Blackpool Clarion Cycling Club AGM Meeting Minutes Date of Meeting: 15/04/15 Venue: South Shore Cricket Club Present: Chris Smith, Jon Ranby, Mike Ryan, Paul Brackpool, Peter Michael, Ian Kitson, Chris Ohare, Gabriella Gratix, John Hirst. Item 1 Topic and Minutes Action/Date Welcome & Apologies Most attendees knew each other but it was great to see a new member at the meeting and he was introduced to the group. Apologies were received from Dave Gigli and Vicky Gayle. 2 Chairman’s address Chris opened the meeting and thanked everyone for attending. He then went on to thank the committee members for the work they have put in in the over the last 6 months since the larger committee was formed last year. We have become much more organised as a club in terms of promoting rides and managing memberships and have introduced the club kit that is popular. We have also organised social and events over Christmas and the track events during the winter worked very well. Hopefully we will have a very busy year of cycling ahead of us and will see the club grow further in 2015. 3 Treasurers report (Jon Ranby) Current bank balance: £609 Outstanding membership fees for 2015 only £10 Owed to National Clarion £8 Mike asked how much the track nights cost the club in the end and The Track Nights during winter cost £124 and raised £76 from nonmembers attending these nights so this only cost the club £48 and we also gained 4 new members during this time. 4 5 As the track nights were obviously a success and it was decided that we will block book some sessions for next winter in advance. Payment will not be required until we use them in 2016. Membership Report: 36 paid members 1 junior paid up for 2015. This is significantly up on last year which is fantastic news. Hopefully we can get to 50 in 2015.. Committee positions The current committee has only be formed in the last 6 months however a discussion was opened on whether members are happy with the current committee members and for any feedback or suggestions on this so that it could be discussed. Everyone present was happy with the current positions and no suggestions have been made from any other members from the agenda so the committee will remain as is: Chris Smith 6 Chris Smith – Chairman Mike Ryan – Secretary Jon Ranby – Treasurer Paul Brackpool – Ride Co-ordinator Ride schedule and plans After a fairly long discussion quite a few positive decisions were made and agreed by all present details below: Chain gangs These have proved very popular and we will continue to run them fortnightly on Wednesday nights. After the next 2 when the nights are longer we will review the route used and the distance options with the option of running 2 groups which has been suggested to attract more riders. Pete will be organising these rides and will post them. Pete as and when B Rides We all agreed that these need to be reinstated ASAP. It was suggested they start at 40 miles and building into 50 through the season 13-14mph average starting at 9am every Sunday. A conversation followed regarding who will lead B rides. The following members present offered to alternately run the B rides to start with: Chris Smith, Paul Brackpool, Mike Ryan, Peter Michael, and Chris O’Hare. If other experienced riders who are not here tonight can run rides occasionally that’s great this is flexible. The first B ride for 2015 will be this Sunday 19/04/15 and Jon Ranby will lead it. It will from 9pm at the clock tower keep and be published on our website and Facebook. Jon ASAP A Rides These will continue to run every week starting at 8am as this time suits the majority or riders who go on them. There will be a longer challenge ride each month. This may be a park and ride in Lakes or just a long ride out from Blackpool. Tuesday Night TT rides 7 These rides are organised jointly by local clubs in our area and all riders are welcome to join them. A number of riders present would be interested in doing these occasionally and they are on now for 2015. Paul will post on our calendar and gauge interest. Minutes and action points outstanding from previous committee meeting Paul when possible 2-4 Club constitution. This is now amended and available from the club website 2-9 Facebook page needs a message directing prospective members to the Facebook page we do use and our website. This is still outstanding Chris Smith and needs doing asap it is confusing people. ASAP 2-11 Joint rides with other clubs. Unfortunately the last one of these was cancelled due to bad weather this is ongoing though and we will hopefully be able to schedule in a couple of rides with other local clubs and also other Clarion sections this year Paul ongoing 3 Adding Chris as a named user to the club bank account as well as Jon and Mike. This is not done yet as Jon will sort when he has time. Jon When possible 5 B rides. These need sorting and will be done later in the meeting. 6 Club kit. Will be discussed later in the meeting. 8 Ask Chris and Gabriella if they would be happy to take on the role of organising and arranging special cycling and social events and add them to the website and Facebook site to do this. This is done now and will be ongoing this year keep an eye on the website! 9-1 Palatine track. This was organised and a great success. 9-5 ICE information needs to be collected and all cards need creating for members. Mike has created a shared data folder that committee members can update and use to access emergency details from phones if required. Jon will look into options for creating ICE cards for members. This is still ongoing and will discussed later in AOB. 8 Club Kit: The first club kit order was well received and the design seems popular which is great. Our latest spring order is now confirmed and should be with us by the end of May. All orders placed will be delivered to Mike who will arrange local delivery/collection of items when they arrive. 9 It was suggested that we should look again at getting a sponsor for our club and that they may contribute to future kit costs if we were to incorporate a logo/name into the design. Any members who have ideas/recommendations for this please speak to Mike. Website and Facebook We decided we are happy with the website for now but need to use it more. We will re-register the host package with the higher package to get more features and get a better domain name. All – suggestions Mike/Chris Smith ASAP Facebook is working very well for us at the moment for posting rides and events. We need to urgently put a redirect on the unused Facebook page as its causing confusion. Ride leaders need to make sure that rides placed on Facebook and blogs after rides are also put onto our website mainly to attract new members. 10 Social Events Ride Leaders as and when 11 Summer Barbecue planned for August! Hopefully a Halloween ride and Christmas social ride will be arranged later in the year Chris/ Gabriella Chris and Gabriella are going to continue posting alternative cycling events as and when they are available. As a change they will be coming up with a couple of dates for us to arrange camping and cycling weekends in the Lake district. Chris/ Gabriella Charity challenge rides for less experienced riders will hopefully be organised and this will be great publicity for the club. Any Other Business Chris/ Gabriella Pete mentioned the coast to coast ride that may of our members are taking part in. Are people concerned about the climbing and the distance? Chris are going to do a rekey ride and see why this and get a better idea on the climbing. British Cycling affiliation. This will cost the club £90 a year and was discussed and unanimously agreed that we should pay for this. It offers several benefits and gets our club on the map and linked to the British Cycling website. This will also mean that any riders who wish to take part in competitive events going forward can do so under our club banner. Although these members need to be members of British Cycling themselves to do this. This is good reason to get your insurance from British Cycling. Chris/ Gabriella Chris Smith Cycling insurance: Our policy is to strongly encourage all members to get insurance. We discussed how to better manage this but did not have time at this meeting to decide on a formal option for this. It needs to be discussed again at the next meeting but in the meantime we need to actively encourage and remind new riders how important this is. Jon pointed out that The National Clarion do TT rides and will look out for events near(ish) to us perhaps we could attend. Jon Ride leader training courses may be required and this will be investigated for some of our members regularly leading rides. Chris Smith ICE details we need to make sure that all members are carrying emergency details in case of emergency. We will send an email out to ask all members to send us emergency details. All members will need to carry ICE cards. Jon will create and send cards to all members. In future new members will get one when they join. 12 Boots and Spurs by 1st May we need to get in if possible. We will do a quick blurb and try and get a good members picture in the next couple of weeks. Next Meeting Date Jon ASAP Mike ASAP Mike Next committee meeting will in 3 months and posted on the website and Facebook page nearer the time.
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