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This job description is a summary of the job duties and requirements that are essential to the evaluation of the job.
It is not intended to be complete in detail. Individuals classified on the job are expected to perform all the details
involved and, on occasion, may be required to perform functions to a higher or lower skill level not included in this
description.
JOB TITLE:
Executive Director/Downtown Manager – Business Improvement District, Batavia, NY
POSITION SUMMARY:
The B.I.D. Executive Director/Downtown Manager is responsible for the overall administration,
financial management and day-to-day activities of the B.I.D. Reports to and works with the
Board of Directors to establish the organization’s future direction. Performs all related duties
assigned by the Board and BID committees. Has an understanding of issues confronting BID
business owners and property owners. The manager of this position must be imaginative, well
organized, personable and capable of functioning effectively and independently.
DUTIES AND RESPONSIBILITIES:
Management Skills
Daily administrative functions for BID board of directors, committees, and membership
Provide Leadership in the continued development of the BID’s established “Four Pillars”
(a) Business Development (b) Design (c) Promotion (d) Organization.
Understands the issues confronting downtown businesses and property owners and works
to correct them
Coordinates and schedules board and committee meetings and activities
Supervises all office personnel and volunteers
Liaison to the municipality and other community agencies
Organize the functions of the BID office, BID employees, media and member
communication.
Partner with other existing community agencies/groups such as The Chamber of
Commerce, GCEDC, Holland Land Office, GO ART for strong area wide promotion of
our community and the BID
Provides leadership in the development of the association’s statement of vision, mission,
goals and the corresponding strategies, business plans and budgets to achieve them.
Performs all other duties as assigned by the Board.
Business Development/Design
Develops, promotes, educates and implements incentive programs and works to attract
new businesses and the community to the BID.
Facilitates community and façade improvement grants
Coordination of planning and implementation of economic development
Retention and recruitment of new businesses
Revitalization programs – marketing of commercial properties and programs
Education/workshops
Consultant to retail/business and downtown development
Marketing/Promotion/Fund Raising
Develops and maintains a highly visible role in the community, with an emphasis on key
partnerships and relationship building to benefit the BID.
Designs, implements and maintains a strategic marketing plan designed to positively
promote the BID within the community.
Researches, applies for and obtains improvement grants that will benefit the BID.
Organizes and coordinates special events designed to attract consumers to the shopping
district, improve community awareness and to promote business development.
Assists in the overall planning and implementation of the BID’s mission, marketing
strategies, public relations and branding of the organization.
Maintains an inventory of all available commercial sites within the BID.
Community and façade improvement grants
Solicit sponsorships and vendor fees for downtown events
Oversees creation of materials
Obtains sponsorships and raise funds for events.
Communications
Communication, coordination, retention and management of the BID’s current
membership.
Increase the visibility of the BID to the public and private sector through public speaking,
community involvement, governmental relationships and education.
Provides accurate, effective, timely and comprehensive communications, both written
and verbal.
Prepares agendas and supportive materials to the Board, committee members and
volunteers.
Prepares press releases and feature articles.
Promotes all of the BID’s annual events on the local and regional outlets.
Develops strategies for effective communications with downtown businesses and the
community.
Oversees development of media programming
Communications (Cont’d)
Fosters a strong relationship with members through communicating and promoting the
value of their membership.
Financial
Creates and presents annual report
Prepares and presents annual budget and work plans to the Board and committees for
approval.
Manages daily financial matters in conjunction with board treasurer.
Prepares all of the required materials for annual financial reviews, state/federal tax and
sales tax returns.
Maintain and improve the financial integrity of the BID through budget planning,
programs and events, fund raisers, sponsorships, strategic planning and grant writing.
Technical
Requires comprehensive knowledge of Microsoft Office application, Quick Books,
maintenance of social media and website presence.
Oversees the administration of a well-managed database.
Physical Requirements & Work Environment
Work involves sedentary to light work in an office setting, out in the community or at event
locations. There are occasional needs to stand, stoop, walk, sit, lift (up to 25 pounds) and
perform similar actions during the course of the workday.
--------------------------------------------------------------------------------------------------------------------The BID is a 501(c)(3) nonprofit organization.
Will consider all qualified applicants without regard to race, color, religious creed, ancestry,
national origin, age or sex.