REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
SOCCSKSARGEN (Region XII)
Regional Administrative Center, Carpenter Hill, City of Koronadal
Telefax No.: 083-2288825 or 2281893
Website: www.depedroxii.org, email address: [email protected]
April 1, 2015
Region Memorandum:
No.
78
s. 2015
SCHOOL FACILITIES PROJECTS ON-SITE INSPECTION AND VALIDATION
To:
All Schools Division Superintendents
Engineer III
Physical Facilities Coordinator
Senior Education Program Specialist for Planning and Research
Division Planning Officer
___________________________________________________________________________________
1.
To intensify progress monitoring of CYs 2014 and 2015 school facilities
projects, particularly classroom construction, repair and rehabilitation, school titling,
water sanitation and furniture delivery, there will be an on-site inspection and
validation of school facilities projects on the 2 nd week of April to 2nd week of May
2015.
2.
The overall objective is to monitor and evaluate the status of school facilities
projects implementation, specifically to:
a. inspect on-going projects to assure that the approved program of works are
implemented based on required standards set by the department;
b. track status of projects;
c. identify projects slippage and reasons for the delays; and
d. provide results for management recommendation and decision.
3.
The inspection and validation team shall be composed of: Regional and
Division Schools Offices Engineers; Physical Facilities Coordinators; Planning
Officers; SEPS for Planning and Research and Regional Office Project Development
Officers. Schools Heads and Physical Facilities Coordinators of the recipient schools
are also encouraged to give full assistance to the team.
4.
Prior to the conduct of the on-site inspection and validation, all Schools
Division Offices are directed to prepare the required reports duly signed by the
Schools Division Superintendents, as follows:
Construction of
School Buildings
1.
2.
3.
List of School
Recipient
Contract and
Program of works
(Scope of Works)
Set of Working
plans
5. 4. Latest Statements of
6. Work
7. Accomplishments.
Repair/Rehabilitation of
Classroom
1. List of School
Recipient
2. Contract and
Program of
works (Scope of
Works)
3. Set of Working
plans
4. Latest Statements
of Work
Accomplishments.
WatSan Facilities
Furnitures (Tables,
Chair,etc.)
1. List of School
1.
Recipient
2. Contract and
2.
Program
of works
(Scope of Works)
3.
3. Set of Working
Plans
4.
4. Latest Statements of
Work
Accomplishments.
5.
List of School
Recipient
Contract and
Program of works
(Scope of Works)
Set of Working
plans
Latest Statements
of Work
Accomplishments.
Certificate of
Completion/
School Titling
8.
9.
Certificate of
5.
Completion/
Certificate of
Acceptance.
Certificate of Completion/
Certificate of Acceptance.
4.
Certificate of
Completion
/Certificate of
Acceptance.
Certificate
of Acceptance.
If any of the
ollowing
is available, please
attached also:
If any of the
following is
available,
please attached
also:
6. Variation/Change Order
7. Time Suspension
6. Variation/Change
Order
8. Computation of Liquidated Damages
7. Time Suspension
8. Computation of
Liquidated Damages
9. Weather Chart
10. Logbook
9. Weather Chart
10. Logbook
5.
Below is the schedule of the validation per SDO to be observed.
Activity
Preparation of Required
Documents per project as
mentioned above
Cluster A
Magdaleno Duhilag
Ian Basil Castro
Ismael Ngitngit
Cluster B
Elgen Dequilla
Russel Farnazo
Kathrine Lotilla
Date
Responsible
April 7-12
School Division Offices
On-Site Inspection and Validation
April 21-22
Cotabato City
April 27-30
Cotabato Province
May 11-14
Sultan Kudarat
April 14-16
April 21-22
April 23-24
April 27-30
May 5-8
May 11-12
General Santos City
Kidapawan City
City of Koronadal
South Cotabato
Sarangani
Tacurong City
6.
All Schools Division Offices are hereby directed to provide full support
during the activity in order to make our schools safe and ready for SY 2015-2016.
7.
Travelling allowances and perdiem of the team from the regional office shall be
borne by RO MOOE, while those from the SDOs shall be charged to local or SDO
MOOE, subject to the usual accounting rules and regulations.
8.
Immediate dissemination of and compliance with this Memorandum is
directed.
ALLAN G. FARNAZO, CESO IV
Regional Director
khl/planning
Enclosure: as stated
Reference: To be indicated in the perpetual index under the following subjects:
Monitoring
School Facilities