Gemstone District Spring Camporee 2015 May1-3 Van Hoy Campgrounds Be Prepared… for the Zombie Apocalypse 2015 Gemstone Spring Camporee Be Prepared… April 9, 2015 Attention all Webelos Leaders and Webelos Scouts: The Webelos Spring Camporee will be May 2-3. The Camporee will be at VanHoy Campground north of Statesville. From Exit # 65 on I-77, head towards Harmony but almost immediately turn right. Map is in the The Webelos Leader’s Guide or at www.gemstonedistrict.com . Schedule for the weekend can be found in the Webelos Camporee Leader’s Guide The main check-in time starts at 9:00 A.M. on Saturday for Webelos and you can easily be on your way home by 11:00 A.M. Sunday. Two night camping is allowed. The Order of the Arrow tap out will be Friday night. PLEASE work with your Webelos and parents every way possible to come and camp for the camporee. If the boys have schedule conflicts with sports, etc. , parent(s) can come set up camp and then leave to go to a game or arrive later in the day to set up. The cost for the camping is $8 per person for Webelos Leaders and Webelos. The $8 covers the cost of patches, ribbons, supplies, insurance, facility rent (a charge per person) and porta-potties. Nonleader parents are $2. It is recommended and highly encouraged that each Webelos have one of his parents, grandparents, etc. accompanying him for the entire weekend. When this is not possible, an authorized adult can assume this responsibility. The Webelos Patrols will have scored events on Saturday afternoon. See enclosed event list. NOTE: Some events may be determined soon that Webelos will not participate in so some event equipment might not be needed. Continue to check the Gemstone Website for updates. SPECIAL NOTE: Even if not all money is collected by the 10:30 A.M. Saturday deadline then still bring to the “circus tent” just as soon as you can before then the total number of Webelos in your Patrol and the name of the Patrol so that a rotation schedule can be developed by the 1:00 P.M. starting time for the events. If you have just 4 or 5 in your Patrol/Pack then team up with another 4 or 5 Webelos in a Patrol to make up a Patrol of 8 to 10 to go around together as a group in the competition. Campsites will be inspected Saturday afternoon being graded on the point system found in the Webelos Leader’s Guide on the Gemstone Website. Blue, red and yellow ribbons will be presented according to the points awarded. A special recognition will be given to the Patrol that has the best “camp gadget”. All Webelos and adults must bring a filled out Class 1 Health Form (included in this Webelos Leader’s Guide) for each participant. These should be kept in your campsite. Questions? Call Bill Hicks at 704-650-1026. If you have to leave me a message, please indicate how late I can return a call to you at night. Or, email to [email protected] . Your friend in Scouting, Bill Hicks P.S. Webelos Patrols will camp in the designated Webelos Camping Area or they can camp adjacent to their “sister Troop”. ********** “Semi-final” Schedule **************** Friday: 5:00 Check-in and set up for those desiring to spend two nights 8:00 Flag Retirement (come in Class “A” uniform) 8:30 Order of the Arrow Ceremony begins in the arena 10:00 TAPS – lights out. QUIET! Saturday: 7:00-12:45 Reveille for those that checked in Friday, then cook breakfast, free time and lunch 9:00-12:00 Check-in and set-up for one night campers. Only trailers to remain in campsite 10:30 DEADLINE for registration and turn in of money at “circus tent” . NOTE: Scored events in the afternoon need to have ideally 8 Webelos in a Patrol. If a very small attendance from your Pack, try to pair up with another small Pack to make around 8. Let Bill Hicks know when turning in registration. If large attendance from your Pack, then okay to have two or three Patrols. 12:00-12:45 Bag lunch from home suggested 12:45 Webelos, leaders and parents report to “circus tent” for instructions on afternoon Patrol events. Wear Class “A” uniform (?). 1:00-5:00 Patrol events (see enclosed list) 5:00-7:00 Prepare supper, eat what you cooked and wash the dirty dishes. 5:00 Carry chilli to barn for competition 7:00-8:00 Scavenger Hunt (optional, but ribbions will be awarded). Send one Webelos Scout and one Webelos Leader to the “circus tent”. 8:00 Flag retirement ceremony (Meet at flag pole in Class “A” uniform. 8:30 Zombies vs. Humans game Rules & Instructions 9:30 or about then Return to campsite, 9:45 Cracker-barrel (i.e. snacks and peach cobbler) by patrols. 10:20 Attempt winding down time 10:25 Winding down time! 10:30 TAPS – lights out. QUIET! Sunday: 7:00 Reveille (bring your own clock if needed) 7:00-9:00 Breakfast and cleanup. 9:00 Report to flag pole for flag ceremony . Class “A” uniforms please. 9:30 Church Service in arena. Collection will be taken for World Friendship Fund. 10:00 Presentation of ribbons. 10:30-11:00 Break camp and final campsite inspection. Patches given after campsite passes inspection AND Evaluation Form turned in. 11:00 Or before – depart. Drive safely to the hot showers. WEBELOS SPRING 2015 CAMPOREE SCHEDULE May 2-3, 2015 Vanhoy Family Campgrounds THEME : Be Prepared for the Zombie Apocalypse SPECIAL NOTES: 1. VEHICLES will be allowed in campsite for unloading only (5 minutes maximum). Only one vehicle per Patrol at a time. Then move to the designated parking area. Please keep roadway clear of vehicles so that other vehicles can get to their sites. 2. Campsites will be inspected on Saturday afternoon. Ribbons will be presented. Also, special recognition will be given to the Patrol for the best Webelos campsite gadget. 3. Cooking: Gas or propane stoves used only by adults. Wood fires are allowed on the TOP of the ground only, pending any burning band. Remove all ashes and wood before leaving. 4. In case of no family member able to accompany the Webelos, an authorized adult may assume this role. The authorized adult cannot sleep in the tent with this Webelos. Parents may however tent with their own son. 5. 1st Aid for minor injuries, cuts, scraps, burns, stings, etc. will need to be provided by your Webelos Leaders. 6. All buildings, equipment and structures are off limits. Violators will be sent home immediately. 7. Porta-potty will be available near the sites. No latrines to be dug. 8. NOTE: PLEASE keep the area clean that you camp in or pass thru. Remember, good Scouts leave an area even cleaner than they find it. Carry home all trash. 9. No radios, hand-held entertainment devices or any type objects of mayhem allowed. Let’s listen to the birds, the other creatures in nature and the Webelos Leader snoring in the tent next to you. No pets allowed in camp. NO ACOHOLIC BEVERAGES MAY BE BROUGHT INTO CAMP. 10. REMEMBER, no riding in any open vehicle such as bed of truck, tailgate of family station wagon, trailer, etc. Riding of bicycles is not allowed. 11. Set up fire pit the proper distant from trees. DO NOT dig fire pits. No bonfires. Build safely on top of the ground. Remove all ashes, rock, etc. before leaving. 12. All the Saturday afternoon events/stations may not all be open to the Webelos so some event equipment listed on the enclosed list may not be needed. Watch for a later update in the Webelos Leader's Camporee Guide on the Gemstone Website as to what to bring. A different type scoring for the Webelos Patrols at events will be as follows: Exercise/Test 4 points, Patrol listens to instructions 2 points, Webelos complete without adult assistance 2 points and Patrol works as a group 2 points. 13. Do not cut live trees. Okay to use wood already on the ground. You might want to bring your own dry firewood. 14. Fire and drinking water is available at several locations. 15. Please come prepared for a collection to be taken at the Sunday morning worship service. Collection will go to the World Friendship Fund. 16. Webelos are responsible for feeding themselves. Please bring any leftover desserts to the “circus tent” after supper on Saturday night. 17. Sorry about all the Do’s and Don’t’s above but we want to have a safe camporee and be allowed to come back again. If you have access to the internet then check it later for possible updates on the camporee. www.gemstonedistict.com If questions or comments, see Bill Hicks at the “circus tent”, or call 704-650-1026 before Friday of the week of the camporee. Or email at [email protected] . Driving directions to VanHoy Farms Campground VanHoy Farms Family Campground is located in Harmony, North Carolina. 12 miles north of Statesville on I-77 at Exit 65 (Hwy NC 901). Approximately 300 yards off of I-77 on Jericho Road. For more information about VanHoy Farms Campground visit their website at: www.vanhoyfarms.com Gemstone district campsite inspection Campsite appearance evidence of campsite planning - campsite layout is symmetrical and allows for walkways between tents/dining fly dining fly pitched - campsite has dining fly/canopy securely anchored and large enough to cover entire kitchen area tents properly pitched - all tents are properly assembled and staked to ground tent doors zipped and flaps rolled - all tent door/windows are zipped closed or flaps rolled and tied if open proper display of American and Pack/Troop flags - American flag is properly displayed on the left looking into campsite with Pack/Troop flag on right no vehicles in campsite - no vehicles are allowed in campsite unless authorized by camporee chairperson(s) campsite clean of litter and trash - no litter/trash on ground in the campsite area firewood sorted and covered – neatly stacked, sorted by size, and covered camp gadget – device or structure built with available natural materials and lashings but do not cut down any live trees/plants. Scouts should practice Leave No Trace policies and ethics Campsite health & safety First Aid kit visible and stocked - First Aid kit must be clearly marked, visible, and fully stocked in a central location of the campsite campfire location with water bucket - campfire must be in an open area, away from tents/dining fly, with no overhead tree limbs, and have filled water bucket within 10 feet all tents have fire buckets filled - each tent should have a fire bucket containing water or sand placed at the front all tent lines are flagged for safety - all tent/fly guy lines should be flagged to provide high visibility to prevent accidental tripping all tools and equipment are safely stored - all tools should be stored away from walkways with protective coverings placed over sharp cutting surfaces liquid/bottled fuel properly stored - liquid fuel stored in marked/approved containers and all fuels stored away from spark/heat sources ax yard properly marked and safe - entire area clearly marked and all tools properly stored if not in use. latrine – if allowed, located away from campsite, streams, and trails Campsite kitchen menu and duty roster posted - visible and posted for each patrol kitchen clean and orderly - all utensils/pot/pans clean and organized and all surfaces used for food preparation clean/sanitary food properly and safely stored - all perishable food items stored in chilled containers to maintain freshness and no open food containers/bags that may attract wildlife into kitchen area all garbage placed in suitable bag/container - garbage bags should be hung off of the ground and containers should be covered to prevent access by wildlife Gemstone district campsite inspection sheet Max points Campsite appearance evidence of campsite planning dining fly pitched tents properly pitched tents doors zipped and flaps rolled proper display of American and Unit flags no vehicles in campsite (unless authorized) campsite clean of litter and trash firewood sorted and covered camp gadget Campsite health & safety First Aid kit visible and stocked campfire location with water bucket all tents have fire buckets filled all tent lines are flagged for safety all tools and equipment are safely stored liquid/bottled fuel properly stored ax yard properly marked and safe latrine location Campsite kitchen menu and duty roster posted kitchen clean and orderly food properly and safely stored all garbage placed in suitable bag/container Score 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 N/A 5 5 5 5 100 Max total Total Be Prepared for the Zombie Apocalypse • Zombie theme with Zombie Hunter Staph • Alexandria (HQ) – Zombie Free Zone • Zombie Gateways-Scored as part of Inspection • Stations (****The Webelos will have a separate scoring system from the Troops****) • o Archery – Lanes and instructors. Scored by patrol o Ax Throwing - Lanes and instructors. Scored by patrol o Rescue lines – Use a rope & bowline to rescue your buddies from Zombies o Zombie First Aid – Care for Zombie bites, scrapes etc. o Rope Bridge/ Supply Relay – Avoid Zombies crossing stream/ravine with patrol & gear (****There is a chance Webelos may not participate in this****) o Scavenger Hunt – Find listed materials within Camporee grounds. NO STEALING from other units. However, trading is encouraged. o Morse Code – Using light to transmit and receive signals: NO SOUND; it attracts walkers o Brain Food – Chili Cook-Off Contest o Ax Me – Zombie Survival Quiz o Stretcher Carry Relay – If possible bring a blanket and 2 staves for "making" a stretcher o Batter Up – Zombie “head” Pinata (Bring a ball bat) o Clean Contaminated Water - Pure water is hard to find. Using Scout skills purify water for drinking (****Just bring fire starting tools****) o Brain Eating Contest (jello brains) o Zombie invasion game - Saturday evening – Zombies vs. People (****Webelos will not do this Saturday night… We may develop a Webelos version of this****) Patrol Equipment o Vehicle (wagon) or bags to transport patrol gear (or just lots of Webelos hands) o Supply bag (for transport across bridge… if we see that Webelos can do the bridge event) o Blanket – Warmth & Stretcher material o Minimum (2) Staves for stretcher o Bat o First Aid Kit o Clean Water – for drinking o Water purification tools (tablets and filter not needed, just fire building tools) o Water containers (Nalgene) for each scout • Selling T-Shirts - “Everyone Makes Fun of the Boy Scout Until the Zombie Apocalypse” (****T-shirt sizes are based on adult sizes****) • Night activities • o Capture the Flag Saturday evening– Zombies vs. People (****Webelos will not do this Saturday night. We may develop a Webelos version of this****) o Brain Eating Contest (jello brains) OA Callout Friday Night Ceremony (****Note change from usual Saturday night ceremony****) Questions…? Call or email Bill Hicks at 704-650-1026 or [email protected] World Friendship Fund Through the World Friendship Fund, voluntary contributions of Scouts and leaders are transformed into cooperative projects that help Scouting associations in other countries to strengthen and extend their Scouting programs. The World Friendship Fund gives the youth members of the Boy Scouts of America an opportunity to help fellow Scouts who are in need of their support. It teaches Scouts that Scouting is global. Since the inception of the World Friendship Fund, American Scouts and leaders have voluntarily donated more than $11 million to these self-help activities. The World Friendship Fund was developed during the closing days of World War II. At that time, there was a great need to rebuild Scouting in those nations that had been wracked by war and were just emerging from the shadows of totalitarianism. Over the years, this fund has provided Scouts from around the world with Scouting literature, uniforms, summer camp equipment, computers, and other Scouting-related supplies. A collection for the World Friendship Fund will be held during the Sunday morning assembly and religious service. Please remind Scouts to bring a small donation that will be used to support their fellow Scouts in need around the world. Gemstone District 2015 Spring Camporee Zombie Apocalypse T-shirt order form T-shirt design is lime-green t-shirt with black print. Submit orders to Peter Browne at: 121 Periwinkle Lane Mooresville, NC 28117 Attn: Camporee T-shirts or [email protected] Payment can be submitted with order (if mailed) or at Camporee when submitting unit fee. Please make checks payable to ‘Piedmont Council, BSA’ and note ‘Camporee T-shirts’ on memo line Orders received by Friday, April 17, should have T-shirts available at Camporee. Orders will continue to be received through Camporee weekend. Orders received after April 17 will be contacted to schedule delivery date after Camporee. Pack/Troop/Crew: ______ Unit leader (or contact): ____________________________ Phone: _____________ Email: _____________________ Size Small Medium Large X-Large XX-Large Quantity Price 8.00 8.00 8.00 8.00 10.00 Total order price: **** Note: above sizes are adult sizes **** Total STAPH Everyone makes fun of the Boy Scout until the Zombie Apocalypse! WEBELOS Spring 2015 Gemstone District Camporee Registration Pack: ________ Den/Patrol: ______________ Leaders Leader in charge: __________________________ Adults (non-leaders) 1 2 3 4 5 6 7 Adults (non-leaders) 1 2 3 2 5 6 7 8 9 10 11 12 Scouts 1 2 3 4 5 6 7 8 9 10 11 12 Total leaders @ $8.00 Total scouts @ $8.00 ________ ________ $ __________ $ __________ Total adults (non-leader wanting patch) @ $4.00 ________ Total adults (non-leader no patch) @ $2.00 ________ $ __________ $ __________ Total extra patches @ $2.00 ________ $ _________ Total patches ordered ________ Total amount $ __________ Make checks payable to: Piedmont Council BSA A Part A: Informed Consent, Release Agreement, and Authorization High-adventure base participants: Full name: _________________________________________ Expedition/crew No.:________________________________ DOB: _________________________________________ Informed Consent, Release Agreement, and Authorization I understand that participation in Scouting activities involves the risk of personal injury, including death, due to the physical, mental, and emotional challenges in the activities offered. Information about those activities may be obtained from the venue, activity coordinators, or your local council. I also understand that participation in these activities is entirely voluntary and requires participants to follow instructions and abide by all applicable rules and the standards of conduct. In case of an emergency involving me or my child, I understand that efforts will be made to contact the individual listed as the emergency contact person by the medical provider and/or adult leader. In the event that this person cannot be reached, permission is hereby given to the medical provider selected by the adult leader in charge to secure proper treatment, including hospitalization, anesthesia, surgery, or injections of medication for me or my child. Medical providers are authorized to disclose protected health information to the adult in charge, camp medical staff, camp management, and/or any physician or health-care provider involved in providing medical care to the participant. Protected Health Information/ Confidential Health Information (PHI/CHI) under the Standards for Privacy of Individually Identifiable Health Information, 45 C.F.R. §§160.103, 164.501, etc. seq., as amended from time to time, includes examination findings, test results, and treatment provided for purposes of medical evaluation of the participant, follow-up and communication with the participant’s parents or guardian, and/or determination of the participant’s ability to continue in the program activities. (If applicable) I have carefully considered the risk involved and hereby give my informed consent for my child to participate in all activities offered in the program. I further authorize the sharing of the information on this form with any BSA volunteers or professionals who need to know of medical conditions that may require special consideration in conducting Scouting activities. or staff position:____________________________________ With appreciation of the dangers and risks associated with programs and activities, on my own behalf and/or on behalf of my child, I hereby fully and completely release and waive any and all claims for personal injury, death, or loss that may arise against the Boy Scouts of America, the local council, the activity coordinators, and all employees, volunteers, related parties, or other organizations associated with any program or activity. I also hereby assign and grant to the local council and the Boy Scouts of America, as well as their authorized representatives, the right and permission to use and publish the photographs/film/videotapes/electronic representations and/or sound recordings made of me or my child at all Scouting activities, and I hereby release the Boy Scouts of America, the local council, the activity coordinators, and all employees, volunteers, related parties, or other organizations associated with the activity from any and all liability from such use and publication. I further authorize the reproduction, sale, copyright, exhibit, broadcast, electronic storage, and/or distribution of said photographs/film/videotapes/electronic representations and/or sound recordings without limitation at the discretion of the BSA, and I specifically waive any right to any compensation I may have for any of the foregoing. ! NOTE: Due to the nature of programs and activities, the Boy Scouts of America and local councils cannot continually monitor compliance of program participants or any limitations imposed upon them by parents or medical providers. However, so that leaders can be as familiar as possible with any limitations, list any restrictions imposed on a child participant in connection with programs or activities below. List participant restrictions, if any: ! None ________________________________________________________ I understand that, if any information I/we have provided is found to be inaccurate, it may limit and/or eliminate the opportunity for participation in any event or activity. If I am participating at Philmont, Philmont Training Center, Northern Tier, Florida Sea Base, or the Summit Bechtel Reserve, I have also read and understand the supplemental risk advisories, including height and weight requirements and restrictions, and understand that the participant will not be allowed to participate in applicable high-adventure programs if those requirements are not met. The participant has permission to engage in all high-adventure activities described, except as specifically noted by me or the health-care provider. If the participant is under the age of 18, a parent or guardian’s signature is required. Participant’s signature:_________________________________________________________________________________________ Date:_______________________________ Parent/guardian signature for youth:______________________________________________________________________________ Date:_______________________________ (If participant is under the age of 18) Second parent/guardian signature for youth:_______________________________________________________________________ Date:_______________________________ (If required; for example, California) Complete this section for youth participants only: Adults Authorized to Take to and From Events: You must designate at least one adult. Please include a telephone number. Name: _______________________________________________________ Name: _______________________________________________________ Telephone: ___________________________________________________ Telephone: ___________________________________________________ Adults NOT Authorized to Take Youth To and From Events: Name: _______________________________________________________ Name: _______________________________________________________ Telephone: ___________________________________________________ Telephone: ___________________________________________________ 680-001 2014 Printing B Part B: General Information/Health History High-adventure base participants: Full name: _________________________________________ Expedition/crew No.:________________________________ DOB: _________________________________________ or staff position:____________________________________ Age:____________________________ Gender:_________________________ Height (inches):___________________________ Weight (lbs.):_____________________________ Address:_________________________________________________________________________________________________________________________________________ City:___________________________________________ State:___________________________ ZIP code:_______________ Telephone:_______________________________ Unit leader:_________________________________________________________________________________ Mobile phone:__________________________________________ Council Name/No.:___________________________________________________________________________________________________ Unit No.:_____________________ Health/Accident Insurance Company:__________________________________________________ Policy No.:____________________________________________________ ! Please attach a photocopy of both sides of the insurance card. If you do not have medical insurance, enter “none” above. ! In case of emergency, notify the person below: Name:____________________________________________________________________________ Relationship:____________________________________________________ Address: _____________________________________________________________ Home phone:________________________ Other phone:__________________________ Alternate contact name:_____________________________________________________________ Alternate’s phone:_______________________________________________ Health History Do you currently have or have you ever been treated for any of the following? Yes No Condition Diabetes Explain Last HbA1c percentage and date: Hypertension (high blood pressure) Adult or congenital heart disease/heart attack/chest pain (angina)/heart murmur/coronary artery disease. Any heart surgery or procedure. Explain all “yes” answers. Family history of heart disease or any sudden heartrelated death of a family member before age 50. Stroke/TIA Asthma Last attack date: Lung/respiratory disease COPD Ear/eyes/nose/sinus problems Muscular/skeletal condition/muscle or bone issues Head injury/concussion Altitude sickness Psychiatric/psychological or emotional difficulties Behavioral/neurological disorders Blood disorders/sickle cell disease Fainting spells and dizziness Kidney disease Seizures Last seizure date: Abdominal/stomach/digestive problems Thyroid disease Excessive fatigue Obstructive sleep apnea/sleep disorders CPAP: Yes £ List all surgeries and hospitalizations Last surgery date: No £ List any other medical conditions not covered above 680-001 2014 Printing B Part B: General Information/Health History High-adventure base participants: Full name: _________________________________________ Expedition/crew No.:________________________________ DOB: _________________________________________ or staff position:____________________________________ Allergies/Medications Are you allergic to or do you have any adverse reaction to any of the following? Yes No Allergies or Reactions Explain Yes No Allergies or Reactions Medication Plants Food Insect bites/stings Explain List all medications currently used, including any over-the-counter medications. CHECK HERE IF NO MEDICATIONS ARE ROUTINELY TAKEN. IF ADDITIONAL SPACE IS NEEDED, PLEASE INDICATE ON A SEPARATE SHEET AND ATTACH. Medication YES NO Dose Frequency Reason Non-prescription medication administration is authorized with these exceptions:_______________________________________________ Administration of the above medications is approved for youth by: _______________________________________________________________________ /________________________________________________________________________ Parent/guardian signature MD/DO, NP, or PA signature (if your state requires signature) Bring enough medications in sufficient quantities and in the original containers. Make sure that they are NOT expired, including inhalers and EpiPens. You SHOULD NOT STOP taking any maintenance medication unless instructed to do so by your doctor. ! ! Immunization The following immunizations are recommended by the BSA. Tetanus immunization is required and must have been received within the last 10 years. If you had the disease, check the disease column and list the date. If immunized, check yes and provide the year received. Yes No Had Disease Immunization Tetanus Pertussis Diphtheria Measles/mumps/rubella Polio Chicken Pox Hepatitis A Date(s) Please list any additional information about your medical history: _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ DO NOT WRITE IN THIS BOX Review for camp or special activity. Reviewed by:_____________________________________________ Hepatitis B Date:____________________________________________________ Meningitis Further approval required: Influenza Reason:_________________________________________________ Other (i.e., HIB) Approved by:_____________________________________________ Exemption to immunizations (form required) Date:____________________________________________________ Yes No 680-001 2014 Printing Spring 2015 WEBELOS Camporee Evaluation Please complete and submit to Mr. Bill Hicks before exiting Pack # (optional):_____ Patrol (optional):_________ WEBELOS leader (optional): ___________________ Comments about your campsite. Was it adequate? Comments about the campground/facility in general. Comments about the activities/events. (to long, to short, etc.) What comments did you hear about the activities/events from your WEBELOS? What comments did you hear about the activities/events from WEBELOS Leaders and parents? Comments about the staff. (helpful or not, prepared, courteous) Would you care to mention a staff member who was special or stood out? Comments about the Saturday evening assembly/Order of the Arrow call out ceremony. Comments about the Sunday morning religious service. Other comments.
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