March 30, 2015
Dear Potential Exhibitors:
We are proud to invite you to become an exhibitor at the first Missing in Harris County Day
event to be held Saturday, April 25, 2015, from 10:00 a.m. to 3:00 p.m. We are providing
exhibitor opportunities at no cost to community service organizations. This is an excellent
opportunity for your organization to deliver your message to the local community, and provide
resources and hope to those who are missing loved ones. Attached is a flier that explains the
mission and topical content of the event in more detail.
Venue:
The location is The Community of Faith Church located at 1024 Pinemont Drive, Houston,
Texas 77018. The church has a large, well-organized building and ample parking. There are
also two Metro Bus Stops situated on Pinemont Drive in front of the church.
Thank you in advance for your interest in exhibiting at the first Missing in Harris County Day.
Sharon M. Derrick, PhD, D-ABFA
Harris County Institute of Forensic Sciences
The main entrance (shown above) will be
decorated with yellow ribbons encircling the
large shrubs. Exhibitors may be set up on the
sidewalks adjacent to the entrance.
Exhibitors may also set up around the
perimeter of a large, indoor event hall (shown
left) The majority of the public activities,
including three panel discussions, will take
place in the event hall.
Exhibitor Registration Rules and Regulations
Deadline to Reserve Space: April 20, 2015
Exhibitor Regulations:
There is no charge to exhibit at Missing in Harris County Day. However, any exhibitor not
complying with the regulations specified in this Exhibitor Registration Rules and Regulations
document will be asked to leave the event premises immediately.
Exhibit space will be reserved for non-profit organizations, government agencies, and other
entities that provide outreach on missing persons issues.
 No sales may be made from any booth.
 Donations may be accepted by non-profit organizations with prior approval by the Missing
in Harris County Day event coordinator.
Exhibit space is a 10’ X 10’ foot area that accommodates an 8’ table and two chairs. The exhibit
space will not be expanded due to additional furniture, displays, or other items.
 The hosts request that exhibitors provide their own table if possible.
 A request for a host-supplied table may be noted on the Exhibitor Registration Form and
will be provided, if available.
 Two chairs per exhibit space will be provided by the host.
 Exhibitors provide their own table linens, canopy, pamphlets or handouts, as well as any
displays or signage.
Exhibitors will be located in one of two locations.
 Indoor exhibit space will be located along the perimeter walls of a large event hall.
 Outdoor exhibit space (weather permitting) will be located along the sidewalk adjacent to
the main entrance into the building.
 Exhibitors may indicate a location preference on the Registration Form but location
assignments will be made on a first-come, first-served basis.
 Please specify on the Exhibitor Registration Form if access to an electrical outlet will be
needed. A limited number of sites have outlets available. Extension cords and power
strips are the responsibility of the exhibitors.
 The Missing in Harris County Day event coordinator or designee reserves the right to
make last-minute changes in the exhibit layouts and/or locations on the day of the event if
the need arises, such as unexpected inclement weather.
Exhibitors will receive confirmation of successful registration by email prior to the date of Missing
in Harris County Day.
 Organizations that have not registered for the event will not be allowed to set up and
exhibit.
 Once registered, please provide notice of cancellation prior to April 24, 2015. The failure
to notify may affect invitations to future events.
Set Up and Break Down:
Exhibitors may begin setting up at 8:00 a.m. on Saturday, April 25.
 Exhibitors must check in with the event coordinator or designee upon arrival to receive a
location assignment.
 Exhibitors may begin break down at 3:00 p.m. on Saturday, April 25. Early break down is
strongly discouraged as we hope to engage and help as many members of the community as
possible. During break down, please do not disturb any ongoing activities. Exhibitor displays
and materials must be removed and any debris disposed by 5:00 p.m.
Exhibitor Property and Liability:
Exhibitors participate at their own risk. Law enforcement officers involved in Missing in Harris
County Day will be present, but the exhibitor understands and expressly agrees that The
Community of Faith Church and the law enforcement agencies represented at the event are not
responsible for providing specific security or protection for exhibitor property and are not
responsible or liable in any way for damages or other losses occurring to said property.
Insurance:
Each exhibitor should contact their insurance company to ensure that they are covered during the
event.
All exhibitors agree to hold The Community of Faith Church, law enforcement agencies, and the
co-hosts of the event, their respective directors, officers, and employees harmless for any claims,
demands, damages, and liability whatsoever arising on account of this event.
Fire Regulations:
All exhibitors must comply with all applicable fire code regulations enforced in the City of
Houston, Texas.
No Cancellation:
Missing in Harris County Day will proceed as scheduled, even in the event of inclement weather.
Contact Information:
Please scan the completed, signed Registration Form and submit by email to:
Dr. Sharon M. Derrick
[email protected]
Questions regarding exhibiting also may be submitted to this email address or to the Texas Center for the
Missing at [email protected]
Exhibitor Registration Form
Deadline to Reserve Space: April 20, 2015
I would like to participate in Missing in Harris County Day as an exhibitor. I have read the Exhibitor
Registration Rules and Regulations and agree to all of the terms specified therein. I also consent to the
use of my photograph taken during Missing in Harris County Day in future promotional or informational
publications used by the official co-hosts and staff of Missing in Harris County Day and/or media present
at the event.
Applicant Name:
Applicant Address:
Applicant Phone:
Applicant Email:
Exhibiting Organization Name:
Specify number of 8’ tables: ________________________
There are a limited number of tables that are reserved on a first-come, first-served basis. You will be
notified in the event you need to plan to bring your own table.
Electrical Request (mark one): Y_____ N______
Additional Remarks/Requests:
Authorized Signature:
Date:
MISSING
Harris County DAY
Dia de los DESAPARECIDOS
en el Condado de Harris
Helping families of
MISSING PERSONS make connections
APRIL 25, 2015
Ayudando a las familias de las
PERSONAS DESAPARECIDAS a hacer conexiones
Saturday, April 25, 2015 | 10 a.m. to 3 p.m.
The Community of Faith Church
1024 Pinemont Dr. | Houston, TX 77018
FEATURING
(METRO Bus Stop - Pinemont@Alba)
Make connections that could help bring a missing person home –
family and friends affected by the mysterious disappearance
of a loved one, plan to attend Missing in Harris County Day.
Make connections with local law enforcement
and agencies dedicated to finding missing persons.
Missing in Harris County Day will include:
▪ Personal guides
▪ Semi-private area to talk with missing
persons professionals
▪ Forensic professionals performing identification cheek swabs
▪ CyberSecurity demonstrations
▪ Featuring panel discussions at 11 a.m., 1 p.m. and 2 p.m. addressing missing persons issues
▪ Child ID kits
▪ Public area with booths and play area for children
▪ Free refreshments
Bring the following if you are searching
for a missing loved one:
▪ ID photos of the missing person
▪ Two of the missing person’s closely related family members from the mother’s side for the collection of identification cheek swabs
▪ X-rays, dental or medical records, or other identifying documents
▪ Families and friends are welcome to wear memorial t-shirts and bring posters to commemorate their missing loved one
Registration is encouraged, but not required.
To ensure your missing loved one is commemorated register at:
online.centerforthemissing.org/2015-missing-in-harris-county-day
All registrants will receive a yellow ribbon imprinted with their loved one’s name at the Welcome Table
Join the social conversation: #MissingInHCDay
MISSING
Harris County DAY
Dia de los DESAPARECIDOS
en el Condado de Harris
Helping families of
MISSING PERSONS make connections
25 de abril del 2015
Ayudando a las familias de las
PERSONAS DESAPARECIDAS a hacer conexiones
sábado, 25 de abril del 2015 | 10 a.m. a 3 p.m.
The Community of Faith Church
1024 Pinemont Dr. | Houston, TX 77018
(Parada de METRO - Pinemont@Alba)
Con la
participación de
Haga conexiones que podrían ayudar a traer a casa a una persona desaparecida –
familiares y amigos afectados por la desaparición misteriosa de un ser querido
planean asistir al Día de los Desaparecidos en el Condado de Harris.
Haga conexiones con personal de la policía y agencias
dedicadas a encontrar a personas desaparecidas.
El Día de los Desaparecidos en el Condado de
Harris incluirá:
Traiga lo siguiente si usted busca a un ser querido
desparecido:
▪ Guías personales
▪ Área semi-privada para hablar con expertos en casos de personas desaparecidas
▪ Profesionales forenses tomando muestras de ADN
▪ Demostraciones sobre la ciberseguridad
▪ Un panel de discusiones a las 11 a.m., 1 p.m. y 2 p.m. abordando temas sobre personas desaparecidas
▪ Kit para la identificación de niños
▪ Área publica con casetas de información y área de juego para los niños
▪ Refrescos gratis
▪ Fotos de la persona desaparecida
▪ Dos familiares, por parte de la madre, de la persona desaparecida para la colección de ADN
▪ Rayos X, registros médicos o dentales, otros documentos de identificación
▪ A familiares y amigos de los desaparecidos se les invita traer camisas o cartulinas conmemorando a su ser querido desaparecido
Se recomienda inscribirse para el evento pero no es necesario.
Para asegurarse que su ser querido desaparecido
es conmemorado, inscríbase a través de:
online.centerforthemissing.org/2015-missing-in-harris-county-day
Todos los inscritos recibirán en la mesa de bienvenida un listón amarillo con el nombre de su ser querido
Únase a la conversación social: #MissingInHCDay