ELC Board of Directors Meeting: May 4, 2015
1 BOARD OF DIRECTORS MEETING May 4th, 2015; 8:00 a.m. ELC Board Room I. Welcome & Introductions A. Roll Call B. Opening Remarks Adrian Alfonso, Chair II. Approval of Minutes (pp. 3‐8) Adrian Alfonso A. Motion to approve the April 2015 Board of Directors Meeting minutes. Finance Committee Report (pp. 30‐52) Robert Eadie III. IV. V. VI. VII. VIII. IX. Provider Services Committee Report (pp. 53‐135) Strategic Planning Committee Report (pp. 136‐138) Anti‐Fraud Plan CEO Report Public Comments Adjourn Shaleen Fagundo Mara Zapata Ana Rodriguez Evelio Torres Adrian Alfonso Adrian Alfonso Mission: To promote high-quality school readiness, voluntary pre-kindergarten and after school programs, thus increasing all children’s chances of achieving future educational success and becoming productive members of society. The Coalition seeks to further the physical, social, emotional and intellectual needs of Miami-Dade and Monroe County children with a priority toward the ages before birth through age 5. 2 2014 2015 Name Abrahante, Ed.D., Magaly Adrian Alfonso Auslander, Charles Axford, Theresa Beasley, Roderick E. Benford, Russell Carrol‐Scott, Tina Carruthers, Heather Eadie, Robert Fagundo, Shaleen* Ferradaz, Gilda Gassman, Philip Good, Helene J. Lawrence, David Jr. Lederman, The Hon. Cindy S. Mogul, Harve Piñeiro, Lucy Rodriguez, J. Abilio Schwartz, Gerald K. Williams, Jr., David Zapata, Mara TOTAL July No No No No No No No No No No No No No No No No No No No No No 0 Aug. 4 Rep 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 Sept. 8 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 1 Oct. 6 Rep 0 0 0 0 Phone Phone 1 0 0 0 0 0 1 0 0 0 0 0 0 0 Nov. 3 Phone 0 0 0 0 Phone 0 0 0 0 0 0 Phone 0 0 0 0 0 0 0 0 2 0 Dec. 1 0 0 0 1 0 0 0 Phone 0 0 0 0 0 0 0 0 Phone Phone 0 0 1 Jan No No No No No No No No No No No No No No No No No No No No No Feb. 2 Rep 0 0 0 Phone Phone 0 0 0 0 0 0 0 0 1 0 1 0 0 0 Phone Mar. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 Phone 0 0 0 0 0 April Rep 0 0 0 0 Phone Phone 0 0 0 0 0 Phone 0 0 0 0 0 0 Phone 0 2 0 2 0 0 May June 0 0 Under the Bylaws of the Early Learning Coaltion of Miami‐Dade, ARTICLE VII MEETINGS, Section 7.7 Meeting Attendance: Members must attend eight (8) meetings in a fiscal year. A member may attend one (1) of the required meetings by electronic means in a fiscal year. When a member has been absent from three (3) meetings of the Board of Directors within any given fiscal year, it shall be considered a resignation from the Coalition by that member. The Chair shall send a letter to all Members absent from two meetings within a given fiscal year notifying them that their status as members is in jeopardy, encouraging their attendance, and reminding them of the meeting attendance policy. When a Member sends a representative to a meeting of the Board of Directors of the Coalition, the presence of such representative shall not be counted for purposes of attendance, unless that representative is appointed as a designee as described in Section 5.10. *Grandfathered in under the old policy, these members have been granted (1) additional meeting via conference call Legend 0= Present Phone= Phone 1= Absent Rep= Representative on behalf of Absences 0 0 0 1 0 0 0 1 1 0 0 0 0 1 1 0 1 0 1 0 1 8 3 Board Attendees: Staff Attendees: Evelio Torres (President/CEO); Angelo Parrino; Lisa Sanabria; Jackye Russell; Fred Hicks; Mercy Castiglione; Fiorella Altare; Ana Rodriguez; Pamela Hollingsworth; Kerry Allen; Yesenia Reyes; Milton Silvera; Dr. Christine Hughes; Le Chau; Victor Caballero; Paloma Lopez‐Barcena , Ilieana Vallejo, Tamara Ryland; Keith Preciados General Attendees: I. Board of Directors Meeting April 6th, 2015; 8:00 a.m. ELC Board Room Adrian Alfonso (Chair); The Hon. Cindy S. Lederman (Vice Chair); Gilda Ferradaz (Treasurer); Marisel Elias Miranda rep. for Magaly Abrahante, Ed.D); Charles Auslander; Roderick E. Beasley; Russell Benford (via conference call); Dr. Tina Carroll‐Scott (via conference call); Philip Gassman; Helene J. Good (via conference call); David Lawrence, Jr.; Harve Mogul; Dr. J. Abilio Rodriguez; Gerald K. Schwartz, Esq.; David Williams, Jr.; Robert Eadie; Commissioner Heather Carruthers; Theresa Axford; Shaleen Fagundo; Dr. Mara Zapata; Lucy Pineiro; David Williams Santiago Echemendia, Shutts & Bowen LLP; Michele S. Kaplan, Devereux; Deylla Camejo, Adhere Academy; Veronica Zea, Smart Start Day School; Tammie Howard, Higher Learning Resource Center; Rachel Spector, TCT; Dr. Judy Schaechter, University of Miami, Gladys Montes, United Way; Gail Gregg, FIU; Ana Sejeck, WELS; Barbara Perdomo, Genesis Children’s; R. Peloer; Silvia Palenzuela, MDCPS; Wendy Salomon, Family Central; Susan Galaran, Citrus Health, Alex Soto; Alan Eckstein Welcome and Introductions A. Alfonso called the meeting to order and welcomed everyone. Adrian Alfonso L. Sanabria called roll and a quorum was established with sixteen (16) voting members. A. Alfonso stated that if anyone has a conflict of interest on any item coming before the Board, to declare the conflict and see Lisa Sanabria for a form. A. Alfonso introduced this meeting’s Board Member Spotlight: Commissioner Heather Carruthers. o H. Mogul A. Alfonso stated the following item was included in this month’s Board packet: o ELC Board Attendance A. Alfonso bid farewell to three of our esteemed board members as the result of term limits. Each of these board members has brought a wealth of experience and wisdom to this board and have worked tirelessly along with staff to make the Early Learning Coalition of Miami‐Dade/Monroe what it is today. Their focus on high‐quality programs, underserved communities, positive outcomes for children and the policies they created or helped change have had a long lasting effect in this community and this state. Our dear Judge Cindy Lederman, Harve Mogul and David Williams will be sorely missed. The Early Learning Coalition board and staff and the community at‐large thanked them for their many years of service. The 4 new board members were introduced Alexander Soto, Dr. Judy Schaechter, Gladys Montes and Alan Eckstein. 4 Pam Hollingsworth will took a few minutes to make some introductions of new staff in the Early Head Start Program, Communications and Contracts. Alfonso stated that the Early Learning Advisory Council met on March 20th in Tallahassee and made a number of recommendations to the Office of Early Learning. IA. Alfonso also spoke about the need to receive additional support for fraud investigations and for legal defense. The point being that the legislature has made fraud prevention a legal requirement for the Office of Early Learning and Early Learning Coalitions, but investigations and litigation have become very expensive. The Early Learning Coalition needs some assistance from the state Department of Financial Services and the federal Department of Health and Human Services with the investigations. A. Alfonso suggested that a portion of the more than $60 million in the unspent fund balance be used to create a legal defense fund that coalitions can draw from in case of litigation related to fraud cases which is a necessary and allowable expense. The Early Learning Coalition proposal was that 1) ELAC members and OEL schedule a meeting with the state's Chief Financial Officer and the Florida head the federal Department of Health and Human Services to discuss challenges and possible solutions. 2) That a delegation of chairs meet with legislative leadership so they have a better understanding of the loopholes that need to be closed in the law to prevent sham sales in situations where providers are disqualified to provide services. The ELAC recommendations to the Office of Early Learning focus on: 1. Licensing a. Require all providers to meet the health and safety and discipline requirement b. All staff must be at least 18 years old c. All staff must complete a Level 2 background check before license is received and authorize d. DCF to establish regulations regarding staffing ratios and group sizes. 2. Professional Credentials and Training a. Require all providers and staff that directly provide care to the children comply with training requirements, b. Authorize DCF to establish and periodically update the training for these providers as well as for the directors of these schools c. Re revision of the child care training hours to incorporate and align with the Florida Core Competencies for Early Care and Education Practitioners. d. Authorize OEL to implement a statewide early learning professional development system 3. Enforcement Transparency a. Direct DCF to write rules requiring providers to post the last DCF inspection reports. 4. Increased Funding a. OEL request additional reoccurring funds to adequately meet the need to serve children of working‐poor families on the School Readiness Program waitlist b. Restore the funding per FTE for the VPK School‐Year program to $2,716 plus an equivalent increase for the Summer Program while maintaining current staff ratios. c. Authorize counselor and supervisor positions and appropriate funds adequate to staff 100% of projected needs d. Appropriate adequate funds to permit DCF to both support and link the University of Florida Lastinger Center on‐line training program 5. Quality Improvement a. Direct and authorize OEL to implement parameters to permit the Coalitions to establish incentive payment rates for SR providers that demonstrate higher quality and better results for children. b. Move oversight of the Gold Seal Program to OEL in order for it to be aligned with additional quality standards. 5 c. d. e. 6. II. III. Support a statewide Quality Rating Improvement System Authorize OEL to establish regulations to base the approval of accrediting agencies for the Gold Seal program Improve industry standards that must be met by every contracted program offering SR and VPK. This includes change of ownership standards to avoid issues the Coalitions have experienced with noncompliant providers who change ownership to relatives and employees. State Data System a. Expedite development of an early learning data system A. Alfonso stated that the Strategic Planning committee will begin meeting in May and that all board members are encouraged to participate. The Strategic Planning Annual Meeting will take place June 1st in Key West at the Doubletree Hotel. The plan is to hold the 2016 retreat in Miami, 2017 in Key Largo, 2018 in Marathon, and back to Key West in 2019. A. Alfonso stated that since the Early Learning Coalition has a number of board members stepping off the board, he is making the following committee appointments: o Gilda Ferradaz: Board Vice Chair o Program, Policy & Provider Services Committee: waiting to hear from Dr. Scott and Dr. Schaechter (chair), Gladys Montes (member) o Alan Eckstein: Governance & Bylaws (member) and Nominating Committee (member) o Finance Committee: Theresa Axford (chair), Alex Soto (member) o Ad‐Hoc Strategic Planning Committee: Mara Zapata: (chair), and members Rick Beasley , Gilda Ferradaz, Theresa Axford, Dr. Judy Schaechter, Charles Auslander, Helene Good, Shaleen Fagundo, Dr. Abilio Rodriguez, Gladys Montes, Alex Soto, Magaly Abrahante and anyone else who wishes to participate. Meeting notices will be sent to all board members. Michele Watson who you may remember from the work she has done on tiered reimbursement and provider payment rates will serve as this year’s facilitator. o Legislative Committee: Alexander Soto (chair) Approval of Minutes Adrian Alfonso A. Alfonso called for the approval of the meeting minutes from March 2nd, 2015. o C. Lederman moved to approve the minutes. o H. Mogul seconded the motion. o Motion was passed unanimously. Programs, Policy & Provider Services Committee Report The Hon. Cindy Lederman Future Leaders – 3 class 2 Violations. The providers were asked to bring proof that they are working on correcting the fire violation to the Programs Committee meeting and they did provided this proof. The recommendation was as follows, they are to be put on probation for 6 months, and probationary period begins after final approval by board. During the duration of this probation they are not to receive any class 1 or 2 violation, if they do contract will be terminated and they will not be able to appeal this termination. The committee is recommending a 6 month suspension o o o Motion to approve by S. Fagundo Motion seconded by R. Eadie Motion was unanimously passed. 6 Adhere Academy – Application for School Readiness was denied original owner was on the USDA disqualified list. The daycare was sold to her sister in law. We asked for documentation proving the sale was at arm’s length and these documents were never received. Recommendation is to not accept the new contract. The committee is recommending we do not accept new contract. o o o Motion to approve by C. Auslander Motion seconded by M. Zapata. Motion was unanimously passed. Smart Starts – 3 class 2 violations the provider has made the appropriate corrections. The recommendation was as follows, they are to be put on probation for 6 months, and probationary period begins after final approval by board. During the duration of this probation they are not to receive any class 1 or 2 violation, if they do contract will be terminated and they will not be able to appeal this termination. The committee is recommending a 6 month suspension. o o o Motion to approve by C. Auslander Motion seconded by S. Fagundo. Motion was unanimously passed. Loss Prevention has reason to believe that client Barbara Perdomo, who is also contracted with the ELC as a Provider under Genesis Childcare Academy, knowingly omitted her true and accurate income during her application process which resulted in receiving services she was not entitled to. (Income does not seem reflect what she is actually reporting). The Coalition is required to report to the Department of Financial Services, for further investigation, cases where there is sufficient reason to believe that the Provider has knowingly provided or submitted fraudulent information. The Provider understands that knowingly providing false information, omitting requested information, signing inaccurate attendance documents or failing to promptly report changes that will directly affect eligibility as a school readiness funded provider, may result in a requirement to refund unauthorized payments and/or a discontinuance of further participation in the SR program. The Coalition may suspend or terminate the Provider from participation in the SR program when it has reasonable cause to believe that the Provider has committed fraud. If suspended, the Provider shall remain suspended until the completion of any investigation by the Office of early Learning, the Department of Financial Services, or any other state or federal agency, and any subsequent prosecution or other legal proceeding. o Recommendation will not be made at this board meeting as provider’s attorney requested a continuance. Higher Learning Resource Center Inc. was audited by VPK monitor, Post Attendance Monitor, and Fiscal Review manager. Discrepancies were found. E‐mail was submitted and certified mail was sent to Tammie Howard regarding "Notice of Termination" for School Readiness and VPK services for Higher Learning Resource Center Inc. for the following reasons 1) The provider was found to be non‐compliant with the lead teach requirements on January 27, 2015 during VPK monitoring. Teresa Spencer was found to be serving the role of lead teacher. Lead teacher, Tammie Howard, was out on a personal matter. Ms. Spencer has not been approved for the role of lead teacher by the ELC. 2) On January 27, 2015, the Post Attendance Monitor(s) and the Fiscal Review Manager audited Provider's records for the School Readiness and Voluntary Pre‐Kindergarten (VPK) Programs. The audit revealed numerous discrepancies School Readiness Parental sign‐in/sign‐out forms and the VPK long forms. 3) Upon further review, the discrepancies showed 90% of the School Readiness Parental sign‐in/sign‐out forms and the VPK long forms were non‐compliant with applicable program policies and procedures. Grievance was received by Early Learning Coalition of Miami‐Dade and Monroe regarding "Notice of Termination" for Higher Learning Resource Center, Inc. The committee is recommending termination. 7 o o o Motion to approve by C. Auslander Motion seconded by M. Zapata. Motion was unanimously passed. Finance Committee Report IV. Gilda Ferradaz G. Ferradaz reviewed the financial statements and stated it was business as usual. Resolution 04012015‐01 authorize the President and CEO to negotiate and execute an amendment to Contract PSA14‐152 with Watson Policy Solutions. Motion to approve resolution by C. Auslander. Motion seconded by A. Rodriguez. Motion was unanimously passed. Resolution 04012015‐02 authorize the President and CEO to negotiate and execute an amendment to contract PSA14‐129 with Shutts & Bowen LLP. The increase in funds is due to the ELC involvement in fraud referrals. Motion to approve resolution by D. Lawrence. Motion seconded by R. Eadie. Motion was unanimously passed. Resolution 04012015‐03 this resolution presents RFP#ELCMDM2015‐01 (Developmental Assessments for Miami‐ Dade and Monroe Counties) Evaluation Committee’s scoring results of the Request for Proposal to the Finance Committee for review and recommendation of vendor selection to the Board of Directors. This resolution also requests authorization and approval for the President and CEO to negotiate and execute a contract with the selected vendor. Motion to approve resolution by H. Mogul. Motion seconded by A. Rodriguez. Motion was unanimously passed. Resolution 04012015‐04 Authorize the President and CEO to receive and execute the grant agreement with the Monroe County School District for the Teenage Parent Program (TAP) Motion to approve resolution by H. Carruthers. Motion seconded by M. Zapata. Motion was unanimously passed. Resolution 04012015‐05 Authorize the President and CEO to negotiate and execute an amendment to the contract with Automated Data Processing Services (ADP) Motion to approve resolution by C. Lederman. Motion seconded by H. Mogul. Motion was unanimously passed. Resolution 04012015‐06 authorizes the President and CEO to negotiate and execute the lease listed in the background section of this resolution. Background‐ On February 27, 2013, the Board approved Resolution 02272013‐03 requesting authorization for the President and CEO to negotiate and execute service transition leases and lease‐related agreements. This 8 resolution is requesting authorization for the President and CEO to negotiate and execute the lease renewal agreement listed in the chart below. The lease will provide for the following: exclusive use of two office spaces, use of board room and training room, and use of common area spaces. The total amount of the agreement will not exceed $6,840.00, subject to availability of funding. Motion to approve resolution by R. Eadie. Motion seconded by S. Fagundo. Motion was unanimously passed. G. Ferradaz reviewed the waitlist and snapshots. Monroe County continues to have “0” children on wait list and there are no longer concerns with capacity. Miami Dade County has sent out the final 5,000 packets for new enrollment and there is now “0” children on the wait list. The Early Learning Coalition of Miami‐Dade and Monroe County is trying to execute a provider rate increase. It has been suggested that those provider’s on probation do not receive this increase. The rate increase will be present at the following Board meeting and then sent to the Office of Early Learning for final approval. V. CEO Report Evelio Torres VPK Program Improvement Plans and the Readiness Rate Update Development Screening Challenges The presentations are available at the following link: http://www.elcmdm.org/about_us/Board/minutes/Board/CEO%20report/CEOR04062015.pdf Kerry Allen Dr. Christine Hughes VI. Adjourn Adrian Alfonso Week 5 | Florida Children's Council Page 1 of 12 • Home • About the Council ◦ Overview ◦ Board of Directors ◦ Leadership ◦ Grade Level Reading Network • About CSCs ◦ Overview ◦ Member CSCs ◦ Create a CSC • Legislative Affairs ◦ Priority Issues ◦ Shaping Policy ◦ Capitol Connection • News & Events ◦ News ◦ Calendar • Partners • Blog • Contact Us 9 News & Events Week 5 Week 5 – April 5, 2015 Florida House of Representatives Florida Senate Right at the midway mark for the 60 day session, the House and Senate debated and voted out their respective budgets in preparation for budget conference negotiations in the coming weeks. However, the two proposed budgets still contain an approximate $5 billion difference, as the Senate budget (SB 2500) includes $2.8 billion of federal funds for the expansion of health care coverage, and another $2.2 billion for continuation funding for the Low-Income Pool Program, a program scheduled to expire June 30. The House budget (HB 5001) does not include funding for health care coverage http://flchildrenscouncil.org/newsletters/week-5-4/ 4/29/2015 Week 5 | Florida Children's Council Page 2 of 12 10 expansion or funding to extend the Low Income Pool (LIP) Program. These differences continue to set the stage for a budget battle that hinges on negotiations with the federal government on the LIP funding that some say may not even be resolved by the end of the regular session on May 1. Senate Health and Human Services Appropriations Chairman Rene Garcia (R-Hialeah) A Healthy Florida Works Just prior to passing the budget, Senate President Andy Gardiner dispatched emissaries to Washington, D.C. to meet with federal officials of the U.S. Centers for Medicare and Medicaid Services (CMS). Senate Health and Human Services Appropriations Chairman Rene Garcia (R-Hialeah) and Senate President Pro-Tempore Garrett Richter (R-Naples) discussed the fate of the LIP and the Senate’s private insurance plan: “A Healthy Florida Works” to address health care coverage for the working uninsured. At midweek, Agency for Health Care Administration Secretary Liz Dudek informed members that “talks between her agency and the CMS regarding LIP, are on hold for at least two weeks”. The delay may impact the upcoming budget negotiations and resolution on the budget. Meanwhile, bills continued to be heard in their respective committees, several of which are of interest to Florida’s children and families. Time is of the essence as some committees met for the last time this week, and others will begin shutting down in the weeks to come. EARLY LEARNING AND SCHOOL READINESS Pre- and Post-Assessment for Voluntary Pre-Kindergarten Program On April 2nd, SB 518 by Sen. Audrey Gibson (D-Jacksonville) was reported favorably with unanimous support by the Senate Education Appropriations Subcommittee. The next and last committee stop before the floor is Appropriations. The bill would require pre- and post-assessment data to be included in the calculation of the kindergarten readiness rate for Voluntary Prekindergarten Education Program providers and schools. The identical House companion, HB 483 by Rep. Mia Jones (D-Jacksonville) is awaiting a hearing in the House Subcommittee on Choice and Innovation. Literacy Jump Start Pilot Project This bill would establish a pilot project in St. Lucie County to assist low-income, at-risk children in developing emergent literacy skills. SB 1116 by Sen. Abruzzo (D-Palm Beach) was reported favorably with unanimous support by the Senate Education Appropriations Subcommittee. The next committee stop is Senate Appropriations. The companion bill HB 153 by Rep. Lee (D-St.Lucie) is awaiting full House action. Licensing of Facilities that Offer Health and Human Services SB 210 by Sen. Audrey Gibson (D-Duval) that revises regulation of child care services and the settings for those services was passed unanimously by the Appropriations Subcommittee on Health and Human Services on April 2, and now heads to the full Appropriations Committee. The bill creates a definition of “advertise” relating to child care services and revises the definition of “family day care home.” The bill requires a family day care home to conspicuously display its license or registration in the common area of the home. A large family child care home is required to permanently post its license in a conspicuous location visible to parents, guardians, and the Department of Children and Families http://flchildrenscouncil.org/newsletters/week-5-4/ 4/29/2015 Week 5 | Florida Children's Council Page 3 of 12 11 (DCF). Family day care homes subject to registration with the DCF must provide proof of a written plan to identity a competent adult who has met statutory screening and training requirements, and to serve as a designated substitute for the operator of the home in an emergency. Additionally, family day care homes, subject to registration, must provide proof of screening and background checks for the operator, household members, and the designated substitute. Under the bill, certain restrictions on the advertising of child care facilities which are currently applied to licensed or registered facilities, family day care homes, and large family child care homes, are also applied to facilities that are exempt from licensure under s. 402.316, F.S. The House companion bill, HB 119, by Rep. Lori Berman (D-Palm Beach) is awaiting action in the Health Care Appropriations Subcommittee. HEALTH AND WELLNESS Early Steps Program As the Appropriations Subcommittee chairs announced their respective budgets on the Senate floor this Thursday, Senator Rene Garcia stated that he had received many emails about the Early Steps program. He proudly noted that the Senate budget contains a $3.3 million increase, towards the additional $5 million request to adequately meet early intervention services of children with special needs. The House does not include increased funding for Early Steps. Florida KidCare Program KidsWellFlorida.org SB 294, sponsored by Sen. Rene Garcia (R-Hialeah) that would allow children of lawfully residing immigrants, who have been residing in the United States less than five years to be insured under the Florida KidCare program, passed 2 committees unanimously in the Senate. The federal government permits states to cover those in a 5-year waiting period, if the state elects to do so. The bill specifies that the statutory changes do not extend Healthy Kids or Medicaid eligibility to undocumented immigrants. The fiscal impact for the 2015-16 fiscal year in recurring state General Revenue funds is down from $14.5 million last year to $4.8 million. The House companion, HB 829 by Rep. Mike LaRosa (R-St. Cloud) was never heard in its first hearing in the House Health Innovation Subcommittee which met for the last time last week as House leadership explained their objections to any legislation that expanded Medicaid. However, Senator Garcia has pledged to continue to working on the Senate bill which he plans to pass and send to the House for action. Newborn Health Screening SB 632 by Sen. Rene Garcia (R-Hialeah) directs the Department of Health to establish requirements for newborn adrenoleukodystrophy, a test administered to newborns which identifies the presence of adrenoleukodystrophy, a disease of the central nervous system that is inherited as an X-linked recessive trait and characterized by blindness, deafness, tonic spasms, and mental deterioration. The bill is scheduled to be heard in the Banking and Insurance Committee on April 7. The House companion, HB 403 by Rep. Mike LaRosa (St. Cloud) is awaiting action in the Health Care Appropriations Subcommittee. CHILD WELFARE http://flchildrenscouncil.org/newsletters/week-5-4/ 4/29/2015 Week 5 | Florida Children's Council Page 4 of 12 12 Child Abuse Death Review (CADR) The House Subcommittee on Children, Families, and Seniors chaired by Rep. Gayle Harrell (R-Stuart) passed HB 7121 (formerly PCB CFSS 15-02) on child welfare and is now awaiting action by the Health and Human Services Committee. The bill addresses issues related to implementation of SB 1666 that passed in 2014. HB 7121 addresses the increased volume of cases reviewed through the Child Abuse Death Review (CADR) process and better aligns it with the newly created Critical Incident Rapid Response Team (CIRRT) process, clarifies the roles of the two types of committees within the CADR process, and imposes specific reporting requirements. It also permits the Secretary of DCF to deploy CIRRTs in response to other child deaths, in addition to those with verified abuse and neglect in the last 12 months. Further, the bill requires more frequent reviews and reports by the CIRRT advisory committee. The bill also requires multi-agency staffing to be convened for cases of alleged medical neglect, clarifying that the staffing shall be convened only if medical neglect is substantiated by the child protection team. In addition, HB 7121 implements the Florida Institute for Child Welfare Report (FICW) interim report recommendations by clarifying legislative intent to prioritize evidence-based and trauma-informed services. The Senate companion, SB 7078 by the Committee on Children, Families and Elder Affairs, passed the Committee unanimously on April 2. Mental Health and Substance Abuse The Senate Committee on Children, Families, and Elder Affairs passed SB 7068 on April 2 which would change the way mental-health and substance-abuse services are administered, coordinate them with primary health care and seek to increase Medicaid funding for them. “The bill will lead to more continuity and less fragmentation of services,” Senate Health and Human Services Appropriations Chairman Rene Garcia, R-Hialeah, said in a prepared statement. “People suffering from mental illness and substance abuse will receive more effective treatment, and the service delivery system will be more accountable to the taxpayers who fund these important efforts.” HB 7119 by the Children, Families, and Seniors Subcommittee passed the committee favorably on March 31 and now heads to the Health and Human Services Committee. The bill makes changes to the statewide system of safety-net prevention, treatment, and recovery services for substance abuse and mental health (SAMH) administered by the Department of Children and Families (DCF). DCF currently contracts with seven managing entities that in turn contract with local service providers to deliver SAMH services. The bill updates statutes that provided DCF initial authority and guidance for transitioning to the managing entity system. The bill makes changes to providing services and enhances operation of this outsourced approach by: Allowing managed behavioral health organizations to bid for managing entity contracts when fewer than two bids are received; Requiring care coordination, specifying to services that shall be provided within available resources, and prioritizing the populations served; Requiring DCF to develop performance standards that measure improvement in a community’s behavioral health and in specified individuals’ functioning or progress toward recovery; Specifying members for managing entities’ governing boards, and requiring managed behavioral health organizations serving as managing entities to have advisory boards with that membership; Allowing managing entities flexibility in shaping their provider network while requiring a system for publicizing opportunities to join and evaluating providers for participation; and http://flchildrenscouncil.org/newsletters/week-5-4/ 4/29/2015 Week 5 | Florida Children's Council Page 5 of 12 Deleting obsolete statutes regarding the transition to the managing entity system. The bill requires DCF to contract for a study of the safety-net system, with an interim and final report submitted on specified topics. The bill also requires DCF and the Agency for Health Care Administration to report on options for increasing the availability of federal Medicaid SAMH services. SB 7070 by Senate Appropriations is scheduled to be heard in Judiciary on April 7. The bill integrates provisions of the Marchman Act, which provides for a comprehensive continuum of accessible and quality substance abuse prevention, intervention, clinical treatment, and recovery support services, into the Florida Mental Health Act, more commonly known as the Baker Act. The bill provides that an individual may be held for an additional 48 hours beyond the current 72-hour time limit if a physician determines the individual would benefit from detoxification services. Under the bill, individuals that have been involuntarily admitted to a receiving facility or treatment facility within the immediate preceding 36 months may be ordered to involuntary outpatient placement. Individuals that meet specified criteria may be detained in a mental health or addictions receiving facility or a detoxification facility. A court hearing on the involuntary inpatient placement must occur within five court working days after the petition is filed. The Department of Children and Families (DCF) is directed to create a Forensic Hospital Diversion Pilot Program in Alachua, Escambia, Hillsborough and Miami-Dade counties which is to be modeled after the Miami-Dade Forensic Alternative Center. Human Trafficking HB 465 by Rep. Ross Spano (R-Riverview), “Relating to Public Records/Human Trafficking Victims,” was placed on the House calendar on second reading on March 31 and now awaits full House action. The Senate companion, SB 1106 by Sen. Anitere Flores (R-Miami) now awaits action in the Appropriations Subcommittee on Criminal and Civil Justice. Other bills related to human trafficking include: HB 467 by Rep. Ross Spano (R-Riverview), “Relating to Public Records/Human Trafficking Victims,” now awaits full House action. SB 1108 by Sen. Anitere Flores (R-Miami), “Relating to Public Records/Identity of a Victim/Human Trafficking Offenses,” now awaits full Appropriations Committee action. SB 1110 by Sen. Anitere Flores (R-Miami), “Relating to Public Records/Residential Facilities Serving Victims of Sexual Exploitation and Human Trafficking” now awaits full Appropriations Committee action. Adoption and Foster Care HB 7013 by Rep. Jason Brodeur (R-Sanford) passed the House on March 11 and is in messages to the Senate. The bill creates a program to advance the permanency, stability, and well-being of children in the child welfare system by awarding incentive payments to community-based care lead agencies (CBC’s) for achieving specified adoption performance standards. CBC’s provide adoption-related services in the state pursuant to contracts with the Department of Children and Families (DCF). The bill allows home-schooling of adopted children and removes a statutory prohibition against adoption by same sex couples. http://flchildrenscouncil.org/newsletters/week-5-4/ 4/29/2015 13 Week 5 | Florida Children's Council Page 6 of 12 The Senate companion, SB 320 by Senator Don Gaetz (R-Destin), is scheduled for full Senate action on April 8. The Senate bill appropriates $10 million of recurring general revenue to fund and administer the programs created under the bill. CS/HB 7111 by the Judiciary Committee and Health and Human Services Committee and Rep. Jason Brodeur (R-Sanford) that passed the Judiciary Committee on April 2 provides what it referred to as “conscience protection” for private agencies whose “religious or moral convictions” do not permit the children in their care to be adopted by same sex couples. The bill is in response to passage of HB 7013 relating to adoption of foster children that included language repealing the current ban on adoption by same-sex couples.To date, there is no Senate companion to the bill. JUVENILE JUSTICE Civil Citation HB 99 sponsored by Rep. Gwyndolen Clarke-Reed (D-Pompano Beach), was passed by the House Justice Appropriations Subcommittee on March 31 and now heads to the Judiciary Committee. Rep. Eric Eisnaugle (R-Orlando) cast the single vote against the bill on the grounds that the bill should cap the number of civil citations allowed. He commented that the “bill goes too far. … At some point, there’s got to be consequences.” A representative of the retail industry also testified against the bill on the grounds that gangs would recruit youth into shoplifting rings as long as there were never any consequences for such actions. Rep. Clarke Reed pledged to look at the issue of capping the number of civil citations allowed.The bill was also amended to include language similar to SB 378. The bill requires law enforcement officers (LEOs) to issue a civil citation upon making contact with juveniles who admit having committed certain misdemeanors. Civil Citation Programs (CCPs) give law enforcement officers an alternative to arresting youth who have committed non-serious delinquent acts. Currently, under a CCP, a law enforcement officer has discretion to issue a civil citation to a juvenile who admits to having committed a first-time misdemeanor, assess not more than 50 community service hours, and require participation in intervention services appropriate to any identified needs of the juvenile. As of October 2014, CCPs were operational in 59 of Florida’s 67 counties. SB 378 by Sen. Rene Garcia (R-Hialeah) expands juvenile civil citation by allowing law enforcement to issue a civil citation to youth who have committed a second or subsequent misdemeanor. Civil citation is presently only available to youth who admit to committing a first-time misdemeanor. In addition, law enforcement will be authorized to issue a simple warning to the youth and inform the youth’s parents of the misdemeanor. CS/SB 378 also states that if an arrest is made, law enforcement must provide written documentation as to why the arrest is warranted. The bill passed the Senate Rules Committee on April 2 and now heads for full Senate action. Criminal Information of Juveniles CS/SB 1316 by Criminal Justice and Sen. Darren Soto (D-Kissimmee) was passed unanimously by the Criminal Justice Committee on March 30 and now heads to the Appropriations Subcommittee on Criminal and Civil Justice. The bill addresses the inconsistencies that exist between s. 85.04(1), F.S. (making the majority of juvenile records confidential), and s. 943.053, F.S. (allowing a juvenile’s criminal history information to be disseminated in the same manner as that of an adult), by: Making the records of juveniles who have been found to have committed three or more misdemeanors confidential and exempt (currently they are not); Ensuring that the list of juvenile records that are not confidential and exempt under s. 985.04(2), F.S., is identical to the list of juvenile records deemed to be not confidential and exempt under s. 943.053, F.S.; http://flchildrenscouncil.org/newsletters/week-5-4/ 4/29/2015 14 Week 5 | Florida Children's Council Page 7 of 12 Requiring the Florida Department of Law Enforcement (FDLE) to release juvenile criminal history records in a manner that takes into account the records’ confidential and exempt status; and Specifying how FDLE must release juvenile criminal history records. The bill expands existing public record exemptions and repeals them on October 2, 2020, unless reviewed and saved from repeal by the Legislature. It also provides a statement of public necessity as required by the State Constitution. The bill requires a two-thirds vote of the members present and voting in each house of the Legislature for final passage since it expands public records exemptions. The House companion, HB 7103 by Criminal Justice and Rep. Sharon Pritchett (D-Miramar) was passed by the House State Affairs Committee on April 2, and now heads to the Judiciary Committee. PERSONS WITH DISABILITIES Students with Disabilities SB 7022 entitled “Individuals with Disabilities,” passed the Senate unanimously on April 1 and now is awaiting House action. Part of the joint agenda, “Work Plan 2015,” announced by Senate President Andy Gardiner and House Speaker Steve Crisafulli, the legislation seeks to enhance employment options available within state government for Floridians who have a disability. CS/SB 7022 addresses the employment and economic independence of individuals with disabilities. Specifically, the bill: Modifies the state’s equal employment policy to provide enhanced executive agency employment opportunities for individuals who have a disability; Creates the Financial Literacy Program for Individuals with Developmental Disabilities within the Department of Financial Services to provide information and outreach to individuals and employers; Creates the Employment First Act requiring an interagency cooperative agreement among specified state agencies and organizations to ensure a long-term commitment to improve employment for individuals who have a disability; and Creates the Florida Unique Abilities Partner program to recognize businesses that employ or support the independence of individuals who have a disability. The bill makes several appropriations to implement the programs and activities required under the bill. HB 7095 by the Committee on Education and Rep. Michael Bileca (R-Miami) entitled Florida Personal Learning Scholarship Accounts is now awaiting full House action. The bill increases the pool of eligible applicants by expanding the definition of autism to include all students on the autism spectrum disorder, and to include students who have muscular dystrophy. The bill increases the types of services available to participants, including: Tuition and fees for part-time tutoring services provided by a certified teacher; a certified adjunct teacher; or an individual who demonstrates mastery of subject area knowledge. Fees for an annual evaluation of educational progress for home education students. Fees associated with use of an electronic payment system. The bill strengthens accountability by: Clarifying that funds must be expended for the student’s educational needs. Outlining specific criteria for when payments to a personal learning scholarship account would cease, and when an account is closed and funds revert to the state. Requiring review of all expenditures prior to reimbursement. Authorizing the Commissioner of Education to deny, suspend, or revoke program participation or use of program funds in specified circumstances. Requiring that a high-risk child who reaches 6 years of age has documentation of an eligible disability in order to continue in the program. http://flchildrenscouncil.org/newsletters/week-5-4/ 4/29/2015 15 Week 5 | Florida Children's Council Page 8 of 12 Requiring the Auditor General to provide a copy of the annual operational audit to the Commissioner of Education. The Senate companion SB 602 by Sen. Don Gaetz (R-Destin) passed the full Senate on April 1 and is now awaiting full House action. CS/SB 602 bill amends the Florida Personal Learning Scholarship Accounts Program (PLSA or program) by expanding the pool of eligible students, tightening program accountability requirements, streamlining program implementation, increasing the Department of Education’s (DOE) responsibilities for implementation of the program, and clarifying program implementation. Specifically, the bill: Expands student eligibility to include all students on the autism spectrum, per the Diagnostic and Statistical Manual of Mental Disorders, Fifth Edition (DSM-5), and to students who are, or will be 3 or 4 years old on or before September 1 and meet all other eligibility requirements. Establishes eligibility dates for existing students to renew and new students to apply for the PLSA program. Requires that authorized expenditures be for educational purposes. Authorizes expenditures associated with part-time private tutoring from persons meeting specified requirements (e.g., certified teacher and special skills) Requires that interest accrued remain in a PLSA account for parents to use for authorized purposes. Requires a licensed physician to approve specialized services before being provided by an approved provider. Allows parents the ability to receive the scholarship funds before the beginning of the school year. Requires an eligible nonprofit scholarship-funding organization (SFO) to notify program participants of their annual ability to request a new or a revised matrix of services. Authorizes the Commissioner of Education to determine the length of suspensions or terminations, and determine conditions for reinstating program eligibility. Adds an option for parents to use PLSA funds on providers from outside the State of Florida who meet similar regulation or approval requirements to those applicable to in-state providers for specialized services. Expands the authorized uses of program funds to include fees for specific specialized programs, fees for an annual evaluation of educational progress, training and maintenance agreements for digital devices, and transition services provided by life coaches. Clarifies that kindergarten students approved via “high-risk” status must re-qualify under one of the other disability categories when he/she reaches age 6 in order to renew program participation. Clarifies PLSA funds may be used toward enrollment at Independent Colleges and Universities of Florida (ICUF) institutions. Increases the number of students potentially eligible for a scholarship by including all students on the autism spectrum. An estimated 860 additional autism spectrum students could participate in the program under the expanded definition, which would cost an additional $8.6 million. An estimated 480 three and four year-olds could be eligible to participate in the program at an additional cost of $4.8 million. However, since scholarships awarded under the program are on a first-come, first-served basis, the number of students receiving a scholarship is limited by the funds appropriated in the General Appropriations Act. OTHER BILLS AFFECTING CHILDREN Firearms SB 176 by Sen. Greg Evers (R-Pensacola) eliminates the statutory prohibition against carrying a concealed weapon or firearm by concealed carry license-holders into any college or university facility. Current law specifically includes these facilities among the places where a concealed weapon http://flchildrenscouncil.org/newsletters/week-5-4/ 4/29/2015 16 Week 5 | Florida Children's Council Page 9 of 12 or firearm license does not authorize the licensee to “openly carry a handgun or carry a concealed weapon or firearm.” The bill is awaiting action in the Senate Judiciary Committee. The House companion, HB 4005 by Rep. Greg Steube (R-Sarasota) was passed by the House Judiciary Committee on a 12:3 vote and now heads for full House action. CS/HB 19 by Rep. Greg Steube (R-Sarasota) was passed by the House Judiciary Committee on a 12:3 vote on April 2, and now heads for full House action. The bill allows school superintendents, upon approval of the district school board, to create a school safety designee program through which the school superintendent may designate one or more individuals to carry a concealed weapon or firearm on school property. Weapons or firearms may only be carried in a concealed manner and must be on the individual’s person at all times while he/she is performing official school duties. The bill: Requires school safety designees to possess a concealed weapon license. Establishes criteria and training requirements which school safety designees must meet. Requires a level 2 background screening for school safety designees who have not already had a level 2 background screening by the school board, and authorizes each school superintendent to require additional background screenings and mental health screenings for all school safety designees. Requires district school board policies and procedures for emergencies and emergency drills to include active shooter and hostage situations, to be developed in consultation with a local law enforcement agency. Requires each district school superintendent to provide recommendations to improve school safety and security to the first responding local law enforcement agency. Requires school districts and private schools to allow first-responding law enforcement agencies to tour school campuses once every three years. Any recommendations relating to school safety and emergency issues based on a campus tour must be documented by the district or private school. Specifies that a district school board may commission one or more school safety officers on each school campus. Specifies that the required training will be created and defined by the Criminal Justice Standards and Training Commission which is administered by the Florida Department of Law Enforcement (FDLE). The Senate companion, SB 180 by Sen. Greg Evers (R-Pensacola) was scheduled to be heard in the Senate Education Pre-K-12 Committee on March 31, but was temporarily postponed. Children and Youth Cabinet HB 55 by Rep. Gayle Harrell (R-Stuart) which relates to the Children and Youth Cabinet, passed the full House on March 27 and is now awaiting full Senate action. The Florida Children and Youth Cabinet (Cabinet) consists of the Governor and 14 members. These members include the Secretary of the Department of Children and Families, the Secretary of Juvenile Justice, the Director of the Agency for Persons with Disabilities, the Director of the Office of Early Learning, the State Surgeon General, the Secretary of Health Care Administration, the Commissioner of Education, the Director of the Statewide Guardian Ad Litem Office, the Director of the Office of Adoption and Child Prevention, and five members appointed by the Governor who represent children and youth advocacy organizations. The bill creates one additional Cabinet position to be held by a superintendent of schools who is appointed by the Governor. The Senate companion, SB 878 by Sen. Bill Montford (D-Quincy) is awaiting action in the Committee on Children, Families, and Elder Affairs. OTHER BILLS OF INTEREST http://flchildrenscouncil.org/newsletters/week-5-4/ 4/29/2015 17 Week 5 | Florida Children's Council Page 10 of 12 18 Value Adjustment Boards SB 972 by Sen. Anitere Flores (R-Miami) relating to Value Adjustment Boards (VAB) proceedings passed the Senate Finance and Tax Committee on March 31, and now heads to the full Appropriations Committee. The bill makes several changes to VAB proceedings: Requires a petition to the VAB to be signed by the taxpayer, or be accompanied by the taxpayer’s written authorization for representation, which is only valid for one tax year. Limits representation of taxpayers before the VAB to certain professionals. Requires the property appraiser to notify the petitioner when the property record card is available online. Limits a petitioner’s ability to reschedule a hearing to a single instance and for good cause only. Changes the rate of interest for overpayments and underpayments from 12 percent to the prime rate. Allows district school boards and district county commissions to audit VAB expenses. Requires all VAB petitions to be resolved by the June 1 following the assessment year. Establishes an enhanced review process by which the Department of Revenue may conduct a review of VAB proceedings for counties that receive 10,000 or more petitions in any one tax year. The Revenue Estimating Conference has determined that this bill will have an indeterminate positive impact on local government (school district, county, municipal and special taxing district) revenues and will allow for more budget predictability on the part of such local governments. The House companion CS/HB 695 – Ad Valorem Taxation by Rep. Bryan Avila (R-Hialeah) was scheduled to be heard in the House Appropriations Committee on March 31, but was temporarily postponed due to a large number of amendments filed to the bill. The bill will be heard on Tuesday, April 7. In the photo: Sen. Anitere Flores with (from left): Jess Scher (UWMD) Iraida Mendez-Cartaya (MDCPS), Yolanda Cash-Jackson (Becker & Poliakoff) and Diana Ragbeer (The Children’s Trust) THE BUDGET The fifth week of session saw each chamber pass their respective budgets (HB 5001 and SB 2500). In the weeks to come, the House and Senate will commence budget conference committee meetings to negotiate the differences between the two budgets and pass a single budget for Fiscal Year 20152016. FEDERAL NEWS The Children’s Health Insurance Program (CHIP) On Thursday, March 26 the US House of Representatives passed the Sustainable Growth Rate (SGR) Children’s Health Insurance Program/Maternal Infant Early Childhood Home Visitation (CHIP/MIECHV) Legislation on a vote of 392-37. The compromise extends the current CHIP program for two years, with no harmful changes as proposed by the Hatch-Upton-Pitts proposal. Further, the bill includes NO harmful offsets to Medicaid, CHIP or the ACA in the package, good news for kids. The bill now moves to the US Senate where it will be voted on as soon as Senators return from recess in 1 weeks. Call your Senate members immediately and urge them to support the renewal of CHIP and Home Visitation funding. http://flchildrenscouncil.org/newsletters/week-5-4/ 4/29/2015 19 Now Accepting 2015-2016 School Readiness Applications The Early Learning Coalition is now accepting 2015-2016 School Readiness applications. The deadline to submit the application is Monday, April 20, 2015. To submit a School Readiness Application, please log onto the provider portal. Contracts that are faxed, copied, mailed or brought in person will not be accepted. An application for School Readiness Services is required to be completed every year. The requirements set forth in the Provider Contract are mandated by 42USC9858, et seq. (U.S. Code), 45CFR98 and 45CFR99 (Code of Federal Regulations), Chapter 1002 of the Florida Statutes, and Chapter 6M-4 and Chapter 6M-9 of the Florida Administrative Code. If you do not complete and submit your 2015-2016 School Readiness Application by Monday, April 20, 2015, your application will be placed under "Not Eligible - Not Participating," and you will not be able to participate in the 2015-2016 School Readiness program year. Information about the 2015-2016 School Readiness Program The forms and required documents for the School Readiness program are as follows: Form SR 20: Statewide School Readiness Contract; and x x x SR 20L (for Licensed providers); or SR 20LE (for License Exempt providers); or SR 20FFN (for Informal providers) Additional required supporting documentation: 20 x Copy of current DCF license or license exemption x Copy of Gold Seal Certificate (if applicable) x Copy of Accrediting Certificate (if not licensed and exempt) x General Liability Insurance - As per House Bill 7165, all providers are required to maintain appropriate liability insurance and to furnish the Coalition written evidence of general liability coverage - a Certificate of Liability Insurance, which must show the address of the facility insured. You are required to maintain general liability insurance, including coverage for transportation of children if you transport School Readiness program children. Your policy must provide a minimum coverage of $100,000 per occurrence and a minimum coverage of $300,000 general aggregate. The Coalition must be named as a certificate holder and as an additional insured x Private Pay Rate Schedule for FY 2015-2016 x Holiday Schedule for FY 2015-2016 x IRS W-9 (please use the updated December 2014 version found here) x An active Sunbiz account or IRS letter (if applicable) As part of the 2015-2016 School Readiness agreement, contracted School Readiness program providers are required to "implement a character development program to develop basic values," (Section 1002.88(1)(g)), Florida Statutes. Please view link for a list of curriculums that have an approved character development component. 21 If a provider selects a curricula without a character development program, they must select and use one of the following supplemental character developmental programs: x x x Al's Pals ( Kids Making Healthy Choices<http://wingspanworks.com/als-caringpals/?page_id=30> ages 3 to 8 years old and/or Al's Caring Pals: A Social Skills Toolkit for Home Child Care Providers<http://wingspanworks.com/als-caringpals/?page_id=200> ages 3 to 8 years old.) Conscious Discipline, 5th Edition (Toddler to 5th Grade) Peace Foundation (Creating Caring Children, ages birth to age 3. Pre-K to Kindergarten Peacemaking Skills for Little Kids.) Please note Al's Pals has a center-based and a family child care home option for children ages 3 to 8 years old. A program serving infant/toddlers to 5 years old could choose Al's Pals but would be obliged to choose Conscious Discipline or the Peace Foundation's Creating Caring Children ages birth to 3 to meet the needs of their entire school. The School Readiness application must be complete and submitted to the Coalition through the provider portal by April 20, 2015. During the FY 2015-2016, reimbursement for children who receive financial assistance through the School Readiness Program will only be made to providers who have an approved 2015-2016 provider contract with the Early Learning Coalition of MiamiDade/Monroe executed by July 1, 2015. Retroactive payments for services provided without an executed contract will not be allowed. The 2015-2016 School Readiness contract is effective from July 1, 2015 to June 30, 2016. Retroactive payments for services provided without an executed contract will not be allowed. The 2015-2016 School Readiness contract is effective from July 1, 2015 to June 30, 2016. Stay Connected 22 Now Accepting 2015-2016 VPK Applications The Early Learning Coalition is now accepting Fall 2015-2016 VPK applications. The deadline to submit the application is Monday, April 20, 2015. To complete and submit a VPK Application, please log onto the provider portal. Applications that are faxed, copied, mailed or brought in person will not be accepted. An application for Voluntary Pre-Kindergarten services is required to be completed every year. The requirements set forth in the Provider Contract are mandated by Chapter 1002 of the Florida Statutes and Chapter 6M-8 of the Florida Administrative Code. If you do not complete and submit your Fall 2015-2016 VPK Application by Monday, April 20, 2015, your application will be placed under "Not Eligible Not Participating," and you will not be able to participate in the Fall 20152016 VPK program year. Information about Fall 2015-2016 VPK Program The forms and requirements for the Fall VPK program are as follows: x Form VPK20: Statewide Provider Application; and o o x Form 20PS: Public School Attachment Form; or Form 20PP: Private Provider Attachment Form Form VPK10: Statewide Provider Registration Application 23 o o o o o x Copy of Current DCF license or License Exemptionfrom DCF Copy of Accrediting Certificate(s) (if not licensed and exempt) Copy of Director Credential (with VPK Endorsement or VPK Exempt Director Credential - issued before December 31, 2006; if original Director Credential issued after December 31st, 2006 - must have completed Emergent Literacy for VPK Instructors course, Standards for Four-Year-Olds and VPK Director Credential course) Copy of Level 2 Screening (FBI and FDLE Clearance within 5 years) A notarized Affidavit of Good Moral Character (revision dated July 2012 or later will be accepted; older 3-page versions will no longer be accepted) Form VPK 11A: Class Instructor Application Required Fall VPK Instructor documents are as follows: x Teachers and Substitutes must have a minimum of one of the following credentials - Copy of: Child Development Associate certificate (CDA, NCCA, AMI, or AMS) or Florida Child Development Associate Equivalency Credential (CDAE , FCCPC, ECPC, or CCAC) earned within the last five (5) years, Emergent Literacy for VPK Instructors course, and Standards for Four-Year-Olds course; or An Associate's Degree or higher in Child Development; or An Associate's Degree or higher in an unrelated field, with at least 6 credit hours in early childhood education or child development, and at least 480 hours of experience in teaching or providing childcare services for children any age from birth to 8 years of age (must be approved by DCF with a Staff Credential Verification form); or A Bachelor's Degree or higher in early childhood education, prekindergarten, primary education, preschool education, family and consumer science; or A Bachelor's Degree or higher in elementary education, only if the pre-k instructor has been certified with a Florida Educator's Certificate to teach children any age from birth through 6th grade, regardless whether the certificate is current or not, and has not had this educator certificate suspended or revoked. A teaching degree from another country must be evaluated and translated by an accredited organization and submitted to DCF for approval. o o Teachers, VPK director, substitutes, and aides must have a Level II background screening within the past five years (FBI and FDLE) Teachers, VPK director, substitutes, and aides must have a notarized Affidavit of Good Moral Character (revision dated July 2012 or later will be accepted; older 3-page versions will no longer be accepted) 24 o If your center is low performing, the VPK director and all instructors on the Form 11A must have the Standards-for-Four-Year-Olds course. *Please note: Each classroom must have a minimum class size of 4 students to start your VPK Fall term. You may not exceed 20 students per classroom. The teacher-student ratio for the Fall term is 1:11, 2:20. x Form VPK 11B: Class Calendar Application o Form 11B indicates VPK instructional and non-instructional hours and days. If classes are not offered at identical times on identical dates, then each unique calendar must be identified separately on this form. o VPK Fall 2015-2016 instructional hours must be exactly 540 total hours. o o o x x It is the Coalition's policy that a program lasting six (6) or more hours should include a minimum of 60 minutes of lunch time for children. This time is not covered for reimbursement through VPK. The VPK Fall 2015-2016 may begin no earlier than August 24, 2015 and end no later than June 30, 2016. Submitting incorrect calendars will delay the certification process. Additional required supporting documentation: o IRS W-9 (please use the updated Dec 2014 version found here) o General Liability Insurance - As per House Bill 7165, all providers are required to maintain appropriate liability insurance and to furnish the Coalition written evidence of general liability coverage - a Certificate of Liability Insurance, which must show the address of the facility insured. You are required to maintain general liability insurance, including coverage for transportation of children if you transport VPK program children. Your policy must provide a minimum coverage of $100,000 per occurrence and a minimum coverage of $300,000 general aggregate. The Coalition must be named as a certificate holder and as an additional insured. o An active Sunbiz account or IRS letter (if applicable) Notification of Changes o Once the VPK agreement is certified, all change requests must be submitted to the Coalition within 14 calendar days of the change. VPK directors and instructors must have valid and current required documents before they can take part in the VPK program. Supporting documentation should be 25 uploaded to the Documents Library or through the Agreement Documents form link in the provider portal. A change notification form should be completed and submitted with updates made to the applicable VPK form in the provider portal, followed by an e-mail to your Contract Specialist. Contract changes that are faxed, copied, mailed or brought in person will not be accepted. Stay Connected Miami-Dade: 2555 Ponce de Leon Blvd, Suite 500, Coral Gables, FL 33134 305-646-7220 Monroe: 1111 12 St, Suite 206, Key West, FL 33040 305-296-5557 Page 1 of 5 Having trouble viewing this email?Click here Message from the ELC Provider Weekly Updates April 17, 2015 Quick Links • Quality Counts Needs Your • • • • • • Help OEL Provider Update Forms Due Today! Updating Your W9 Forms ELC Board of Directors ASQ News Provider Meetings VPK Pre and Post Assessments School Readiness and VPK 2015-2016 Contracts Due Quality Counts Needs Your Help We would like to invite both Quality Counts and NonQuality Counts providers to attend one of our focus group sessions. Quality Counts is considering changes to the program and wants your input. For more information, click here. Please click here to sign up. Office of Early Learning Provider Update Forms due TODAY The Early Learning Coalition maintains a database of all legally operating child care programs and is required to update this information annually. As per the terms and conditions of their School Readiness contracts, all providers must provide the Early Learning Coalition with their updated information. The deadline for MiamiDade county providers to submit the OEL Provider Update form has been extended to April 17th, 2015. We strongly recommend you to submit your program's information as soon as possible as it will be used on a statewide level to give state officials, agencies, the legislature and the governor's http://campaign.r20.constantcontact.com/render?ca=7421bb88-ca4b-4e1a-a4eb-96a227c26... 4/29/2015 26 Page 2 of 5 office a picture of Florida's child care community. Failure to do so will result in no children/family referrals to your center. Please click below to download the revised OEL Provider Update form. Please complete the form via the Provider Portal or scan it and email it to [email protected]. If you have any questions about how to complete the form or wish to opt out, please contact your Contract Specialist for further assistance. Click here to download the OEL Provider Update Form Updating Your W-9 Form The IRS has updated the W9 form. To ensure that the payment process goes smoothly we must also update this important IRS information. The new W9 form (REV. December 2014) can be found on the provider portal. Please complete the form with all required information pertaining to your business. If you are an LLC, please specify the tax classification. And lastly, make sure the form is signed and dated then upload it to the BANKING folder in the Provider Portal. If you have any questions, please email [email protected]. Please complete this before April 30, 2015. ELC Board of Directors http://campaign.r20.constantcontact.com/render?ca=7421bb88-ca4b-4e1a-a4eb-96a227c26... 4/29/2015 27 Page 3 of 5 Thank you for 8 years of service to our exiting board members, Honorable Cindy S. Lederman, Circuit Court Judge of the Eleventh Judicial Circuit and Mr. Harve Mogul, President & CEO of the United Way and Mr. David Williams Jr. (not pictured), Community Relations Director of Informed Families: The FL Family Partnership. ASQ News All providers with a current School Readiness contract: The ASQ online portal is improving! As of May 1, 2015, providers will have the option to input ASQ:SE results for each School Readiness child enrolled fulltime in the Provider Portal. Although not a requirement, the ASQ:SE is used in conjunction with the ASQ3 to help identify children who have concerns in socialemotional development or behavior. Providers will also have the option to access each child's ASQ:SE Results Letter. Just as the ASQ3, you will be able to do this by clicking the "Results" button to access the letter, and then provide it to the child's parent/guardian. If the child's results indicate a concern, please contact the WarmLine at 7864333095 and an Inclusion Specialist will assist you with next steps. If you have any questions, please email a Screening and Assessment Specialist at [email protected] . Provider Meetings The ELC will be hosting the following provider meetings NORTH North Dade Regional Branch 2455 NW 183 Street Miami Gardens, Florida 33056 Thursday, May 21, 2015 from 2:00 p.m. to 4:00 p.m. SOUTH South Dade Regional Branch 10750 SW 211 Street Miami, Florida 33189 Friday, May 22, 2015 10:00 a.m. to 12:00 p.m. VPK Pre- and Post Assessments http://campaign.r20.constantcontact.com/render?ca=7421bb88-ca4b-4e1a-a4eb-96a227c26... 4/29/2015 28 Page 4 of 5 Using observational data to guide child learning has been proven to lead to better well planned and implemented curriculum. Effective assessment can aid in the early identification of children with developmental delays, unique needs and areas of interest or strengths, therefore informing practice and contributing to better outcomes for all children. The Early Learning Coalition of MiamiDade Monroe is pleased to announce that Teaching Strategies GOLD has been selected by the Office of Early Learning (OEL) to be utilized as a second mandated assessment tool for VPK. Beginning in the Fall of 2015, Teaching Strategies GOLD along with the VPK assessment will be required in each VPK classroom. Teaching Strategies GOLD will become a critical component of any inclusive high quality education program. Teaching Strategies GOLD has been identified by many as the first online tool designed to assist providers in meeting the individual needs of each child. Teaching Strategies GOLD helps providers: • • • • • Observe and document children's development and learning over time Support, guide, and inform planning and instruction Identify children who might benefit from special help, screenings, or further evaluations Report and communicate with family members and others Collect and gather child outcome information as one part of a larger accountability system • Provide reports to administrators to guide program planning and professional development opportunities In an effort to assist our local providers with this transition the ELC will be hosting information sessions to answer implementation strategies and training support in collaboration with OEL. In addition to training on how to use the tool the ELC will be able to provide you with: • TSG observation trainings for teachers who need help collecting quality observations that are geared to TSG's Objectives for Development and Learning. • TSG coaching support for observations, checkpoints and reports The ELC truly understands how challenging this new requirement may be and we will work with you to create a road map for implementation. To learn more about this requirement go to:http://www.floridaearlylearning.com/sites/www/Uploads/files/VPK%20Pre%20and% 20PostAssessments%20201516%20Flyer%20%20AtAGlance%2033015%20ADA.pdf Please be on the lookout for more information. Information on this mandate shall be distributed Fridays in the weekly news blast. Resources VPK Pre and PostAssessments webpage: http://www.floridaearlylearning.com/providers/provider_menu/vpk_assessment.aspx VPK Pre and PostAssessments 201516 Flyer and AtAGlance: http://www.floridaearlylearning.com/sites/www/Uploads/files/VPK%20Pre%20and%20Post Assessments%20201516%20Flyer%20%20AtAGlance%2033015%20ADA.pdf http://campaign.r20.constantcontact.com/render?ca=7421bb88-ca4b-4e1a-a4eb-96a227c26... 4/29/2015 29 30 Early Learning Coalition Finance Committee Meeting April 29,2015 Resolution: 04292015-01 Action Requested: Authorize the President and CEO to receive and execute the grant agreement with the Ocean Reef Community Foundation for the Monroe Early Childhood Conference. Fiscal Impact: The grant is not-to-exceed amount of $6,500.00, subject to approval for legal sufficiency and form. Funding Source: Ocean Reef Community Foundation Strategic Goal: Neediest Children Youngest Children Educate All Providers Internal Capacity Funding ══════════════════════════════════════════════════════════════════ RESOLUTION NO. 04292015-01 AUTHORIZATION FOR THE PRESIDENT AND CEO TO RECEIVE AND EXECUTE THE GRANT AGREEMENT WITH THE OCEAN REEF COMMUNITY FOUNDATION FOR THE MONROE EARLY CHILDHOOD CONFERENCE. THE GRANT IS A NOT-TO-EXCEED AMOUNT OF $6,500.00, SUBJECT TO APPROVAL FOR LEGAL SUFFICIENCY AND FORM. WHEREAS, the Finance Committee has been apprised of the goals of the program through the attached narrative, hereby incorporated by reference, and the Finance Committee is in agreement with the goals described therein; and WHEREAS, the President and CEO and staff recommend approving this action, NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF THE EARLY LEARNING COALITION OF MIAMI-DADE/MONROE, MIAMI-DADE COUNTY, FLORIDA that this Finance Committee authorizes the President and CEO to receive and execute the grant with the Ocean Reef Community Foundation. The grant amount is a not to exceed amount of $6,500.00 and it is subject to approval for legal sufficiency and form. 31 The foregoing resolution and attachment was offered by ____________, who moved its approval. The motion was seconded by ___________, and upon being put to a vote, the vote was as follows: ___________. The vote was recorded as in the attached roll call sheet. The Chairperson thereupon declared the resolution duly passed and adopted this 4th, day of May, 2015. EARLY LEARNING COALITION OF MIAMI-DADE/MONROE MIAMI-DADE COUNTY, FLORIDA BY_______________________________ BOARD SECRETARY 32 Background The Ocean Reef Community Foundation (“ORCF”) Grant provides $6,500 to offset expenses of the planned Monroe Early Childhood Conference on May 16, 2015 at the Murray Nelson Government Center, Key Largo. Funds are available for use toward presenter fees/travel; facilitator rental and purchase of curriculum materials for conference participants. The estimated value of the ELC contribution to this project is $4,000, which includes the provision of Continuing Education Units (CEUs) to participants and waiving the $10 registration fee for Key Largo participants (as the targeted population served by the Foundation). As a result, the Coalition is requesting authorization for the President and CEO to receive and execute the Ocean Reef Community Foundation grant agreement in the approximate amount of $6,500.00, for the 2015-2016 program year. 33 Early Learning Coalition Finance Committee Meeting April 29,2015 Resolution: 04292015-02 Action Requested: Authorize the President and CEO to negotiate and execute the renewal of the following contracts listed within the background section of this resolution. Fiscal Impact: A total amount not to exceed $5,249,019.96 for the fiscal year 2015-2016, which is subject to the availability of funding. Funding Source: School Readiness, VPK, School Board of Miami-Dade County, TAPP Strategic Goal: Neediest Children Youngest Children Educate All Providers Internal Capacity Funding ══════════════════════════════════════════════════════════════════ RESOLUTION NO. 04292015-02 AUTHORIZATION FOR THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE THE RENEWAL OF THE FOLLOWING CONTRACTS LISTED WITHIN THE BACKGROUND SECTION OF THE RESOLUTION. THE TOTAL CONTRACT AMOUNTS SHALL NOT EXCEED $5,249,019.96 FOR FISCAL YEAR 2015-2016, SUBJECT TO APPROVAL FOR LEGAL SUFFICIENCY AND FORM. WHEREAS, the Finance Committee has been apprised of the goals of the program through the attached narrative, hereby incorporated by reference, and the Finance Committee is in agreement with the goals described therein; and WHEREAS, the President and CEO and staff recommend approving this action, NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF THE EARLY LEARNING COALITION OF MIAMIDADE/MONROE, MIAMI-DADE COUNTY, FLORIDA that this Finance Committee authorizes the President and CEO to negotiate and execute the renewal of the following contracts: Citrus Health Network, Inc. – Developmental Screening Follow-up and Intervention Services; The Devereux Foundation, Inc., - Quality Counts Professional Development; United Way of Miami-Dade, Inc., - 34 Community Wide Training Services; Florida International University – Developmental Assessments for Miami-Dade and Monroe; Bluejean Software, Inc., - Provider Portal Hosting and Dashboard and Enhancement Services; PC Depot, Inc., - Enterprise Network Support and Hosting Services; Thorman Strategy Group – School Readiness Consultant; University of Florida Board of Trustees – School Readiness Consultant; Ana Sejeck – School Readiness Consultant – Automated Data Processing, Inc., - Human Resources Payroll; Nonprofit Technologies, Inc., - Financial Services Consultant; Teachstone Training, LLC., - School Readiness Consultant; Quality Materials’ vendors’ - Becker’s School Supplies, Kaplan Early Learning Company, Lakeshore Learning Materials; Curricula Materials and Training vendors - Scholastic Inc., Pearson Education, Teaching Strategies; Shutts & Bowen LLP - Board Counsel Services; Jeanne Askins – E-LAP & LAP-D Assessment Consultant; Watson Policy Solutions – Independent Policy Information and Analysis Consultant – Trina Rodriguez – E-LAP & LAP-D Assessment Consultant. The contract amounts shall not exceed $5,249,019.96 and it is subject to approval for legal sufficiency and form. The foregoing resolution and attachment was offered by ____________, who moved its approval. The motion was seconded by ___________, and upon being put to a vote, the vote was as follows: ___________. The vote was recorded as in the attached roll call sheet. The Chairperson thereupon declared the resolution duly passed and adopted this 4th, day of May, 2015. EARLY LEARNING COALITION OF MIAMI-DADE/MONROE MIAMI-DADE COUNTY, FLORIDA BY_______________________________ BOARD SECRETARY 35 Background This resolution is requesting authorization for the President and CEO to negotiate and execute the contract renewals listed in the chart below. The total amount of the contracts will not exceed $5,249,019.96, subject to availability of funding. The following table describes the contracts for fiscal year 2015-2016. Contractor’s Name/School Readiness Funds Services Term Term of RFP Award Florida International University Board of Trustees Developmental Assessments for Miami-Dade and Monroe Counties Quality Rating Improvement System Developmental Screening Follow-up and Interventions Services Community Wide Training Services Provider Portal Hosting & Dashboard & Enhancement Services Enterprise Network Support & Hosting Services Quality Material July 1, 2015 – June 30, 2016 1st $111,697.33 $135,0000.00 $23,302.67 3RD * $650,000.00 $650,000.00 $0 3nd $440,123.50 $880,247.00 $440,123.50 2014-2015 was a six month contract 3nd $384,073.00 $369,073.00 ($15,000.00) Monroe trainings are in-house 2nd $200,000.00 $200,000.00 $0 2nd $92,500.00 $185,000.00 $92,500.00 2nd $666,666.66 $666,666.66 $0 2014-20115 was a six month contract N/A The Devereux Citrus Health Network, Inc. The United Way of Miami-Dade, Inc. Bluejean Software Inc. PC Depot, Inc. Becker’s School Supplies Current FY 2014-2015 Dollar Amount Proposed FY 2015-2016 Dollar Amount Difference Justification New RFP award Kaplan Early Learning Quality Material 2nd $666,666.66 $666,666.66 $0 N/A Lakeshore Learning Materials Quality Materials 2nd $666,666.66 $666,666.66 $0 N/A Scholastic Inc. Curricula Materials Curricula Materials 2nd $166,666.66 166,666.66 $0 N/A 2nd $166,666.66 166,666.66 $0 N/A Teaching Strategies, LLC Curricula Materials 2nd $166,666.66 166,666.66 $0 N/A Shutts & Bowen LLP Board Counsel Services 2nd $109,000.00 $109,000.00 $0 ADP HR Payroll $34,900.00 $34,900.00 $0 Board Counsel Services N/A Nonprofit Technologies, Inc. Financial Services $34,900.00 $34,900.00 $0 N/A School Readiness Program Consultant Coaching Mentoring Consultant $26,900.00 $26,900.00 $0 N/A $32,685.72 $30,000.00 ($2,685.72) N/A Pearson Education Thorman Strategy, Group University of Florida Board of Trustees 36 Teachstone Training, LLC School Readiness Services $36,293.15 $30,000.00 ($6,293.15) N/A Ana Sejeck SR Consultant $20,000.00 $20,000.00 $0 N/A Assessment Consultant Assessment Consultant $6,500.00 $6,500.00 $0 N/A $6,500.00 $6,500.00 $0 N/A $31,000.00 $31,000.00 $0 N/A Jeanne Askins Trina Rodriguez Miami-Dade Partnership, Inc. TAP Services ** TOTAL NTE $5,249,019.96 * These services are provided year-to-year based on funding received from the Children’s Trust. **These services are provided year-to-year based on funding received from the School Board of Miami-Dade County for the Teenage Parent Program. 37 Early Learning Coalition Finance Committee Meeting April 29,2015 Resolution: 04292015-03 Action Requested: Authorize the President and CEO to negotiate and execute the following contracts listed within the background section of this resolution. Fiscal Impact: A total amount not to exceed $3,800,000.00 for the fiscal year 2014-2015, which is subject to the availability of funding. Funding Source: The Children’s Trust - Quality Counts Strategic Goal: Neediest Children Youngest Children Educate All Providers Internal Capacity Funding ══════════════════════════════════════════════════════════════════ RESOLUTION NO. 04292015-03 AUTHORIZATION FOR THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE THE FOLLOWING CONTRACTS LISTED WITHIN THE BACKGROUND SECTION OF THE RESOLUTION. THE TOTAL CONTRACT AMOUNTS SHALL NOT EXCEED $3,800,000.00 FOR FISCAL YEAR 20152016, SUBJECT TO APPROVAL FOR LEGAL SUFFICIENCY AND FORM. WHEREAS, the Finance Committee has been apprised of the goals of the program through the attached narrative, hereby incorporated by reference, and the Finance Committee is in agreement with the goals described therein; and WHEREAS, the President and CEO and staff recommend approving this action, NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF THE EARLY LEARNING COALITION OF MIAMIDADE/MONROE, MIAMI-DADE COUNTY, FLORIDA that this Finance Committee authorizes the President and CEO to negotiate and execute the renewal of the following contracts: Quality Counts’ Program and Professional Development Network (TCT) - Family Central, Inc., Florida International University, The Devereux Foundation, Inc., University of Florida, University of Miami, CCDH, Inc.; 38 Quality Counts Administration (TCT) – Wels System Foundation, LLC, CCDH, Inc., Early Learning Coalition of Miami-Dade/Monroe, Inc. The contract amounts shall not exceed $3,800,000.00 and it is subject to approval for legal sufficiency and form. The foregoing resolution and attachment was offered by ____________, who moved its approval. The motion was seconded by ___________, and upon being put to a vote, the vote was as follows: ___________. The vote was recorded as in the attached roll call sheet. The Chairperson thereupon declared the resolution duly passed and adopted this 4th, day of May, 2015. EARLY LEARNING COALITION OF MIAMI-DADE/MONROE MIAMI-DADE COUNTY, FLORIDA BY_______________________________ BOARD SECRETARY 39 Background In December 2014, The Children’s Trust posted a Request for Proposal (RFP) for Early Childhood Development, which includes three sections: a) Quality Counts Administration, b) Program and Professional Development Network and c) Short Term Intervention. The Children’s Trust has finalized recommendations for this early childhood competitive solicitation, whereby the Coalition was recommended for two sections. The Quality Counts Administration and the Quality Counts Program and Professional Development. The Children’s Trust Board of Directors will consider these funding initially at the Program Services and Childhood Health Committee on April 30, 2015. Subsequently, the committee’s recommendations will be presented to the full Board on Monday, May 11, 2015. The recommended amount of the Quality Counts Administration section is $1,200,000.00 and the recommended amount of the Quality Counts Program and Professional Development section is $2, 600,000.00. As such, the Coalition is requesting authorization for the President and CEO to negotiate and execute the following contracts listed in the chart below. The total amount of the Quality Counts contracts shall not exceed $3, 800,000.00, which is subject to the availability of funding. The following table describes the contracts for fiscal year 2015-2016. Quality Counts Administration Contracts: Contractor’s Name/The Children’s Trust Funds WELS System Foundation, LLC CCDH, Inc. Early Learning Coalition of Miami-Dade/Monroe Services Quality Counts Administration Quality Counts Administration Quality Counts Administration Term Term of RFP Award July 1, 2015 – June 30, 2016 1st 1st 1st TOTAL NTE Quality Counts Program and Professional Development Network: Contractor’s Name/The Services Term Children’s Trust Florida International University Board of Trustees Family Central, Inc. The Devereux University of Miami CCDH, Inc. QC Program and Professional Development QC Program and Professional Development QC Program and Professional Development QC Program and Professional Development QC Program and Professional Development July 1, 2015 – June 30, 2016 $1,200,000.00 Term of RFP Award Proposed FY 20152016 Dollar Amount 1st 1st 1st 1st 1st TOTAL NTE * Proposed FY 20152016 Dollar Amount $2,600,000.00 These services are provided year-to-year based on funding received from the Children’s Trust. 40 Early Learning Coalition Finance Committee Meeting April 29, 2015 Resolution: 04292015-04 Action Requested: Authorize the President and CEO to negotiate and execute an amendment to Contract PSA14-106 with Goldstein, Schechter, Koch, P.A.. Fiscal Impact: The contract amount increases by $35,845.00, for a total contract amount not to exceed $188,245.00 for the fiscal year 2014-2015, which is subject to the availability of funding. Funding Source: School Readiness & VPK Strategic Goal: Neediest Children Youngest Children Educate All Providers Internal Capacity Funding ══════════════════════════════════════════════════════════════════ RESOLUTION NO. 04292015-04 AUTHORIZATION FOR THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE AN AMENDMENT TO CONTRACT PSA14-106 WITH GOLDSTEIN, SCHECHTER, KOCH, P.A.. THE AMENDMENT WILL NOT EXCEED $35,845.00, WHICH IS SUBJECT TO THE AVAILABILITY OF FUNDING. WHEREAS, the Finance Committee has been apprised of the goals of the program through the attached narrative, hereby incorporated by reference, and the Finance Committee is in agreement with the goals described therein; and WHEREAS, the President and CEO and staff recommend approving this action, NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF THE EARLY LEARNING COALITION OF MIAMI-DADE/MONROE, MIAMI-DADE COUNTY, FLORIDA that this Finance Committee authorizes the President and CEO to negotiate and execute an amendment to the Contract PSA14-106 with Goldstein, Schechter, Koch, P.A.. The amendment will add $35,845.00, for a total contract amount not exceed $188,245.00 for fiscal year 2014-2015, which is subject to availability of funding. 41 The foregoing resolution and attachment was offered by ____________, who moved its approval. The motion was seconded by ___________, and upon being put to a vote, the vote was as follows: ___________. The vote was recorded as in the attached roll call sheet. The Chairperson thereupon declared the resolution duly passed and adopted this 4th day of May, 2015. EARLY LEARNING COALITION OF MIAMI-DADE/MONROE MIAMI-DADE COUNTY, FLORIDA BY_______________________________ BOARD SECRETARY 42 Background On July 1, 2014, the Early Learning Coalition of Miami-Dade/Monroe County entered into a contractor agreement with Goldstein Schechter Koch, P.A. for the provision of Sub-recipient Financial and Programmatic Monitoring Services. The initial agreement amount was $146,900.00, followed by an increase of $5,500.00 (First Budget Amendment) for work on special projects. The proposed amendment will increase the contract by $35,845.00. Below please find a detailed account of current expenditures to date and the proposed second amendment increase of $35,845.00. BREAKDOWN FOR ADDITIONAL $35,845.00: $12,465.00 o Litigation Analysis and Early Head Start special meetings. $23,380.00 o Additional Monitoring Services in Miami-Dade and Monroe County SPECIAL PROJECTS EXPENSES (Litigation and Early Head Start): Amount added SPECIAL PROJECTS SPECIAL PROJECTS Amount Paid Amount added Initial Jun‐14 Initial Jun‐14 Jul‐14 Jul‐14 Aug‐14 Amount Billed $0 Aug‐14 Sep‐14 $ 6,750.00 Oct‐14 $ 5,500.00 Sep‐14 $ 6,750.00 Oct‐14 $ 5,500.00 Nov‐14 $ 6,100.00 Nov‐14 $ 6,100.00 Dec‐14 $ 1,600.00 Dec‐14 $ 1,600.00 Jan‐15 Jan‐15 Feb‐15 Feb‐15 Mar‐15 Mar‐15 $ 2,715.00 Apr‐15 Apr‐15 May‐15 May‐15 Jun‐15 Jun‐15 Total $ 5,500.00 $ 14,450.00 $ 800.00 $ 12,465.00 Total $ 17,965.00 $ 17,965.00 An additional $12,465.00 for work performed on litigation matters and Early Head Start grant. TRADITIONAL WORK EXPENSES: TRADITIONAL Amount added Initial Jun‐14 Amount added Amount Paid $ 146,900.00 Initial Jun‐14 TRADITIONAL Amount Billed $ 146,900.00 Jul‐14 $ 8,007.81 Jul‐14 $ 8,007.81 Aug‐14 $ 69,030.64 Aug‐14 $ 69,030.64 Sep‐14 Sep‐14 Oct‐14 $ 20,812.50 Oct‐14 $ 20,812.50 Nov‐14 $ 30,649.00 Nov‐14 $ 30,649.00 Dec‐14 $ 2,216.00 Dec‐14 $ 4,743.50 Jan‐15 $ 8,084.00 Jan‐15 $ 8,084.00 $ 15,795.00 Feb‐15 Feb‐15 Mar‐15 Mar‐15 Apr‐15 Apr‐15 May‐15 May‐15 Jun‐15 Jun‐15 Total $ 146,900.00 $ 138,799.95 $ 23,380.00 Total $ 170,280.00 $ 157,122.45 43 An additional $23,380.00 for additional monitoring services in Miami-Dade and Monroe County with an increased focus on Monroe County as it relates to CCR&R Shopper Calls, School Readiness/VPK/TAP Payment Testing which Contractor will perform until the end of June 2015. 44 Early Learning Coalition Finance Committee Meeting April 29, 2015 Resolution: 04292015-05 Action Requested: Authorize the President and CEO to negotiate and execute an amendment to Contract PSA14-106 with WELS System Foundation, LLC. Fiscal Impact: The contract amount increases by $50,218.25, for a total contract amount not to exceed $258,568.25 for the fiscal year 2014-2015, which is subject to the availability of funding. Funding Source: The Children’s Trust Strategic Goal: Neediest Children Youngest Children Educate All Providers Internal Capacity Funding ══════════════════════════════════════════════════════════════════ RESOLUTION NO. 04292015-05 AUTHORIZATION FOR THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE AN AMENDMENT TO CONTRACT PSA14-118 WITH WELS SYSTEM FOUNDATION, LLC. THE AMENDMENT WILL NOT EXCEED $258,568.25, WHICH IS SUBJECT TO THE AVAILABILITY OF FUNDING. WHEREAS, the Finance Committee has been apprised of the goals of the program through the attached narrative, hereby incorporated by reference, and the Finance Committee is in agreement with the goals described therein; and WHEREAS, the President and CEO and staff recommend approving this action, NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF THE EARLY LEARNING COALITION OF MIAMI-DADE/MONROE, MIAMI-DADE COUNTY, FLORIDA that this Finance Committee authorizes the President and CEO to negotiate and execute an amendment to the Contract PSA14-118 with Goldstein, Schechter, Koch, P.A.. The amendment will add $50,218.25, for a total contract amount not exceed $258,568.25 for fiscal year 2014-2015, which is subject to availability of funding. 45 The foregoing resolution and attachment was offered by ____________, who moved its approval. The motion was seconded by ___________, and upon being put to a vote, the vote was as follows: ___________. The vote was recorded as in the attached roll call sheet. The Chairperson thereupon declared the resolution duly passed and adopted this 4th day of May, 2015. EARLY LEARNING COALITION OF MIAMI-DADE/MONROE MIAMI-DADE COUNTY, FLORIDA BY_______________________________ BOARD SECRETARY 46 Background On July 1, 2014, the Early Learning Coalition of Miami-Dade/Monroe County entered into a professional services agreement with WELS System Foundation, LLC for the provision of System Upgrade, Maintenance and Support Services. The initial agreement amount was $208,350.00, inclusive of travel and related expense. The proposed amendment will increase the contract by $50,218.25, for a total contract amount of $258,568.25, subject to the availability of funding. WELS data system holds all the data to the programs in quality counts, such as: demographics for classrooms and teaching staff, classrooms assessments and program ratings. The proposed amendment for $50,218.25 shall cover the additional work Consultant will undertake as a result of new changes made to the Quality Counts program standards and rating, including provider applications. Consultant’s support of changes made to the Quality Counts program will result in increased hours worked on portal 2.0 adjustments, reporting, and website maintenance, as reflected in below table. Portal 2.0 Adjustments Reporting Website Maintenance Original Hours Allotted 300.00 Hours 150.00 Hours 160.00 Hours New Estimated Hours 613.25 Hours 282.75 Hours 214.00 Hours 47 Early Learning Coalition Finance Committee Meeting April 29, 2015 Resolution: 04292015-06 Action Requested: Authorize the President and CEO to negotiate and execute an amendment to Contract PSA14-117 with University of Florida Board of Trustees. Fiscal Impact: The contract amount increases by $10,500.00, for a total contract amount not to exceed $43,185.72 for the fiscal year 2014-2015, which is subject to the availability of funding. Funding Source: The Children’s Trust Strategic Goal: Neediest Children Youngest Children Educate All Providers Internal Capacity Funding ══════════════════════════════════════════════════════════════════ RESOLUTION NO. 04292015-06 AUTHORIZATION FOR THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE AN AMENDMENT TO CONTRACT PSA14-117 WITH UNIVERSITY OF FLORIDA BOARD OF TRUSTEES. THE AMENDMENT WILL NOT EXCEED $10,500.00, WHICH IS SUBJECT TO THE AVAILABILITY OF FUNDING. WHEREAS, the Finance Committee has been apprised of the goals of the program through the attached narrative, hereby incorporated by reference, and the Finance Committee is in agreement with the goals described therein; and WHEREAS, the President and CEO and staff recommend approving this action, NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF THE EARLY LEARNING COALITION OF MIAMI-DADE/MONROE, MIAMI-DADE COUNTY, FLORIDA that this Finance Committee authorizes the President and CEO to negotiate and execute an amendment to the Contract PSA14-117 with University of Florida Board of Trustees. The amendment will add $10,500.00, for a total contract amount not exceed $43,185.72 for fiscal year 2014-2015, which is subject to availability of funding. 48 The foregoing resolution and attachment was offered by ____________, who moved its approval. The motion was seconded by ___________, and upon being put to a vote, the vote was as follows: ___________. The vote was recorded as in the attached roll call sheet. The Chairperson thereupon declared the resolution duly passed and adopted this 4th day of May, 2015. EARLY LEARNING COALITION OF MIAMI-DADE/MONROE MIAMI-DADE COUNTY, FLORIDA BY_______________________________ BOARD SECRETARY 49 Background On July 1, 2014, the Early Learning Coalition of Miami-Dade/Monroe County entered into a professional services agreement with University of Florida Board of Trustees for the provision of Certified Early Learning Coaching Services. The proposed amendment will increase the contract by $10,500.00, for a total contract amount of $43,185.72, subject to the availability of funding. The proposed amendment amount for $10,500.00 will enhance our Quality Counts program by providing additional professional development sessions meant to introduce the concept of facilitative leadership and explore its implications for participants’ leadership mental models and current practice. Consultant will co-design and co-facilitate blended (in person and virtual) regularly scheduled Community of Practice (COP) work sessions to support and expand leadership development and practices consistent with facilitative leadership. In addition, the Consultant will support the Coalition’s technical assistance providers, managers and selected program directors as they implement changes to Quality Counts 2.0. As such, the Coalition is requesting authorization for the President and CEO to negotiate and execute an amendment to the contract. 50 Early Learning Coalition of Miami-Dade and Monroe Counties Statement of Revenues and Expenditures at March 31, 2015 In 000's Current Month Actual Current Year Actual Annual Budget State of Florida The Children's Trust 13,186 220 117,661 2,109 166,858 3,641 29.48% 42.07% Other Refugee MDCPS Teen Parent Total Revenue 131 128 29 13,693 513 1,161 180 121,623 700 2,500 1,175 174,875 26.82% 53.56% 84.71% 30.45% TOTAL % Budget Remaining Target % Budget Remaining Variance 25.00% -5.45% Revenue Expenditures Salary and Fringe 901 8,067 11,564 30.24% 12,058 107,458 152,717 29.64% Contractual Services 405 3,910 5,427 27.95% Occupancy/Infrastructure 129 1,155 2,146 46.19% Travel and Conference Program and Activity Expenses 13 30 204 172 235 2,164 13.11% 92.05% IT Other Expenses 77 45 199 240 290 332 31.25% 27.81% 13,658 35 121,405 218 174,875 - 30.58% 25.00% -5.58% % Budget Remaining Target % Budget Remaining Variance 25.00% -3.41% State of Florida Child Care Accrued Expenses Other Total Expenditures Net Revenue Over Expenditure School Readiness Current Month Actual Current Year Actual Annual Budget Revenue State of Florida Total Revenue Expenditures Salary and Fringe State of Florida Child Care Contractual Services Occupancy and Infrastructure Travel and Conference Program and Activity Expenses IT Other Expenses Accrued Expenses Other Total Expenditures Net Revenue over Expenditure Voluntary Pre-K 8,207 8,207 75,930 75,930 106,064 106,064 28.41% 28.41% 718 7,049 214 120 8 25 31 42 6,543 65,429 2,331 1,049 155 90 130 203 8,681 91,778 3,039 1,605 185 424 169 183 24.62% 28.71% 23.31% 34.62% 16.46% 78.74% 22.95% -10.86% 8,207 75,930 106,065 28.41% 25.00% -3.41% % Budget Remaining Target % Budget Remaining Variance 25.00% -6.36% Current Month Actual Current Year Actual Annual Budget Revenue State of Florida Total Revenue Expenditures Salary and Fringe State of Florida Child Care Contractual Services Occupancy and Infrastructure Travel and Conference Program and Activity Expenses IT Other Expenses Accrued Expenses Other Total Expenditures 4,978 4,978 41,731 41,731 60,794 60,794 31.36% 31.36% 121 4,822 2 5 1 965 40,532 81 81 15 27 1 47 10 1,737 58,504 151 214 20 8 87 74 44.45% 30.72% 46.08% 62.07% 24.35% 100.00% 45.86% 86.38% 4,978 41,731 60,794 31.36% 25.00% -6.36% % Budget Remaining Target % Budget Remaining Variance 25.00% -25.57% 25.00% -28.30% Net Revenue over Expenditure Other Current Month Actual Current Year Actual Annual Budget Revenue The Children's Trust Other Refugee MDCPS Teen Parent Total Revenue Expenditures Salary and Fringe State of Florida Child Care Contractual Services Occupancy and Infrastructure Travel and Conference Program and Activity Expenses IT Other Expenses Accrued Expenses Other Total Expenditures Net Revenue over Expenditure 220 131 128 29 507 2,109 513 1,161 180 3,962 3,641 700 2,500 1,175 8,016 42.07% 26.82% 53.56% 84.71% 50.57% 62 187 188 4 4 5 19 2 559 1,498 1,498 24 34 82 22 27 1,146 2,435 2,237 327 30 1,733 34 75 51.23% 38.48% 33.04% 92.53% -14.88% 95.27% 35.18% 64.45% 472 35 3,744 219 8,016 53.30% 51 Early Learning Coalition of Miami-Dade/Monroe School Readiness Slot Utilization Snapshot - Miami-Dade March 2015 (all dollar amounts in thousands '000) Children Served Amount Total actual paid - YTD Total actual paid - March 2015 Eligibility Breakdown 30,247 20,980 Net Slot Payment and Gold Seal Match (BG8 and CCEP) Total cost (in thousands) (incl match) Change month over month Total Net Increase(decrease) children Net increase/(decrease) dollars $ $ $ 6,115 157 7,013 $ 490 845 Monthly Activity Beginning Census Amount 20,490 NET Increase/(Decrease) 490 Type AT Risk Income Eligible Florida One Parent Transitional Child Care Work Force Development CCEP (Purchasing Pool) ARRA BGSNT p categories above) SFW GOLD SEAL Enrolled As of April 27, 2015 20,880 Age Break Down Projected Paid for April (96% of enrolled) Ready Pool and Waitlist Ready Pool as of April 27, 2015 20,045 Type - Infant 21,130 SISP Regular 12 21,042 Summer - Receiving Diff Prior % Change Service % of Total Month Prior Month 2,600 12.27% 15 0.58% 14,139 66.71% 403 2.93% 0.00% 1,815 8.56% (44) -2.37% 1,605 7.57% (7) -0.43% 1,035 4.88% 141 15.77% 0.00% 0.00% - % of Diff Prior % Change Amount* Total Month Prior Month $942.87 13.75% $95.14 11.22% $4,671.72 68.13% $629.28 15.57% $ 0.00% $ $587.87 8.57% $49.09 9.11% $497.25 7.25% $34.27 7.40% $156.86 2.29% $37.46 31.38% $ 0.00% $0.00 $ 0.00% $0.00 - 21,194 20,980 SISP Regular Summer 15 22,595 425 Children By Age Group 508 - 2.46% $6,856.57 100% $845.24 14.06% - $741.18 10.81% $105.31 16.56% - $ $ - All Eligible Clients-Paid % of Total 22.07% Diff Prior Month $235.09 % Change Prior Month 18.37% 91 105 275 796 (22) (4) (19) 2.58% 2.61% 4.90% 4.70% -1.02% -1.06% -6.15% $1,277.30 $1,376.94 $1,725.58 $5,894.70 $480.49 $73.77 $54.14 18.61% 20.06% 25.14% 85.88% 7.00% 1.07% 0.79% $120.96 $130.29 $256.12 $742.46 $55.20 $5.54 $0.30 10.46% 10.45% 17.43% 14.41% 12.98% 8.12% 0.55% 17.93% 2.13% (239) (18) -5.66% -3.67% $885.74 $84.84 12.90% 1.24% $57.58 $6.57 6.95% 8.39% 4,453 20.06% (257) -5.46% $970.58 14.14% $64.15 7.08% 4,413 19.92% (258) -5.52% $970.58 14.14% $64.15 7.08% 0.01% 19.92% 100% 2 (256) 540 3,623 4,121 5,888 17,744 2,141 373 290 16.35% 18.60% 26.57% 80.08% 9.64% 1.68% 1.31% 3,981 472 Sub-Total School Age: 6 yrs School Age: 7 yrs School Age: 8 yrs Unduplicated School Age: 6 - 8 yrs** School Age: 9 yrs and above School Age Total Includes 40 duplicates Other Sub-Total Total Minus 1160 Duplicates - Dollars Paid by Age Category Amount-$ $1,514.88 % of Total 18.56% Toddler Three Year Old Pre-School $0.00 $0.00 - % Change Prior Month 8.58% Receiving Service 4,112 School Age (Unduplicated) VPK Total Actual Paid - YTD 100% GOLD SEAL 20,980 794 3,549 6,020 Dollars Paid by BG Group Total Minus 214 Duplicates Total Current Data Waitlist as of April 27, 2015 Waitlist as of March 23, 2015 Waitlist as of February 17, 2015 VPK Enrolled As of April 27, 2015 Regular Summer VPK Total Actual Paid - March 2015 Children Paid by BG Group 2 4,415 22,159 20,999 Diff Prior Month 325 -5.48% 2.50% ($1.46) -0.02% $969.12 14.12% $6,863.81 100% ($1.46) $62.69 $805.14 **There are 1185 5-year-old within this count. Children Paid by BG Group Children 0 - 5 472 / 2% School Age 6 -8 Florida One Parent 2 / 0% School Age 9 and Above 3,981 / 18% 17,744 / 80% 1,815 Income Eligible 1,035 1,605 Transitional Child Care 2,600 - Work Force Development CCEP (Purchasing Pool) Other 14,139 Note: Legends with too small percentage are not shown on the pie chart. AT Risk ARRA BGSNT 6.92% 13.29% 52 Early Learning Coalition of Miami-Dade/Monroe School Readiness Slot Utilization Snapshot - Monroe March 2015 (all dollar amounts in thousands '000) Eligibility Breakdown Children Served Amount Total actual paid - March 2015 633 Net Slot Payment and Gold Seal Match (BG8 and CCEP) Total cost (in thousands) (incl match) Change month over month Total Net Increase(decrease) children Net increase/(decrease) dollars Monthly Activity $ $ $ 192 3 200 $ (19) 5 Amount Type AT Risk Income Eligible Florida One Parent Transitional Child Care Work Force Development CCEP (Purchasing Pool) ARRA Total Minus 5 Duplicates Age Break Down Total 633 Type 0 0 0 422 VPK Total Actual Paid - March 2015 450 Diff Prior Month 21.47% 72.88% 0.00% 1.72% 0.94% 2.98% 0.00% 100% - Dollars Paid by BG Group % Change Prior Month (2) (15) 0 2 0 0 (15) -1.44% -3.13% $48.46 $140.21 $ 22.22% $3.77 0.00% $1.76 0.00% $2.96 $0.00 -2.30% $197.15 - - $5.59 All Eligible Clients-Paid Receiving % of Service Total Diff Prior Month % of Total Amount Diff Prior % Change Month Prior Month 24.58% 71.12% 0.00% $ 1.91% 0.89% 1.50% 0.00% 100% 2.84% $0.66 $2.49 $1.20 $0.10 $0.61 $0.00 $5.06 1.39% 1.81% 46.53% 6.20% 25.83% 2.64% $0.47 9.28% Dollars Paid by Age Category % Change Prior Month Amount-$ % of Total Diff Prior % Change Month Prior Month Infant 120 17.78% (5) -4.00% $49.69 25.20% ($0.05) -0.11% Toddler Three Year Old Pre-School 105 111 153 15.56% 16.44% 22.67% 11 (7) 0.00% 11.00% -4.38% $38.94 $32.22 $38.42 19.75% 16.34% 19.49% $0.38 $1.99 ($0.38) 0.98% 6.58% -0.98% 489 51 51 37 171 13 2 0 186 186 675 633 72.44% 7.56% 7.56% 5.48% 25.33% 1.93% 0.30% 0.00% 27.56% 0.00% 27.56% 100% (1) -6 (3) 80.78% $1.93 5.25% ($0.73) 5.49% $0.77 3.71% $0.66 17.84% $2.36 1.25% $0.49 0.13% $0.05 0.00% $0.00 19.22% $2.90 0.00% $ 19.22% $2.90 100% $4.84 1.23% -6.57% 7.69% 10.00% 7.18% 25.15% 26.73% 8.30% 8.30% 2.52% 608 Waitlist Waitlist as of April 27, 2015 Waitlist as of March 27, 2015 Waitlist as of February 19, 2015 VPK Enrolled as of April 27, 2015 137 465 11 6 19 638 633 - 652 (19) 633 Receiving % of Service Total GOLD SEAL Beginning Census Net Increase/(Decrease) Current Data Enrolled as of April 27, 2015 Projected Paid for April (96% of enrolled) Children Paid by BG Group School School School School School School School School Other Sub-Total Age: 6 Age: 7 Age: 8 Age: 6 - 8** Age: 9 - 10 Age: 11 - 12 Age: Other Age Age Total Sub-Total Total Minus 42 Duplicates (4) 0 0 0 (4) (4) (5) -0.20% $159.26 -10.53% $10.34 -5.56% $10.83 0.00% $7.30 -2.29% $35.17 0.00% $2.46 0.00% $0.26 $0.00 -2.11% $37.89 - $ -2.11% $37.89 -0.74% $197.15 **There are 32 5-year-old within this count. Children By Age Group Children Paid by BG Group 13 / 1.93% 11 Children 0 - 5 2 / 0.30% 171 / 25.33% Income Eligible Florida One Parent School Age 6 - 8 6 465 - School Age 9 - 10 489 / 72.44% AT Risk School Age 11 - 12 137 19 Transitional Child Care Work Force Development CCEP (Purchasing Pool) ARRA 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 Child Care Facility Information Name: Vankara A Learning Exchange. Inc ID Number: C11MD0628 Address: 13485 Alexandria Drive City: Opa Locka State: FL Zip Code: 33054Phone Number: (305) 681-6121 Capacity: 213 Owner/Director/Staff Responsible: Margaret Spann-Taylor Inspection Information Type: Reinspection Date: 01/12/2015 Arrival/Departure Time: 02:45 PM to 05:35 PM Staff Present: 5 Children Present: 28 INSPECTION CHECKLIST GENERAL REQUIREMENTS 01. License Displayed/Citation Posted/Advertising ss. 402.3125, 402.318, F.S. Compliance 02. Licensed Capacity ss. 402.305(6), rule 65C-22.002(3), F.A.C. Compliance 03. Minimum Age Requirements ss. 402.305(2), F.S. & rule 65C-22.001(3), F.A.C. Compliance 04. Ratio Sufficient ss. 402.305(4), F.S. & rule 65C-22.001(4), F.A.C. Compliance Compliance Comments 2 yr old 1 sta 6 children 1 yr old 2 sta 8 children 3/4 yr old 1 sta 14 children 05. Supervision rule 65C-22.001(5), 65C-22.001(6), 65C-22.002(4) & 65C-22.007 (2), F.A.C. Compliance 06. Driver's License, Physician Certification & First Aid/CPR Training rule 65C-22.001(6) 65C-22.006(4), F.A.C. Not Monitored Not Monitored Comments Transporta on is not provided 07. Vehicle Insurance and Inspection ss. 402.305(10), F.S. & rule 65C-22.001(6) F.A.C. Not Monitored 08. Seat Belts/Child Restraints ss. 402.305(10), F.S. & rule 65C-22.001(6), F.A.C. Not Monitored 09. Transportation rule 65C-22.001(6), F.A.C. Not Monitored 10. Planned Activities ss. 402.305(13), F.S. & rule 65C-22.001(7), F.A.C. Page 1 of 6 Not Monitored 129 Name: Vankara A Learning Exchange. Inc License #: C11MD0628 Address: 13485 Alexandria Drive City: Opa Locka State: FL Zip Code: 33054- Type: Reinspec on Date: 01/12/2015 11. Field Trip Permission rule 65C-22.001(7), 65C-22.001(6), F.A.C. Not Monitored Not Monitored Comments No eld trips 12. Child Discipline ss. 402.305(12), F.S. & rule 65C-22.001(8), F.A.C. Not Monitored 13. Discipline Policy rule 65C-22.001(8), F.A.C. Not Monitored PHYSICAL ENVIRONMENT 14. Facility Environment rule 65C-22.002(1), 65C-22.002(7) - (9), F.A.C. Noncompliance Non-Compliance Description 14-01 Areas of the facility were found to be in need of cleaning. Comments Areas of the facility needed cleaning windows, screen and window sill were not clean dust and dirt were on windows and screen strip and clean stained floors and carpeting . Due Date 01/30/2015. Violation Level Class 3 - Technical Support . Non-Compliance Description 14-02 There was evidence of rodent or vermin infestation observed. Comments evidence of termite dropping in classroom beneath life size of the actor " the Rock" . Due Date 01/30/2015. Violation Level Class 3 - Technical Support . Non-Compliance Description 14-03 An area(s) of the facility was observed to not be in good repair. Comments repair face board to wall in middle class room area. doors leading to exits were not properly sealed. replace missing ceiling tile in boys bathroom . Due Date 01/30/2015. Violation Level Class 3 - Technical Support . 15. Toxic Substances and Hazardous Materials rule 65C-22.002(1), F.A.C. Not Monitored 16. Supplies Labeled/Stored rule 65C-22.002(1), F.A.C. Not Monitored 17. Lighting rule 65C-22.002(2), F.A.C. Compliance 18. Temperature and Ventilation rule 65C-22.002(2), F.A.C. Not Monitored 19. Indoor Floor Space ss. 402.305(6)F.S., rule 65C-22.002(3), 65C-22.007(3)(a), 65C-22.008(3) F.A.C. Page 2 of 6 Not Monitored 130 Name: Vankara A Learning Exchange. Inc License #: C11MD0628 Address: 13485 Alexandria Drive City: Opa Locka State: FL Zip Code: 33054- Type: Reinspec on Date: 01/12/2015 20. Outdoor Area/Square Footage ss. 402.305(6), F.S. & rule 65C-22.002(4), F.A.C. Compliance Compliance Comments Ample out door space 21. Outdoor Play Area rule 65C-22.002(4), F.A.C. Not Monitored 22. Fencing rule 65C-22.002(4), F.A.C. Not Monitored 23. Individual Bedding rule 65C-22.002(5), 65C-22.002(5), 65C-22.002(10), 65C-22.008(3), F.A.C. Not Monitored 24. Bedding and Linens rule 65C-22.002(10), F.A.C. Not Monitored 25. Nap/Sleep Space Requirements rule 65C-22.002(5), F.A.C. Not Monitored 26. Exit Area Clear rule 65C-22.002(5) and (7), F.A.C. Not Monitored 27. Crib Requirements rule 65C-22.002(5), F.A.C. Not Monitored 28. Toilets and Sinks rule 65C-22.002(6), F.A.C. Compliance 29. Potty Chairs rule 65C-22.002(6), F.A.C. Not Monitored 30. Bath Facilities and Supervision rule 65C-22.002(6), F.A.C. Not Monitored 31. Bathroom Supplies and Equipment rule 65C-22.002(6), F.A.C. Not Monitored 32. Operable Phone rule 65C-22.002(7), F.A.C. Not Monitored 33. Fire Drills & Emergency Preparedness rule 65C-22.002(7) F.A.C. Page 3 of 6 Noncompliance 131 Name: Vankara A Learning Exchange. Inc License #: C11MD0628 Address: 13485 Alexandria Drive City: Opa Locka State: FL Zip Code: 33054- Type: Reinspec on Date: 01/12/2015 Non-Compliance Description 33-09 The facility operator had a fire safety inspection by the local fire authority that was not approved. The inspection reflects outstanding fire safety violations. Comments Local Fire authority completed an inspection on 10/9/2014 and issued a Final NOV Facility does not have an approved fire inspection. . Due Date 02/04/2015. Violation Level Class 2 - Technical Support . 34. Food Preparation Area 65C-22.002(8), F.A.C. Not Monitored 35. Health and Sanitation rule 65C-22.002(10), F.A.C. Not Monitored 36. Drinking Water Available rule 65C-22.002(10), F.A.C. Not Monitored 37. Sanitary Diapering rule 65C-22.002(10), F.A.C. Not Monitored 38. Diaper Disposal rule 65C-22.002(10), F.A.C. Not Monitored 39. Indoor Equipment rule 65C-22.002(11), F.A.C. Not Monitored 40. Outdoor Equipment rule 65C-22.002(11), F.A.C. Noncompliance Non-Compliance Description 40-02 The play equipment was not safe for the children to use in that [Remove broken plastic side from playground ]. Comments Outdoor equipment was broken sand box area contained a plastic barrier which was broken onside of barrier was broken and fallen piece of slat was protruding out . Concrete footing for swing was exposed. The concrete footing was covered with mulch, the broken barrier was removed from the play area 1/12/15 Corrected by 1/13/15 . Due Date Completed at time of inspection. Violation Level Class 2 - Technical Support . TRAINING 41. Training Requirements ss. 402.305(2) - (3), F.S. & rule 65C-22.003(2) – (3), F.A.C. Not Monitored 42. 10-Hour In-Service rule 65C-22.003(6), F.A.C. Not Monitored 43. Credentialed Staff ss.402.305(3), F.S. & rule 65C-22.003(7)-(8), F.A.C. HEALTH REQUIREMENTS Page 4 of 6 Not Monitored 132 Name: Vankara A Learning Exchange. Inc License #: C11MD0628 Address: 13485 Alexandria Drive City: Opa Locka State: FL Zip Code: 33054- Type: Reinspec on Date: 01/12/2015 44. Communicable Disease Control rule 65C-22.004(1), F.A.C. Not Monitored 45. First Aid Requirements rule 65C-22.004(2), F.A.C. Not Monitored 46. CPR Requirements rule 65C-22.004(2), F.A.C. Not Monitored 47. Emergency Telephone Numbers rule 65C-22.004(2), F.A.C. Not Monitored 48. Accident/Incident Notification and Documentation rule 65C-22.004(2), F.A.C. Not Monitored 49. Medication rule 65C-22.004(3), F.A.C. Not Monitored FOOD AND NUTRITION 50. Meals and Snacks rule 65C-22.005(1), F.A.C. Not Monitored 51. Meal and Snack Menus rule 65C-22.005(1), F.A.C. Not Monitored 52. Food Service rule 65C-22.005(3), F.A.C. Not Monitored 53. Bottles Sanitary and Labeled rule 65C-22.005(2), F.A.C. Not Monitored 54. Catered Food and Food Provided by Parents 65C-22.005(1), F.A.C. Not Monitored 55. Single Service Items rule 65C-22.0011(8), 65C-22.002(10), F.A.C. Not Monitored RECORD KEEPING 56. Records ss. 402.3054(2), F.S., rule 65C-22.006(3)(c)5., F.A.C. Page 5 of 6 Not Monitored 133 Name: Vankara A Learning Exchange. Inc License #: C11MD0628 Address: 13485 Alexandria Drive City: Opa Locka State: FL Zip Code: 33054- Type: Reinspec on Date: 01/12/2015 57. Children's Health/Immunization and Records ss. 402.305(9), F.S.& rule 65C-22.006(2) - (3) F.A.C. Not Monitored 58. Enrollment Information on File/Current ss. 402.3125(5), 402.305(12), F.S. & rule 65C-22.006(3) F.A.C. Not Monitored 59. Personnel Records ss. 402.3055(1), F.S., rule 65C-22.003(4), & rule 65C-22.006(4) - (5), F.A.C. Not Monitored 60. Background Screening Documents ss. 402.3054, F.S. & rule 65C-22.006(4), F.A.C. Not Monitored 61. Daily Attendance rule 65C-22.001(10) & rule 65C-22.006(5), F.A.C. Not Monitored 62. Emergency Plan/Posted rule 65C-22.002(7), F.A.C. Not Monitored ENFORCEMENT 63. Access/Child Abuse or Neglect/Misrepresentation ss. 402.311, 402.319, F.S. & rul 65C-22.001(9),(11), F.A.C. Compliance _____________________________________________ Received by: Margaret Spann-Taylor Date: 01/12/2015 ______________________________________________ Inspected by: Ian Fleary Date: 01/12/2015 Page 6 of 6 134 135 136 137 StrategicPlanningCommitteeMeeting Monday,April20,2015 2:00‐3:00PM Attendance: Dr.MaraZapata,Chair Dr.AbilioRodriguez AlexSoto HeleneGood ShaleenFagundo(viatelephone) Dr.JudithSchaechter(viatelephone) CharlesAuslander(viatelephone) GladysMontes(viatelephone) Summary:TheStrategicPlanningCommitteemettoreviewpertinentinformation relatedtotheELC’scurrentStrategicPlan.MicheleWatsonwasintroducedasthe facilitatorforthestrategicplanningprocess. StaffsharedbackgroundinformationonhowthecurrentStrategicPlanwas centeredonitspriorityofplacingchildrenfirst.Staffthenproceededtoprovidean updateofprogressoftheELC’spriorityinitiativesandsecondaryinitiativestogive boardmembersanunderstandingofworkefforts.Stafffollowedupwith informationregardingreducingthewaitlistfortheSchoolReadinessprogramand therewassomediscussionabouttheimpactoftheproposedreimbursementrate increase. InformationwasthensharedregardingcurrentcapacityfortheSchoolReadiness programandbasedoncurrentdatafromtheUniversityofFlorida,bothMiamiand Monroecountieshadmoreavailablechildcareslotsthanchildren,exceptforthe middlekeys. InformationwasalsosharedshowingtheELC’sPaymentRatescomparedtotherest ofthecountryincludingDC.Thedatahighlightedhowdepressedthemarketisdue tothelowpaymentratesandthatitisdifficulttobeabletoaffordqualityonthe SchoolReadinessProviderPaymentRatealone. Staffandtheprivateproviderrepresentativethensharedthatmanytimeswhen paymentrateincreaseshavecomeupinthepast,providershavechosentoserve morechildreninsteadofreceivingarateincrease.Thisledtomoreinformation beingsharedregardingthebreakoutofwhereSchoolReadinesschildrenare attendingandtheactualcostoftheircare.Thisdatashowsthatmanyparentsare havingtopaybeyondtherequiredco‐paymenttomakeupthedifferencebetween 138 whattheELCreimbursesandtheprovider’sprivatepayrate.Discussionsalsotook placeregardinghowatthistimetherearenobarrierstoentryforproviderswhich makesitdifficultfortheELCtodirectparentstoqualitychildcaresettingssincethe ELCcontractswitheveryproviderwhoexpressesaninterest. TheCEOsharedinformationregardingfundingsourcesandprovidedabreakoutof ELCspending.Ofnotewasthefactthatthecoalitionspends85%offundinginchild careslots,whilethestatemandateis78%.ThisallowstheELCtoconsider potentiallyreducingthepercentagefundedinchildcareslotstoutilizemoneyin otherareassuchasqualityoroutreachandawareness.TheCEOsharedthathehas hadtwooccasionsinthecommunitywithinthelastweekwhensomeonehastold himthattheELCisnotknowndespitethefactthatitissolarge.Discussion followedabouttheELCssubstantialcommunitypresenceintheworkthatitdoes andthatoutreachinthecommunitymaybeagoodinvestment,especiallyiftheELC wantstoencourageprivatefundingtosupportprogramsandinitiatives. ThisinformationcreatedadiscussionabouthowtheELCcanpromotequalitywith parentsandhowtheELCcansupportprovidersthroughtechnicalassistance.Topics includedhelpingprovidersidentifyotherfundingthroughgrants,creatingprovider budgetingtools,completingneedsassessmentsbyzipcodes,creatinga mentor/menteesystemandconductinggrant‐writingworkshopsforproviders. InordertoaccomplishthisanddetermineotherpotentialprioritiesAngeloParrino wasaskedtoprepareinformationfortheStrategicPlanningCommitteethat outlineshowmuchmoneyareductioninchildcareslotpercentagescouldfreeupto prioritizesomeoftheseotheractivities. Focusgroupswithparentsandproviderswillbeconductedoverthenextfew weeks.BoardmemberswillbecontactedindividuallybyMicheleWatsonwhois conductingabriefboardsurvey. TheStrategicPlanningCommitteethenrequestedthatstaffputtogetheranagenda fortheApril27thconferencecalltocontinuediscussingtheELC’sStrategicPlanning efforts. 2
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