European Union Advisory Mission for Civilian Security Sector Reform in Ukraine Organisation: European Union Advisory Mission in Ukraine Job Location: Kyiv Availability: As indicated below Staff As indicated below Regime: Ref. Title of the post Location Available on Local Political Assistant/Interpreter Vetting Senior Assistant Administration Reform Senior Assistant Public Finance, Logistics and Procurement Reform Senior Assistant Kyiv Kyiv Kyiv ASAP ASAP ASAP Kyiv ASAP Operations Room Officer* Kyiv ASAP Anti-‐corruption Senior Assistant HRM Assistant (DB Manager) Assets/Warehouse Assistant Fleet Maintenance Assistant Transport Administrative Assistant Kyiv Kyiv Kyiv Kyiv Kyiv ASAP ASAP ASAP ASAP ASAP Driver* Kyiv ASAP Locally Contracted (14) UALS 10 UALS 14 UALS 28 Job Titles/ Vacancy notice Deadline for applications: E-‐mail address to send the Job Application Form: UALS 29 UALS 31 UALS 75 UALS 32 UALS 51 UALS 64 UALS 65 UALS 67 UALS 71 UALS 72 UALS 73 Close of Business on Friday 29/05/2015 at 17h00 Kyiv time vacancies@euam-‐ukraine.eu Eligibility criteria for all posts (Candidates must meet the following conditions by the deadline of applications): • Enjoy full civil rights and do not have criminal record; • Be in possession of Ukrainian citizenship and/or of a (still) valid residence and work permits according to Ukrainian laws; • Be physically fit to perform the duties relating to the post (such physical fitness should be attested by a medical certificate); • Have fulfilled any obligations imposed on him/her by the laws concerning military service; • Meet other criteria as mentioned in the job description (e.g. educational requirements, previous professional experience, etc). *
subject to availability of the vacant posts 1 / 24
Other specific post-‐requirements criteria (e.g. knowledge, skills, etc) will be assessed during the selection process. Applications will be considered only when using the standard Application Form to be returned in Word-‐
format, and indicating which position(s) the candidate is applying for. Only one application per person will be accepted; max three positions to apply for with priorities specified. Note: These are contracted positions, governed by the EUAM Ukraine local staff employment conditions, with an initial contract period to 30th November 2015 which includes a 3 month probation period, and renewable, subject to the Mission’s mandate extension, performance evaluation, etc. 2 / 24
European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine) LOCAL STAFF POST VACANCY ADVERTISEMENT Position Code Position Title UALS 10 Local Political Assistant/Interpreter Department/Unit Location Post Group (Local Staff) Chief of Staff/ Political Department Kyiv II The post holder will report to the Head of Political Department. S/he will assist the Political Department and the Mission in providing political analysis, pro-‐actively identifying and researching relevant political issues and actors and also supporting political advisers by arranging and interpreting at meetings with interlocutors. S/he will carry out administrative support, including arranging meetings and travel, archiving, drafting correspondence and translating documents. Duties and Responsibilities The local staff member will be required, in accordance with the EUAM Mandate, Code of Conduct and the General Service Conditions for locally recruited Staff members, to perform the following tasks: • Follow a political portfolio as assigned. • Provide written and oral analysis for the political department and mission including input to reports, talking points and thematic overviews. • Assist the political department in the identification of and relationship building with appropriate Ukrainian and international interlocutors. • Provide translation of documents’ interpretation at meetings • Deal with information with confidentiality and discretion; • Perform any other task as requested by his/her Line Manager. Qualifications and experience Eligibility criteria: • Successful completion of a full course of university studies attested by a degree in political science, international relations, languages or a closely related field of study, where the normal duration of university education in the country awarded is three (3) years or more; • After having obtained the university degree, at least three (3) years of relevant and proven full-‐time professional experience in the private and/or public sector; • Enjoy full civil rights and do not have criminal record; • Be in possession of Ukrainian citizenship and/or of a (still) valid residence and work permits according to Ukrainian laws; • Be physically fit to perform the duties relating to the post; • Have fulfilled any obligations imposed on him/her by the laws concerning military service. 3 / 24
Essential criteria: • Excellent communication skills of English, Ukrainian and Russian; • Good knowledge and experience of Office Suite Package; • Excellent understanding of the Ukrainian political landscape, social and cultural environment; • Good understanding of the international political and social environment; • Experience in positions requiring excellent drafting, analytical and organizational skills, with a service-‐ and project-‐oriented approach; • Ability to prioritize tasks and to deliver high quality of work in a timely manner even under pressure. Additional advantageous assets: • Professional experience in an EU and/or International environment; • Experience of working in an intercultural environment, with respect of diversity. Personality assets: • Have strong sense of initiative, responsibility and autonomy; • Ability to build productive and cooperative working relationships with other staff members; • Ability to deal helpfully and courteously with people, including outside contacts. 4 / 24
European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine) LOCAL STAFF POST VACANCY ADVERTISEMENT Position Code Position Title UALS 14 Vetting Senior Assistant Department/Unit Location Post Group (Local Staff) Operations Department/ Strategic SSR Kyiv II Advisory Unit The post holder will report to the Head of Strategic Security Sector Reform (SSR) Advisory Unit. As part of the Operations Department, s/he will contribute to the efficient and effective completion of relevant tasks. Context The Operational Department manages and supervises the conduct of Mission activities whilst ensuring proper orientation and operational coherence towards the end state. The tasks of the designated Vetting Advisor are -‐ inter alia -‐ to provide strategic reform related advice to the leadership of the relevant Ukrainian authorities at the national level in shaping, developing and implementing identified reform choices in vetting procedures, as a key contribution to the lustration process and future recruitments within the security sector reform. In addition to promote, encourage and advise the leadership of the relevant Ukrainian authorities at the national level on transparent models and standards for vetting procedures. Duties and Responsibilities The Vetting Senior Assistant will be required, in accordance with the EUAM Mandate, Code of Conduct and the General Service Conditions for locally recruited Staff members, to perform the following tasks: • Assist the Vetting Advisor in support of her/his efforts in the development of Ukrainian government and ministerial reform policy and in accordance with Mission policy and guidelines; • Perform translations of all types of documents, e.g. laws, administrate regulations, presentations, letters, reports etc. from English to Ukrainian language and vice-‐versa; • Collect and analyse information contained in communications and publications received from different sources, including the press, in continuation of mission Public Information Department with regards to the respective field of reform; • Draft written analysis, reports and presentations; • Perform interpretation in liaison and consecutive mode from English to Ukrainian or Russian language and vice-‐versa, inter alia at meetings and mentoring sessions at MoIA level for the international members of EUAM as assigned; • Take notes/minutes; • Provide support in developing, planning and organizing meetings and events with local authorities, stakeholders and international organisations; • Perform administrative duties, draft e-‐mails, memos, letters, faxes and other requested documents as required, including to maintain filing systems; • Maintain, develop and file documents and recorded data in appropriate database, spreadsheets and all data-‐related files; • Deal with information with confidentiality and discretion; • Perform any other task as requested by his/her Line Manager. 5 / 24
Qualifications and experience Eligibility criteria: • Successful completion of a full course of university studies attested by a degree in Public Administration, Political Science, International Relations, Law, Social Sciences or Diplomacy or a closely related field of study, where the normal duration of university education in the country awarded is three (3) years or more; • After having obtained the university degree, at least five (5) years of relevant and proven full-‐time professional experience in the private and/or public sector; • Enjoy full civil rights and do not have criminal record; • Be in possession of Ukrainian citizenship and/or of a (still) valid residence and work permits according to Ukrainian laws; • Be physically fit to perform the duties relating to the post; • Have fulfilled any obligations imposed on him/her by the laws concerning military service. Essential criteria: • Excellent communication skills of English, Ukrainian and Russian; • Knowledge of Human Resource administrative processes, to include vetting processes or similar. • Very good knowledge and experience of Office Suite Package; • Knowledge of Ukrainian Governmental Institutions; • Experience of change management, related outreach and consultation, especially in the interface between civilian and uniformed sector, would be a significant advantage. • Experience in positions requiring organizational skills, with a service approach; • Experience in compiling reports; • Ability to prioritize tasks and to deliver high quality of work in a timely manner even under pressure; • Ability to perform on-‐call and irregular working schedule if required. Additional advantageous assets: • Professional experience in an EU and/or International environment; • Experience of working in an intercultural environment, with respect of diversity. Personality assets: • Have strong sense of initiative, responsibility and autonomy; • Ability to build productive and cooperative working relationships with other staff members; • Ability to deal helpfully and courteously with people, including outside contacts. 6 / 24
European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine) LOCAL STAFF POST VACANCY ADVERTISEMENT Position Code Position Title UALS 28 Administration Reform Senior Assistant Department/Unit Location Post Group (Local Staff) Operations Department/ Good Kyiv II Governance Advisory Unit The post holder will report to the Strategic Administration Reform Advisor in support of the Good Governance Advisory Unit. As part of the Operations Department, s/he will contribute to the efficient and effective completion of relevant tasks. Context The Operational Department manages and supervises the conduct of Mission activities whilst ensuring proper orientation and operational coherence towards the end state. Duties and Responsibilities The Administration Reform Senior Assistant will be required, in accordance with the EUAM Mandate, Code of Conduct and the General Service Conditions for locally recruited Staff members, to perform the following tasks: • Assist the Head of Good Governance in support of her/his efforts in the development of Ukrainian government and ministerial reform policy and in accordance with Mission policy and guidelines; • Performs translations of all types of documents, e.g. laws, administrate regulations, presentations, letters, reports etc. from English to Ukrainian language and vice-‐versa; • Perform interpretation in liaison and consecutive mode from English to Ukrainian or Russian language and vice-‐versa, inter alia at meetings and mentoring sessions at MoIA level for the international members of EUAM as assigned; • Take notes/minutes; • Collect and analyse information contained in communications and publications received from different sources, including the press, in continuation of mission Public Information Department with regards to the respective field of reform; • Draft written analysis, reports and presentations; • Provide support in developing, planning and organizing meetings and events with local authorities, stakeholders and international organisations; • Perform administrative and secretarial duties, draft e-‐mails, memos, letters, faxes and other requested documents as required, including to maintain filing systems; • Maintain, develop and file documents and recorded data in appropriate database, spreadsheets and all data-‐related files; • Deal with information with confidentiality and discretion; • Perform any other task as requested by his/her Line Manager. 7 / 24
Qualifications and experience Eligibility criteria: • Successful completion of a full course of university studies attested by a degree in Public Administration, Political Science, International Relations, Law, Social Sciences or Diplomacy or a closely related field of study, where the normal duration of university education in the country awarded is three (3) years or more; • After having obtained the university degree, at least five (5) years of relevant and proven full-‐time professional experience in the private and/or public sector; • Enjoy full civil rights and do not have criminal record; • Be in possession of Ukrainian citizenship and/or of a (still) valid residence and work permits according to Ukrainian laws; • Be physically fit to perform the duties relating to the post; • Have fulfilled any obligations imposed on him/her by the laws concerning military service. Essential criteria: • Excellent communication skills of English, Ukrainian and Russian; • Very good knowledge and experience of Office Suite Package; • Knowledge of Public Administration; • Knowledge of Ukrainian Governmental Institutions, structures and governance processes; • Experience of change management, related outreach and consultation, especially in the interface between civilian and uniformed sector, would be a significant advantage. • Experience in positions requiring organizational skills, with a service approach; • Experience in compiling reports; • Ability to prioritize tasks and to deliver high quality of work in a timely manner even under pressure; • Ability to perform on-‐call and irregular working schedule if required. Additional advantageous assets: • Professional experience in an EU and/or International environment; • Experience of working in an intercultural environment, with respect of diversity. Personality assets: • Have strong sense of initiative, responsibility and autonomy; • Maintain the highest levels of confidentiality and discretion when dealing with information; • Ability to build productive and cooperative working relationships with other staff members; • Ability to deal helpfully and courteously with people, including outside contacts. 8 / 24
European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine) LOCAL STAFF POST VACANCY ADVERTISEMENT Position Code Position Title Public Finance, Logistics and Procurement Reform Senior UALS 29 Assistant Department/Unit Location Post Group (Local Staff) Operations Department/ Good Kyiv II Governance Advisory Unit The post holder will report to the Strategic Public Finance, Logistics and Procurement Reform Advisor in support of the Good Governance Advisory Unit. As part of the Operations Department, s/he will contribute to the efficient and effective completion of relevant tasks. Context The Operational Department manages and supervises the conduct of Mission activities whilst ensuring proper orientation and operational coherence towards the end state. Duties and Responsibilities The Public Finance, Logistics and Procurement Reform Senior Assistant will be required, in accordance with the EUAM Mandate, Code of Conduct and the General Service Conditions for locally recruited Staff members, to perform the following tasks: • Assist the Public Finance, Logistics and Procurement Advisor in support of her/his efforts in the development of Ukrainian government and ministerial reform policy and in accordance with Mission policy and guidelines; • Perform translations of all types of documents, e.g. laws, administrate regulations, presentations, letters, reports etc. from English to Ukrainian language and vice-‐versa, • Perform interpretation in liaison and consecutive mode from English to Ukrainian or Russian language and vice-‐versa, inter alia at meetings and mentoring sessions at the Ministerial level for the international members of EUAM as assigned; • Take notes/minutes; • Collect and analyse information contained in communications and publications received from different sources, including the press, in continuation of mission Public Information Department with regards to the respective field of reform; • Draft written analysis, reports and presentations; • Provide support in developing, planning and organizing meetings and events with local authorities, stakeholders and international organisations; • Perform administrative and secretarial duties, draft e-‐mails, memos, letters, faxes and other requested documents as required, including to maintain filing systems; • Maintain, develop and file documents and recorded data in appropriate database, spreadsheets and all data-‐related files; • Deal with information with confidentiality and discretion; • Perform any other task as requested by his/her Line Manager. 9 / 24
Qualifications and experience Eligibility criteria: • Successful completion of a full course of university studies attested by a degree in Public Administration, Political Science, International Relations, Law, Social Sciences or Diplomacy or a closely related field of study, where the normal duration of university education in the country awarded is three (3) years or more; • After having obtained the university degree, at least five (5) years of relevant and proven full-‐time professional experience in the public sector in public finance, logistics and procurement related areas; • Enjoy full civil rights and do not have criminal record; • Be in possession of Ukrainian citizenship and/or of a (still) valid residence and work permits according to Ukrainian laws; • Be physically fit to perform the duties relating to the post; • Have fulfilled any obligations imposed on him/her by the laws concerning military service; Essential criteria: • Excellent communication skills of English, Ukrainian and Russian; • Very good knowledge and experience of Office Suite Package; • Knowledge of Ukrainian Governmental Institutions, structures and governance processes; • Experience of change management, related outreach and consultation, especially in the interface between civilian and uniformed sector, would be a significant advantage. • Experience in positions requiring organizational skills, with a service approach; • Experience in compiling reports; • Ability to prioritize tasks and to deliver high quality of work in a timely manner even under pressure; • Ability to perform on-‐call and irregular working schedule if required. Additional advantageous assets: • Professional experience in an EU and/or International environment; • Experience of working in an intercultural environment, with respect of diversity. Personality assets: • Have strong sense of initiative, responsibility and autonomy; • Maintain the highest levels of confidentiality and discretion when dealing with information; • Ability to build productive and cooperative working relationships with other staff members; • Ability to deal helpfully and courteously with people, including outside contacts. 10 / 24
European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine) LOCAL STAFF POST VACANCY ADVERTISEMENT Position Code Position Title UALS 31; UALS 75 (2 positions) Operations Room Officer Department/Unit Location Post Group (Local Staff) Security and Safety Department Kyiv II The Ops Room Officer will be placed under the authority of the Senior Mission Security Officer and/or his/her designate via the Mission Security Operations Manager. Duties and Responsibilities The Ops officer will be required, in accordance with the EUAM Mandate, Code of Conduct and the General Service Conditions for locally recruited Staff members, to perform the following tasks: • Ensure the effective monitoring of the location and movement of all Mission personnel deployed in the field and ensure proper communication; • Collect, analyse distribute and archive all incoming security and operational reports; and information from different sources; • Register all activities and keep a timely track in particular in case of incident • Support mission personnel in emergency situations, inform the Mission management and liaise with the respective local authorities/partners/ involved parties as appropriate, in line with the respective Standard Operating Procedures (SOPs); • Support the Mission Security Office in crisis management response; • Monitor the security and political situation through open sources and disseminate relevant information to the appropriate mission members and contribute to the situational awareness of the Mission; • Support the Mission security analyst in the preparation of situation summaries for the mission in their areas of responsibility; • Carry out duty officer’s duties based on a 24/7-‐shift system in varying shifts (including silent hours, weekends and holidays); • Carry out administrative tasking in support of the Mission Security Office; • Deal with information with confidentiality and discretion; • Perform any other task as requested by his/her Line Manager. Qualifications and experience Eligibility criteria’s: •
Successful completion of a full course of university studies attested by a degree in fields related to Security/Police emergency management, where the normal duration in the country awarded is three (3) years or more or equivalent professional training and attested by a diploma; •
After having obtained the university degree, at least five (5) years of relevant and proven full-‐time professional experience in the private and/or public sector, preferably including experience as a duty officer in a command/ situation centre; 11 / 24
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Enjoy full civil rights and do not have criminal record; Be in possession of Ukrainian citizenship and/or of a (still) valid residence and work permits according to Ukrainian laws; Be physically fit to perform the duties relating to the post; Have fulfilled any obligations imposed on him/her by the laws concerning military service. Essential criteria: •
Excellent communication skills of English, Ukrainian and Russian; •
Ability to communicate calmly and politely in both personal and telephone/radio conversations; •
Experience in utilisation of modern information and communication technologies, including MS Office software; •
Prior experience in collecting, collating and assessing information in a security context. •
Ability to perform on-‐call and irregular working schedule if required. Additional advantageous assets: •
Professional experience in an EU and/or International environment; •
Experience of working in an intercultural environment, with respect of diversity. Personality assets: •
Have strong sense of initiative, responsibility and autonomy; •
Maintain the highest levels of confidentiality and discretion when dealing with information; •
Ability to build and maintain productive and cooperative working relationships with other staff members of EUAM-‐Ukraine as well as with staff members of EU instruments, international organizations, local authorities, and NGOs; •
Ability to deal helpfully and courteously with people, including outside contacts. 12 / 24
European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine) LOCAL STAFF POST VACANCY ADVERTISEMENT Position Code Position Title UALS 32 Anti-‐corruption Senior Assistant Department/Unit Location Post Group (Local Staff) Operations Department/ Administration Kyiv II of Justice Advisory Unit The post holder will report to the designated Strategic Anti-‐Corruption Adviser in support of the Administration of Justice Advisory Unit. As part of the Operations Department, s/he will contribute to the efficient and effective completion of relevant tasks. Context The Operational Department manages and supervises the conduct of Mission activities whilst ensuring proper orientation and operational coherence towards the end state. Duties and Responsibilities The Anti-‐corruption Senior Assistant will be required, in accordance with the EUAM Mandate, Code of Conduct and the General Service Conditions for locally recruited Staff members, to perform the following tasks: • Ensure continuous systematic follow-‐up of ongoing legislative initiatives and reforms in the security sector and especially in the field of anti-‐corruption related reforms; • Research and analyse existing legislation and draft laws in the field of security sector and especially in the area of anti-‐corruption reform; • Attend meetings with different counterparts and, if necessary, provide interpretation services during such meetings; • Take notes / minutes from meetings; • Collect and analyse information contained in communications and publications received from different sources, including the press, in continuation of mission Public Information Department with regards to the respective field of reform; • Draft written analysis, reports and presentations; • File documents and recorded data in appropriate databases and files; • Deal with information with confidentiality and discretion; • Perform any other task as requested by his/her Line Manager. Qualifications and experience Eligibility criteria: • Successful completion of a full course of university studies attested by a degree in Law or Economics where the normal duration of university education in the country awarded is three (3) years or more; 13 / 24
After having obtained the university degree, at least five (5) years of relevant and proven full-‐time professional experience in the field of justice, including at least three (3) years’ experience as a Legal Expert or in a similar position in the private and/or public sector, acquired after graduation; • Previous professional experience in international and especially European standards and practices in the justice sector and in particular anti-‐corruption is a requirement. • Enjoy full civil rights and do not have criminal record; • Be in possession of Ukrainian citizenship and/or of a (still) valid residence and work permits according to Ukrainian laws; • Be physically fit to perform the duties relating to the post; • Have fulfilled any obligations imposed on him/her by the laws concerning military service. Essential criteria: • Excellent communication skills of English, Ukrainian and Russian; • Very good knowledge and experience of Office Suite Package; • Knowledge of Ukrainian Governmental Institutions, structures and governance processes; • Experience in positions requiring organizational skills, with a service approach; • Experience in compiling reports; • Ability to prioritize tasks and to deliver high quality of work in a timely manner even under pressure; • Ability to perform on-‐call and irregular working schedule if required. Additional advantageous assets: • Professional experience in an EU and/or International environment; • Experience of working in an intercultural environment, with respect of diversity. Personality assets: • Have strong sense of initiative, responsibility and autonomy; • Maintain the highest levels of confidentiality and discretion when dealing with information; • Ability to build productive and cooperative working relationships with other staff members; • Ability to deal helpfully and courteously with people, including outside contacts. •
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European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine) LOCAL STAFF POST VACANCY ADVERTISEMENT Position Code Position Title UALS 51 HRM Assistant/DataBase Manager Department/Unit Location Post Group (Local Staff) Mission Support Department/ Human Kyiv II Resources Management Unit The Human Resources Management (HRM) Assistant/Database (DB) Manager will report to the Chief Human Resources Management (HRM) Unit. As part of the HRM Unit, s/he will support the Unit and contribute to the efficient and effective running of the HRM tasks. Duties and Responsibilities The HRM Assistant/DB Manager will be required, in accordance with the EUAM Mandate, Code of Conduct and the General Service Conditions for locally recruited Staff members, to perform the following tasks: •
Assist the HRM officer(s) with the daily running of the Unit; •
Be responsible for the staff personal files build up and filing system; •
Work with personnel database management systems software in order to determine the best possible way to organize and store data; •
Assess process routine requests for information; •
Assist in the staff recruitment process; •
Test regularly any modifications made to the database and verify the accuracy of data stored; •
Monitor the system in order to guarantee proper performance; •
Maintain HRM Unit filing systems (File documents and recorded data in appropriate database, spreadsheets and all data related files) •
Draft letters and other HR-‐related documents; •
Perform administrative and secretarial duties, draft memos, employment letters, and other requested documents •
Coordinate communication with local authorities and agencies, Insurance Companies and other counterparts; •
Translate HRM related documents from local languages to English and vice versa; •
Deal with information with confidentiality and discretion; •
Perform any other task as requested by his/her Line Manager. Qualifications and experience Eligibility criteria: • Successful completion of a full course of university studies attested by a degree in Human Resources Management, Public Administration, Business Administration, Social Sciences or similar related fields or a technical field corroborated with at least 1 year experience in Human Resources Management, where the normal duration of university education in the country awarded is three (3) years or more and attested by a diploma; 15 / 24
After having obtained the university degree, at least three (3) years of proven full time relevant professional experience a relevant field of work (HR database management, public administration, etc.) in the private and/or public sector. • Enjoy full civil rights and do not have criminal record; • Be in possession of Ukrainian citizenship and/or of a (still) valid residence and work permits according to Ukrainian laws; • Be physically fit to perform the duties relating to the post; • Have fulfilled any obligations imposed on him/her by the laws concerning military service Essential criteria: • Excellent communication skills of English, Ukrainian and Russian; • Very good knowledge and experience of Office Suite Package; • Good experience of using data for preparing reports. Additional advantageous assets: • Excellent administration and organizational skills; • Experience in positions requiring analytical and organizational skills, with a service-‐ and project-‐
oriented approach; • Ability to focus on priorities, to monitor and evaluate procedures and processes; • Ability to deliver work on time and to agreed standards, even under pressure. • Professional experience in an EU and/or International environment; • Experience of working in an intercultural environment, with respect of diversity. Personality assets: • Have strong sense of initiative, responsibility and autonomy; • Ability to build productive and cooperative working relationships with other staff members, • Ability to work methodically, accurately and with attention to details as well as to tight deadlines; • Used to work on a multitude of activities at the same time and with limited supervision; • Ability to work independently and harmoniously with colleagues and as part of a team, with respect to diversity; • Punctuality, commitment to quality, ability to perform under stress, attention to detail, solid work ethics, willingness to work flexible working hours and still deal helpfully and courteously with all contacts. •
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European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine) LOCAL STAFF POST VACANCY ADVERTISEMENT Position Code Position Title UALS 64 Assets/Warehouse Assistant Department/Unit Location Post Group (Local Staff) Mission Support Department/ Logistics Kyiv II and Transport Unit The Assets/Warehouse Assistant will report to the Chief Logistics. As part of the Logistics Unit, s/he will contribute to the efficient and effective running of the Logistics Unit tasks and the Mission Support Department. Duties and Responsibilities The Assets/Warehouse Assistant will be required, in accordance with the EUAM Mandate, Code of Conduct and the General Service Conditions for locally recruited Staff members, to perform the following tasks: • Be responsible for organizing and accounting for goods properly in shelves/racks in the warehouse, according to instructions from the line manager. • Observe appearances and conditions of premises and equipment; • Report needed repairs, safety hazards, or conditions requiring outside vendor services; • Maintain and operate a database of mission assets. • Account, receive and register assets as they arrive in the mission • Barcode and register all mission assets • Process requests from mission members and issue items according to mission guidelines. • Communicate with and administer local contracts with local suppliers. • Translate logistics related documents from local languages to English and vice versa; • Deal with information with confidentiality and discretion; • Perform any other task as requested by his/her Line Manager. Qualifications and experience Eligibility criteria: • Successful completion of a full course of university studies attested by a degree in Public Administration, Business Administration, Finance, Supply chain or a relevant field, where the normal duration in the country awarded is three (3) years or more and attested by a diploma • After having obtained the university degree, at least three (3) years of proven full time relevant professional experience in the private and/or public sector. • Enjoy full civil rights and do not have criminal record; • Be in possession of Ukrainian citizenship and/or of a (still) valid residence and work permits according to Ukrainian laws; • Be physically fit to perform the duties relating to the post; • Have fulfilled any obligations imposed on him/her by the laws concerning military service. 17 / 24
Essential criteria: •
Excellent communication skills of English, Ukrainian and Russian; •
Be in possession of driving licenses up to the category B, desirable C; •
Experience in positions requiring excellent analytical and organizational skills, with a service-‐ and project-‐oriented approach; •
Knowledge of inventory management and proper shelving and cataloguing procedures for warehousing; •
Experience of asset management, asset reception and asset disposal procedure; •
Good knowledge of public and international assets/warehouse rules and principles; •
Very good knowledge and experience of Office Suites; •
Very good experience of using data for preparing reports; •
Ability to focus on priorities, to monitor and evaluate procedures and processes; •
Ability to deliver work on time and to agreed standards, even under pressure. Additional advantageous assets: •
Professional experience in an EU and/or International environment; •
Experience of working in an intercultural environment, with respect of diversity; •
Professional qualification in Logistics or administration. •
Solid experience of logistical operations (i.e. Transport, Facility Management, Supply or others). Personality assets: •
Have strong sense of initiative, responsibility and autonomy; •
Ability to build productive and cooperative working relationships with other staff members, •
Ability to work methodically, accurately and with attention to details as well as to tight deadlines; •
Used to work on a multitude of activities at the same time and with limited supervision; •
Ability to work independently and harmoniously with colleagues and as part of a team, with respect to diversity; •
Punctuality, commitment to quality, ability to perform under stress, attention to detail, solid work ethics, willingness to work flexible working hours and still deal helpfully and courteously with all contacts. 18 / 24
European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine) LOCAL STAFF POST VACANCY ADVERTISEMENT Position Code Position Title UALS 65 Fleet Maintenance Assistant Department/Unit Location Post Group (Local Staff) Mission Support Department/ Logistics Kyiv II and Transport Unit The Fleet Maintenance Assistant reports to the Transport Officer. As part of the Transport Section, s/he will contribute to the efficient and effective running of the transport tasks and the Mission Support Department. Duties and Responsibilities The Fleet Maintenance Assistant will be required, in accordance with the EUAM Mandate, Code of Conduct and the General Service Conditions for locally recruited Staff members, to perform the following tasks: •
Assist in the implementation, control and maintenance of the fleet monitoring system; •
Plan and organize of vehicle maintenance and services; •
Assist in the preparation of insurance claims; •
Monitor the proper use and data evaluation of vehicle logbooks (controls of mileage, fuel consumption, etc.); •
Assist in the planning, analyse, design, programming and implementation of all aspects of vehicle and transportation needs of the Mission in cooperation and coordination with the other members of the team; •
Coordinate and supervise storage, allocation and distribution, consumption and assessment of future needs as concerns fuel, vehicles and related equipment; •
Provide advice and support on logistics and transport related matters; •
Produces reports concerning logistical and transport issues; •
Ensure accuracy and comprehensive policies and guidelines to the logistics and transportation aspects; •
Participate in the procurement process by evaluating the technical features of the goods and services; •
Assist in the efficient execution of contracts relating to acquisition and maintenance / services contracts, including car insurance issues and vehicle registration; •
Translate transport related documents from local languages to English and vice versa; •
Deal with information with confidentiality and discretion; •
Perform any other task as requested by his/her Line Manager. Qualifications and experience Eligibility criteria’s: •
Enjoy full civil rights and do not have criminal record; •
Be in possession of Ukrainian citizenship and/or of a (still) valid residence and work permits according to Ukrainian laws; •
Be physically fit to perform the duties relating to the post; 19 / 24
Have fulfilled any obligations imposed on him/her by the laws concerning military service; Successful completion of a full course of university studies attested by a degree iin Engineering, Logistics or related fields, where the normal duration in the country awarded is three (3) years or more and attested by a diploma; •
After having obtained the university degree, at least three (3) years of proven full time relevant professional experience in the private and/or public sector in fleet management, vehicle maintenance or related positions. Essential criteria: •
Excellent communication skills of English, Ukrainian and Russian; •
Be in possession of driving license categories B and C; including clean driving history; •
Experience in positions requiring excellent analytical and organizational skills, with a service-‐ and project-‐oriented approach; •
Good knowledge of vehicle mechanics; •
Outstanding knowledge of Kyiv area and good geographical knowledge of Ukraine; •
Very good knowledge and experience of Office Suites; •
Very good experience of using data for preparing reports; •
Ability to focus on priorities, to monitor and evaluate procedures and processes; •
Ability to deliver work on time and to agreed standards, even under pressure. Additional advantageous assets: •
Professional experience in an EU and/or International environment; •
Experience of working in an intercultural environment, with respect of diversity; •
Professional qualification. Personality assets: •
Have strong sense of initiative, responsibility and autonomy; •
Ability to build productive and cooperative working relationships with other staff members, •
Ability to work methodically, accurately and with attention to details as well as to tight deadlines; •
Used to work on a multitude of activities at the same time and with limited supervision; •
Ability to work independently and harmoniously with colleagues and as part of a team, with respect to diversity; •
Punctuality, commitment to quality, ability to perform under stress, attention to detail, solid work ethics, willingness to work flexible working hours and still deal helpfully and courteously with all contacts. •
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European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine) LOCAL STAFF POST VACANCY ADVERTISEMENT Position Code Position Title UALS 67 Transport Administrative Assistant Department/Unit Location Post Group (Local Staff) Mission Support Department/ Logistics Kyiv II and Transport Unit The Transport Administrative Assistant reports to the Transport Officer. As part of the Transport Section, s/he will contribute to the efficient and effective running of the transport tasks and the Mission Support Department. Duties and Responsibilities The Transport Administrative Assistant, in accordance with the EUAM Mandate, Code of Conduct and the General Service Conditions for locally recruited Staff members, to perform the following tasks: •
Assist in all administrative tasks related to registration and other official documents with regards to vehicles; •
Administrative management of vehicle insurance contracts; •
Assist in driver planning according to Mission needs; •
Assist in the planning, analyse, design, programing and implementation of all aspects of logistics and transportation needs of the Mission in cooperation and coordination with the other members of the team; •
Assist in the development of the logistical systems necessary for the Mission, with the adequate logistical support related to vehicles, suitable for the needs of all personnel; •
Participate in the transport management system which incorporates controls of mileage, fuel consumption, damages to the vehicles, road accidents and insurance coverage; •
Provide advice and support on logistics and transport related matters; •
Produce reports concerning logistical and transport issues; •
Propose/recommend changes and improvements; •
Ensure accuracy and comprehensive policies and guidelines to the logistics and transportation aspects; •
Assist in the efficient execution of contracts relating to transport and vehicles; •
Translate transport related documents from local languages to English and vice versa; •
Deal with information with confidentiality and discretion; •
Perform any other task as requested by his/her Line Manager. Qualifications and experience Eligibility criteria: •
Successful completion of a full course of university studies attested by a degree in Logistics, Business management or related areas, where the normal duration in the country awarded is three (3) years or more and attested by a diploma; 21 / 24
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After having obtained the university degree, at least three (3) years of proven full time relevant professional experience related to administrative fleet management or related areas in the private and/or public sector; Be in possession of driving license categories B, including clean driving history. Enjoy full civil rights and do not have criminal record; Be in possession of Ukrainian citizenship and/or of a (still) valid residence and work permits according to Ukrainian laws; Be physically fit to perform the duties relating to the post; Have fulfilled any obligations imposed on him/her by the laws concerning military service. Essential criteria: •
Thorough knowledge of the Ukrainian and Russian languages and basic knowledge of the English language; •
Outstanding knowledge of Kyiv area and good geographical knowledge of Ukraine. •
Basic skills in vehicle mechanics. •
Flexibility in the execution of tasks and ability to work independently •
Experience in positions requiring excellent analytical and organizational skills, with a service-‐ and project-‐oriented approach; •
Very good knowledge and experience of Office Suites; •
Very good experience of using data for preparing reports; •
Ability to focus on priorities, to monitor and evaluate procedures and processes; •
Ability to deliver work on time and to agreed standards, even under pressure. Additional advantageous assets: •
Professional experience in an EU and/or International environment; •
Experience of working in an intercultural environment, with respect of diversity; •
Professional qualification in Logistics; •
Solid experience of logistical operations (i.e. Transport, Facility Management, Supply or others). •
Driving licences B and/or C Personality assets: •
Have strong sense of initiative, responsibility and autonomy; •
Ability to build productive and cooperative working relationships with other staff members, •
Ability to work methodically, accurately and with attention to details as well as to tight deadlines; •
Used to work on a multitude of activities at the same time and with limited supervision; •
Ability to work independently and harmoniously with colleagues and as part of a team, with respect to diversity; •
Punctuality, commitment to quality, ability to perform under stress, attention to detail, solid work ethics, willingness to work flexible working hours and still deal helpfully and courteously with all contacts. 22 / 24
European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine) LOCAL STAFF POST VACANCY ADVERTISEMENT Position Code Position Title UALS 71-‐72-‐73 Driver (3 positions) Department/Unit Location Post Group (Local Staff) Mission Support Department/ Logistics Kyiv V and Transport Unit The Driver reports to the Transport Officer. As part of the Transport Section, s/he will contribute to the efficient and effective running of the transport tasks and the Mission Support Department. Duties and Responsibilities The Driver will be required, in accordance with the EUAM Mandate, Code of Conduct and the General Service Conditions for locally recruited Staff members, to perform the following tasks: •
General driving duties, involving light vehicles (4WD and mini vans); •
To be responsible for the routine upholding of the EUAM owned or rented vehicle fleet by checking assigned vehicles on a regular basis; •
Carry out the daily first line vehicle servicing and maintenance; •
Complete the necessary EUAM transportation documentation; •
Strictly comply with drivers / mechanics instructions as issued periodically by the Transport Officer; •
Assist in the distribution of vehicle equipment and supplies throughout the Mission area by complying with the instructions of the Transport Officer; •
When requested to be ready and perform duties in smart attire (black suit, white shirt and tie); •
Deal with information with confidentiality and discretion; •
Perform any other task as requested by his/her Line Manager. Qualifications and experience Eligibility criteria: •
Successful completion of Secondary studies attested by a diploma; •
Have a thorough knowledge of the Ukrainian language and working knowledge of the English language; •
Five (5) years of full time professional driving experience in the private and/or public sector; •
Be in possession of driving license categories B and C, including clean driving history; •
Enjoy full civil rights and do not have criminal record; •
Be in possession of Ukrainian citizenship and/or of a (still) valid residence and work permits according to Ukrainian laws; •
Be physically fit to perform the duties relating to the post; •
Have fulfilled any obligations imposed on him/her by the laws concerning military service. Essential criteria: •
Good communication skills of English (minimum level B1), Ukrainian and Russian; •
Outstanding knowledge of Kyiv area and good geographical knowledge of Ukraine. 23 / 24
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Solid mechanical skills on vehicles; •
Flexibility in the execution of tasks and ability to work independently. Additional advantageous assets: •
Possession of a driving license category C •
Professional experience in an EU and/or International environment; •
Experience of working in an intercultural environment, with respect of diversity; •
First Level University degree in Engineering. Personality assets: •
Have strong sense of initiative, responsibility and autonomy; •
Ability to build productive and cooperative working relationships with other staff members, •
Ability to deal helpfully and courteously with people, including outside contacts; •
Positive attitude towards work. 24 / 24