1. finance
2. accounting and auditing
3. billing and invoicing

Databuild 2.53 Release Notes
Estimating
Type
Summary
Feature
Macro names have been increased to allow for 128 characters, as well as a description
column being added.
Feature
Macros can now be imported via a csv file.
Feature
Added a new user permission to disallow the deletion of live cost centres. A live cost
centre is defined as a cost centre that has quantities or transactions assigned to it.
Feature
Added an option in copy quantities to show/hide archived jobs
Feature
Added a new calculation routine for units of measure - Percentage of bill
Feature
Feature
Feature
Critical
Update
Ability to be able to lock a range of selected budgets in the budgets screen. Previously
users could only lock or unlock a single budget, or all budgets.
Added an order date column to the loads grid in boq. This can be turned on via boq
options.
Historical variation main text is now saved when printing a variation from Jobs – Contract
– Variation tab.
Under certain conditions, Invoice & order checking criteria could potentially not include the
current invoice or order being processed.
Fix
When running the item replacement macro in bill of quantities, duplicate items assigned to
single cost centres were not being replaced correctly. This has been fixed.
Fix
An error could occur when a user used the approve all orders function
Fix
Copy Quantities – If copying a variation, the authorised and declined status are no longer
copied. A new option has also been added to allow the user to specify if they wish to copy
the item markup.
Fix
When trying to rebuild prices of a main recipe in the catalogue, the price would come back
at 0 when bill of quantities option 'zero price when no supplier price level found' is checked
Fix
Fix
Fix
Fix
When highlighting multiple jobs in global quantities, the selected items radio button is now
automatically checked. Previously a user would have to check this button manually.
Removing an ingredient from a recipe could lead to the system thinking the item was no
longer a recipe even though there were other ingredients remaining. This could cause
recipes to not explode in the boq
Cost centre totals now refresh after re-pricing the boq
Job variables will now obey their sort order scanned from the boq or imported to global
quantities.
Accounting
Type
Feature
Feature
Feature
Summary
A new Progress claim report has been added which has the ability to include claim stages
and variations in the one claim. This can be found in Posting – Claims – Claim Schedule
tab
Users can now place invoices on hold in the invoice batch. This allows other invoices to
be processed whilst the on hold invoices are chased up. The invoice batch report also
indicates if invoices are on hold.
A warning is now shown if the tax amount is greater than the specified tax rate when
editing a transaction in the audit trail.
Feature
Suppliers name, job site address and approval date are now shown in the invoice approval
screen.
Feature
The payment batch report will now sort according to how the user has the payments
screen sorted (Invoice Date, Reference, Tran No or Amount)
Feature
If General Ledger account doesn’t exist for a cost centre, the system will now use the
default cost centre for the cost centre bank.
Feature
Archive folder created for process invoice .XML file.
Critical
Update
Unauthorised retentions were being included in the job stats under Balance Due
Fix
View tick boxes were not being saved in the Posting - Invoices – View Orders screen.
Fix
Invoice checking criteria was not being applied on overrun purchase orders
Fix
Fix
When using batch invoicing, if an invoice failed the checking criteria and the action on fail
was set to un-authorise invoice, all subsequent invoices would be un-authorised
The invoiced figure on the graph in the invoice screen could sometimes not reset when
matching a new order, thus the figure was including the previous and current invoiced
value.
Fix
Significantly improved the performance of the subcontractor payment summary report.
Fix
Some transactions were being excluded from the tax reports even if they did not belong to
a general ledger account nominated in the exclusion list.
Payroll
Type
Summary
Feature
An optional feature was added that allows users to allocate leave amounts to the balance
sheet for leave accrued. This allows the total leave value owing for all employees to be
accumulated in a liability account.
Critical Update
A new dialog box will be shown when processing a pay run requesting the payment date.
Payroll reports will now be filtered by this new date rather than the pay period date.
Critical Update
Fix
Fix
Fix
Fix
Fix
Fix
Additional fields have been added to the payroll payslip - date ending and payment date.
A new payslip template file utilising these fields is also installed under the Sample Data
folder.
If an employee was marked as on-hold, their status was changed to updated after a pay
run was processed.
Salary sacrifice & pay summary report - Net & gross figures were not being reduced by
any RESC super types.
The store payslips per company check box in payroll – history tab was not holding after
exiting the program
Payroll pay rate - adding a manual pay line to the pay rates screen was giving an error.
Payroll timesheet by job and timesheet by employee reports were displaying blank data for
the 'total cost' column for timesheet lines not yet updated to the payslip. These figures are
now pre-calculated allowing for a total cost figure whenever the report is run.
Under certain conditions, an error occurred when creating the Superannuation
contributions export file.
General
Type
Feature
Feature
Fix
Summary
Added printing capabilities to the calendar. Now you are able to print out a report of either
the daily, weekly or monthly schedule you are currently viewing.
The documents screen has been re-designed with the folder browser removed. Users can
now click into folders, and use the up icon to go up levels through a folder structure. This
also alleviates the issue that occurred for some users where it would not move to the jobs
document folder when a new job was selected.
When updating a job database from 2.52 to 2.53 occasionally an error occurred relating to
a database foreign key.
Fix
Upon entering the quotes module, the displayed job was not the current job being worked
on in the system.
Fix
Picture (Filename,100%) special field was not working
Orders
Type
Feature
Feature
Summary
The invoice/order checking criteria screen has been re-vamped. Invoices and orders are
now split, and users will only see the relevant options when accessed from the orders or
invoices screen. Terminology has also been changed to make it much clearer as to what
will be getting checked.
An option has been added to suppliers to prevent the email address from saving if a user
is prompted for one when emailing a purchase order. This can be used for one off or TBA
suppliers so that the system will prompt for an email address every time an order is
emailed to this supplier
Feature
Updated the structure of the CSV order format to adhere to CSV flat file guidelines.
Feature
Added a new user permission – ‘Allow non-preferred suppliers’. If un-checked, users will
be forced to use only preferred suppliers for each cost centre
Feature
Added a new user permission – ‘Edit preferred suppliers’. This can be used to restrict a
user’s ability to assign preferred suppliers to a cost centre.
Feature
Added a new user permission – ‘Edit order format’. This can be used to restrict users from
changing the order output type in the order print screen.
Feature
Added a new column to show the user ID of the person who logged an order
Fix
If a user attempted to print all orders for a job, and answered no to the confirmation
question, the order screen would become un-responsive until it was closed and open
again.
Reporting
Type
Summary
Feature
Aged debtors by job now includes a separate report that is based on due date.
Feature
Added a new user permission – ‘Do not require an over run reason’. If un-checked, the
user will be forced to enter a reason for each over-run
Critical Update
Fix
Fix
Fix
Subcontractors TPAR export file updated to suit new ATO requirements
The percentage complete on a cost centre was being set incorrectly if using batch
invoicing and the invoice was not for the full amount of the budget
When running the subcontractors payment or summary reports, if a user does not select
any subcontractors, the system will now default to running the report for all subcontractors.
Previously the user would receive a message stating there were no transactions to report
on.
The job cost by sub group report was occasionally not putting cost centres into the correct
sub groups.
Setup
Type
Summary
Fix
Added a new option to use TSL encryption for email via SMTP. This is required for
services such as Gmail.
Databuild will attempt to automatically activate itself if a new version is installed.
Previously a user would have to manually run through the activation process when an
update was installed.
Enhancements to online licensing when using a proxy server
Fix
If a job was archived, its transactions would show up when scanning for orphans.
Fix
Improved error handling when running database table tests
Feature
Feature