27th Annual Beavercreek Popcorn Festival September 6 & 7, 2014 Vendor Application and Contract for Booth Space This application must be completed in full and returned to: Beavercreek Popcorn Festival, c/o City of Beavercreek Parks Dept., 789 Orchard Lane, Beavercreek OH 45434. Payment in full must accompany this application. Returning vendors who wish to have the same booth location (area) as last year will receive priority if their application is received by March 30, 2014. Applications RECEIVED after July 10, 2014 add $15 . All other applications are due by August 10, 2014 and will be accepted only as space is available. Thank You. Please print clearly. Incomplete information on this application delays acceptance into the Festival. Questions? Call 937-602-CORN and leave a complete message including your phone number and/or email address. 1. Name of Booth (for publicity)________________________________________________________________________ 2. Contact Name __________________________________________ Daytime Phone ____________________________ 3. Mailing Address_________________________________________ Evening Phone ____________________________ City________________________ State_____ Zip__________ e-mail________________________________________ 4. Type of Booth (check 1):  Food  Community Information  Political  Arts and Crafts (check 1): ____ Handmade By Me ____ Handmade by Someone Else ____ Factory Made 5. List types of items to be sold and/or activities in your booth. Please continue on back if necessary: ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ Food Vendor Popcorn Item: _____________________________________________________________________________ 6. I will have a  tent  canopy  trailer no shelter Dimensions in feet:_______ x______ ft. 7. I will use Propane  Yes No  Not Applicable 8. This is a  New Booth for the Popcorn Festival □ Returning Booth. Booth Number Last Year_______ 9.  I request my same booth space. Applications received after March 30, 2014 will be honored on a first come, first served basi s.  If possible, I would like to move to: ____________________ 10. I have been at the Beavercreek Popcorn Festival for _____________ years. 11.  I do not need electricity. (Electricity not supplied unless requested) **(Extension cord used must be  I need electricity. Basic Minimum Electricity 1-110 volt, 20 amp circuit $60 12 gauge and 100 foot long.)  More Electricity: PLUS Additional 110 volt, 20 amp circuit $30 each. Electric request as Early as possible. PLUS Additional 230 volt, 30 amp circuit $70 each. PLUS Additional circuits – call for pricing 937-602-2676 (937-602-CORN)  List each piece of electrical equipment/appliance you plan to plug in. You must provide any special receptacles. The Festival Committee reserves the right to NOT supply electricity for any items not listed or to shut down any booth that causes any electrical outages by blowing circuits or causing other electrical problems due to unlisted electrical equipment. Item (Fryer, heat lamp, motor, etc.) 12. Fees: Volts Watts Amps Basic Booth 10 ft deep x 15 ft wide $125.00 $ 125.00 Basic Electric (first circuit) $ 60.00 $_________ Additional 110V Circuits Number _______ x $ 30.00 $_________ Additional 230V Circuits Number _______ x $70.00 $_________ My TOTAL Fees Due: $_________ Make Check or Money Order payable to: Beavercreek Popcorn Festival 13. Agreement. Pursuant and subject to all terms and conditions of the Beavercreek Popcorn Festival, I/we, the undersigned, desire to reserve space at the Beavercreek Popcorn Festival to be held on Saturday and Sunday, the weekend after Labor Day, September 6 & 7 2014. Signature _________________________________________________ Date _______________ For Official Use Only B#________ Ck#_______ EL$_______ $ _________ 08________ CS________ Beavercreek Popcorn Festival September 6 & 7, 2014 Booth Vendor Information Sheet Date of Festival: Saturday and Sunday September 6 & 7, 2014. (Weekend after Labor Day) Times: Saturday 10 am to 8 pm and Sunday 11 am to 6 pm Location: Dayton-Xenia Rd. Between North Fairfield Road and Meadowbridge Dr. Booth Size: 15 ft wide (across) and 10 ft deep (out from curb) Fee: $125, electric additional. Deadline: Because booth space is limited, the Popcorn Festival Committee encourages early return of all applications. Priority consideration for same booth location (area) will be given to returning vendors whose applications are received by March 30, 2014. After that time, the Festival will open to all vendors and returning space cannot be guaranteed. Space will be available on a first come, first served basis. Applications: Applications will be returned if ALL the information is not included. Your application should include: the application form, certificate of insurance, your check or money order, a publicity paragraph, and representative photographs of your items you plan to sell. (This is different than past requests). For publicity purposes, if you would like a feature article in our publicity, include a paragraph or 2 appropriate for the newspaper about your booth, product, or artist. Facilities: The Festival provides an assigned space only. Vendors must provide their own booth structure + Tent and licenses or permits that may apply. The Festival closes before dark, so lights are not necessary. Electricity is available on a limited basis for an additional charge. It will not be necessary to disassemble your booth Saturday night. Overnight roving security is provided. Rules: All booths are to be in place by 9 am Saturday and open for business by 10 am. Each vendor will receive a-Vendor Packet in late August with booth location and set-up times. The Festival Committee is responsible for reserving all both spaces and reserves the right to limit booths of similar type. No vendor can be guaranteed exclusivity. No motorized vehicles are to be used as booths. Tents must be grounded with sufficient weights. Holes or damage to the pavement and to surrounding landscaping is NOT permitted. Violation of this will result in repair costs charged to the exhibitor and loss of return privileges. All arts and crafts booths should be family oriented. Rides and activities suggesting a carnival atmosphere are prohibited. All food booths are required to have a popcorn item on their menu. The food booth is required to list the featured popcorn item on the application. This can include having popcorn as an optional topping on their other products. An exception will be granted to booths that sell beverages only. Any and all electrical equipment must be compatible with Ground Fault Interrupt (GFI) Circuitry. No portable generators are permitted. Any booth with electrical, gas, or fire heating equipment must comply with fire laws, including but not limited to, having at least one charged, working 10 lb 20 lb. ABC fire extinguisher. NEW in 2014! All vendors are required to carry liability insurance for the festival weekend with liability limits no less than $1,000,000. You must include a certificate of insurance at the time of your application naming the Beavercreek Popcorn Festival, Inc. as an additional insured. All applications will be evaluated. If not accepted, your application and check will be returned to you. Returned checks by the bank will be charged a $30 fee. No refunds can be given for withdrawal from the Festival. No alcoholic beverages are to be sold or consumed on the Festival grounds. The Beavercreek Popcorn Festival, its officers, committee members and sponsors shall not be held responsible for and shall be held harmless from any claim for loss, damage or injury to any goods or property, or to any persons for any reasons whatsoever, during the occupancy of space as provided in this agreement or in any connections with the Beavercreek Popcorn Festival. If you have any questions about booth space, call 937-602-CORN or e-mail us at: [email protected]. or go to our web site at www.Beavercreekpopcornfestival.org. Retain this information sheet for your records. Did you include your application, Certification of Insurance, check, photos, and paragraph?