1. finance
2. personal finance
3. insurance

SANTA CRUZ COUNTY
BOARD OF SUPERVISORS INDEX SHEET
Creation Date:
3/1/11
Source Code:
GENSV
Agenda Date:
3/8/11
I NVENUM:
64920
Resolution(s):
Ordinance(s):
Contract(s):
03885
Continue Date(s): (1) 5/24/11
Index: --Letter of the Director of General Services dated February27, 2011
--ADM29 Request for Approval of Agreement Contract No. 03885
--Independent Contractor Agreement with Vanir Construction Management, Inc.
--Proposal submittal
Item: 66.2 APPROVED contract with Vanir Construction Management, Inc. in the
not-to-exceed amount of $55,800 for pre-design phase project management
services for the Veteran's Memorial Building Project and directed staff to return on
or before May 24,2011 with an update including the Vanir team's final project
report and associated recommendations, as recommended by the Director of
General Services
00:) 9
County of Santa Cruz
GENERAL SERVICES DEPARTMENT
701 OCEAN STREET, SUITE 330, SANTA CRUZ, CA 95060-4073
(831)454-2210 FAX: (831)454-2710 Too: (831)454-2123
"APPROYED
NANCY
GORDON, DIRECTOR
A~ru FILED
BOARD ~¡:î"l)ERVISORS
DATE:3 ~J ((
Agenda: March 8, 2011
February 27,2011
cocu\' F S _ -TA CRUZ
Board of Supervisors
County of Santa Cruz
701 Ocean Street
SUS. A. ~ URIELLO
E F CLERK
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Santa Cruz, CA 95060
Santa Cruz Veterans Memorial Building Repair Project:
Approval of Contract for Construction Management Services (Pre-design Phase)
Dear Members of the Board:
At your Board's January 25, 2011 meeting, staff presented a report on the Santa Cruz Veterans
Memorial Building Repair project. This project calls for engineered repair work to address the
building's structural deficiencies that do not meet minimum life safety performance standards during a
seismic event. At that meeting, your Board gave additional direction to staff to initiate hiring of a
consultant to engage in the repair process. Attached is a contract proposal from Vanir
Construction Management, Inc. for the pre-design phase services of the repair project's
construction management The Vanir project team involves an experienced project manager who
has successfully completed a County time sensitive, logistically challenging construction project
in the past, as well as a structural engineering team thoroughly familiar with seismic retrofit of
government, miltary and historical buildings. The work scope includes the identification of a
detailed cost estimate and will provide the necessary information for determining the project's
repair timeline. The Vanir team estimates that their report wil be complete in sixty days from the
time they are provided the County's notice to proceed; the team is available to commence their
work efforts immediately.
Under a separate report at today's meeting, funds for these construction management services
have been recommended by the County Administrative Ofce by transfer from various completed
projects from prior years into the Plant Acquisition Budget specifically for the Veteran's Memorial
Building repair.
County Counsel remains engaged in discussion with counsel representing the Veterans Memorial
CounciL. Following the most recent case management conference, the judge set another case
management conference for March 29, 2011. County Counsel wil bring an update on the litigation
matter to your Board today in closed session.
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Page two/Agenda: March 8, 2011
Approval of Contract for Construction Management Services
It is therefore RECOMMENDED that your Board:
1. Approve the contract with Vanir Construction Management, Inc. for pre-design phase
project management services for the Veterans Memorial Building project in the not to
exceed amount of $55,800; and
2. Direct staff to return on or before May 24, 2011 with an update including the Vanir team's
final project report and associated recommendations.
Very truly yours,
RECOMMENDED:
Nancy Gordon
General Services Director
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SU A:RIELLO
County Administrative Officer
Attachments: ADM29, Contract and Proposal Submittal from Vanir Construction Management,
Inc.
cc: CAO; County Counsel; Parks; Risk Management; Human Services Department; Santa Cruz Veterans Board
of Trustees; Veterans Memorial Council; Vanir Construction Management Services, Inc.
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0061
COUNTY OF SANTA CRUZ
REQUEST FOR APPROVAL OF AGREEMENT
FROM:
Board of Supervisors
TO.
County Administrative Office
Auditor Controller
BY:
General Services
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(Signature)
(Department)
2/28/11 (Date)
Signature certifies that app-ròpriations/revenues are available
Revenue Agreement 0
Expenditure Agreement ~
AGREEMENT TYPE (Check One)
The Board of Supervisors is hereby requested to approve the attached agreement and authorize the execution of same.
1. Said agreement is between the County of Santa Cruz - General Services Department
(Department/Agency)
and Vanir Construction Management, Inc. 2033 Gateway Place, 5th Floor, San Jose, CA 95110
(Name/Address)
2. The agreement will provide Construction management services for the pre-design phase for the Santa Cruz Veteran's
Memorial Building .
to project completion
3. Period of the agreement is from March 8, 2011
4. Anticipated Cost Is $ 55,800.00
o Fixed 0 Monthly Rate 0 Annual Rate ~ Not to Exæed
Remarks:
5. Detail: 0 On Continuing Agreements List for FY _-_ Pa ce
O Section II No Board letter required, will be listed under Item 8
OR ~ 1 st Time Agreement
Contract, No:
D Section ILL Board letter required
D Section IV Revenue Agreement
6. Appropriations/Revenues are available and are budgeted in 191150
(Ind) 6610
(SL cted)
NOTE: IF APPROPRIATIONS ARE INSUFFICIENT, ATIACHED COMPLEED AUD-74 OR AUD-60
have
been
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Proposal and accounting detail reviewed and approved. It is recommended that the Board of Supervisors approve the agreement and authorize
General Services Director
(Dept/Agency Head) to execute on behalf of the
County of Santa Cruz
Date:
"(Department/Agency)
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Distribution:
Board of Supervisors - V\ite
Auditor Controller - Canary
Auditor-Controller - Pink
Department - Gold
ADM - 29 (8/01)
Title I, Section 300 Proc Man
AUDITOR-CONOUER USE ONLY
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Document No.
TC110 "
Auditor Description
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Amount
Date
Index
Sub object
User Code
0062
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INDEPENDENT CONTRACTOR AGREEMENT
Veterans Memorial Building Repair Project
Pre-design Phase
This Contract is entered into this 8th day of March 2011, by and between the COUNTY OF
SANA CRUZ, hereinafter called COUN, and V ANIR CONSTRUCTION MAAGEMENT,
INC., hereinafter called CONTRACTOR. The paries agree as follows:
1.
DUTIES. CONTRACTOR agrees to exercise special skill to accomplish the following
results:
· Review Streeter Group design and comment;
· Coordinate the concrete and rebar materials strength testing to determe materials properties.
. Coordinate the geotechncal testing and investigations necessar to proceed with the seismic/
structul upgrade;
. Coordinate the results of testing with Streeter Group to validate their prelimnar assumptions
and proposed design solutions;
. Review the County's existing drawings and correlate them to the as-built conditions of the
building and site;
. Exame and sumarze any building issues that may impact the seismic repai and timeline, i.e.
finshes, electrical, HV AC, plumbing, HASMAT, exiting, fire systems;
· Determe thè physical condition and life expectancy of the boiler heating system;
. Meet with regulatory agencies that have jursdiction to solicit any of their concern, i.e., building
deparment, police, and fire district;
. Determne any other impacts that the repai work may have on the communty and prepare
mitigation plan, i.e., stagig area, shorig, scaffolding, sidewalkstreet closure;
· Prepare a final project report and work plan;
· Prepare a cost estimate for the project work plan;
· Prepare a cash flow projection matrix;
· Prepare a project schedule for the project work plan; at
the Santa Cru Veterans Memorial Buildig for the County of Santa Cru General Services Deparment.
2. COMPENSATION. In consideration for CONTRACTOR accomplishing said result,
COUNY agrees to pay CONTRACTOR as follows: Payment not to exceed $55,800 processed for
payment in full after project completion, receipt of
invoice, and approval of
project manager.
3. TERM. The term of this Contract shall be: Sixty (60) days from the "notice to
proceed" issued by the COUN.
4. EARY TERMINATION. Either pary hereto may termnate this Contract at any time
by giving thiy (30) days wrtten notice to the other par.
~ED9/10
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5. INDEMNIFICATION FOR DAMAGES, TAXS AN CONTRIUTIONS.
CONTRACTOR shall exonerate, indemnify, defend, and hold haress COUNTY (which for the purpose
of Section 5 and 6 of this document shall include, without limtation, its offcers and employees) from and
against:
A. Any and all claims, demands, losses, damages, defense costs, other legal costs, or liabilty
of any kid or nature which COUNTY may sustain or incur or which may be imposed upon it at any time
for injur to or death of persons, or daage to property as a result of, arising out of, or in any manner
connected with the CONTRACTOR'S performance under the term of this Contract, excepting any
liability arsing out of the sole negligence of the COUNY. Such indemnfication includes any damage
to the person(s), or property(ies) of CONTCTOR and thid persons.
B. Any and all Federal, State and Local taxes, charges, fees, or contributions required to be
paid with respect to CONTCTOR and CONTRACTOR'S offcers, employees and agents engaged in
the performance of this Contract (including, without limitation, unemployment insurance, social security
and payroll tax withholding).
6. INSURCE. CONTRACTOR, at its sole cost and expense, for the full term of this
Contract (and any extensions thereof), shall obtain and maintain, at minium, compliance with all of the
following insurance coverage(s) and requirements. Such insurnce coverage shall be primar coverage as
respects COUNY and any insurance or
self-insurnce maintained by COUNY shall be considered in
excess of CONTRACTOR'S insurance coverage and shall not contribute to it. Therefore,
CONTRACTOR hereby acknowledges and agrees that any and all insurances carred by it shall be
deemed liability coverage for any and all actions it perform in connection with this Contract.
If CONTRACTOR utilizes one or more subcontractors in the performce of this Contract,
CONTCTOR shall obtain and maintain Independent Contractor's Insurance as to each subcontractor
or
otherwise provide evidence of insurance coverage from each subcontractor equivalent to ~eqUired
of CONTRACTOR in this contract, unless CONTCTOR and COUN both intial here ~.
A. Types of Insurance and Minimum Limits
(1) Worker's Compensation in the minimum statutorily required coverage amounts~
no employees and certifies to
Ths insurce coverage shall be required unless. the CONTCTOR has
this fact by initialing here
(2) Automobile Liability Insurance for each of CONTRACTOR'S vehicles used in
the performance of this Contract, including owned, non-owned (e.g. owned by CONTRACTOR'S
employees), leased or hired vehicles, in the minium amount of $1,000,000 combined single limt per
occurence for bodily injur and property dage. This insurance coverage is required unless the
any par of
CONTCTOR does not drve a vehicle in conjunction with
the performance of
this Contract
and CONTRACTOR and COUNTY both certify to this fact by initialing here _ / _'
(3) Comprehensive or Commercial General Liability Insurance coverage in the
aggregate amount of$2,500,OOO, including coverage for: (a) bodily injury, (b) personal injury, (c) broad
liabilty, and (e) cross-liability.
form property damage, (d) contractual
(4) Professional Liability Insurance in the minimum amount of $1 ,000,0000
;¡ed smgle limit, if, and only if, ths Subpargrph is intialed by CONTCTOR and COUNY
REVISED 9/10
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0064
B. Other Insurance Provisions
(1) If any insurance coverage required in this Contract is provided on a "Claims
Made" rather than "Occurence" form CONTCTOR agrees to maintain the required coverage for a
period of three (3) years after the expiration of this Contract (hereinafter "post Contract coverage") and
any extensions thereof. CONTRACTOR may maintain the required post Contract coverage by renewal or
purchase of prior acts or tail coverage. This provision is contingent upon post Contract coverage being
both available and reasonably affordable in relation to the coverage provided durig the term of this
Contract. For puroses of interpreting ths requirement, a cost not exceeding 100% of the last anual
policy premium durng the term of this Contract in order to purchase prior acts or tail coverage for post
Contract coverage shall be deemed to be reasonable.
(2) All required Automobile and Comprehensive or Commercial General Liability
Insurance shall be endorsed to contain the following clause:
"The COilty of Santa Cru, its officers and employees are added as an additional insured
as respects the operations and activities of, and on behalf of, the named insured's pedormce under
its/hs/her/their contract with the County of Santa Cruz."
(3) If any insurance policy of CONTRACTOR required by this document includes
language conditioning the insurer's legal obligation to defend or indemnfy COUN on the pedormce
of any act(s) by the named insured, then said insurance policy, by endorsement, shall also nae the
County of Santa Cruz as a named insured. Notwithstanding the foregoing, both the CONTCTOR and
its inurers agree that by namng the County of Santa Cru as a named insured, the COUNY may at its
sole direction, but is not obligated to, pedorm any act required by the naed inured under said insurce
policies. .
(4) CONTRACTOR shall do all thigs required to be pedormed by it puruant to its
inurce policies including but not limited to paying withi five (5) work days, all deductibles and self-
insured retentions (SIR) required to be paid under any insurance policy that may provide defense or
indemnty coverage to COUNY or any additional insured.
(5) All required insurce policies shall be endorsed to contain the following clause:
"This insurance shall not be canceled until after thiy (30) days prior wrtten notice has been given to:
Santa Cruz County
Departent of General Servces
Attn: Nancy Gordon, Director
701 Ocean Street, Room 330
Santa Cruz, CA 95060
(6) CONTRACTOR agrees to provide its insurance broker(s) with a full copy of
these inurce provisions and provide COUN on or before the effective date of this Contract with
Certificates of Insurance for all required coverages. All Certificates of Insurance shall be delivered or
sent to:
Santa Cruz County
Departent of General Servces
Attn: Nancy Gordon, Director
701 Ocean Street, Room 330
Santa Cruz, CA 95060
3
0065
7. EQUAL EMPLOYMENT OPPORTUNTY. Durng and in relation to the
performance of
this Contract, CONTRACTOR agrees as follows:
A. The CONTRACTOR shall not discriminate against any employee or applicant for
employment because of race, color, religion, national origin, ancestry, physical or mental disability,
medical condition (cancer related), martal status, sexual orientation, age (over 18), veteran status, gender,
pregnancy, or any other non-merit factor unelated to job duties. Such action shall include, but not be
limited to, the following: recrutment, advertising, layoff or termation, rates of payor other forms of
compensation, selection for traing (including apprenticeship), employment, upgrading, demotion, or
tranfer. The CONTCTOR agrees to post in conspicuous places, available to employees and
applicants for employment, notice setting forth the provisions of this non-discriation clause.
B. If this Contract provides compensation in excess of $50,000 to CONTRACTOR and if
CONTRACTOR employees fifteen (15) or more employees, the following requiements shall apply:
(1) The CONTRACTOR shall, in all solicitations or advertisements for employees
placed by or on behalf of the CONTRACTOR, state that all qualified applicants wil receive consideration
for employment without regard to race, color, religion, national origin, ancestry, physical or mental
disability, medical condition (cancer related), marital status, sexual orientation, age (over 18), veteran
status, gender, pregnancy, or any other non-merit factor unelated to job duties. Such action shall include,
but not be limited to, the followig: recruitment; advertising, layoff or termnation, rates of payor other
form of compensation, selection for traing (including apprenticeship), employment, upgrading,
demotion, or transfer. In addition, the CONTRACTOR shall make a good faith effort to consider
MinoritylWomenlisabled Owned Business Enterprises in CONTRACTOR'S solicitation of goods and
servces. Definitions for MinoritylWomen/isabled Business Enterprises are available from the
COUN General Services Purchasing Division.
(2) In the event of the CONTRACTOR'S non-compliance with the non-
discriation clauses of this Contract or with any of the said rules, regulations, or orders said
CONTRACTOR may be declared ineligible for fuher contracts with the COUN.
(3) The CONTRACTOR shall cause the foregoing provisions of subparagraphs
7B(1) and 7B(2) to be inserted in all subcontracts for any work covered under this Contract by a
subcontractor compensated more than $50,000 and employing more than fifteen (15) employees, provided
that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies
or raw materials.
8. INEPENDENT CONTRACTOR STATUS. CONTRACTOR and COUNY have
reviewed and considered the principal test and secondar factors below and agree that CONTRACTOR is
an independent contractor and not an employee of COUNTY. CONTRACTOR is responsible for all
insurance (workers compensation, unemployment, etc.) and all payroll related taxes. CONTCTOR is
not entitled to any employee benefits. COUNY agrees that CONTRACTOR shall have the right to
control the maner and means of accomplishig the result contracted for herein.
PRICIPAL TEST: The CONTRACTOR rather than COUNY has the right to control the
maer and means of accomplishig the result contracted for.
SECONDARY FACTORS: (a) The extent of control which, by agreement, COUNY may
exercise over the details of
the work is slight rather than substatial; (b) CONTCTOR is engaged in a
distinct occupation or business; (c) In the locality, the work to be done by CONTRACTOR is usually
done by a specialist without supervision, rather tha under the direction of an employer; (d) The skill
requied in the paricular occupation is substantial rather than slight; (e) The CONTRACTOR rather than
the COUN supplies the instrentalities, tools and work place; (f) The length of time for which
REVISED 9110
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CONTRACTOR is engaged is of limted duration rather than indefinite; (g) The method of payment of
CONTRACTOR is by the job rather than by the time; (h) The work is part of a special or permssive
activity, program, or project, rather than par of the regular business of COUNY; (i) CONTRACTOR
and COUNY believe they are creating an independent contractor relationship rather than an employeremployee relationship; and U) The COUNY conducts public business.
It is recognzed that it is not necessary that all secondar factors support creation of an
independent contractor relationship, but rather that overall there are signficant secondar factors that
indicate that CONTRACTOR is art independent contrctor.
By their signatues on this Contract, each of the undersigned certifies that it is his or her
considered judgment that the CONTRACTOR engaged under this Contract is in fact an independent
contrctor.
9. NONASSIGNMENT. CONTRACTOR shall not assign the Contract without the prior
the COUNY.
wrtten consent of
10. ACKNOWLEDGMENT. CONTCTOR shall acknowledge in all reports and
literatue that the Santa Cru County Board of Supervsors has provided fuding to the CONTRACTOR.
11. RETENTION AN AUDIT OF RECORDS. CONTRACTOR shall retain records
pertinent to this Contract for a period of not less than five (5) years after final payment under ths
Contract or until a final audit report is accepted by COUNY, whichever occurs first. CONTRACTOR
hereby agrees to be subject to the examnation and audit by the Santa Cruz County Auditor-Controller,
the Auditor General of the State of Californa, or the designee of either for a period of five (5) years after
final payment under this Contract.
12. PRESENTATION OF CLAIS. Presentation and processing of any or all claims
arsing out of or related to this Contract shall be made in accordance with the provisions contained in
Chapter 1.05 of the Santa Cru County Code, which by this reference is incorporated herein.
13. ATTACHMENTS. This Contract includes the following attachments:
Vanir's Proposal Submittal dated March 8, 2011 is incorporated herein by
reference.
14. LIVG WAGE. .FContcl is cover under Livi Wage prvisioos if thi
section is intialed by COUN .
tf
If Item # 14 above is initialed by the COUNY, then this Contract is subject to the provisions of
Santa Cruz County Code Chapter 2.122, which requires payment of a livig wage to covered employees.
the Contract with these Living Wage provisions wil be considered a
Non-compliance durng the term of
material breach, and may result in termnation of the Contract and/or pursuit of other legal or
admnistrative remedies.
CONTRACTOR agrees to comply with Santa Cru County Code section 2.122.140, if applicable.
15. MISCELLANEOUS. Ths written Contract, along with any attachments, is the full and
complete integration of the paries' agreement formg the basis for this Contract. The paries agree that
this wrtten Contract supersedes any previous wrtten or oral agreements between the paries, and any
modifications to this Contract must be made in a wrtten document signed by all parties. There are no
intended, incidental or implied thid party beneficiares of this Contract and the paries expressly disclaim
thid party beneficiary status with respect to any and all non-parties to this Contract. Only COUNY and
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CONTRACTOR may seek to enforce the terms of this Contract. Any arbitration, mediation, or litigation
this Contract shall occur only in the County of Santa Cruz, notwithstanding the fact that one
arsing out of
the County of Santa Cruz.
the contracting paries may reside outside of
of
IN WISS WHEREOF, the paries hereto have set their hands the day and year first above written.
COUNTY OF SANTA CRUZ
V ANIR CONSTRUCTION
Bl:C/~
MAAGEMENT,
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SIGNED
to-,
Gól&.Sl~
Mansour M. Alaibadi, President
t PRID
Department Name: General Servces
Company Name: Van Construction
Management, Inc.
Address: 2033 Gateway Place
Telephone: 408-467-9800
Fax: 408-467-9808
Email: [email protected]
APPROVED ~.T?iSURCE:
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DISTRIUTION:
. General Services Deparment
. Auditor-Controller
. Risk Management
. Van Construction Management, Inc.
REVISED 9/10
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PROPOSAL SUBMITTAL
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2033 Gateway Place, 5th Floor
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Construction Management, Inc.
March 8, 2011
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. Dear Ms. Gordon:
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Ms. Nancy Gordon, Director
Santa Cruz County General Services Department
701 Ocean St. Room 330
RE:
Project Management Services Proposal:
Veterans Memorial Building Repair Project
Pre-design Phase
Clients throughout California have relied on Vanir Construction Management, Inc. to deliver their projects
in California
building projects. The benefits of selecting Vanir to manage your project include:
on time and within budget. Our 30-year tradition of success includes more than $12 billion
Commitment: Vanir's success has been based on our corporate philosophy of delivering above
expectations and on our contractual obligations and levels of services to be provided. Our growth and
list of repeat clients attests to the integrity of our firm's commitment to satisfying client's needs for quality
services.
local Experience: Vanir staff has provided program, project and construction management services to
multiple projects in Santa CruzCounty. Staffs' presence and track records have given us unparalleled
experience with the process and procedures of local agencies, governing boards, administrators, staff,
designers and contractors.
Key Personnel: All of our systems and services are important, but it is our people who ultimately deliver
the projects. The personnel proposed for this project were chosen for their unique attributes.
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· Mr. Jim Aboytes - will be the Project Manager and will assure all aspect of project activities that are
delivered to Santa Cruz County expecttions. He will apply his 35-years of project management
experience to your project.
He is sensitive to historical buildings and has directed a seismic upgrade l
and restoration project for a 1913 building on the National Registry of Historical Places. Mr. Aboytes
has also had previous experience managing project for Santa Cruz County.
· Mr. Oomenic Zigant - is a Professional Engineer and currently serves as Project Director for Veterans
Administration Projects in Palo Alto. Mr. Zigant was the Chief Structural Engineer for U.S. Naval
Facilities on the West Coast, where he established and directed a program that inventoried and
investigated the seismic vulnerability of all of the Navy's buildings in seismic zones 3 and 4. He
was responsible for this multi-year effort utilizing 20+ structural engineering companies throughout
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the United States. As a result of this effort, he was invited to participate in the development of the
publication ''A Handbook for Seismic Evaluation of Existing Buildings," FEMA-178 for the Federal
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Emergency Management Agency (FEMA). Mr. Zigant has completed many projects similar to yours for
the U.S. Navy. He will apply his relevant engineering experiences to this repair project.
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As the proposed Officer-in-Charge, I will have overall responsibility and accountability to the Santa Cruz
for Vanir's performance and have the authority to commit the resources of the firm to support this project.
Vanir is an experienced project/construction management team that can effectively augment Santa Cruz
County's staff to manage this project. Our staff will combine their project expertise and knowledge with
that of the County to deliver a successful project.
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Bellevue I Denver I Los Vegas I Los Angeles I New Orleans I Oakland I Orange County I Son Bernardino I
Son Diego I Sacramento I Son Francisco I Son Jose I Son Luis Obispo I Tempe I Tucson I Texas I Virginia
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ConstructIon Management, Inc.
Vanir's results-oriented approach provides the County with a project management system that is a formal,
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step-by-step method for controlling the three critical components in the project: time, cost, and quality.
After discussions with the General Services Director, Vanir is offering the following scope of work for the
Veterans Memorial Building Repair Project - Pre-design Phase.
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Scope of Work:
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· Review Streeter Group design and comment.
· Coordinate the concrete and rebar materials strength testing to determine materials properties.
· Coordinate the geotechnical testing and investigations necessary to proceed with the seismic/
structural upgrade.
· Coordinate the results of testing with Streeter Group to validate their preliminary assumptions and
~
,
,
proposed design solutions.
· Review the County's existing drawings and correlate them to the as-built conditions of the building
,
and site.
"
· Examine and summarize any building issues that may impact the seismic repair and timeline, i.e.
finishes, electrical, HVAC, plumbing, HASMAT, exiting, fire systems.
,
· Determine the physical condition and life expectancy of the boiler heating system.
· Meet with regulatory agencies that have jurisdiction to solicit any of their concerns, i.e., building
..
department, police, and fire district.
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· Determine any other impact that the repair work may have on the community and prepare
mitigation plan, i.e., staging area, shoring, scaffolding, sidewalk/street closure.
· Prepare a final project report and work plan.
· Prepare a cost estimate for the project work plan.
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· Prepare a cash flow projection matrix.
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· Prepare a project schedule for the project work plan.
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Schedule: 60-days from "notice to proceed."
Cost Proposal: $55,800; includes reimbursable expenses.
Thank you for providing us the opportunity to present this proposaL. Our proposed staff will be available
to work on your
project immediately. We are looking forward to being of service to Santa Cruz County.
Please feel free to coordinate directly with Jim Aboytes at (916)575-8888. If you would like to reach me,
please call me at (510) 663-1800.
fJ¡t
obert FlOry
Officer-in-Char e
Attachments:
Vanir Corporate 10 Number
Team Resumes
Vanir Project Examples
Insurance Certificates
Agreement
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Santa Cruz County General Services Department
Project Management Services and Proposal: Veterans Memorial Building Repair Project
Pre-design Phase
. TABLE OF CONTENTS
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Vanir Corporate 10 Number ..........................;..................................1
Team Resumes..................................................................... .............2
Vanir Project Examples ......................... ..... .......... .......... ....... ....... ..... 6
Insurance Certificates
Agreement
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VANIR
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Santa Cruz County General Services Department
Project Management Services and Proposal: Veterans Memorial Building Repair Project
Pre-design Phase
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VANIR CORPORATE 10 NUMBER
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(California Corporation # aka
California Tax 10)
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YANIR
Incorporated 12/29/1980
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Santa Cruz County General Services Department
Project Management Services and Proposal: Veterans Memorial Building Repair Project
Pre-design Phase
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JAMES ABOYTES
Project Manager
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Summary of Qualifications
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Mr. Aboytes has over 30 years of education, experience, and involvement
in all aspects of: capital project needs assessments, financial feasibility
analysis, facility space programming, master planning, project management,
cost modeling, budget control, bidding strategies, construction documents,
and construction management. Mr. Aboytes has served Yolo County as
a County Planner and County Building Inspector and Capital Projects
EDUCATION
Bachelor of Science
Architecture With Honors
University of Davis
Professional Experience
Mr. Aboytes served 7 years, as the principal consultant to the California
State Board of Corrections (now Corrections Standards Authority) in the
administration and cost/design review of $2.2 billion in bond funds for
County adult and juvenile detention facility construction projects. As the
principal consultant to the Board of Corrections, Jim has developed an
automated construction cost control system and data base, which helped
Construction Management
the Board to apply cost guidelines at strategic points in the detention facility
University of Wisconsin-Ext
Successful Construction
development process that it funded. This system was developed to aid
Management Techniques and
Procedures
construction project to meet budgetary constraints. Jim also was involved
California Polytechnic
University - Pomona
Associates of Art
Architecture w/Highest Honors
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Consumes River College
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EXTENDED EDUCATION
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California's 58 Counties in adjusting their scope of the detention facility
Golden Gate University
with: establishing the Board of Correction's mission and
Construction Claims
grant funded projects, policy and procedures to
American Institutes of Architects
Indoor Pollution
Construction Specifications
Institute
Construction Specifications
Institute for International
Research
Effective Construction
Contracting
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Avoiding Construction Claims
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North/West Center for
Professional Education
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Administrator.
goals for reviewing
better serve the Counties;
reviewed the County detention facility designs for conformance with the
Board's design philosophy; authoring regulations pertaining to construction
and design; responding to detention facility and correctional issues;
conducting meetings and training sessions on behalf of the Board.
As Capital Projects Administrator for Yolo County, Mr. Aboytes participated
in and directed the preparation of preliminary, final designs and working
drawings for alterations, additions, and new construction for a wide
variety of public works projects. Mr. Aboytes was responsible for over a
hundred project in Woodland, West Sacramento and Davis. He solicited
and managed the services of private architects, engineers, geotechnical
engineers, testing firms, inspectors, and other construction managers. He
for construction and
bidding of public works project and negotiated contracts with the general
contractors. Mr. Aboytes directed and managed all construction project
for the County.
directed the preparation of all documents needed
Preventing Construction Claims
"
Mean's Education
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Mean's Unit Cost Estimating
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Dr. Chester L. Karrass Seminar
Mr. Aboytes was also involved in developing the County's "Capital Project
Procedures" including development of the methodology and guidelines
Practical Negotiation
for the: feasibility/fiscal analysis study, facility program, master plan, site
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Mean's Square Foot Cost
Estimating
PROFESSIONAL
AFFILIATIONS
American Corrections
American Jail
l Association
Association
~ National Center for State Court
Construction Specification
Institute
selection, design, and construction of public works projects including: the
preparation contracts for architect, engineers, testing firms, inspectors, and
construction managers; development of the general conditions for contract;
development of Davis/Bacon compliance procedures; development of
California wage compliance procedures; claims avoidance procedures;
change order procedures; budgeting and scheduling requirements.
VANIR
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Santa Cruz County General Services Department
Project Management Services and Proposal: Veterans Memorial Building Repair Project
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Pre-design Phase
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PUBLICATIONS
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"Space Programming
Guide: Adult and juvenile
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Detention Centers"
"Capital Project
Procedures"
Reporting Manual:
"Federal Prevailing Wage
Rates Manual" (DavisBacon Act)
"General Conditions for
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Construction"
"Facility Energy
Conseivation Guidelines"
"The California
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Experience: 10 years of
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PRESENTATIONS
Mr. jim Aboytes has
made numerous
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presentations to Boards,
Councils, Commissions,
Citizen Groups, and
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Regulatory Agencies on a
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number of facility project
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development matters
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SEMINAR
INSTRUCTOR
Mr. Aboytes has prepared
and instructed seminars
for the State of California,
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including:
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While at the University of California - Davis, Mr. Aboytes was responsible
for inspecting the 820 campus buildings to determine that planned
and scheduled maintenance was being completed, identify structural
deficiencies, assess overall interior and exterior building conditions,
assess handicapped accessibility needs, determine if building was being
used appropriately, and prepare a detailed report and cost estimate of
recommendations needed to comply with the standards of the day. This
report would then be ùsed for facility planning and budgetary purposes.
Mr. Aboytes established a checklist and facility auditing report form to
review and evaluate existing buildings. Jim uses this form on all projects
involving consideration of replacement/remodeling.
Relevant Projects
Mr. Aboytes has maintained a steady presence in Del Norte County for
over 23, Humboldt for 10 years, Sierra for 10 years, Sacramento for 13
years, Santa Cruz for 8 years, Yolo for 13 years, State of California for 7
years, and has assisted local public agencies in development of major
capital outlay projects and studies. Typically each project involved a needs
assessment, space program and master plan; grantfunding, architect
selection process, design management, inspector selection, construction
managements, close-out, warranty administration and fqrniture
procurement. Mr. Aboytes has an out-standing reputation with local
leaders in delivering project that exceed the expectations of the owner
. and user agency. The projects are delivered on time and within budget.
Mr. Aboytes has also been very successful in obtaining grant or loan
funding from State and Federal sources. He also has been very successful
contractors, vendors, merchants, artists, and labor on the
employing local
various public works projects.
"One-minute Architect"
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"How to Read
Blueprints"
The following is a partial
"How to Open New
New Building Projects
i nstitutions"
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list of representative project that Mr. Aboytes has
completed in California.
· Sacramento New Juvenile Hall
Facility, 520 Beds
· Sierra County Sheriffs Substation -
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· Del Norte County Airport Terminal
Project
· Santa Cruz County Jail Security Upgrade
Project
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· Del Norte Jail Remodel & Additions
Project 1 & 2
· Yolo County Courthouse Historic
· Del Norte County Social Seivices
· Yolo ICU Addition Project
Building
· Del Norte Health Care District
· Yolo County Adult Day Heath Care
· Del Norte First 5 - Family Resource
Center
· Colusa Regional Medical Center
Project
· Colusa County Behavioral Health
· Yolo County Administrative Center
· Yolo County Essential Services Building
· Yolo County Main Jail
· Yolo County Sentenced Facility
· Elkhorn Regional Park and Boat Launch
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Facility
· Colusa County Jail Upgrade Project
· Bar-O Ranch Facility Additions and
Upgrades Project
· Sierra County Jail Remodel and
Additions Project - Sierraville
Loyalton
Restoration Project
Center
Facility
· Cache Creek Regional Park and
Campgrounds
· Davis Health & Justice Building
· Woodland Gibson House Museum
Project
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Santa Cruz County General Services Department
Project Management Services and Proposal: Veterans Memorial Building Repair Project
Pre-design Phase
DOMENIC ZIGANT, PE, CCM
Summary of Qualifications
Mr. Zigant is a senior-level manager and registered professional engineer
with over 38 years of experience and a proven track record of design,
construction and repair of buildings, structures, roads, and utilities. He
has the exceptional ability to move projects forward; identify and develop
relationships with individuals and organizations that contribute to the
process; and manage project scope, cost, schedule and quality. Mr.
EDUCATION
Master of Science
Structural Engineering
Stanford University
Domenic has extensive experience involved in investigating and directing
Bachelor of Science
Civil Engineering
the repairs for seismic retrofit projects for City, County, State and Federal
Stanford University
Agencies. His projects ranged for small to those requiring 20-plus
Development Program
engineering firms. Currently, he serves as the project director for a staff
augmentation for the Department of Veterans Affairs. Domenic has
also served as the City Engineer for the City of Novato, California and
Naval Facilities Engineering
performed duties required by City Code and State Law.
United States Navy
The Executive Management
Command (NAVFAC),
Washington, DC
United States Navy
The Executive Management
. Development Scholarship
Program, Monterey, CA
Subdivision Map Act
University of California, Davis
REGISTRATION/
CERTIFICATION
Relevant Project Experience
VA Palo Alto Health Care System (Palo Alto, CA)
United States Department of Veteran Affairs
$80.0 M, 3 inpatient facilities, various design and construction projects
Project Manager, responsible for Vanir's design and construction teams
overseeing the design and construction of multiple projects at all three
inpatient facilities in Palo Alto, Menlo Park and Livermore.
California Professional Engineer,
Seismic Mitigation Program (los Angeles, CA)
Civil #C26460
Los Angeles Unified School District
$350.0 M, 8,000,000 SF, Seismic Retrofit Program
California General Building
Contractor #507699 '
Development of a Plan of Action to determine the seismic safety of all the
Certified Construction Manager,
school buildings - more than 700 buildings and 700,000 students - in the
CCM
District built before 1976. Program Manager, responsible for developing
PROFESSIONAL
AFFILIATIONS'
American Correctional
Association
the Plan of Action to determine seismic safety of all 700-school buildings
built before 1976.
Western Division NAVFAC (San Bruno, CA)
Structural Engineers Association
Naval Facilities Engineering Command
of Northern California
$500.0 M, Base Realignment and Closure (BRAC)
PUBLICATIONS
Participated in the development
of the publication for
the Federal Emergency
Management Agency (FEMAl,
"A Handbook for Seismic
Evaluation of Existing Buildings,
" FEMA-178.
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Zigant has an outstanding record on complex, politicized projects. He
has a decisive"collaborative management style, with orientation towards
consensus building among interested parties.
Base Conversion Manager, responsible for administering, managing and
facilitating all aspects of the conversion process (environmental clean-up
and propert disposal) for two Navy facilities: Hunters Point Shipyard in
San Francisco, a Superfund site, and Rough and Ready Island located in
Stockton, California. He managed the environmental remediation and
environmental planning (NEPNCERCLA) of the Hunters Point Site. He
also administered and managed a $4.5 million yearly caretaker site office
budget at Hunters Point with a staff of 45 people.
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Santa Cruz County General Services Department .
ProJect Management Services and Proposal: Veterans Memorial Building Repair Project
Pre-design Phase
Western Division NAYFAC (Western u.s. and Europe)
Naval Facilities Engineering Command
$1.5 B, over 150 facilities, seismic retrofit of the Oak Knoll Hospital
Director/Head Engineer of the Structural Engineering Branch, responsible for directing the Branch's
design program throughout the Western United States; providing high-level, direct oversight and
design direction to ensure the structural integrity of all the projects designed by the Command;
serving as point of contact for evaluation of the seismic vulnerability of naval facilities in the Western
U.S. and Europe.
Western Division NAYFAC (San Bruno, CA)
Naval Facilities Engineering Command
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$100.0 M, 100,000 SF, new Hanger and Crew Training Facilities
Program Manager for the expansion program (new hangar, crew training facilities, living quarters,
and hydrant fueling facility for KC-1 0 airplanes) at Travis Air Force Base.
Western Division NAYFAC (San Bruno, CA)
Naval Facilities Engineering Command
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$50.0 M, 5 Navy Bases; 50 Buildings, seismic retrofit evaluation
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Project Director, responsible for directing and coordinating the seismic safety evaluation of all Navy
shore facilities in the Bay Area following the Loma Prieta Earthquake.
Western Division NAYFAC (San Bruno, CA)
Naval Facilities Engineering Command
$6.0 M, 250,000 SF, Navy Hangar collapse investigation
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Principal
Investigator, responsible for investigating the Navy hangar that cpllapsed during
construction, at the North Island Naval Air Station in San Diego, CA. The final report was well
accepted and became part of the permanent record.
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Western Division NAYFAC (San Bruno, CA)
Naval Facilities Engineering Command
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$200.0 M, 400,000 SF, Hospital and Administration Building
Principal
Investigator, responsible for investigating and reporting on the structural integrity of the
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Naval Complex, United States Headquarters of the Sixth Fleet, in Naples, Italy, following significant
volcanic activity in 1994. Subsequent to the report, the base was relocated to a more suitable site.
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Western Division NAYFAC (San Bruno,CA)
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Naval Facilities Engineering Command
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$6.0 M, 600 buildings, seismic vulnerability evaluation
Navy's Specialized Expertise Point of Contact for Seismic Engineering, responsible for directing the
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U.S. Naval Facilities tö meet the regulatory
mandates of the Seismic Hazards Mitigation Act. Directed and investigated the seismic vulnerability
effort to evaluate the seismic vulnerability of Western
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of all of the Navy's buildings in seismic zones 3 and 4.
Western Division NAVFAC (San Bruno, CA)
Naval Facilities Engineering Command
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$30.0 M, Naval Fuel Depot, new Fuel Pier
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Western Division NAYFAC (San Bruno, CA)
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Project Director, responsible for execution of planning, design, and construction.
Naval Facilities Engineering Command
$400.0 M, over 20 Naval Facilities, marine and waterfront structures
Program/Project Director, responsible for execution of planning, design, and construction of more
than 20 waterfront structures on the West Coast and Alaska.
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Santa Cruz County General Services Department
Project Management Services and Proposal: Veterans Memorial Building Repair Project
Pre-design Phase
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VANIR PROJECT EXAMPLES
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Vanir is a leading program, project and construction management
firm, providing services to a wide variety of public sector clients across
the United States and internationally. Since our founding in 1980, we
have provided these services for over $16 billion in total construction.
Consistently ranked as one of the top CM firms in the nation by
Engineering News-Record, we take projects all the way from initial
conception and design through construction and occupancy. At every
phase of planning, design, construction and start-up, our specialized
teams work with clients to address their unique needs. Combining
seasoned personnel, specialized expertise, and state-of-the-art
management information systems, we have established a track record for
delivering successful projects on time and within budget.
Vanir serves its clients in seven unique market segments: Public Buildings,
K-12 Education, Higher Education, Healthcare, Justice Facilities, Water/
Waste Water, and Transporttion. Our expertise lies in our ability to serve
the unique needs of each market segment and ensure each need is met
in the most optimal way. We do this by not only understanding what
purpose each building needs to serve, but also how it must function in the
real life setti ng.
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Representative Projects
The projects on the following pages provide a representative sample of
our 30 years of successful project and construction management services.
We have chosen these project for their significance to your project.
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STATE BUILDINGS SEISMIC PROGRA
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Various Locations in State of California
Project Overview
Vanir, as team leader of the joint venture with Turner
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Construction Company, worked with the Division of the
State Architect (DSA) in response to the 1989 Loma Prieta
Earthquake. The Earthquake Safety and Public Buildings
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criteria and establish prìorities for state-òwned buildings
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Rehabilitation Bond Act required that DSA determine
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that were seismically deficient and needed strengthening.
Funding was designated for retrofitting, reconstruction,
repair, replacement or relocation of the highest priority,
unsafe state-owned buildings.
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Assessment of 17,000 Buildings
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the 17,000 state-owned buildings. Once the review
process began, Vanir worked with DSA and structural
engineers to determinethe best retrofit plans, identify
retrofit costs utilizing a cost model approach, provide
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The first step was to establish a methodology for reviewing
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information on replacement costs to study the cost/benefit
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comparison between replacement and retrofit plans, and
assist in the preparation of a final report. When the review
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was complete, a list of the most vulnerable, occupied
buildings was submitted for approval and funding.
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PROJECT INFORMATION
Client:
California Department of General
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Seismic Retrofit of the Most Vulnerable Structures
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Fift-one of the most vulnerable buildings, including
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hospitals, office buildings and correctional facilities
were funded. The program required concurrent seismic
retrofitting of buildings throughout the state. The selected
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buildings remained occupied and in operation during their
retrofit. Vanir established the program management plan
to ensure that the dual-responsibility of DSA and other
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Services
Structural Engineers:
Multiple
Contractor:
Swinerton Builders
Square Footage:
4,135,000 sq. ft.
agencies was successful and that all project proceeded as
intended.
Construction Cost:
Keeping Projects on Track..,Always
Individual Projects - $1-$25 million
"From the time that this historic building, located a block from
the State Capitol, was identifd as a seismic retrofit candidate,
Tumer/Vanir CM was instrumental in keeping the project on
track and on schedule. "
Completion:
2004
$250 million
- Ivan Chew, Projed Manager, Professional Services Branch
Real Estate Services Division
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CATHEDRAL OF THE BLESSED SACRAMENT
RENOVATION
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Sacramento, California
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Significance
The original Cathedral was completed in 1889 and is an
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and partitions, and heavy timber roof trusses. The goal was
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un-reinforced masonry building with wood framed floor
to restore the building to its original grandeur to
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serve the community for the next 100 years.
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All wall and ceiling surfaces were decoratively repainted
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or restored to reflect the original Trompe-L'Oeil painting.
All liturgical elements such as the altar, tabernacle and
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Hiring the Best
baptismal font were made of hand carved marble, and
the ambo and cathedral were made of a combination of
mahogany and gilded iron. Vanir managed all aspects of
the project through initial planning, design, construction
and post occupancy. The solutions for this project included
dome structure, sensitive
careful stabilization of the
coordination with the decorative painting artisans,
innovations in lead-base paint remediation and asbestos
abatement, as well as damage-free installation of interior
and exterior engineered scaffolding systems. Vanir was the
hub of all activity.
Vanir coordinated a paint study to determine the original
color scheme of the interior and pursued historical records,
including newspaper articles from the City archives and
PROJECT INFORMTION
Client:
Cathedral of the Blessed Sacrament
photographs to aid in the recreation of the historic features
of building that had been lost over time due to other
Architect:
renovations.
Harry C. Hallenbeck
Construction Cost:
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$20 million
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Completion:
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November 2005
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CITY OF LOS ANGELES BOND ACCELERATION
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PROGRAM
Los Angeles, California
Project Overview
Southern California is a region of heavy seismic activity
andi as suchi earthquake performance must be considered
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in any engineering design. The Lorna Prieta earthquake
of October 17, 1989, caused significant damage to the
infrastructure and public structures in the San Francisco
Bay area. In an effort to minimize potential infrastructure
impacts in the case of a Southern California earthquake,
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the political
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leadership of the City of Los Angeles
recognized that an infrastructure improvement program
was needed.
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Los Angeles voters approved the sale of $665 million
in general obligation bonds for capital improvements.
The bond-funded projects were included in four bond
programs:
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· $376 million Seismic Bond-184 projects including 66
buildings and 118 bridges.
· $60 million Fire/Life Safety Bond-6 projects.
· $176 million Police Bond-11 project.
· $53.4 million Library Bond-28 projects.
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Due to the importance, magnitude and aggressiveness
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PROJECT INFORMATION
Client:
City of Los Angeles, Bureau of
of the bond program, the City elected to use outside
Engineering
program management services. The Department of Public
Size:
Works, Bureau of Engineering, was placed in charge of the
Over 200 individual projects
design and construction of the bridge and building retrofit
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program and selected Vanir as their program and project
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manager.
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The first task to be completed was a Program Analysis
Report on the Bond Acceleration Program. Vanir's finding
was presented to the City of Los Angeles Board of Public
Works.
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The second task was to develop implementation
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procedures and processes for managingi monitoring
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and reporting on the progress of the Bond Acceleration
Program. Also included in the second task was developing
a training manual to be used to train city personnel on the.
conceptsi application and use of project scheduling; and
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budgeting and document control.
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Construction Cost:
$665 million
Completion:
2003
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COURTS BUILDING RENOVATION
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Sacramento, California
DEPARTMENT OF GENERAL SERVICES, LIBRARY AND
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Project Significance
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Complex renovation of historic state court building,
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including upgrading building systems. Extensive design
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phase work on budgets and constructability of historically
significant structure. Work includes temporary relocation of
the existing court operations and library.
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This project consists of upgrades to the interior and exterior
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Sacramento. The primary project goals are to gain back
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of the historic Library and Court Building in downtown
the historic character of the landmark State Library and
Court Building and to upgrade the building's infrastructure
systems to support future needs. A complete fire and life
safety upgrade to add fire suppression and improve the
means of egress will be included. Hazardous materials will
be abated. Interior upgrades include the establishment
of vertical stacking electrical and telecom spaces, reconfiguration of compact library shelving, restoration of the
historic elevators, enhancement of security, and improved
accessibility. Existing deficiencies in mechanical, electrical,
and plumbing systems will be corrected. Architectural
renovation items include repair and restoration of historic
ceilings, light fixtures, and works of art.
PROJECT INFORMATION
Exterior restoration addresses the roof and shell
deficiencies. Two mechanical penthouses will be
demolished and rebuilt on the roof to re-open the historic
light wells. The six-story building contains approximately
Client:
188,000 sf. To facilitate the construction process, the
Square Footage:
existing tenants, the California Supreme Court, Court of
Appeals, Third Appellate District and the State Library will
be relocated for the duration of the construction project.
The contents of the building include office equipment for
approximately 125 staff, FF&E for a large public library,
188,000 sq. ft.
Completion:
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works of art and antiques, 22 law libraries and over thirt
2012 (Anticipated)
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miles of additional compact Library shelving. The building
is lavishly decorated with ornate architectural fenestration
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Department of General Services
Construction Cost:
$43 million
and artistically significant murals.
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