Surplus Commercial Tire Casings Contract …..East Region Contract # T081512E Contract Start Date: 9/1/12 Property Location: Eastern Region As Defined Below Commodity: Surplus Commercial Tire Casings: Various Sizes Eastern Region Definition: Caswell, Alamance, Chatham, Moore, Hoke, Scotland and All Counties to the East INSTRUCTIONS: 1. 2. 3. 4. 5. Type or Clearly Print all information on this Contract A Signature and Date must appear on the Contract to be Considered Valid Contracts must be received at the SSPA Office before work may begin Proof of Insurance (Auto and G/L) Must Be Supplied Before a Contract will be Awarded. Contracts must be delivered by Mail or In Person to the N C State Surplus Property Office. Mailing Address for Contracts 1310 Mail Service Center Raleigh, NC 27699-1310 Agency Location for Delivery of Contracts: 6501 Chapel Hill Road, HWY 54 W Raleigh, NC 27607 Phone Number: (919) 854 – 2160 Director: Mickey Sauls Agency Fax Number: (919) 854 – 2275 State Surplus Property Officer: Robert A. Riddle Contract Administrator: Stan Black (919) 854-2168 Agency Website: www.ncstatesurplus.com Individual or Company Name: Federal ID # Snider Fleet Solutions Or SS # 56-0579497 Address: P.O. Box: Zip: Phone # Fax # 200 Meadowview Road City & State & Zip: Greensboro, NC Authorized Individual: Steven Reed 919-609-3975 27406 Date: 8/24/2012 1 Email Address: [email protected] Surplus Commercial Tire Casings Contract …..East Region Contract # T081512E Contract Start Date: 9/1/12 Property Location: Eastern Region As Defined Below Commodity: Surplus Commercial Tire Casings: Various Sizes Eastern Region Definition: Caswell, Alamance, Chatham, Moore, Hoke, Scotland and All Counties to the East DESCRIPTION OF PROPERTY  SURPLUS TIRE CASINGS, from DOT, DPI and Qualified Organizations Statewide, as specified herein. Tires offered may include but are not limited to: Size, 11 R22.5 and 265/75 R22.5 and a small percentage of 19”and 20” tires. The tires were removed from School Buses, DOT Trucks, and various types of Not Defined Heavy Equipment.  Tires offered in this contract were taken out of service because of tread wear, or multiple capping, that has exceeded DOT, and DPI Requirements. Tires offered in this contract should have a Good, Useable Casing: However, the available tread and # of times capped, will vary and no other standard should be expected.  It is estimated that a Quantity of approximately 4,000, 11R22.5 and 5,500, 265/75 R22.5 and a small amount of other various sizes and brands, will be available annually, Per Region. Quantities listed herein are estimates only and the actual quantities available may or may not meet the amounts stated. Contracted Tire Price Item # 1 Unit Bid Price for Size 11R 22.5 Size Tires in EAST REGION Est. Qty. 4,000 …. Size 11 R 22.5 $ Item #2 21.00 per tire Unit Bid Price for Size 265/75R 22.5 Tires in EAST REGION Est. Qty. 5,500 Size 265/75 R 22.5 and Other Mixed Sizes $ Item #3 $1.00 per tire Unit Bid Price for All Other Heavy Equipment Tires in EAST REGION @ 10%..... $ All Other Heavy Equipment Tires 1.00___per tire 2 Surplus Commercial Tire Casings Contract …..East Region Contract # T081512E Contract Start Date: 9/1/12 Property Location: Eastern Region As Defined Below Commodity: Surplus Commercial Tire Casings: Various Sizes Eastern Region Definition: Caswell, Alamance, Chatham, Moore, Hoke, Scotland and All Counties to the East SCOPE OF THE CONTRACT  This is a Contract for the NC DOT, and DPI Bus Garages, and any other State Agency or N C Government Entity who wishes to participate. PERFORMANCE REQUIREMENTS     It is the responsibility of the contractor to abide by all Local, State and Federal Regulations related to performing the services within the scope of this contract. Contractor will be required to Load and Transport a Minimum of 100 tires, per pickup Pickups must be made within (10) Ten Business Days after notification. Days and times for pickups are Monday thru Friday, 8:00 A.M. - 4:00 P.M. ACCOUNTING REQUIREMENTS           The Contractor Will Be Required to Provide a Pick-Up Receipt, at The time of Pick-up, with the following information: Contractor Information, Name, Address, and Phone # Pick-Up location, Address Total Number of Tires Picked-Up General Size of Tire___________________ Quantity ______ General Size of Tire ___________________ Quantity ______ Date of the Pick-Up Signature Line for Both Parties to Sign Faxable Copy left at Garage after Pick-up A Copy of the Receipt should also be Retained by Contractor When Requested, a Quarterly Spreadsheet must be made available to SSPA, Indicating, Pick-up Locations, Tire Size and Number of Tires Picked up Per Location. This will be used for Audit Purposes Only. PAYMENT TERMS  Payment must be submitted to: State Surplus Property Agency, 1310 Mail Service Center, Raleigh, NC 27699, by the 10th of the month for the previous month’s pick-up. PERFORMANCE BOND  Before pick-ups may begin, the State will be in Receipt of a Performance Bond in the amount of $2500.00 paid by Money Order or Cashier’s Check. This Payment will be retained by The State until the Conclusion of the Contract.  Should the Contractor fail to perform services as stated within this Contract, all or a portion of the Performance Bond may be retained by the state. 3 Surplus Commercial Tire Casings Contract …..East Region Contract # T081512E Contract Start Date: 9/1/12 Property Location: Eastern Region As Defined Below Commodity: Surplus Commercial Tire Casings: Various Sizes Eastern Region Definition: Caswell, Alamance, Chatham, Moore, Hoke, Scotland and All Counties to the East CANCELLATION CLAUSE The State or the Contractor may Cancel the entire contract upon a (60) Sixty Day Written Notice. Should the contractor fail to perform the services per the terms of the contract, The State may cancel the contract immediately, with a written notice. CONTRACT PERIOD: st st The Contract shall begin on September 1 , 2012 and end on September 1 , 2013. The Contract may be extended for (2) two additional (1) one year periods, provided that both parties are still in agreement with the Contract Terms and Conditions. The Maximum date that this contract shall be in effect, including all extensions shall be September 1st, 2015. STANDARD TERMS AND CONDITIONS  READ, REVIEW AND COMPLY: It shall be the Contractors responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements specified herein  CONTRACT MODIFICATIONS: Modifications to this Contract are not permitted by the bidder. The Vendor is cautioned that the requirements of this Contract can not be altered. Verbal comments by the custodian cannot be used as a reason for protest.  CONSIDERATION of CONTRACT: All Contracts must be received at State Surplus Property by the time and date specified above, and must be Delivered Via Mail or Hand Delivered to the NC State Surplus Property Agency Office.  TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this Contract, Vendors offer shall be valid for the duration of this document. I Certify that all Contractor information is accurate and I agree to the Instructions, Terms and Conditions and of the Sale and Payment Terms as stated in this Contract. I have made myself familiar with the items I am accepting a Contract for, and I waive any claims against the State of North Carolina or the State Surplus Property Agency based upon any defects or quantities. I agree to submit payment for all items that I have made an offer to purchase on this contract and that it is my responsibility to meet all deadlines for payment and removal of said property. 4 Surplus Commercial Tire Casings Contract …..East Region Contract # T081512E Contract Start Date: 9/1/12 Property Location: Eastern Region As Defined Below Commodity: Surplus Commercial Tire Casings: Various Sizes Eastern Region Definition: Caswell, Alamance, Chatham, Moore, Hoke, Scotland and All Counties to the East Purchaser: Snider Fleet Solutions 200 East Meadowview Road Greensboro, NC 27406 336-275-7188 By___________________________ Authorized Signature _______________________________ ________________ Witness Date SELLER: N C State Surplus, on behalf of N C Department of Transportation N C Department of Public Instruction By____________________________ State Surplus Property Officer _______________________________ Witness 5 _______________ Date