A U T O M A T E . A C C E L E R A T E . E X C E L . FormFast empowers hospitals by automating documents and workflow, capturing data and streamlining operations. This allows hospitals to concentrate on their core mission – delivering quality care. A U TO M AT E . A C C E L E R AT E . E XC E L . FormFast creates With the FormFast By using our technology, More hospitals have solutions for healthcare platform, process hospitals eliminate selected FormFast providers that are owners across the unnecessary tasks, for eForms, electronic committed to improving hospital are able to reduce costs, prevent signature, and workflow the efficiency and quickly create workflow waste, and avoid errors management than effectiveness of their applications more cost- that would otherwise any other vendor. Join organization. effectively than other impact patient safety the 1000+ healthcare methods and with and quality. organizations who use no specialized skills FormFast to automate required. processes, accelerate 1,000+ workflow, and excel in their mission of producing quality outcomes. HEALTHCARE ORGANIZATIONS ARE USING FORMFAST A U T O M A T E A C C E L E R A T E . E X C E L . / 1 Electronic Signature FormFast facilitates the efficient collection of patient signatures at admissions via electronic signature pads and at the bedside on mobile tablets. Staff value FormFast’s ability to instantly archive signed documents electronically, preventing scanning and lost documents. 2 / F O R M F A S T P R O D UC TI VI TY AN D CA RE To succeed in today’s healthcare marketplace, organizations must simultaneously balance business demands with the efficient delivery of quality care. FormFast’s transformative productivity platform serves as a strategic tool to help hospital stakeholders and process owners improve processes enterprise-wide through document automation and workflow management technology. DESIGN FormFast’s intuitive design tools give process owners the power to quickly create and edit electronic forms and workflow routes. Whether you have an existing process that needs to be automated or you want to design a new workflow, FormFast allows you to create solutions faster than other alternatives. INTEGRATE FormFast serves as a complement to existing hospital systems, including HIS, EHR, and ECM platforms. By integrating with these types of software, FormFast is able to add functionality to your healthcare environment and to maximize your investment in core hospital systems. C A P TU R E Data can be collected from patients and staff through fillable eForms or from other technology platforms via ADT or print stream connections. Annotations and signatures can also be captured electronically, making form completion entirely paperless. A N A LYZ E Discrete data elements captured by FormFast can be analyzed and used to drive intelligent workflow routing, reducing process errors. Key performance indicators can be displayed in dashboards or reports to provide stakeholders with meaningful business insights. Plus, process auditing tools allow department owners to identify inefficiencies in their workflows and enact improvement measures. R O U TE FormFast features workflow automation tools, process tracking, and notifications to ensure that documents are sent to the right locations and that all parties take action to complete tasks in a timely manner. STO R E For organizations that need a way to file non-clinical documents and other artifacts, FormFast offers content management capabilities to organize, index, and archive unstructured content electronically. O U TP U T When forms or other documents need to be printed, FormFast automates the process, generating the required documents dynamically via logic or on-demand. Forms are automatically imprinted with patient demographics and barcodes to streamline electronic archival and improve positive patient identification. A U T O M A T E A C C E L E R A T E . E X C E L . / 3 EN T E R PRI SE AU TO M ATI O N FormFast is utilized to solve a wide variety of automation challenges across your healthcare organization. Whether your hospital is paper-heavy or mostly paperless, FormFast has solutions to help you achieve higher levels of productivity. CLINICAL AND HIM Medical records and clinical units appreciate the ease of use and peace of mind that FormFast brings. Electronic forms are quickly created, approved, and organized in an eForms library that all authorized staff can easily access. When forms need to be printed, staff have confidence that they are using approved forms, automatically imprinted with accurate patient information, and barcoded for proper archival. Paperless solutions, like eSignature for patient consents, provide even greater efficiency and compliance protection. PATIENT ACCESS Staff in patient access and registration areas use FormFast to improve the admissions process. Admission packets are generated dynamically, producing the right forms for a particular patient, imprinting their demographics, and barcoding the forms without requiring any manual steps be done by registration staff. Likewise, the collection of signatures is automated and paperless to ensure consent is properly recorded and efficient. The result is a better workflow at admissions producing better engagement with the patient. HUMAN RESOURCES HR professionals need ways to effectively manage processes and enforce compliance with policy and procedure standards. 4 / F O R M F A S T This is especially true in healthcare. Hospital HR departments value FormFast’s ability to streamline communication across the enterprise, allowing credentialing, employee status changes, employee evaluations, and more to be submitted electronically. FormFast also gives HR leaders the tools they need to monitor the completion of tasks, quickly respond to requests, and notify staff of policy changes. FINANCE Automating financial processes in the hospital is critical to delivering both clinical and business outcomes. Purchase, capital expense, and supply requests must be responded to quickly in order to ensure staff have the resources they need to provide a high standard of care. FormFast streamlines requisition, contract management, invoice processing, and other business processes, all while collecting financial data hospital leaders require in order to make sound fiscal decisions. RISK AND QUALITY Process owners concerned with improving patient satisfaction and reducing liability understand the importance of effectively collecting good data. FormFast provides the data they need in improve results and provide evidence of compliance. For risk managers, incident reports can be completed electronically through the FormFast system, which organizes required incident data to be submitted to PSOs. Likewise, electronic surveys collect patient satisfaction data in the FormFast system which can be reviewed to identify ways to improve the patient experience. INFORMATION TECHNOLOGY Staff in IT roles value FormFast technology because it’s easy for them to manage and easy for their end-users to operate. FormFast’s productivity platform is seen as a strategic tool that can be used to address many automation needs across their organization, reducing the amount of human and financial resources required to deliver high performance. FormFast is also used to help the IT department manage their own tasks, including IT access requests, work orders, and more. REVENUE CYCLE FormFast helps accelerate the revenue cycle, increasing the likelihood that the hospital is fully paid or reimbursed. Coding queries between doctors and coders can be automated to quickly correct deficiencies and to identify knowledge gaps to prevent future errors. Revenue cycle staff also use FormFast to improve auditing processes, supporting enterprisewide communication and providing fast access to data necessary to retain collected funds. Electronic Forms When comparing pure-play eForms vendors, more hospitals use FormFast for electronic forms than any other company. Paper-heavy hospitals use FormFast eForms to replace pre-printed paper documents at registration and in nursing units. More automated health organizations use the fillable electronic forms FormFast provides to build administrative workflow applications that produce new levels of efficiency. A U T O M A T E A C C E L E R A T E . E X C E L . / 5 OU R CLI E N TS Improving Processes Through Automation Top hospitals around the world are using FormFast to bring greater efficiency to their organization and through it, improved patient safety, increased compliance, and reduced cost. Capital Region Medical Center CLINICAL APPLICATION SUPERVISOR “ PEOPLE LIKE FORMFAST Process owners and IT leaders appreciate how easy it is to use FormFast. Documents are easily created and edited to meet compliance standards. Training for end-users is painless, and administrative tasks are completed faster than ever before. BECAUSE IT’S Hospital stakeholders like the positive outcomes that are supported by using FormFast. Costs associated with managing forms are significantly reduced. Patients are more accurately identified with the presence of imprinted demographics. Forms are always up-to-date, ensuring safety standards are met. DOCUMENTS, Become a FormFast success story. Automate your processes, accelerate your workflow, and excel in reaching your organizational goals. 6 / F O R M F A S T EVOLUTIONARY. YOU’RE NOT CHANGING (BUT) YOU’RE COMPLETELY AUTOMATING YOUR SYSTEM. ” “What we are saving now is time, lots of time for our nursing staff by using FormFast.” Alberta Health Services PROVINCIAL LEAD Health Central Hospital Health First Centra SYSTEM ANALYST SENIOR SOFTWARE ENGINEER SYSTEM ANALYST We use FormFast for eSignature, and that’s been a really good time saver for the registration staff. As soon as the patient signs it they archive it. The reduction in cost for paper has gone way down and the time it takes to get a patient fully registered has gone down. A huge time and budget saver, FormFast also works seamlessly with our HIS system, standardizing our patient data to prevent formbased compliance problems. FormFast’s solutions have saved Health First time and money, but most importantly, the products have increased patient safety through compliance and automation. Using eSignature and the cold feed direct to HPF has greatly helped in reducing the amount of paper that’s produced. It’s a great time saver for the staff not having to scan in that information. Phelps County Regional Medical Center St. Mary’s Medical Center–Evansville Broadlawns Medical Center DIRECTOR OF HIM SOLUTION DEVELOPMENT SENIOR ANALYST IT DIRECTOR Before FormFast Form Designer, it was a real mess. We spent a lot of money on preprinted forms and the forms were not standardized. With FormFast, we implemented approval processes to help ensure forms are complaint with joint commission and CMS regulations. Before FormFast, we had people using forms from all different areas that weren’t compliant with the correct version of the form. They weren’t following Joint Commission or CMS regulations. Now everything is regulatory, put through in a standard format. The consent process went from 60+ seconds to 14 seconds on average in first few weeks. This x 200,000+ patient visits per year = a time savings we’ll take any day. A U T O M A T E A C C E L E R A T E . E X C E L . / 7 A U TO M AT E . A C C E L E R AT E . E XC E L . Put FormFast to work to help streamline operations. Connect with FormFast to learn how we can help your organization achieve greater productivity so you can focus on care delivery. formfast.com Contact FormFast to learn how we can help. 8 / F O R M F A S T