Operator & Equipment
Exhibitor Prospectus
October 6 - 8, 2015
International Agri-Center
Operator & Equipment
October 6 - 8, 2015 • International Agri-Center
CRWA excited to announce that we have
moved our fall conference to the beautiful
International Agri-Center in Tulare to celebrate
our members with a Membership Appreciation
Conference. This is a casual event to provide
our members with high quality training and
fellowship. There will be games, fun, and
award-winning BBQ.
This is a chance for our Associate Members
and Exhibitors to utilize the incredible space
of our venue with product demonstrations,
interactive exhibits and quality time with CRWA
members and staff. This Year there will be two
showing opportunities; an outdoor Big Toy
Show for those that wish to display and/or
demonstrate their large products or equipment
and our indoor exhibit hall.
If your company is interested in participating
with a booth space or on a larger scale with a
product demonstration, join us in Tulare!
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GENERAL INFORMATION & DATES
This is a training event. Classes will be held
from Tuesday, October 6 through Thursday,
October 8, 2015. The Big Toy Show will be
held on Tuesday from 12pm until 5pm. The
vendor show will be held on Wednesday from
12pm until 5pm. There will be a BBQ right
after the vendor show, please join us and
spend even more time with the attendees!
Classes and the vendor shows will be held at
the Tulare International Agri-Center.
OCTOBER 6, 2015
- Big Toy Set-Up – 7am - 11am
- Toy Show Hours – 12pm - 5pm
- Show Tear Down – 5pm - 7pm
OCTOBER 7, 2015
- Exhibit Set-Up – 6am - 11am
- Exhibit Hours – 12pm - 5pm
Take a break after the exhibit hours
and grab some BBQ for dinner!
- Exhibitor Tear Down – 5pm - 10pm
PRICING
CONTACT INFORMATION
California Rural Water Association
4131 Northgate Boulevard
Sacramento, CA 95834
800.833.0322
f: 916.553.4904
www.calruralwater.org
[email protected]
Pricing will be:
Exhibit Hall: $450 (Member)
Exhibit Hall: $600 (Non-Member)
Big Toy Show: ($250 Member)
Big Toy Show: ($350 Non-Member)
BOTH Vendor Events: $500 (Member)
BOTH Vendor Events: $700 (Non-Member)
BOOTH FEES INCLUDE:
SEPTEMBER 4, 2015
Confirmations sent with Exhibitor placements
and information.
SEPTEMBER 14, 2015
Deadline for cancellation of booth space
without 100% penalty. All cancellations must
be in writing.
SEPTEMBER 18, 2015
Deadline for print materials and signage. If
you’d like to be included on shirts, signs and
in the onsite guide please register on or before
this date.
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• 10’ booth with pipe and drape
• 6’ table with table cloth
• 2 chairs
• 3 booth personnel
• Electrical outlets available along the length
of the hall
BIG TOY SHOW FEES INCLUDE:
• Outdoor space *We will have alloted
space for each vendor. If you have a truck
or extra large equipment let us know and
we will accommodate.
• Water Access (if need is previously
indicated)
GOOD TO KNOW
Who attends the Operator and Equipment Expo
The Expo attracts a multitude of personnel from California’s rural water and wastewater
systems. Attendees include operators, owners, managers and board members from across
the state.
Why they come…
Attendees participate in the Operator and Equipment Expo to earn necessary contact
hours which are available for most training sessions and to network with professionals
presenting the latest products and services. Plus, attendees enjoy the Equipment Rodeo
and some tasty BBQ.
Check-in
Upon your arrival, please check in at the registration desk for a packet with your name
tags, table assignment and final reminders.
Attendee Information
Three weeks prior to the event, a preliminary PDF attendee list will be sent to all paid
exhibitors. Additionally, within four weeks after the Expo, Exhibitors will receive a PDF list
of contact information for event attendees. At this time, Exhibitors will also receive a link
to participate in our event survey. Please note: the two attendee lists will be sent to the
email(s) listed on the registration form.
Raffle
CRWA hosts a large raffle during the Exhibitor afternoon. This is a significant draw for
our attendees and keeps them in the exhibit hall. CRWA provides some raffle items but
encourages donations from exhibitors. If your company contributes a raffle prize, we will
raffle the item from your booth space so you are able to interact with the winner of your
prize.
Equipment Rodeo
This will be our third Annual Equipment Rodeo. Attendees (and Exhibitors!) have the
opportunity to compete for cash and bragging rights in two events: a skid loader (bobcat)
event and a track hoe operations event. Competition will take place on Tuesday from 3
p.m. - 5 p.m.*. The awards will be given during the exhibitor afternoon.
*This is subject to change. The Equipment Rodeo will remain open until all participants
that wish to compete have given it a try.
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SPONSORSHIPS
If you are interested in supporting CRWA as an
event sponsor, there are several options:
GOLD $1000 - This sponsorship option includes:
»» Your company logo on one of the
promotional items below
(first come, first serve)
»» $200 credit towards advertising in the
California Water Journal
»» First choice booth selection with the other
sponsors (sponsorship must be activated
before the 8/31/15).
• Binder - Company logo on attendee
binders. Binders will be provided to each
attendee when they register at the Expo
and utilized in each class.
• Lanyards - This sponsorship puts your
company’s name and logo on the event
lanyards. This is a big opportunity to
have every attendee wear your logo.
• Event Bag - Company logo on all
attendee tote bags. This sponsorship
allows your company information to
go home with Expo attendees. It’s the
sponsorship that keeps on giving.
• Water Bottle - Customized water bottle
with your company logo will be included
in each and every attendee bag. This
item guarantees to be used over and
over again.
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SILVER $500 - This sponsorship option
includes:
»» Your company logo on one of the
promotional items below (first come,
first serve)
»» $200 credit towards advertising in the
California Water Journal
»» First choice booth selection with the
other sponsors (sponsorship must be
activated before the 8/31/15).
• Pens - Company logo on pen/
highlighter. This sponsorship
is a quick and easy way to put
your company logo and contact
information in the hands of Expo
attendees, literally.
• Contact Hour card - Company logo
at the top of every contact hour card.
Our attendees utilize the contact hour
card to verify their attendance; they’ll
be carrying your logo from class to
class.
• Candy - Who doesn’t love chocolate?
Your company logo imprinted on
assorted Hershey’s mini chocolate
bars that will be in every attendee
bag.
2.
CRWA Member - $250
BIG TOY SHOW
CRWA Member - $500
Non-members - $350
Non-members - $700
BEST VALUE - BOTH EVENTS! BIG TOY SHOW AND EXHIBIT EVENT
1.
3.
WATER ACCESS FOR BIG TOY SHOW
BOOTH PREFERENCES – We will make every effort to give you one of your choices. If you don’t opt for any specific booths, we will choose one for you!
The above information will be printed in our onsite guide. Please note any information that should not be printed or disclosed to attendees.
Description of services offered by your company:
Website:
Email:
Phone:
All correspondence will go to the email address(es) listed on this line, including attendee lists.
State:
City:
Address:
Contact person:
Company name:
Please fax completed form to 916.553.4904 or mail with payment to CRWA, 4131 Northgate Boulevard, Sacramento, CA 95834.
Zip:
2015 Tulare Operator and Equipment Expo - Exhibitor
October 6-8, 2015
Non-members - $600
$ 50
Attendee 5 $50 -
Candy
$ 50
Attendee 4 $50 -
Contact Hour Card
No charge
Attendee 3 (FREE) -
Binder
Bag
Lanyards
Water bottle
Silver - $500:
Signature:
Print name:
TERMS & CONDITIONS - I have read and will abide by the terms and conditions on this form and on page 11.
Authorized signature:
Name on card:
Credit Card
Expiration date:
Pens
Credit card number:
Check (payable to CRWA) #:
PAYMENT INFORMATION - Booth assignments will not be processed until payment is received.
Gold - $1000:
SPONSORSHIPS
Apply for CRWA Associate Membership: $708, in addition to the exhibit fee above (at member rate).
MEMBERSHIP
No charge
Attendee 2 (FREE) -
TOTAL - $
SUBTOTAL 4 - $
SUBTOTAL 3 - $
SUBTOTAL 2 - $
No charge
SUBTOTAL 1 - $
Attendee 1 (FREE) -
BOOTH PERSONNEL - FEES INCLUDE 3 BOOTH PERSONNEL
CRWA Member - $450
EXHIBIT FEES
EXHIBITOR MAP
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Each space will be set with:
• 10’Lx 10’W draped boothing
(backdrop: 8’ height, sidearms: 3’ height)
• One (1) 6’ table
• Two (2) standard side chairs
PLEASE NOTE:
This layout is an approximation of the exhibit
hall. Exhibit space will be assigned by CRWA,
which reserves the right to modify the floor
plan to accommodate sales or relocate
Exhibitors to avoid conflict, as necessary and
without notice. All efforts are made to assign
the requested booths from your registration
form. Keep in mind that booths are assigned
in the order that registration forms were
received and we often have multiple requests
for the same spaces. If your selection is no
longer available, we will make every effort to
select a favorable booth for you.
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WHO WE ARE
California Rural Water Association (CRWA) is a non-profit organization committed to serving
the needs of rural water and wastewater systems throughout California. Incorporated in
1990, CRWA has emerged as the State’s leading association dedicated to providing onsite
technical assistance and specialized training for rural systems. Tapping into the expertise
of experienced water and wastewater professionals, CRWA’s governing Board of Directors,
administrative staff, and technical field specialists work in concert to offer CRWA members
an expansive range of essential programs and services to help enhance the quality of life
in small communities while maintaining environmental integrity. CRWA is the California
state affiliate of the National Rural Water Association.
BENEFITS OF CRWA ASSOCIATE MEMBERSHIP
• Reduced exhibitor fees at the Expo and Tulare
• Reduced advertising fees in the California Water Journal
• Company link on the CRWA website
• Potential referrals
• Membership Directory listing
• Opportunity to submit proposal for Preferred Provider Program
If you’d be interested in joining, you can check the box on your exhibit form or call 916.553.4900
for a separate membership application.
CAN’T MAKE IT TO TULARE?
Then we’ll see you in Tahoe for our Education and Exhibitor Expo, April 25-28, 2016!
Check our website for more details.
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TERMS & CONDITIONS
Hold Harmless: To the fullest extent permitted by law, Exhibitors shall indemnify, defend,
and hold CRWA and their officers, employees, agents, and International Agri-Center and
subcontractors of same, harmless from any and all liability that might ensue from any
cause whatsoever associated with Exhibitor’s attendance at, exhibition, and use of space
at the Tulare Operator and Equipment Expo.
Cancellation: CRWA’s performance, in whole or part, is subject to acts of God, war
(whether declared or not), government regulation or advisory, disaster, fire, earthquakes,
accidents or other casualty, strikes or threats of strikes, civil disorder, acts or threats of
terrorism, governmental retaliation against foreign enemies, curtailment of transportation
services or facilities, the unavailability of the contracted facility, lodging or other
necessary facilities, or other uses beyond CRWA’s control making it illegal, impossible, or
commercially impracticable to hold the CRWA Education & Exhibitor Expo. CRWA shall
immediately notify Exhibitors in the event of termination.
Refunds: CRWA will provide a refund of 50% of the
booth rental fees if written notice of cancellation is
received on or before September 14, 2015. Failure to
provide written notice before September 14, 2015 or
failure to appear at the conference relieves CRWA of
obligation to refund.
Relocation of Exhibits: CRWA reserves the right to
alter locations of exhibits if deemed advisable and in
the best interest of the Expo.
Exhibitor Conduct: No Exhibitor or member of
an exhibit staff shall behave in a manner offensive
to decency or good taste in the sole judgment of
CRWA staff. Exhibitors must conduct themselves in a
professional manner and must maintain a professional
appearance and demeanor.
Subletting Space: Exhibitors may neither assign,
sublet, not apportion the whole or any part of space
allotted without written approval of CRWA.
Any violation or variance from the above stated terms
and conditions may result in a loss of exhibiting privileges.
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CRWA will provide
a refund of 50% of
the booth rental fees
if written notice
of cancellation is
received on or before
September 14, 2015.
October 6 - 8, 2015
International Agri-Center
A CRWA Membership Appreciation Event
California Rural Water Association
4131 Northgate Boulevard
Sacramento, CA 95834
Presorted First Class
U.S. Postage
PAID
Permit No. 2840
Sacramento, CA