as a toll bridge maintenance
item). The potential need for additional
de-humidification system at the tower
base was added to the corridor risk
register.
• The Chair commented there was a big
change in the Marine Foundation
3 of 11
TBPOC_041715MtgMin-final.docx
(Continued)
•
•
•
Items
number. The cost estimates shown on
the RM slide presentation for Marine
Foundation Contract are different from
the official 12/2014 quarterly report
numbers. The Chair inquired if the
numbers in the quarterly report was
based on implosion or conventional
method. R. Foley responded that the
number reflected a hybrid of the two
methods. Currently, Caltrans has
updated the numbers with new
engineer’s estimate for both the
conventional and implosion method.
The Chair and W. Kempton concurred
with the request to have complete
information on budget spent and
forecast for the COS and the risk
management update presentations.
Information should be provided in
quarterly report format.
D. McElhinney stated that next month
Caltrans will come back with full data of
expenditures to date and forecast for the
entire program with the updated risk
management estimates.
The Chair noted that they are not use to
seeing the numbers changing so
drastically. He requested a line item
comparison with explanation on why
the numbers are different from the
current estimate shown in the quarterly
report.
Action
•
Caltrans to present a line item
comparison with explanation
on why numbers are different
from the current estimate
shown in the quarterly report
for the Marine Foundation
Contract.
c. East Span Permits*
• S. Galvez, Caltrans District 4 Chief
Office of Environmental Analysis,
presented a summary of East Span
Environmental Permits including their
expiration dates. A number of resource
agency regulatory permits and
authorizations have been issued for the
SFOBB Project. These permits were
originally issued in 2001, shortly after
the approval of the final Environmental
Impact Statement for the project. These
permits and authorizations have been
4 of 11
TBPOC_041715MtgMin-final.docx
(Continued)
Items
amended on numerous occasions
throughout the life of the SFOBB
project.
• Three permits without expiration daterun through project completion. The
remaining permits with expiration dates
were reviewed with the TBPOC.
• The Chair inquired whether any permits
require a demolition certain date? Can
someone force us to do the demolition
sooner?
• S. Galvez noted if we go past the
expiration date we will request to extend
the expiration date.
• M. Dougherty inquired whether the
permits related to (marine foundation)
demolition are based on traditional
mechanisms and changing the
construction method (to implosion
method) will require a permit
amendment. S. Galvez confirmed the
change will require an amendment to
the permit.
5.
Action
SAN FRANCISCO-OAKLAND BAY
BRIDGE UPDATES
a. YBITS 2 Contract Project Update*
• S. Whipple provided an update on the
latest construction activities and
progress on the YBITS 2 contract.
• On-going issues include: pile delay,
differing site conditions related to
demolition of existing structures, resequencing of bike path handrail and
beam modifications. CT has
approached USCG because they will not
be out of their area until end of the year
instead of the original plan of Summer
2015. CT has been in negotiations with
the USCG. Coastguard work will be
completed by the end of 2016.
• The current budget allotment for the
Demo portion of cantilevers is $65M as
part of YBITS 2 contract.
• Chair requested construction progress
5 of 11
TBPOC_041715MtgMin-final.docx
(Continued)
Items
photos for next month’s update.
Action
b. Pier E3 Demolition Contract and
Permits Update*
• S. Galvez, provided an update on the
Pier E3 Demolition Underwater
Implosion Plan Permits.
• Caltrans has submitted application
packages to all state and federal
regulatory agencies with jurisdiction
over the proposed Pier E3 removal.
Permits are expected by July 2015.
Permit not-approval for implosion
activities will result in additional
contract work and schedule delays that
will impact the contract cost
significantly.
• No significant concerns at this time
other than Cal Wild longfin smelt. They
believe strongly we should provide some
mitigation. The question is the
magnitude of mitigation and Cal Wild is
still working on this.
• The strategy is to brief that panel, but
not elevate it yet in a conflict resolution
matter. Reach out and do a proactive
briefing.
• S. Galvez hoping to do something in
early May, Cal Wild elevating within
their chain of command.
• M. Dougherty inquired if this is for E3
only and S. Galvez confirmed.
• M. Dougherty inquired if the smelt issue
was just for E3.
• Galvez responded that there is an option
to defer discussion after they see how E3
goes.
• The Chair inquired if this is the same
tri-agency that can override a permit
decision. The Chair plans to look into
the tri-agency statutes.
• The Chair inquired if Caltrans has
completed negotiations with Pier E3
CMGC contractor.
• Dan McElhinney mentioned that
6 of 11
TBPOC_041715MtgMin-final.docx
(Continued)
•
Items
Caltrans is in process of finalizing
contract approval and is within the
approved allocation budget. Mechanical
demo to as early as June 2015 to
maintain schedule.
E3 implosion is not included in the
$160M discussed during risk discussion
since they are still in the middle of
negotiations.
Action
c. SAS Contract*
c1. Project update**
• B. Casey, Resident Engineer SAS
contract provided a contract update.
Elevator work is complete and is in
service. De-humidifier for the tower
head is not operational due to blower
going out. Still under warranty (2yr)
thru Aug 2015. Tower base unit is off
because of on-going work in the area.
East and West sides and west loop still
working fine. Welding data base
received April 10, resolving functionality
issues so not accepted just yet.
• B. Maroney, Toll Bridge Deputy
Program Manager, presented an update
on the Ultrasonic testing of tower
anchor rods, micro-testing of extracted
rods
Ultrasonic Testing (UT) of Tower
Anchor Rod for Length Verification
o Pulse-echo UT was used to
determine the length of each
installed tower anchor rod
o Procedure carried out on each
anchor rod from March 16 to 18,
2015
o B. Maroney reported that UT
specialists went out in field and 421
rods confirmed to be fine. 1 rod has a
UT reading showing a length about 6
inches short.
o B. Casey presented the summary of
the survey data of the rod lengths
7 of 11
TBPOC_041715MtgMin-final.docx
(Continued)
o
o
o
o
o
Items
and the location of the 6” shorter
rod. Construction read through all
available construction information
(RFI’s, shop drawings and field
information) to determine the
possible locations of the bottom of
the rod in relation to the nut. Further
investigation, such as a load test, can
confirm if it is carrying load as
designed. The results will tell if the
rod is engaged in the nut and
carrying the load or if for some
reason it is not engaged into the nut,
it may be held down by concrete
grout.
If during the load test, the rod comes
free, then Caltrans would need to
extract the rod to further investigate.
A demonstration of the ultrasonic
testing (UT) of a sample rod was
made by materials engineer and
testing specialist, Mike Foerder. If
the rod was partially broken, the UT
reading would show an indication.
Chair commented that the
connection was originally designed
to be welded, then was changed to
some kind of duct tape and plumbers
putty. It was once designed to be
water tight and now it is designed to
be water resistant. Why was that
change made? B. Maroney
responded that Kiewit thought they
had difficulty getting access for
welding.
Chair asked if it is fair to say that the
welded connection is a better water
protection strategy. B. Maroney
responded, yes. Chair commented
that there may have been a tradeoff
for constructability.
Casey noted that the difference
between the welded connection and
the duct tape/plumber’s putty is that
one is more of a rigid connection and
the other one is not.
Action
8 of 11
TBPOC_041715MtgMin-final.docx
(Continued)
Items
o The Chair asked if the duct
tape/plumber putty connection
could have been damaged by water
jetting. B. Casey responded, yes it
would have torn the plumber’s putty.
Water jetting caused a changed
condition.
Micro-Crack Investigation
o B. Maroney presented a summary of
the proposed testing program for the
micro-crack investigation. Some
tests have started from the recent
approved $1M budget to start some
of the testing.
o Maroney reported that the proposed
testing plan is roughly $5M order of
magnitude.
o The Chair asked if it was possible if
we can live with fewer of these tests.
Chair opened comments to other
POC members.
o W. Kempton added that perhaps the
tests can be spread out over time
such that the important tests are
performed now to satisfy your
concerns. If there were questions,
then proceed with other tests.
o M. Dougherty mentioned that it is
desirable to see a testing plan that
satisfies engineers that are involved
making the decisions to have a high
confidence level of the performance
and life of the rod that we expect.
Action
•
B. Maroney to provide an iteration
of the proposed testing scope and
cost for PMT review and present
at next TBPOC meeting for
approval.
Water in the Tower Base
o Chair mentioned of the ABF letter
regarding the dewatering operation
stating that for three-quarters of the
hole locations, water is gone. 80
locations, water is cleared and then
reappears. Chair questioned why
and where is this occurring?
o B. Casey responded that water in the
hole is from water jetting, water
flowing through nooks and crannies,
9 of 11
TBPOC_041715MtgMin-final.docx
(Continued)
Items
some water absorbed in the denso
tape and may still have water
filtering down. CT is observing
dewatering and water is still filtering
down into the holes. It takes time to
drain the water out. When ABF is
done, there may be moisture but CT
plans on addressing through
dehumidification. ABF states that
they have pumped out 125% of the
water out that they had placed in,
but we do not agree with that
statement.
o Chair- any strategy to identify
sources of water? Did we track how
much water went in?
o B. Casey- no way to track how much
water went in. No volume controls.
o Chair requested to test a sample of
the water for its chemistry.
c2.East Anchorage PWS Anchor Rod
Clearance*
•
6.
Action
•
Caltrans construction to test a
sample of the water to confirm the
water chemistry.
Chair noted that the information is
included on the website and in the
agenda package
OTHER BUSINESS
a. Report on matters discussed and actions
taken at Urgent Meeting
• NA
b. Report on matters discussed and actions
taken during Executive Session
• The Chair reported that they discussed
the outstanding work on the SAS and
YBITS 2 Contract and no action was
taken.
Next TBPOC Meeting
• The next TBPOC regular meeting is on
May 11, 2015 location TBD
7.
GENERAL PUBLIC COMMENT
10 of 11
TBPOC_041715MtgMin-final.docx
(Continued)
Items
• Public comment #1 - Any way to get
official notification of the meetings?
Response - Chair noted meeting
information are posted on the project
website (www.baybridgeinfo.org)
• Public comment #2 (phone) – Can the
public submit questions to B. Maroney
in writing related to the East Anchorage
PWS Anchor Rod Clearance.
Response - Yes
Adjourned: 4:04 PM
Action
TBPOC REGULAR MEETING MINUTES
April 17, 2015, 1:00pm – 4:00pm
APPROVED BY:
______________________________________
STEVE HEMINGER, TBPOC Chair
Executive Director, Bay Area Toll Authority
______________
Date
______________________________________
______________
WILL KEMPTON
Date
Executive Director, California Transportation Commission
______________________________________
MALCOLM DOUGHERTY
Director, California Department of Transportation
______________
Date
11 of 11
TBPOC_041715MtgMin-final.docx
Memorandum
TO:
Toll Bridge Program Oversight Committee (TBPOC)
DATE:
FR:
Andrew Fremier, Deputy Executive Director, Operations, MTC/BATA
RE:
Agenda No. - 3a3
May 7, 2015
Item- TBPOC May 4, 2015 Urgent Meeting Minutes
Recommendation:
Approval
Cost:
NA
Schedule:
NA
Discussion:
The Program Management Team has reviewed and requests TBPOC approval of the
May 4, 2015 Urgent Meeting Minutes.
1 of 1
Item 3a3_Memo-04May15-v0.doc
TBPOC URGENT MEETING MINUTES
May 4, 2015, 2:00pm – 3:00pm
Attendees: TBPOC Members: Steve Heminger (Chair), Malcolm Dougherty,
Will Kempton
PMT Members: Andrew Fremier, Dan McElhinney, Stephen Maller
Participants: Bijan Sartipi, Bob Finney, Steven Whipple, Rosalynn
Chongchaikit, Karen Wang, Peter Lee
Convened: 6:15 PM
1.
2.
Items
EXECUTIVE SESSION
Action
a. SFOBB Self-Anchored Suspension (SAS)
Closeout Strategy
OTHER BUSINESS
a. Report on matters discussed and actions
taken at Urgent Meeting
• NA
b. Report on matters discussed and actions
taken during Executive Session
• The Chair reported on an action taken
during the Executive Session.
o The TBPOC approved supplemental
funding to perform additional water
testing at the base of the tower in an
amount to not exceed $440,000.
• The next TBPOC regular meeting is on
May 11, 2015, in Oakland, 1:30pm –
4:30pm.
3.
GENERAL PUBLIC COMMENT
• No public comment received.
Adjourned: 6:16 PM
1 of 2
TBPOC_050415_CCMin-final.docx
(Continued)
TBPOC URGENT MEETING MINUTES
May 4, 2015, 5:00pm – 6:00pm
APPROVED BY:
______________________________________
STEVE HEMINGER, TBPOC Chair
Executive Director, Bay Area Toll Authority
______________
Date
______________________________________
WILL KEMPTON
Executive Director, California Transportation Commission
______________
Date
______________________________________
MALCOLM DOUGHERTY
Director, California Department of Transportation
______________
Date
2 of 2
TBPOC_050415_CCMin-final.docx
Memorandum
TO:
Toll Bridge Program Oversight Committee (TBPOC)
FR:
Dan McElhinney, Chief Deputy District Director, Caltrans District 4
Brian Maroney, SFOBB Project Chief Engineer , Caltrans
RE:
Agenda No. - 4a
Item-
DATE:
May 8, 2015
Budget Forecast and Risk Assessment Update
Recommendation:
Approval
Cost:
$2.7 million
Schedule:
Completing FY 14/15 staffing/consultant support of contracts and anchor rod work
Discussion:
During the first quarter, the Department requested a thorough risk assessment of the
existing east span marine foundations removal demolition related to pier demolition
by conventional cofferdam installation, mechanically removing the piers, or by
controlled charges underwater implosion of the piers E2-E22. A full risk assessment
and updated cost estimate process was initiated to evaluate the time and cost benefits
of demolition by implosion for portions of the twenty piers. The previous cost
estimates and risk management reviews had updated the Cantilever demolition
segment and the 504/288 demolition segment independently of the marine
foundations segment for capital funding allocation. The process of updating the
marine foundations demolition segment cost and schedule forecast, for either the
cofferdam or implosion options, took into account project experience since the original
estimates, knowledge of environmental permit restrictions to pile driving in the bay,
and recent design information and cost data developed as part of the CMGC E3 Pier
Demonstration Contract work with industry.
The TBPOC budget history for FY14-15 is summarized below for reference, and a
program look-ahead chart handout on total CO and COS forecast through 2018 will be
1 of 4
Item 4a_Memo-BudgetForecast-11May15-final.doc
Memorandum
provided at the meeting. For this FY 14/15 the COS expenditures data now available
through April 2015 totals for construction contracts support is $34.8M. In addition,
the COS expenditures data through April 2015 is at least $2.0M for the ongoing
unanticipated SAS tower anchor rod initial investigation, which includes TBPOC
approved field and lab rod testing, expert peer reviews, staffing, and consultant
support. Therefore, the total COS expenditures data through April 2015 is $36.8M.
The FY budget approved by the TBPOC to date is $42.84M. Considering the
expanded scope of work on tower anchor rod investigation, including load testing all
422 rods and the additional field and lab testing expected, the updated forecast to
finish FY14/15 is currently $45.5M. It is recommended to supplement the FY 14/15
COS budget with $2.7M to a TBPOC approved budget level of $45.5M - which
includes continued reduction of East Span contracts staff and consultant support, the
additional tower seismic anchor rod investigation testing plan, and about $1M
contingency based on developing workload needs anticipated in May and June 2015.
An updated forecast will be presented weekly at PMT meetings and at the scheduled
TBPOC meeting June 23, 2015.
Below is a summary of activities documented from past TBPOC meetings and
decisions for reference relating to the 2014/15 FY capital outlay support budget:
May 4, 2015 (TBPOC Urgent Meeting)
During the May 4, 2015 TBPOC urgent meeting, during contract completion strategy
discussions the Department presented the possible need for additional tower anchor
rod investigation testing, related water level and water quality testing, and impacts to
the 2014/15 FY approved budget. The TBPOC approved an additional 2014/15FY COS
budget of $440,000 for the TBSRP Program supplementing the approved budget from
$42.4M to $42.84M. The Department is to present a full testing plan with scope,
updated cost estimates, and timelines to be presented at the next TBPOC meeting for
consideration.
April 17, 2015 (TBPOC Regular Monthly Meeting)
At the April 17, 2015 TBPOC meeting in Sacramento, Caltrans presented the COS
update with COS expenditures data through March 2015 of $31.8M for construction
contracts and an additional $1.7M expended for the ongoing unanticipated SAS tower
anchor rod initial investigation related-work through March for this fiscal year. The
total COS expenditures data through March 2015 is $33.5M. The PMT planned to review
the FY 14/15 work plan of staffing and consultant contracts to further define options to
maintain the current approved budget of $42.4M, and review the additional tower
2 of 4
Item 4a_Memo-BudgetForecast-11May15-final.doc
Memorandum
anchor rod investigation testing plan proposal cost estimates and cost risks. Caltrans
has reduced consultants and state staff, reducing staff assignments and reassigning staff
to locations of need and priorities. Challenges ahead that require additional staff
support include work with anchor rod investigation, with Coast Guard, YBI ramps and
TIDA work. Discussion included upcoming opportunity milestones that influence
staffing assignments: completion of SAS contract and SAS tower anchor rod testing, and
continued progress of cantilever demolition, and 504/288 contractor-suggested alternate
construction methods. The TBPOC noted the biggest influence on change on COS
depends on what is decided for the testing program of the tower base rods, which can
be an additional $3-5M. Confirmed costs are to be presented at May TBPOC meeting.
April 1, 2015 (TBPOC Urgent Meeting)
During the April 1, 2015 TBPOC urgent meeting, the Department presented the
possible need for additional tower anchor rod investigation testing, related peer
reviews, and impacts to the 2014/15 FY approved budget. The TBPOC approved an
additional 2014/15FY COS budget of $1M for the TBSRP Program from $41.4M to
$42.4M. The Department is to present a full testing plan with scope, updated cost
estimates, and timelines to be presented at the next TBPOC meeting for consideration.
March 5, 2015 (TBPOC Regular Monthly Meeting)
As requested, the Department presented an overall work plan for 2014/15 FY to match
the $41.4M approved in January 2015, with updated expenditure data of $26.8M
through to January 2015 including new expenditures data and budget impacts of
unanticipated workload for the SAS anchor rod investigation. The discussion clarified
the new work would need to initially utilize a portion of the current COS contingency
to proceed with METS contract anchor rod UT and SEM testing- the Department was
still in the process of evaluating the additional cost risks and planned to present
updated information at the April TBPOC meeting. The Department was tracking the
$41.4M approved budget.
January 27, 2015 (TBPOC Regular Monthly Meeting)
BATA, representing the PMT, presented the updated proposed COS mitigation plan,
recommending a $3M augmentation to the existing approved COS 2014/15 FY budget
from $38.4M to $41.4M. The TBPOC approved the updated proposed budget. The
TBPOC requested for the PMT to return to the March TBPOC meeting to present a
work plan to match the $41.4M with $1M in unallocated contingency.
December 1, 2014 (TBPOC Urgent Meeting)
3 of 4
Item 4a_Memo-BudgetForecast-11May15-final.doc
Memorandum
The Department presented the COS mitigation plan to reduce overall COS 2014/15 FY
forecast from $49.8M to $44.8M ($6.4M above the approved COS budget). The chair
noted that BATA will present a counter offer to the Department’s COS mitigation plan
for 2014/15 FY and for the rest of the program in an effort to result in a better
forecasted figure.
November 4, 2014 (TBPOC Regular Monthly Meeting)
The Department presented the third quarter 2014 COS update that provided
information on the 2014/15 FY forecasted amount of $49.8M against the 2014/15 FY
approved budget of $38.4M ($11.4M above the approved COS budget). A number of
unanticipated additional work was discussed that resulted in the budget variance.
The TPBOC requested the Department to present a COS mitigation plan at a TBPOC
conference call prior to the December 3rd TBPOC monthly meeting. (Conference call
was held on December 1, 2014.)
April 11, 2014 (TBPOC Regular Monthly Meeting)
During the April 11th 2014 TBPOC Monthly meeting, the TBPOC approved a
2014/15FY COS budget of $38.4M for the TBSRP Program. The TBPOC also approved
the Department’s request for an additional increase of $84.4M to the TBSRP COS total
budget, resulting from $1221.6M to $1306M.
Attachments: (to be provided at the meeting)
1. Capital Outlay and Capital Outlay Support Expenditures and Forecast Charts
2. Budget Forecast and Risk Management Update (1st Quarter 2015)
4 of 4
Item 4a_Memo-BudgetForecast-11May15-final.doc
Memorandum
TO:
Toll Bridge Program Oversight Committee
(TBPOC)
DATE:
FR:
Peter Lee, Principal, BATA
RE:
Agenda No. - 4b
Progress Reports
Item- 2015 First Quarter Project Progress and Financial Update
May 7, 2015
Recommendation:
APPROVAL
Cost:
NA
Schedule Impacts:
NA
Discussion:
The Program Management Team has reviewed and requests TBPOC approval of the
2015 First Quarter Project Progress and Financial Update Report.
Attachment(s):
To be provided at the meeting
1 of 1
Item 4b_2015 1stQtrRept_11May15-v0.doc
Memorandum
TO:
Toll Bridge Program Oversight Committee (TBPOC)
FR:
Deanna Vilcheck, SFOBB Area Construction Manager
RE:
Agenda No. Item-
DATE:
May 7, 2015
5a1
Yerba Buena Island Transition Span (YBITS) 2 Update
Recommendation:
Information
Cost:
NA
Schedule:
NA
Discussion:
The Department plans to provide an update on the latest construction activities and
progress on the YBITS 2 contract during the May 11h TBPOC meeting.
1 of 1
Item 5a1_Memo-YBITS2Update_11May15.docx
Memorandum
TO:
Toll Bridge Program Oversight Committee
(TBPOC)
DATE:
FR:
Deanna Vilcheck, Supervising Bridge Engineer, Caltrans Construction
Manager
RE:
Agenda No. - 5a2
May 8, 2015
Item- Consent Calendar – Contract Change Orders (CCOs)
Yerba Buena Island Transition Structures (YBITS) No. 2 – CCO No. 97
– 213 Day Contract Time Extension
Recommendation:
APPROVAL
Cost:
CCO 97
$2,982,000.00
Pending Approval
Associated COS costs (15% of CCO amount) $447,000 Pending Approval
Schedule Impacts:
213 Working Day Time Extension
Discussion:
CCO 97-S0 in the amount of $2,982,000.00 will provide for a contract time extension of
213 working days. The extension will resolve all delay impacts incurred to date along
with all known and contemplated future impacts as of April 30, 2015. The direct costs
for CCO Nos. 43, 52, 75, 84s0, 93, 94, 95, 100, 101, 102, 308, 309 are covered in each
respective CCO; CCO 97-S0 resolves previously deferred time consideration, and pays
for the time related overhead (TRO) for these CCOs. These past and future impacts are
extrapolated upon below. In addition to the change order costs, COS costs of $447,000
(based on 15% of the $2,982,000 CCO) are also requested.
Impacts Incurred To Date:
The contract has incurred a 3 ½ month delay due to impacts to the column demolition
on the YBI Detour structure and due to pile driving impacts on the cantilever temporary
supports. Steel guying beams that were placed in the concrete reinforced columns
during their construction to support the steel reinforcing cages on the YBI Detour
contract were not identified in the YBITS2 contract plans. The presence of these beams
resulted in the contractor having to demolish a significant portion of the 50 meter high
columns and bent caps where they stood in lieu of the planned operation to knock the
columns over and demolish them at grade.
1 of 2
Item 5a2_YBITSCCO97_memo-11May15-v1.doc
Memorandum
Delays to the pile driving for the cantilever temporary supports were incurred due to
the work being pushed out of the contractually specified environmental work window.
This resulted in multiple mobilizations and work stoppages which delayed the
construction of the temporary supports.
Current & Contemplated Future Impacts:
Access restrictions and utility conflicts pertaining to the construction of the East Bound
YBI On Ramp along with modifications being made to the bike path structure are
anticipated to result in an additional 3 ½ months of delay. Access from the north of the
EB On Ramp will be restricted due to congestion concerns with the adjacent CCSF
Ramps project and concerns from the U.S. Coast Guard about additional disruptions to
accessing their base. The restrictions will result in a resequencing of the construction of
the On Ramp structure.
Concurrently, modifications to the bike path concerning the railing and polyester
concrete on the On Ramp structure and the YBI bike path landing will delay the
construction of the bike path structure.
Exclusive of weather and future delays, CCO 97 extends the completion of the entire
project to June 2, 2017. CCO 97 does not close out contract time for CCO 76, a deferred
time CCO for fabrication of new bikepath beams in Korea. CCO 76 is not expected to
delay completion of the entire project, but may delay opening of the bikepath.
Compensation for this CCO will provide for time related overhead (TRO) costs as bid
by the contractor. If appropriate, additional time related costs (i.e. labor escalation) will
be addressed under a separate or supplemental CCO.
Risk Management:
The issues to be addressed were previously covered under several risk headings in the
Risk Register, but the pending Change Order Log was revised to carry $3.5M to fund
the changes contemplated as of the end of 2015 Q1. As such, this scope of work was
removed from the Risk Register.
Attachment(s):
1. Draft CCO: 97-S0 (pending)
2. Draft CCO Memo: 97-S0 (pending)
2 of 2
Item 5a2_YBITSCCO97_memo-11May15-v1.doc
Memorandum
TO:
Toll Bridge Program Oversight Committee
(TBPOC)
DATE:
FR:
Steven Hulsebus, Principal Transportation Engineer ,
Caltrans Toll Bridge Design
RE:
Agenda No. - 5a3
Item-
May 7, 2015
Yerba Buena Island Transition Span (YBITS) 2 Contract
Contract Change Order (CCO) No. 111 – USCG Additional Scope
Recommendation:
Approval
Cost:
Not to exceed $170,000 (Capital Outlay Support)
Schedule Impacts:
Acceleration may be needed to meet USCG request, coordination between Construction and
the Contractor ongoing.
Discussion:
Acceleration may be needed to meet USCG request, coordination between Construction and
the Contractor ongoing.
Approval is requested to proceed with the preparation of CCOs for the work identified
below. This work is being requested by the USCG as a result of recent USCG projects on YBI
that are either completed or planned to be in construction before the completion of YBITS2.
1. Updating YBITS2 as-built plans to reflect changes from USCG Electrical Distribution
Replacement Project
2. Install new fiber optic line and connections to USCG buildings
3. Replace sanitary sewer laterals to USCG buildings
4. Eliminate planned parking and replace with landscaping
5. Finish all landscaping on USCG property by 12/31/16
The original USCG license, allowing construction on USCG property, expires on June 30,
2015. The USCG extended this license, through an amendment, to December 31, 2016. The
USCG is working on a lease to keep the Quarters 9 property vacant for state use for the
1 of 2
Item 5a3_YBITSCCO111_memo-11May15-v1.doc
Memorandum
remaining construction work on YBI and possible use in conjunction with the landing area of
the bicycle/pedestrian path on YBI (at no cost to the state except for state costs to secure and
maintain the property). In return, the USCG is requesting the above items of work be
completed as part of the YBITS2 contract by June 1, 2016.
There are two letters from the USCG (attached) requesting the above work.
The current (amended) license allowing construction of YBITS2 on USCG property will
terminate on 12/31/16. However, recently the USCG has asked that the above work be
completed in June 2016.
After completion of the CCOs for the above work, we will return to the TBPOC and seek
approval to proceed with construction of these items. At that time, impacts to construction
operations will be better understood and those impacts will be included in the approval
request.
Attachment(s):
USCG letters
YBI exhibit
2 of 2
Item 5a3_YBITSCCO111_memo-11May15-v1.doc
Quarters 9
Memorandum
TO:
Toll Bridge Program Oversight Committee (TBPOC)
FR:
Steven Whipple, SFOBB Principal Construction Manager, Caltrans/
Stefan Galvez, Chief, Office of Environmental Analysis
RE:
Agenda No. Item-
DATE:
May 7, 2015
5b
Pier E3 Demolition Contract and Permits Update
Recommendation:
Information
Cost:
$18.5 million capital outlay (CO) funds
Schedule:
Begin construction in June 2015 and implosion in November 2015 (permits pending).
Discussion:
Pier E3 Demonstration Contract
The CMGC Contract Approval for the Old East Span Marine Foundation Demolition
Pier E3 Demonstration Contract with Kiewit/Manson, A Joint Venture was signed on
April 27, 2015 on schedule. The $18.5 million contract allotment (COS not included) is
within the April 1 TBPOC approved budget allocation for the Pier E3 Demonstration
contract. Funds will be allocated from the TBPOC approved budget ($246.5 million CO)
for Existing East Span Dismantling, which currently has a $74 million CO balance per
the 2014 Toll Bridge Seismic Retrofit 4th Quarterly Report (released February 2015),
based on the previously awarded Cantilever segment ($69 million CO) and the recently
awarded 504/288 segment ($103.5 million CO) budget allocation approvals. A risk
assessment and cost estimate update for the remaining Existing East Span Dismantling
marine foundations project work was requested for the 2015 1st Quarter Report and risk
management plan.
The Contractor is expected to start work in the field on June 2015 and permits for the
implosion are expected on August 2015.
1 of 2
Item 5b_Memo-E3_11May15-final.doc
Memorandum
Pier E3 Demolition Underwater Implosion Plan Permit Update
- Issues: Department staff continues to work closely with its partner agencies to
ensure expeditious issuance of permits and authorizations for the proposed Pier E3
Demonstration project. During the months of April and May Department staff met
and conferred with NOAA Fisheries, NOAA office of Protected Resources (Marine
Mammals), BCDC, CDFW, USCG, and RWQCB and received valuable input on Pier
E3’s permit packages. In addition, the Department has had discussions with
various stakeholders, including the Marine Mammal Center, Audubon Society,
Sierra Club and Bay Keeper. The Department continues to address issues of
interests by agencies and stakeholders listed above.
Elevating Issues: The Department is in active communication with State
Transportation Agency staff to set a date for a briefing the Secretary of
Transportation and Secretary of Resources in either May or June 2015. The goals of
the meeting will be outlining a path for ensuring timely issuance of a take permit for
the Demonstration project by August 2015, and a mechanism for obtaining such
take. Any delays in decisions and permit from CDFW may impact the Pier E3
contract schedule for underwater demolition by implosion in November 2015,
possibly delaying work up to a year.
-
Permit updates: Caltrans staff has submitted application packages to all state and
federal regulatory agencies with jurisdiction over the proposed Pier E3 removal.
Agencies include:
- National Oceanic and Atmospheric Administration/National Marine Fisheries
Service
- U.S. Army Corps of Engineers
- U.S. Fish and Wildlife Service
- U.S. Coast Guard
- California Department of Fish and Wildlife
- San Francisco Bay Conservation and Development Commission
- Regional Water Quality Control Board
Permits are expected by July/August 2015. Permit non-approval for implosion
activities will result in additional contract work and schedule delays that will
impact the contract cost significantly.
2 of 2
Item 5b_Memo-E3_11May15-final.doc
Memorandum
TO:
Toll Bridge Program Oversight Committee
(TBPOC)
DATE:
FR:
Steven Whipple, SFOBB Principal Construction Manager, Caltrans
RE:
Agenda No. - 5c
Item- 504/288 Superstructure Dismantling Contract Update
May 7, 2015
Recommendation:
INFORMATION
Cost:
NA
Schedule Impacts:
NA
Discussion:
The Department has recently awarded the 504/288 Superstructure Dismantling Contract
No. 04-013524 to California Engineering Contractors, Inc. and Silverado Contractors, Inc.,
JV. The Department will present a brief update.
1 of 1
Item 5c_504-288_2015-0511-final.doc
Memorandum
DATE:
TO:
Toll Bridge Program Oversight Committee
(TBPOC)
FR:
Steven Whipple, SFOBB Principal Construction Manager, Caltrans
RE:
Agenda No. - 5d1
May 7, 2015
Item- Self-Anchored Suspension Span (SAS) Construction Update
Recommendation:
For Information Only
Cost:
Potential cost impacts to be determined.
Schedule Impacts:
Potential schedule impacts to be determined.
Discussion:
The Department will present an update on the SFOBB East Span SAS contract remaining
work by contractor American Bridge/Fluor Enterprises, Inc., A Joint Venture, including the
tower seismic anchor rod grout work, related field and lab testing activities, and final project
database and documents.
Attachments:
None
1 of 1
Item 5d1_Memo-SASUpdate-11May15-final.doc
Memorandum
TO:
Toll Bridge Program Oversight Committee
(TBPOC)
DATE:
FR:
Brian Maroney, SFOBB Project Chief Engineer, Caltrans
RE:
Agenda No. – 5d2
May 8, 2015
Item – SAS Tower Base Seismic Anchor Rod Testing Plan
Recommendation:
Approval
Costs:
Supplemental funding requested is in the range of $2-3 million depending on tests approved.
Schedule:
Field and lab testing is ongoing and will continue through June 2015, with additional lab
work, peer reviews, and final report development continuing through Fall 2015.
Discussion:
As requested during the April 17, 2015 Toll Bridge Program Oversight Committee
(TBPOC) meeting presentation, the Department plans to present the updated SAS tower
base seismic anchor rod testing program proposal at the May 11th TBPOC meeting. Tests
that have been ongoing as approved or tests that are planned include the chemistry of
water from water jetting operations and rod mechanical testing, chemical analysis,
microscopic examination, measurements, and stress corrosion testing on samples of two
rods previously removed (rod 1 in 2013 and rod 2 in 2014). Also, an update will be
presented about field load testing by hydraulic jacks currently ongoing in partnership
with prime contractor ABFJV to load test in place all 422 tower seismic anchor rods
including the single short rod (155-1-1). A proposed scope, estimated costs, and the
planned schedule of supplemental testing will be recommended for discussion and
approvals to proceed.
1 of 1
Item 5d2_Memo-SAS_TowerAnch_11May15-final.docx
ITEM 6: OTHER BUSINESS
a. Report on matters discussed and actions
taken at Urgent Meeting
b. Report on matters discussed and actions
taken during Executive Session
ITEM 7: GENERAL PUBLIC COMMENT