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Philippine Institute for Development Studies
Invitation to Bid
The Philippine Institute for Development Studies (PIDS) is inviting interested parties to
submit sealed bids for the auction of one (1) motor vehicle on a “as is, where is” basis specifically
described below:
Make/Type
Plate No.
1 unit Nissan Vanette
1998 Model
SEV 500
Location
Ground Floor, NEDA sa Makati Building,
106 Amorsolo Street Legaspi Village,
Makati
The schedule of bidding process shall be as follows:
Distribution of copies of Bid Form/
Inspection by prospective bidders of the vehicle
April 29 to May 07, 2015
Monday to Thursday
8:30 am – 6:00 pm
Deadline for submission of bids
May 07, 2015
2:00 pm
Minimum Bid Amount
P122,000.00
Opening of Bids
May 07, 2015 2:30pm
Room 208
Claiming of the vehicle by the winning bidder
Not later than 5 calendar
days after the award and
payment of the bid amount
Auction Mechanics:
1. Any individual or legal entity (sole proprietorship, partnership or corporation) complying
with the prescribed rules and regulations may participate in the public bidding for the sale of
the auctioned vehicle, except members of the Special Bids and Awards Committee (SBAC)
the Secretariat, and PIDS Employees and members of their immediate family (spouse and
relatives up to the 3rd degree of consanguinity or affinity).
2. The duly-accomplished bid form (Annex A) must be submitted on the scheduled deadline
indicating the amount of bid. A bid bond in the form of cash or Manager’s Check equivalent
to 10% of the bid amount should be enclosed in the sealed bid. The bidder must sign the
sealed envelope across its flap. The cash or Manager’s Check submitted shall be returned to
non-winning bidders right after the bidding.
3. The bidder or his authorized representative must be present during the opening of the bids
otherwise his bid will not be considered. Designated representatives must submit to the
PIDS a written authorization to represent an individual bidder or legal entity (sole
proprietorship, partnership or a corporation).
4. At the exact time and date of auction, the sealed bids shall be opened in the presence of all
bidders.
5. The winning bidder must be able to pay the amount of the bid within five (5) days from the
date of award of the auctioned vehicle. The bid bond of the winning bidder shall be
considered as partial payment for the auctioned vehicle and the balance shall be paid in cash
or in the form of a Manager’s Check. Upon payment of the full amount, a Deed of Sale shall
be executed in favor of the winning bidder.
6. The winning bidder must be able to pick up the auctioned vehicle not later than five (5)
calendar days after the award. Failure on the part of the winning bidder to claim the vehicle
within the stipulated period shall cause the cancellation of the award and forfeiture of the
submitted bid bond.
7. The winning bidder shall shoulder the cost of registration, i.e. transfer from government (red
plate) to private (green plate), documentary stamp tax, and insurance of the auctioned
vehicle. All expenses entailed in the hauling of the vehicle from its present location shall
also be borne by the winning bidder.
8. The PIDS reserves the right to reject any or all bids or to waive any defects therein or to
accept such bids as it may consider to be advantageous to the PIDS and the government.
MINERVA C. LACHICA
Chairperson
Special Bids and Awards Committee
Annex A
Philippine Institute for Development Studies
BID FORM
_
_
The Undersigned hereby offers to bid/purchase by way of /_/ Cash / /_/ Manager’s Check
the herein auctioned property:
Make/Type
Plate No.
Location
1 unit Nissan Vanette
Grand Coach
SEV 500
Ground Floor, NEDA sa Makati Building,
106 Amorsolo Street Legaspi Village, Makati
AMOUNT OF BID
_____________________________
BID BOND (10%)
_____________________________
NAME OF BIDDER:
_____________________________
ADDRESS:
_____________________________
TELEPHONE NO.
_____________________________
SIGNATURE OF BIDDER _____________________________
DATE:
_____________________________
INSTRUCTION TO BIDDERS
1. The unserviceable motor vehicle specifically described below is being sold on “as is/
where is” basis:
Make/Type
1 Unit Nissan
Vanette Grand
Coach 1998
Model
Plate No.
SEW 500
Minimum Bid
Amount
P122,000.00
Location
Ground Floor, NEDA sa Makati
Building, 106 Amorsolo Street
Legaspi Village, Makati
2. All interested bidders shall make an offer starting at the minimum bid price of
P122,000.00. Bidders must accomplish a bid form (Annex A) in triplicate copies which
should be placed in a sealed envelope. The bidder should sign the sealed envelope across
its flap.
3. The duly-accomplished bid form (Annex A) must be submitted together with a bid bond
equivalent to 10% of the total bid price in cash or in the form of a Manager’s Check
payable to the Philippine Institute for Development Studies (PIDS). The sealed envelope
should be addressed to the following:
The Chairman
Special Bids and Awards Committee
Philippine Institute for Development Studies
4th Floor, NEDA sa Makati Building
106 Amorsolo Street, Legaspi Village
Makati City
4. Sealed bids should be dropped in a bid box located at Room 401, 4th Floor, NEDA sa
Makati Building, not later than 2:00 pm of April 29, 2015. Bids submitted after the 2:00
pm deadline shall not be accepted.
5. Sealed bids shall be opened at 2:30 pm of the same day May 07, 2015 at Room ___,
NEDA sa Makati Building, in the presence of the bidders and/or their authorized
representatives. The bidder’s name and the bid price shall be announced at the same
time. On the same date, the SBAC shall award the sale of the auctioned vehicle to the
highest bidder.
6. The public bidding shall be considered a failure if the offer(s)/tender(s) are noncomplying, as determined by the Special Bids and Awards Committee (SBAC). For this
purpose, the following are considered non-complying bids:
a)
b)
c)
d)
e)
The bid submitted is not in the prescribed form
The bid submitted is below the minimum bid price
No bid bond enclosed in the sealed envelope
The bid bond submitted is not in the prescribed form
The bid bond submitted is not sufficient in amount
7. All non-complying bids shall be returned to the bidders together with the bid bond
immediately after the SBAC has declared it as such.
8. The bid bond of the winning bidder shall be considered as partial payment for the
auctioned vehicle, and the difference between such payment and the offered bid price
may be in paid in cash or in the form of a Manager’s Check within five (5) days from the
date of the award.
9. In case the winning bidder backs out, the bid bond submitted shall be forfeited in favor
of the government. The auctioned vehicle shall be offered to the next highest bidder, and
so on until the vehicle is offered to the last bidder. If the last bidder backs out, the SBAC
shall declare the public bidding a failure.
10. The pull out of the auctioned vehicle from its present location shall be made during
office hours only, and after full payment of the bid price as evidenced by official receipts
(ORs) but not later than five (5) calendar days after the award. Failure on the part of the
winning bidder to claim the vehicle within the stipulated period shall cause the
cancellation of the award and forfeiture of the submitted bid bond.
11. All expenses entailed in the hauling of the vehicle from its present location shall also be
borne by the winning bidder. The cost of registration, i.e; transfer from government (red
plate) to private (green plate), documentary stamp tax, and insurance of the auctioned
vehicle shall also be borne by the winning bidder.
12. The PIDS reserves the right to reject any or all bids or to waive any defects therein or to
accept such bids as it may consider to be advantageous to the PIDS and the government.
MINERVA C. LACHICA
Chairperson
Special Bids and Awards Committee