[ A Govt. of India Enterprise ]
CHEAI TELEPHOES
O/o The Asst. General Manager ( C&A ) orth East , 2nd Floor Old Telephone
House, SC Bose Road, Flower Bazaar Exchange Complex, Chennai –600 001.
AGM ( NE ) / TMX-CANT / A-6/ Tender/ 15 –16 / 1 Dt at CNI-1 the 1 .5.15
TEDER OTICE
Sealed limited Tenders are invited on behalf of BSNL, Chennai
Telephones to run a purely vegetarian refreshment/meals Canteen at Flower Bazaar
Exchange Complex.
The Tender Form along with the Terms and Conditions can be
obtained
from Sr.Accounts Officer ( Cash ) North Business Area, 2nd
Floor, old
Telephone House, Chennai-1 on all the working days between 11:00 hours and 15:00
hours from
5. 5 .15 to 16 .5 .15 on payment of Rs.105/- including 5% Tax (
VAT ) by cash.
Or
Intending bidders may download the copy of the tender documents
along
with
the
relevant
specifications
from
Chennai
Telephones
website
www.chennai.bsnl.co.in and in case the bid is downloaded, while submitting the tender
bid, the bidder has to enclose a crossed Demand Draft towards the cost of the tender
document for Rs.105/- ( Rs. One Hundred and Five only , Rs.100/- + Rs 5/- VAT ) drawn
on any scheduled bank in favour of BSNL, Chennai Telephones payable at Chennai.
The tender should be submitted in two covers; One superscribing
Technical Bid and the other superscribing Financial Bid and both the covers are in
turn, be put in another cover and this should be superscribed “Tender for TMX
Canteen Services at Flower Bazar, Chennai ” . All the three covers are to be sealed.
Technical Bid and Financial Bid will be opened separately. No indication of the Prices
shall be made in the Technical Bid.
The Tender form, complete in all respects along with a Demand Draft
for Rs.3, 000/- as EMD favouring BSNL, Chennai Telephones to be put in the Technical
1
bid cover, addressed to The Asst. General Manager ( C&A ) North East, 2nd Floor, Old
Telephone House, Flower Bazaar Exchange Complex, NSC Bose Road, Chennai-600
001 should be dropped in the Tender Box kept in the office of the Asst. General Manager
( C&A ) NE on or before 15:00 Hrs. of 16 .5 .15.
Tender form without proper sealing, copy of IT returns, EPF, ESIC
code, Experience Certificate and the EMD will be summarily rejected.
The Tenders will be opened on the same day
16. 5 .15 at 15:30
hours in the presence of the available Tenderers or their authorized agents with the
authority letter in the chamber of the Asst. General Manager ( C&A ) North East, 2nd
Floor, Old Telephone House, Flower Bazaar Exchange Complex, NSC Bose Road,
Chennai-1 .
If the opening day of the tender has been suddenly declared as a holiday
tenders will be opened on the next working day.
Asst. General Manager ( C&A ) NE,
BSNL ,Chennai Telephones,
CHENNAI – 600 001.
To
2
[ A Govt. of India Enterprise ]
CHENNAI TELEPHONES
CHEAI-600 001,
TEDER PROFORMA –TECHICAL BID FOR RUIG TMX CATEE
SUB ; Tender form for running the refreshment / meals Canteen at Flower Bazaar
Exchange Complex.
REF: AGM (NE)/TMX-CANT/ A-6/ Tender/ 15 –16 / 1 Dt at Chennai-1
1. Name of Person(s) / Organisation
2. Address
:
:
3. Telephone No.
:
4. Qualification
(Academic / Technical)
5. a) Experience in the catering field
b) Experience certificate
:
the 1.5.15
:
: Tenderer should submit
experience certificate for any
two years during previous
five years from any Central / State
PSUs including any Private firms.
6. a) EMD Particulars
( Amount )
: DD No.
Date:
Bank:
Branch:
: cash receipt in case of purchase
from AO (Cash) North Business
Area, Chennai-1 in case of down
b) Details of application form
Loaded from website
DD No.
Bank:
7. Whether enclosed last two IT returns.
:
8.Particulars of ESIC code and EPF code
:
Branch:
Place:
Signature:
Date:
ame:
Seal :
3
Date:
[ A Govt. of India Enterprise ]
CHENNAI TELEPHONES
CHEAI-600 001,
TEDER PROFORMA –FIACIAL BID FOR RUIG TMX CATEE
SUB ; Tender form for running the refreshment / meals Canteen at Flower Bazaar
Exchange Complex.
REF: AGM (NE)/TMX-CANT/ A-6/ Tender/ 15 –16 / 1 Dt at CNI-1 the 1 .5.15
1. Name of Person(s) / Organisation
2. Address
:
:
3. Telephone No.
:
4.License fee quoted per month
( in words )
:
Place:
Date:
Signature:
ame:
Seal :
4
[ A Govt. of India Enterprise ]
CHENNAI TELEPHONES
TERMS AND CONDITIONS FOR RUNNING TMX CANTEEN
1. The Franchisee License to run a vegetarian canteen at Telephone House,
Flower Bazaar Exchange Complex, is for a period of one year from the date of
taking over and extendable for another year at the discretion of the BSNL
Administration at the same rates and Terms and conditions. For the purpose of
the Tender, BSNL Administration would mean D.G.M. ( NWO ) NE or any other
D.G.M. for the time being in-charge of the canteen.
Bid Forms (Two Bid Format).
The tender should be submitted in two covers; One superscribing Technical Bid and
the other superscribing Financial Bid and both the covers are in turn, be put in another
cover and this should be superscripted “Tender for TMX Canteen Services at Flower Bazar,
Chennai ”. All the three covers are to be sealed. Technical Bid and Financial Bid will be
opened separately. No indication of the Prices shall be made in the Technical Bid.
Tender will be opened in the presence of Bidders present on the due date of opening at
15.30 Hrs. . Technical Bids of the Tenders received will be opened on that day and the
Sealed Financial Bids will be kept in BSNL custody. The Time, Date and Venue of the opening
of FINANCIAL BIDS will be intimated only to those Bidders, whose Technical Bid is
accepted after evaluation of details and documents furnished. No correspondence in this
regard will be entertained. Incomplete Tender or Tender in which both Technical Bid and
Financial Bid are found in the same envelope is liable to be rejected. All Columns should be
furnished with relevant details and no column should be left blank.
Financial Bid of the selected bidders whose technical bid is accepted only will be opened.
The list of Documents to be submitted along with Technical bid are as follows
•
EPF and ESI Registration certificate.
•
Tenderer should submit experience certificate for any two years
during the last 5 years from any Central / State PSUs including any
Private firm.
•
Last two years IT return
DD for the EMD of Rs.3000/- ( Rs.Three Thousand only ) favouring BSNL, Chennai
Telephones.
•
Financial Bid Cover should contain the License Fee quoted information
2. The successful Tenderer (herein after referred as Licensee) shall enter into an
agreement with the BSNL Administration within seven days from the date of
approval of the issue of Work order. Other wise, the EMD shall be forfeited.
The License fee shall be paid quarterly in advance to the BSNL Administration. At the
time of entering into an Agreement, the Licensee shall deposit the License fee quoted in
5
the Tender for the first quarter.
3. The Licensee shall not employ child labour / pregnant woman or persons prohibited
under any statute under force.
4.The Licensee shall provide at his expense to his employees such uniforms as
prescribed by BSNL.
5.The persons employed by the Licensee shall appear clothed in clean uniform, wear
metal badges showing their names.
6. Adequate number of Staff are to be employed in the Canteen. The persons employed
by the Licensee shall be subjected to periodical medical examinations by the doctors
engaged for the purpose by BSNL to ensure that they are free from contagious
diseases. The Licensee shall bear the cost of such medical examinations.
7. The Licensee shall observe, perform, and comply with all the provisions of Payment of
minimum Wages Act,
Workmen Compensation Act, ,ESIC,EPF and all other relevant
statutes for the time being in force and any rules and regulations made there under with
regard to payment of wages etc, to all persons employed by the Licensee under this
agreement and shall indemnify the BSNL Administration from and against any claim
made under any statutes by or on behalf of any persons employed by Licensee in case
of any breach or non-performance by the Licensee.
8. The Licensee shall prepare and sell only vegetarian items in the canteen
Signature of the Tenderer
6
9.The Licensee shall prepare and supply the following items
and the prevailing rates of the items are mentioned here under
on all days except Sundays & Holidays.
S.N
o.
1.
2.
3.
4.
5.
6.
7.
8.
9
Name of the Item
quantity
100 ml
Prevailing
rate Rs Ps
5.00
Supply -Time of
availability
08:00 to 18:00
Coffee / Tea / Milk
Remarks
Idlys with
sambar&Chutney
Medu Vadai /
MasalVadai
2nos-80gms
6.00
08.00 to 09.30
On all days
40 gms
5.00
08.00 to 09.30
On all days
Rice Pongal with
chutney
Poori with
Potato Masal
Rava Uppuma with
chutney
Sada Dosai with
sambar / Chutney
150 gms
8.00
08.00 to 09.30.
On all days
2 Nos
8.00
15.30 to 17.00
Mon &Thurs
150 gms
8.00
15.30 to 17.00
Tues & Fri
1 no
10.00
15.30 to 17.00
Wed & Sat
Mixed Rice with
Pappad or pickles
1.Pulyodharai
2. Sambar Rice
3.Coconut Rice
4.Tomoto Rice
5.Curd Rice
6. Lemon Rice
Limited Meals
250 gms
10.00
12.30 to 14.00
On all days
100 gms
400 gms
25.00
Rice –1 cup
12.00 to 14.00
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
From Monday to
Friday
Sambar, Rasam
Butter Milk, Poriyal,
Kuttu / Avial,
Pickles,
Pappad –1,
Payasam/ Sweet
[Every Friday]
Note : The Tenderer may quote the rate of the above items
S.No.1 to 9 & also special items at S.No.10 in the next page not
more than the prevailing rates
Signature of the Tenderer
7
10. SPECIAL ITEMS
1. Masal Dosai ( 150 gms. ) / Chola poori / parotta with kuruma—
15.00
2. Fried Rice (250 gms. ) / Vegetable Briyani ( 250 gms. )------
15.00
3. Keerai vadai / curd vadai ----------------------------
6.00
4. Potato Bonda (2 ) / Mysore bonda (2.) / Bajji (2 )--
8.00
5. Vegetable Samosa (1 nos. )-----
5.00
6. Chappathy with kuruma ( 2 nos. ) ( daily compulsory)
10.00
7. Butter milk / Lemon juice ( 200 ml )--
4.00
8. Sundal/Pattani/Verkadalai – (50gms) --
5.00
Note : The Tenderer may quote the rate of the above items not
more than the prevailing rates for all serials 1 to 10 as above
items ( page 7 & 8)
Selection of Special items is at the discretion of the Licensee but at least one
of the special items should be supplied everyday without fail. Also buttermilk / Lemon
juice is compulsory during summer ie from April to June
10. One Tiffin item either from the general or special items should be supplied during the
period
12:30 to 14:00 hrs.
11. The Licensee shall use only “agmark” food items for the preparation of all food items.
12. The rates fixed above will prevail unless otherwise warranted by an unexpected
escalation / reduction of cost of ingredients / gas used for preparation of items. The
revision of rates can be considered only on the basis of recommendations of the
Canteen Managing Committee . The decision of DGM (NWO ) NE on the
recommendation of the committee is final and binding on both the parties.
13.The Licensee shall be responsible for the cleanliness of the Canteen premises and
safety & security of the persons employed. The Licensee shall comply with all necessary
statutory obligations regarding running of the canteen and shall be liable for all legal
consequences.
14.The Licensee shall extend all co - operation to the BSNL Administration in monitoring
the quality and quantity of the items supplied.
15.The Licensee shall utilise the premises only for preparations of items permitted to be
sold in the premises and shall not use the premises for preparing items to be sold
outside the premises.
16. Any dispute regarding the terms and conditions of this agreement shall be referred to
a sole arbitrator appointed by the General Manager ( NWO) North, BSNL, Chennai
Telephones and award passed by the sole arbitrator shall be binding on both the parties.
Signature of the tenderer
8
17.Energy consumption charges on account of electrical appliances in the canteen ie
Tube lights, fans, refrigerator, grinder, mixer, and hot water drum for drinking water will
only be borne by BSNL.
18.The committee nominated by BSNL will make surprise inspections of the canteen
premises without prior notice and the BSNL reserves the right to cancel the License at
any moment on the following grounds. A quality check committee formed
among the
members of the CMC which will periodically inspect and test the quality of the items
supplied and cleanliness of the premises monthly once and submit a report to CMC . If
the quality of the items were found below the standards the contractor will be instructed
to improve the quality and take corrective measure. For this purpose the contractor has
to supply the samples at free of cost to the quality check committee.
1. Violation by the Licensee of any of the Terms and Conditions.
2. Deficiency in service.
3. Based on the report by the monitoring committee appointed by BSNL.
19.The Licensee shall comply with all the provisions of the Act on running catering units.
20.The Licensee shall not assign or sublet or transfer the benefit of the License hereby
granted on the said Licensee or say part of the interest therein to any person or persons
whatsoever.
21.The Licensee shall restrict to the accommodation provided by the BSNL
Administration for the purpose of running the canteen and not to encroach on any other
accommodation.
22.The Licensee shall bear the cost of chemical analysis of edibles sold should such
examination be considered necessary by the BSNL Administration.
23.The Licensee shall pay any TAX imposed by Union Govt. / State Govt., Corporations
or any other governing bodies of the State or the Center having authority to do so,
24.If any damage is done to the BSNL Administration or other property of BSNL by the
Licensee or his / her employees or any other persons for whose actions the Licensee is
responsible, the cost of making good the same shall be borne by the Licensee.
Signature of the tenderer
9
25.The infrastructure facilities viz., space, furniture, utensils, electricity, water and LPG
connections & empty cylinders as per IOC norms will be provided by the BSNL
Administration on "As is where is" basis without any charge . At present IOC provides
19 Kg cylinders under commercial category and the cost of the commercial LPG
cylinders are to be borne by the Licensee only .
26. Any other additional requirements and the maintenance in respect of the furniture
and utensils and the cost of LPG cylinders will have to be borne by the Licensee.
27. The utensils
& vessels supplied by the BSNL to the contractor
should be
maintained properly. Any repairs of any items shall be borne by the franchisee only (and
cost of minor repairs of these items will be borne by the contractor) The Licensee shall
return all the items intact provided by the BSNL Administration on termination of the
License.
28. The Tenderer should pay an amount of Rs.3000 / = ( Rupees three thousand only )
in the form of Demand Draft favouring BSNL CHENNAI TELEPHONES towards EMD
and should be enclosed along with the application. Any application with out EMD will be
rejected.
29.The BSNL Administration reserves the right to accept or reject any or all the Tenders
without assigning any reasons.
30.The last two years IT return should be enclosed along with the Tender application.
The application without the IT return will be rejected.
31.The Licensee shall pay Cash
to Accounts Officer ( Cash ), North Business Area
BSNL, Chennai Telephones, Chennai-1 or Demand Draft in favour of BSNL, Chennai
Telephones or furnish a Bank Guarantee of an amount equivalent to three times of the
monthly License Fee highest quoted for the duration of the License from any
Nationalized Bank payable to BSNL , Chennai Telephones as a Security Deposit
towards the building, furniture, fixtures and equipment provided to him /her under this
agreement and towards regular payment of monthly license fee and other legal liabilities.
NSIC holders participated if any are not exempted to pay the Security Deposit amount
since they tend to quit the contract abruptly without prior notice as specified in the
Tender clause.
Signature of the tenderer
10
32. The EMD of the successful Tenderer will be added with the Security deposit to be
made vide para 31 above.The same will not carry any interest for the period of retention.
33. If the Licensee or BSNL Administration desires to withdraw the services of
the franchisee, they can do so only after issuing three-month calendar notice.
34. BSNL may forfeit the Security Deposit along with the EMD of the License if
he/she fails to give the three month’s notice before terminating the license as
specified at clause 33 above and also for any violation.
35. The selected bidder has to supply items as per the weekly schedule prescribed by
Canteen Management Committee and the supply schedule be strictly adhere to.
36.
In case of any legal proceedings arising out of the contract in the court of law, the
jurisdiction will be within the city of Chennai only.
37. Penalty Clause: The Security Deposit will be forfeited by the Tenderer in case of any
violation or fails to comply the terms and conditions as stated below:
•
Quality of service
•
Quantity of food supplied
•
Any non performing of Service.
In addition the firm will be blacklisted.
38.
EMD/SD will be refunded after peaceful handing over of utensils, spaces,
furniture and other amenities subject to certified by the competent authority.
Signature of the tenderer :
Place :
Name
Date :
Address :
Witnesses
:
Witnesses
1. Signature
:
Name
:
1. Signature
Name
Address
Address
2. Signature
:
Name
:
2. Signature:
Name
Address
Address
11