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Indian Council of Medical Research
DESERT MEDICINE RESEARCH CENTRE
NEW PALI ROAD, JODHPUR-342 005
E-Mail: [email protected]
____________________________________________________________________________________________
MRHRU/DMRC/tender/Vehicle Hiring/ Dated: 7.4.2015
INVITING TENDER FOR HIRING OF VEHICLE
The DMRC is inviting tender for hiring of vehicles (Innova/ Indigo/Bolero/Tavera/) on
Monthly/Daily/Outstation basis as per the requirements of the Model Rural Health Research Unit
(MRHRU), Bhanpurkalan Jaipur. The interested parties/ service providers Jaipur may send their
quotations sealed and duly super-scribed“Tender for Hiring of Vehicles for MRHRU ”. The tender must
reach Director, Desert Medicine Research Centre New Pali Road Jodhpur-342005 on or before 1st May
2015 by 2:00 pm. The technical bids are to be opened by the Tender Committee on same day i.e. 1st
May 2015 at 3.00 pm in presence of representatives of the bidders. The Detail terms & condition may be
seen at our Website dmrcjodhpur.nic.in
Director
Signature of Bidder with seal
Indian Council of Medical Research
DESERT MEDICINE RESEARCH CENTRE
NEW PALI ROAD, JODHPUR-342 005
E-Mail: [email protected]
Fax: 0291-2720618
Tel: 0291-2722403
___________________________________________________________________________________
MRHRU/DMRC/tender/Vehicle Hiring/ Dated: 7.4.2015
INVITING TENDER FOR HIRING OF VEHICLE
1.1
1.2
1.3
1.4
1.5
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
Clause- 1
Tender Notice
The DMRC is inviting tender for hiring of vehicles (Innova/ Indigo/ / Bolero/ Tavera/) on
Monthly/Daily/Outstation basis as per the requirements of the Model Rural Health Research Unit
(MRHRU), Bhanpurkalan , Jaipur. The contract hiring of the vehicle will be initially for a period of
one year. However, the contract may be extended for further period up to one year on mutual
agreement on the same rate, terms and conditions. The interested parties/ service providers
may send their quotations on the prescribed application forms (i) Technical Bid as Annexure-01,
(ii) Financial Bid as Annexure-02.
An Earnest Money of Rs. 1000/- in the form of Demand Draft in favor Director Desert Medicine
Research Centre II Unit Payable at Jodhpur must be forwarded along with the quotation(s).
The tender must reach the following address on or before 1st May 2015 by 2:00 pm.
Director
Desert Medicine Research Centre
New Pali Road Jodhpur-342005
The technical bid (Annexure-01) and the financial bid (Annexure-02 (i to iii) should be
sealed by the bidder/service providers in separate covers duly super-scribed and both these
sealed covers are to be put in a bigger cover which should also be sealed and duly superscribed. On the outer envelope must be super-scribed “Tender for Hiring of Vehicles for
MRHRU”.
The technical bids are to be opened by the Tender Committee on same day i.e. 1st May 2015 at
3.00 pm in presence of representatives of the bidders. At the second stage, financial bids of the
technically qualified Bidders will be opened for further evaluation and ranking before awarding
the contract.
Clause-2
General terms and conditions
The vehicle must be of 2012 model or afterwards.
Availability of the vehicle must be 24x7 basis along with medically fit drivers.
Vehicles will be under the control of Director, Desert Medicine Research Centre
during the hiring period of the vehicle.
Vehicles shall be used for the Inter State travels, if required.
The Contractor has to provide service tax number.
The contractor hiring of the vehicle will be initially for a period of one year. However, the contract
may be extended for further period up to one year on mutual agreement on the same rate, terms
and conditions.
The rates to be quoted are to be filled in the proforma given at Annexure-2 (i to iii)
The contractor has to deposit earnest money (EMD) of Rs. 1000/- in the form of DD in favour of
"Desert Medicine Research Centre II, Payable at Jodhpur.
Earnest Money:
Signature of Bidder with seal
2.10
2.11
2.12
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.10
3.11
3.12
3.13
3.14
The earnest money of all the unsuccessful tenderers will be returned as early as possible after
the expiry of the period of the bid validity and after issue of the work order. No interest will be
payable by the DMRC/MRHRU on the Earnest Money Deposit.
Forfeiture of Earnest Money: The earnest money will be forfeited in the following cases:
i.
Earnest Money is liable to be found forfeited and bid is liable to be rejected, if the
tenderer withdraw or amends impairs or derogates from the tender in any respect within
the period of validity and/or after opening the tender.
ii.
When the tenderer does not deposit the security money after the work order is given.
iii.
If the successful bidder fails to provide the vehicle in the prescribed time after the
confirmed orders, the DMRC/MRHRU has full right to forfeit the earnest money deposited
with the DMRC/MRHRU.
iv.
When information/certificate/document furnished is found false at any stage.
v.
When the bid documents have been manipulated or altered which is downloaded from
website.
The contractor will give written undertaking that he accepts all the terms and conditions.
Vehicles will be at the disposal of the DMRC/MRHRU throughout the duration of the contract
except for the duration it goes for regular maintenance (only one day per month).
DMRC/MRHRU reserves the right to cancel the bids or for any particular vehicle without
assigning any reason.
Clause- 3
Terms and conditions of Contract
All repairs and maintenance, running costs, fuel, lubricants, salaries of drivers, taxes, etc.
necessary for the running & maintenance of vehicle will be borne by the contractor.
All drivers shall have valid driving license for commercial use and proof of the same shall be
provided by the Contractor.
Contractor would be responsible for the conduct of the drivers employed and if at any point of
time any driver is found to be working against the interest of the DMRC/MRHRU, the said driver
shall be withdrawn and replaced with another driver provided to the DMRC at no additional cost.
Contractor shall not deploy any vehicle running on LPG/CNG.
Vehicles should be fitted with needed accessories to drive on State and National highways
including during the nights. Fog lights are to be fitted while driving in foggy areas.
Vehicles should also be fitted with Toeing hook.
Contractor shall obtain vehicle fitness certificate from competent authority, vehicle
registration, comprehensive insurance, payment of road tax, inter-state permit, etc.
Vehicle should be able to move freely to the neighboring States without any restrictions.
Contractor shall provide valid certificate of pollution check for the vehicle from the
concerned authorities and the same shall be renewed well before the due date.
All vehicles shall be comprehensively insured against all risks (including the driver and
occupants).Insurance policy shall be renewed well before the due date.
Driver should always carry all necessary documents like Registration papers, Insurance papers,
PUC clearance, RTO tax payment papers, valid driving license and all other documents
that should accompany vehicle as per rules & regulations of applicable laws.
In case of breakdown of any vehicle the Contractor shall depending on the distance provide
another vehicle of similar brand at no extra cost. The DMRC shall have absolute right to charge
Rs. 1000 per day if the vehicle is not provided within two hours.
In case of any accident to the vehicle, it will be the responsibility of the contractor or
his representative (drivers) to lodge FIR etc. with police. All RTO issues and Traffic violations are
to the account of contractor.
The contract is valid for providing services of vehicle hiring and at no point of time any or all of
the Staff of Transporter shall raise a claim for employment in the DMRC/MRHRU.
Signature of Bidder with seal
3.15
3.16
3.17
3.18
3.19
3.20
3.21
4.1
5.1
5.2
5.3
5.4
6.1
7.1
7.2
7.3
Drivers should carry sufficient cash for discharging obligations on account of parking charges,
toll taxes etc. Such expenditure can be claimed as reimbursement by the contractor. Proper
supporting documents would have to be submitted along with such claims.
Lodging, boarding, transportation of drivers shall be the contractor's responsibility.
In the intervening period if a temporary vehicle is provided by the Contractor and its mileage will
be taken separately from reporting to discharges and will be added to the total log book for the
month.
Drivers should be well dressed. The contractor will provide uniform to all drivers who will wear
the same on duty. In the event of driver not being in presentable dress, not behaving properly,
engaging in rash and unsafe driving, the DMRC shall have right to expel or refuse entry to any of
such drivers and vehicle to be treated as absent.
Driver should be well qualified and should be able to read and write, and have minimum three
years of experience as driver.
Driver should be alert /careful enough to take care of items/material kept in the vehicles.
Vehicle should carry portable fire extinguisher.
Clause- 4
Terms of Payment
Monthly bills shall be submitted in duplicate to the authority specified in contract along with photo
copy of logbook duly signed by the controlling officer/ duty slip (in case of daily/ hours basis
vehicle) and payment will be processed on monthly basis. Contractor will submit an undertaking
along with monthly bills that he will deposit the Service Tax in time. Contractor will have to
submit the receipt of deposited Service Tax one month prior to the expiry of contract. The last
bill will only be processed on showing the receipt of depositing of all previous Service Tax for this
contract.
Clause- 5
Termination
The DMRC/MRHRU may, without prejudice to any other remedy for breach of contract may
terminate the contract in whole or in parts.
If the contractor fails to arrange the supply of any or all of the vehicles within the period (s)
specified in the contract or any extension thereof granted by DMRC/MRHRU.
If the contractor fails to perform any other obligation(s) under the contract.
In case the Contract has to be terminated, 15 days notice in writing shall be given by the either
side.
Clause- 6
Jurisdiction
All disputes arising out of this contract shall be subjected to the jurisdiction of Rajasthan High
Court, Jodhpur
Clause- 7
Eligible Bidders
The Contractor/Agency should have owned at least three (03) vehicles e.g. Innova/
Indigo/Bolero/Tavera etc , at the time of bid submission, of model not older than year 2012 and
vehicles registered as commercial vehicles. In case DMRC requires more vehicles at a time it
will be the responsibility of the contractor to manage the same & from anywhere.
The bidder should be registered with the Central Excise/Custom department for the
purpose of Service Tax. If not already registered, proof of application for registration for service
tax must be submitted with the condition that registration certificate will be produced
before signing the agreement/ contract.
The bidder should have experience in supplying at least two commercial vehicles / cars for one
year during last two years to any Central / State Govt. organization or a Public Sector
Undertaking. This condition may be relaxed on entire discretion of the DMRC/MRHRU
Signature of Bidder with seal
7.4
7.5
DMRC wants to have travel agents at different places viz Jaipur, Accordingly, travel agents
/agency having their offices at Jaipur, may submit their bid for these locations also. The eligibility
criteria may be relaxed as per discretion of DMRC authority for those firms who want to submit
their bid for providing vehicle for Jaipur.
The parties/ service providers based at Jodhpur & Jaipur may quote only for respective place
also.
Clause- 8
Submission of Documents in Technical Bid
Documents required to be submitted for establishing Bidders Eligibility and Qualifications:
8.1
Proof of ownership/hold on lease of minimum number of vehicles, as per clause 7.1.
8.2
Registration certificate for service tax, else, copy of application submitted to Custom / Central
Excise Department for service tax registration, as per clause 7.2.
8.3
Registered Partnership Deed or Articles/Memorandum of Association in the case of partnership
firm or Company.
8.4
Experience certificate from appropriate authority as per the clause no. 7.3 of the Tender
document.
8.5
PAN card Copy
8.6
EMD of Rs.5000/-
9.1
9.2
Clause- 9
Amendment to bid document
At any time, prior to the date of submission of bid, the DMRC/MRHRU, for any reason whether at
its own initiative or in response to a clarification required by a prospective bidder, modify the bid
document by amendments.
The event of amendment shall be notified through press and amendments shall be
hosted on DMRC website and these amendments will be binding on all prospective bidders.
Signature of Bidder with seal
DESERT MEDICINE RESEARCH CENTRE
Annexure-1
NEW PALI ROAD, JODHPUR-342 005
APPLICATION FORM FOR HIRING OF VEHICLES
1
Name of the Contractor/Agency:
:
2
Complete Address
:
3
Telephone Number(s)
:
4
Fax Number
:
5
E-mail address
:
6
Payment Details
Earnest Money: :
D.D. Amount :
D.D. No.:
Date:
Bank & Branch
7
Service Tax Registration number issued by the Central :
Excise Deptt. in favour of the contractor/agency
8
9
PAN Number issued by the IT Deptt. in favour of the
Contractor/agency
Name & Address of Bank, Account No, IFSC Code
:
: _---------------------------------------------------------------------------------------------------------------------------------------------
9
Any Other Details
:
10 En c l o s u re s :
(i) EMD Original Demand Drafts
(ii) Service Tax Registration number
(iii) Copy of PAN Card,
(iv) List of vehicles along with Certificate of Registration (RC) for ownership
Signature of Bidder with seal
DECLARATION
I, _________________________________________________________ (name of the person)
hereby declare that I am authorized to sign this document and that:
1)
All the statements made in this application are true, complete and correct to the best of my
knowledge and belief. I understand that if at any stage, it is found that any information given in
this application is false/ incorrect or that our agency do not satisfy the eligibility criteria, our
candidature/empanelment is liable to be cancelled/ terminated.
2)
I understand that the decisions taken by the Desert Medicine Research Centre/MRHRU are final in
all matters.
3)
I hereby agree to work as per the terms and conditions rolled out by Desert Medicine Research
Centre/MRHRU
4)
I understand that the Desert Medicine Research Centre reserves the right to accept or reject and to
cancel the empanelment process and reject all expression of interests at any time prior to the
award of the contract, without detailing any specified reasons whatsoever.
Place:
Signature
Date:
Name
Designation
Signature of Bidder with seal
Annexure-2(i)
Financial Quote
Monthly basis:
Rates for Jaipur
Name of Vehicle
Standard running
per month*
AC
Tata Indigo
2000 KM
Mahindra Bolero
2000 KM
Tavera
2000 KM
Toyota Innova
2000 KM
Other Vehicle, if any
2000 KM
Extra
per Km rate beyond
standard kms*
Night Charges of Drivers
[lump sum] (in case of out
station
duty)
Non AC
Signature of Bidder with seal
Annexure-2(ii)
Hour Basis:
Rates for Jaipur
Name of Vehicle
AC
Non AC
Free
Kms./ Hours
(covered under
quoted amount)
Tata Indigo
8 Hrs & 80 KM
Mahindra Bolero
8 Hrs & 80 KM
Tavera
8 Hrs & 80 KM
Toyota Innova
8 Hrs & 80 KM
Other Vehicle, if any
8 Hrs & 80 KM
Rate per Km
(after free
Kms.)
Rate per
Hrs (after
free
Kms.)
Night halting
charges, if any,
after 12 mid- night
to 6:00 am
Signature of Bidder with seal
Annexure-2(iii)
Daily basis (Outstation) :
Rates for Jaipur
Name of Vehicle
Minimum
running
(in Kms)
AC
Tata Indigo
250 kms.
Mahindra Bolero
250 kms.
Tavera
250 kms.
Toyota Innova
250 kms.
Other Vehicle, if any
250 kms.
Other Charges
(if any)
Night Charges of
Drivers [lump sum] (in
case of out station
duty)
Non AC
Date:
Place:
Signature of Authorized Signatory
Seal
Signature of Bidder with seal
Signature of Bidder with seal
Signature of Bidder with seal
DESERT MEDICINE RESEARCH CENTRE
CAMPARTIVE STATEMENT FOR CATERING AND HOUSE KEEPING SERVICE OF GUEST HOUSE
Purusottam Services,IOC
Colony , Guest House Sendra
Road ,Beawer,Rajasthan
M/s Talented India, 6/2A,
Dr Suresh Sarkar
Road,kolkata
M/s Khushi Enterprises ,
Bhawani Street ,Surat
S.No
Particulars
1
Wages for Skilled worker(Cook-1 Nos)
9438
10400
9438
2
Wages for Semi skilled(2nos Helper)
16068
18876
16068
3
Leave Relief
4250
4877
4250
4
EPF
3472
3984
3472
5
Bonus
2125
876
2125
6
Service Tax
3606
4822
3606
7
Service Charge
11687
2192
7792
Total
50646
46027
46751
Signature of Bidder with seal