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Green Gas Limited
A Joint Venture of GAIL and IOCL
Fortuna Tower, 2nd Floor, 10 Rana Pratap Marg
Lucknow-226001
INVITATION FOR BID
TENDER NO.: GGL/C&P/LKO-AGRA/IDT/2014-15/016
DATE: 31.03.2015
Green Gas Limited invites sealed bids under Single Stage Two Bid System for appointment
of Indirect Tax Consultant for Green Gas Limited
1.
Name of Work and
Location
Appointment of Indirect Tax Consultant for Central Excise /
Service Tax, for Green Gas Limited.
2.
Project/Work
City Gas Distribution projects of Green Gas Limited
3.
Issue of Tender
Documents
Issuing Authority: Asst. Manager (C&P), Green Gas Limited,
Lucknow.
Sealed Envelope Super-scribed “Bid document”
containing signed copies as token of acceptance of
following:a) Invitation for Bids (IFB)
(For Enquiry No. GGL/C&P/LKO-AGRA/IDT/2014-15/016
b) Conditions of Contract (CC)
c) Duly filled & signed Schedule of Rates
d) Supporting document against technical specifications and
BEC.
4.
Mode of Forwarding
the Offers.
5.
Receipt of Offers
Offer Receiving Authority: Asst. Manager (C&P), Green Gas
Limited, Lucknow.
Offers should reach to our office by 15.04.2015 till 1500 hrs.
6.
Earnest Money
Deposit
Amount to be paid: Rs. 10,000/- in the form of Demand Draft
drawn in favour of “Green Gas Limited” payable at Lucknow.
7.
Opening of Bids
Bids shall be opened on 15.04.2015 at 1600 hrs. In the
presence of bidder’s authorized representatives.
8.
Coordinating Office
Green Gas Limited, Lucknow
9.
Eligibility Criteria
As per tender document.
10.
PREBID Summary
08.04.2015 at 11:00 Hours (IST) at Green Gas Limited
11.
Tender Cost
Not Applicable
12.
Execution Location
Lucknow
Place: Lucknow
Asst Manager (C&P)
Green Gas Limited
(A Joint Venture of GAIL and IOCL)
Fortuna Tower, 2nd floor, 10 Rana Pratap Marg
Lucknow-226001
Page 1 of 19
Annexure – I
Green Gas Limited
A Joint Venture of GAIL and IOCL
Lucknow
CONDITIONS OF CONTRACT
1.0
GENERAL:
1.1
Bid document is non-transferable (applicable only in case where tender
fees/cost is to be paid)
1.2
You are supposed to have quoted after thorough study of our
requirement and conditions prevailing at site.
1.3
The offer should be extensive, covering all the technical specifications of
the services / items proposed and there should be an explicit mention of
scope of supply in the offer.
1.4
The work observed under this contract shall be performed in all respect
as per the instructions and directions of the owner’s authorized
representatives/EIC/OIC and to the best standard of workmanship
possible.
1.5
Wherever, it is stated in these documents that any particular work or
activity is to be carried out and it shall be understood that the same shall
be carried out by the bidder at his own cost, risk and responsibility
without any liability on the owner.
1.6
It is, however, explicitly understood that the scope as described in this
Tender Document is not limited, in so far as the responsibilities of the
Bidder are concerned and shall include, inter-alia, carrying out any and
all works and providing any and all facilities as are required to complete
the works in all respects up-to the satisfaction level of EIC and as per
relevant standards / codes.
1.7
GGL will not be responsible for cost incurred in preparation and delivery
of bids.
1.8
This is a ZERO Deviation Bidding Document. The bids shall be evaluated
as received without any reference to the bidders. Bidder is to ensure
compliance of all provisions of the Bidding Document and submit their
bid accordingly. Bids with any deviation to the bid conditions shall be
liable for rejection.
1.9
The Complete Bid document is also available on web sites of Green Gas
Limited (www.gglonline.net). Bidders can also submit their bid on the
downloaded document on or before due date of submission with an
undertaking that the contents of the bidding document have not been
altered or modified. Further, the bidder has to meet the BEC criteria as
specified in the bid document.
Page 2 of 19
2.0
3.0
4.0
BIDDER TO OBTAIN HIS OWN INFORMATION:
2.1
The Bidder / contractor / supplier while quoting his rate shall
independently obtain all necessary information for the course of action as
per the requirement of the client / site. The bidder shall be deemed to
have examined the Documents, obtained his own information on all
matters whatsoever relevant to carry out the works / supply. Any error in
the description or quantity of any other aspect in the scheduled rates or
omitted there from shall not vitiate the contract or release the bidder from
executing the works as per the contract at the scheduled rates.
2.2
Any neglect or failure on the part of bidder / contractor / supplier in
obtaining necessary information shall not relieve him from the liability or
the responsibility of completing the work at the scheduled rates and time
in accordance with the requirements of the client / site.
2.3
It shall be the bidder’s responsibility to visit the site before submitting its
bid document and collect all relevant data, information regarding the
surrounding & local environment.
2.4
The bidder and any of its personnel or agents will be granted permission
by the Employer to enter upon its premises and lands for the purpose of
such visit, but only upon the express condition that the bidder, its
personnel, and agents will release and indemnify the Employer and its
personnel and agents from and against all liability in respect thereof, and
will be responsible for death or personal injury, loss of or damage to
property, and any other loss, damage, costs, and expenses incurred as a
result of the inspection.
2.5
The Contractor / bidder may conduct a Site visit concurrently with the
pre-bid meeting.
LOCATION OF SITE
3.1
Bidder shall contact OIC for the site details. GGL is having its
establishments in Agra & Lucknow Cities.
3.2
The bidder is advised to visit and examine the Site of Works and its
surroundings and obtain for itself on its own responsibility all information
that may be necessary for preparing the bid. The costs of visiting the Site
shall be at the bidder’s own expense.
PRICE REDUCTION SCHEDULE (PRS) / PENALTY FOR DELAY:
4.1
5.0
As per clause no. 21
RECEIPT / SUBMISSION OF BIDS:
5.1
Bids from consultant / Firms are acceptable.
5.2
The tender shall be processed according to an above defined procedure.
Offers should be submitted in original in sealed envelopes.
5.3
The bids should be submit one original and one copy in a sealed
envelope bearing the following details and the address of GGL:
Envelope I: Super scribing Techno-Commercial Un-priced Bids (PART-I)
Page 3 of 19
Part-I: Techno-commercial /Un-priced Bid (to be furnished in
one original and one copy)
Envelope II: Super scribing “Price Bid- Not to Open” (PART-II)
Part-II shall contain one original and one copy of Schedule of
Rates duly filled in, in separate sealed envelopes duly signed
and stamped on each page super scribing on the sealed
envelope “Price – Do Not Open”. In case of any correction,
the bidders shall put his signature and his stamp.
Envelope III: Super scribing “Bid Security”- PART-III
Part-III shall contain original Bid security in separate sealed
envelope (Otherwise Called Earnest Money Deposit (EMD)).
5.4
The offer should contain complete details of item / service and
procedures / methodology of implementation / supply / delivery of
material / services and details of various standards adopted by bidder.
5.5
The Bid Bond / security of requisite amount as mentioned must be
enclosed with the Bid.
5.6
Tender should be delivered at the following address so as to reach not
later than 1500 hrs of the closing date of the tender:
Asst. Manager (C&P)
Green Gas Limited
(A Joint Venture of GAIL and IOCL)
Fortuna Tower, 2nd floor,
10 Rana Pratap Marg,
Lucknow-226001
5.7
Timely delivery of the bid is the responsibility of the Bidder. Bids must
reach GGL office not later than the closing date & time specified above.
Any bid received by GGL after the closing date and time, will be rejected
and / or returned unopened to the Bidder. GGL will not be responsible for
the loss of tender or for any delay during the postal transit or otherwise.
5.8
The bids can only be submitted in the name of the bidder in whose name
the bid documents were issued by GGL (applicable in case where tender
document cost is to be submitted). The tender papers shall be complete
in all respects and submitted together with requisite information and
annexure(s), if any. It shall be complete and free from any ambiguity,
changes or interlineations.
5.9
The offered rates will remain firm till finalization of Tender. Any
representation or request received after bid opening date, regarding
revision of rates, will not be entertained and may lead to rejection of the
Bid.
5.10
Bidders shall indicate their complete postal and fax/e-mail address at the
time of quoting against this tender.
5.11
The conditions of the contract to enter into with the successful bidder
would be based on various sections of this Tender document. Bidders
Page 4 of 19
are requested to state their compliance on these terms in their technical
offer itself.
6.0
7.0
OPENING OF BIDS BY GGL:
6.1
GGL shall open the Bids on the indicated date and time (1600 Hrs. (IST))
in the presence of Bidders, or their authorized representative, if any
present during the bid opening. Bidder’s representative must produce an
authorization letter form at the time of opening of Bids.
6.2
Priced Bid Opening: After Technical evaluation
6.3
The Price Bids of those Bidders, who’s Technical Bids are found
acceptable, shall only be considered for price evaluation.
6.4
In case of unscheduled holiday on the closing/opening day of bid, the
next working day will be treated as scheduled prescribed day of
closing/opening of bid; the time notified remaining the same.
VALIDITY
7.1
8.0
DEFECT LIABILITY PERIOD
8.1
9.0
10.0
Offers submitted by the bidders shall remain valid for acceptance for a
period of four (4) months from the date of opening of the price bids.
Not Applicable
BID EVALUATION:
9.1
Bidders (consultants) are advised not to take any exception / deviations
to the bid document in terms of technical specifications, scope of work
and other terms and conditions of the bid document. Still, if exceptions /
deviations are maintained in the bid, such conditional / non-conforming
bids may not be considered and may be out rightly rejected.
9.2
Evaluation and comparison of bids will be done as per the provisions of
Bid Evaluation Criteria at Annexure - II, the technical and commercial
requirement as per the tender requirement.
9.3
The offers submitted shall be checked for the complete compliance for
technical requirements. The bidder shall submit the declaration for
complete compliance of the technical requirements.
9.4
The bid with lowest total price as per Price Schedule will be considered
for award of service contract.
9.5
Bidder shall quote for complete work for the complete SOR as the
evaluation shall be on over-all basis.
CONTRACT DURATION:
10.1
The contract duration shall be 2 years from the date of LOA.
10.2
Successful bidder shall depute/mobilize its representatives for the start of
work from the date intimated by GGL/OIC.
Page 5 of 19
11.0
12.0
SCHEDULE OF RATES:
11.1
The bidders shall quote their rates as per schedule of rates (Annexure –
III). The rates quoted shall be firm and are not subject to any escalation
at any time during the period of the contract.
11.2
Bidder shall include all man-power, material, tools and tackles,
transportation, boarding & lodging charges in the quoted rates. No extra
payment shall be made over and above the quoted rates. Only Out of
Pocket expenses as mentioned in Scope of work shall be made extra on
actual.
11.3
When there is a difference between the rates in figures and words, the
rate which corresponds to the amount worked out by the contractor (by
multiplying the quantity and unit rate) shall be taken correct.
11.4
In case it is observed that any bidder has not quoted for any item in the
Schedule of Rates (such unquoted item not being in large number), the
quoted price for the purpose of evaluation shall be considered as the
maximum rate quoted by the remaining bidder for such items.
11.5
If after evaluation, such bidder is found to be lowest evaluated bidder, the
rates for the missing item shall be considered as included in quoted bid
price.
11.6
If the estimated price impact of the unquoted items is more than 10% of
the bidder’s quoted price, the above provision shall not be applicable and
such bid shall be rejected.
11.7
If any unconditional rebate has been offered in the quoted rates, the
same shall be considered in arriving at the net tendered amount. No
cognizance shall be taken for any conditional discount for the purpose of
evaluation of the bids.
11.8
If any bidder offer suo-moto discount after opening of un-priced bids
before opening of price bids, such reduction/discount shall not be
considered for evaluation. However, if the bidder happens to be lowest
evaluated bidder without considering such discount then the benefit of
discount will be availed at the time of award of work. In the event as a
result of techno-commercial discussions or pursuant to seeking
clarification / confirmation from bidders, while evaluating the un-priced
part of the bid, any of the bidders submits a sealed envelope stating that
it contains revised price; such bidder(s) will be requested to withdraw the
revised prices failing which the bid will not be considered for further
evaluation.
PAYMENT TERMS
12.1
All payments will be made through Cheque / RTGS. The successful
bidder will be required to give their correct Bank details / Account number
etc. on award of contract.
12.2
GGL will not take any responsibility for delay in transmission of funds due
to whatsoever reasons.
12.3
Consultant shall raise monthly invoice under this work to Green Gas
Limited, Lucknow for releasing the payment. A monthly statement of
Page 6 of 19
works / services delivered must also suffixed the invoice. Green Gas
Limited, Lucknow shall not be liable to make any payments to any person
other than Consultant for the services.
12.4
The remuneration as indicated in SOR is exclusive of service tax but
including all other taxes, including with-holding tax (Income Tax), duties,
levies, fees etc. required to be paid to any agency or authority incurred in
the performance of the work.
12.5
All payments due and payable under this work order shall be made after
deduction of tax at source as per statutory provisions. Green Gas
Limited, Lucknow shall provide relevant tax deduction certificates to
Consultant.
12.6
Bidder shall submit the below mentioned documents to OIC for release of
payment:
 Invoice in triplicate.
 Detailed summary of works / services delivered
 Any other document required by OIC.
13.0
14.0
PERFORMANCE OF SERVICES
13.1
In case of any problem affecting the performance of services, the primary
responsibility for troubleshooting lies with the bidder, within the defect
liability period. Resolution of problem shall remain Bidder’s responsibility
until the Bidder conclusively proves to OIC that it is beyond its scope.
13.2
Higher authorities of Bidder shall visit GGL Lucknow office as and when
called for discussion and resolution of issues requiring immediate
attention.
13.3
The Contractor / Bidder shall indemnify and keep GGL harmless of all
claims arising under or by reason of this contract, like claims resulting
from the fault and / or negligence or wilful act or omission of the higher
authority of the Bidder or its representatives.
13.4
The Bidder shall ensure that all its personnel engaged in the above
services shall promptly provide the services as per scope of work.
13.5
The Contractor / Bidder shall ensure that all its personnel engaged in the
above services shall act diligently, ethically, soberly and honestly.
13.6
The Supervisor, workers and foremen of the firm providing the services
should have been well trained on the latest tools and technologies in
their respective areas to ensure excellence in work.
EARNEST MONEY DEPOSIT (EMD)
14.1
The Earnest Money Deposit of requisite amount should be submitted
along with the Tenders. Tenders without earnest money deposit shall be
liable for rejection. The earnest money deposit should be paid in the form
of “Demand Draft” drawn in favour of “Green Gas Limited”, Payable at
Lucknow. No other mode of payment is acceptable.
14.2
The earnest money of unsuccessful bidders will be refunded as soon the
contract is finalizes and PO/WO is issued to successful bidder.
Page 7 of 19
14.3
Refund applications for earnest money shall be addressed to the tender
issuing Authority, GGL, Lucknow and they should clearly indicate the
tender No., amount of deposits and demand draft no. and date. The
earnest money deposits of unsuccessful bidders shall be refunded
through Accounts Payee Cheque / DD, which will be dispatched under
Registered Post.
14.4
The Bid Security is required to protect the GGL against the risk of
Bidder's conduct which would warrant the security's forfeiture in
pursuance to below listed clause.
14.5
Government Departments and Public Sector Undertakings are exempted
from payment of Bid Security.
14.6
The Bidders not covered under above clause must enclose with their
offer the bid security.
14.7
The Bid Security shall be acceptable in form of Bank Draft in favour of
GGL.
14.8
GGL shall not be liable to pay any bank charges, commission or interest
on the amount of Bid Security.
14.9
Subject to provisions in above Para, offers without Bid Security will be
ignored.
14.10 The Bid Security shall be forfeited by GGL in the following events:
a)
If Bid is withdrawn during the validity period or any extension thereof
duly agreed by the Bidder.
b)
If Bid is varied or modified in a manner not acceptable to GGL during
the validity period or any extension of the validity duly agreed by the
Bidder.
c)
If a Bidder, having been notified of the acceptance of its bid, fails to
furnish
Security
Deposit
/
Performance
Bank
Guarantee
(Performance Security)
14.11 The Bid Security of unsuccessful Bidders will be returned on finalization
of the bid. The Bid Security of successful bidder shall be converted in to
Contract Performance Guarantee and shall be returned after the
completion of contract duration/ Guarantee / warrantee/defect liability
period.
15.0
PRE BID MEETING
15.1
Pre bid meeting shall be carried out at venue listed below on the
scheduled date and time.
15.2
Bidders are requested to submit their enquiries in written at-lease 2 days
before the pre-bid meeting so as the reply to the bidders may be
communicated in writing on or before the pre-bid meeting.
Page 8 of 19
15.3
The replies of the queries, which are received on the pre-bid meeting
date, shall be provided after the pre-bid meeting.
Venue:
M/s Green Gas Limited,
Fortuna Tower, 2nd Floor,
10 Rana Pratap Marg,
Lucknow-226001
Contact person:
Mr. S.K. Singh, Chief Manager (Finance), Lucknow –9918602005(M)
Mr. Shashank Shekhar, Asst. Manager (C&P) – 09936326555 (M)
16.0
EXTRA ITEM / WORK
16.1
17.0
LATE BIDS:
17.1
18.0
No modifications in Bid document shall be permissible after the bid opening.
The bids shall be rejected without assigning any reason immediately, if the
bids are modified by the bidder and the EMD submitted shall be forfeited.
JURISDICTION
19.1
20.0
Any bid received by the Owner after the deadline for submission of bids
prescribed above, shall be rejected and not be considered for opening.
However the bids shall be retained and considered for evaluation if situation
arises, based on decision of the Owner.
MODIFICATIONS AND WITHDRAWAL OF BIDS:
18.1
19.0
All payments for the extra work shall be based on the SOR item Unit Rate
and on certification of OIC.
Notwithstanding any other court or courts having jurisdiction to decide the
question(s) forming the subject matter of the reference if the same had been
the subject matter of a suit, any and all actions and proceedings arising out
of or related to the contract (including any arbitration in terms thereof) shall
lie only in the court of competent civil jurisdiction in this behalf at Lucknow
Court and only the said Court shall have jurisdiction to entertain and try any
such action and / or proceedings to the exclusion of all other courts.
SECRECY / CONFIDENTIALITY
20.1
It is understood that the information provided to consultant by Green Gas
Limited is confidential and that the information / data / documents are
therefore being furnished only to Green Gas Limited, Lucknow in strictest
confidence. On no account will any person from you to whom any
information / data / documents are furnished by Green Gas Limited,
Lucknow in course of performance of the work, part with possession
thereof or copy or disclose the provisions thereof or any of them or disclose
or take copies of tracings or of any drawing, plan or route forming part
thereof.
20.2
Any information concerning Green Gas Limited, Lucknow, its operations,
data, documentation services or manufacturing processes which are
designated as proprietary information by Green Gas Limited and disclosed to
Page 9 of 19
you in the course of performance of this work shall remain the property of
Green Gas Limited, Lucknow and are disclosed in confidence, produced any
such information or reveal, disclose, or publish any such information except
that required by the Law of the land.
21.0
RESPONSIBILITIES AND LIABILITIES
21.1
22.0
FORCE MAJEURE
22.1
23.0
24.0
If the performance of any obligation is delayed for any period because of
hostilities, embargo, blockades, Governmental action or interference, civil
commotion, war (declared or undeclared), act of God or for any other reason
beyond either party’s reasonable control, the parties shall not be held to the
date of performance of such obligation and the representatives of the parties
shall immediately consult each other and agree upon the necessary action to
be taken.
TERMINATION OF CONTRACT
23.1
GGL reserves the right to terminate the contract, without assigning any
reason what-so ever with 1 month prior notice to the contractor.
23.2
GGL may even terminate the contract by serving the notice period, to rectify
the job within the given notice period, if the performance of contractor is not
up-to the level of satisfaction of OIC and contract conditions are not adhered.
23.3
In any case, contractor shall ensure timely completion of job as per
standard/satisfaction of OIC. If contractor fails to complete the job up to
desired level of standard/satisfaction, no claim will be entertain for the same.
Even, it may leads to recover the loss of GGL through contractor
bills/security deposit.
23.4
If the successful bidder fails to depute/mobilize its manpower within the
mobilization period as mentioned in this tender document, GGL reserves the
right to terminate the contract of bidder and award the job to other
party/bidder as per its sole discretion. This shall be binding on
contractor/bidder.
INDEMNIFICATION FROM THIRD PARTY CLAIMS
24.1
25.0
Consultant shall keep GGL indemnify from all the losses and claims arising
due to non-performance of Consultant against it’s responsibilities. Necessary
penalties as felt appropriate by OIC shall be imposed on consultant for its
non-performance or delay in submission of deliverables.
Auditor shall keep Green Gas Limited, Lucknow both during and after the
term of the work order, fully and effectively indemnified against all loses,
damages, injuries, deaths, expenses, actions, proceedings, demands and
costs and claims including but not limited to, legal fees and expenses
suffered by the Green Gas Limited, Lucknow or any third party where such
loss, damage, injury or death is the result of a wrongful action, negligence or
violation of copyrights by you or its personnel or agents or either of them.
SPLITING OF CONTRACT
NOT APLLICABLE
Page 10 of 19
26.0
27.0
AMENDMENT OF BID DOCUMENTS
26.1
At any time, prior to the date of submission of bids, the Client may, for any
reason, whether at its own initiative or in response to a clarification
requested by the prospective bidder, modify bid documents by amendments.
26.2
The amendments shall be notified in writing or by FAX to all prospective
bidders on the address intimated at the time of purchase of the bid document
from the purchaser and these amendments will be binding on them.
26.3
In order to afford prospective bidders a reasonable time to take the
amendment into account in preparing their bids, the purchaser may, at its
discretion, extend the deadline for the submission of bids suitably.
TAXES AND DUTIES
27.1
All applicable taxes and duties shall be included in the quoted rates.
27.2
Details of the GGL’s CST registration number are as follows:
CST Registration no.
: LW 5119346
ECC Registration no. (For Lucknow) : AACCG5233GXM001
TIN No
: 09352304706
28.0
INSURANCE FOR FREE ISSUE MATERIAL
Nil
29.0
COMPLIANCE CLAUSE:
29.1
30.0
MISCONDUCT
30.1
31.0
If and whenever any of Consultant employees / person shall in the opinion of
Green Gas Limited, Lucknow be guilty of misconduct or to be incompetent or
indifferently qualified or negligent in performance or his / their duties or if in
the opinion of the Green Gas Limited, Lucknow he / they are undesirable for
any reason (which need not be disclosed to conditional, auditor / consultant
shall forthwith repatriate such person or persons and replace such
persons(s) at the expense of by a qualified and competent substitute.
GOVERNING LAW
31.1
32.0
Contractor undertakes to comply with all laws/rules/regulations applicable to
his business and on enquiry of the same shall furnish information/documents
to GGL within 7 days for such enquiry with GGL.
The contract shall be governed by Indian Law.
ARBITRATION:
32.1
Unless otherwise specified, the matters where decision of the Engineer-inCharge is deemed to be final and binding as provided in the tender
document and the issues/disputes which cannot be mutually resolved within
a reasonable time, all disputes shall be referred to arbitration by Sole
Arbitrator.
Page 11 of 19
33.0
32.2
The Employer [Green Gas Limited] shall suggest a panel of three
independent
and
distinguished
persons
to
the
bidder/contractor/supplier/buyer/Auditor (as the case may be) to select any
one among them to act as the Sole Arbitrator. In the event of failure of the
other parties to select the Sole Arbitrator within 30 days from the receipt of
the communication suggesting the panel of arbitrators, the right of selection
of the sole arbitrator by the other party shall stand forfeited and the
EMPLOYER (GGL) shall have discretion to proceed with the appointment of
the Sole Arbitrator. The decision of Employer on the appointment of the sole
arbitrator shall be final and binding on the parties.
32.3
The award of sole arbitrator shall be final and binding on the parties and
unless directed/awarded otherwise by the sole arbitrator, the cost of
arbitration proceedings shall be shared equally by the parties. The
Arbitration proceedings shall be in English language and venue shall be
Lucknow, India. Subject to the above, the provisions of (Indian) Arbitration &
Conciliation ACT 1996 and the Rules framed there under shall be applicable.
All matter relating to this contract are subject to the exclusive jurisdiction of
the court situated at Lucknow or High Court at UP as applicable.
DISPUTE RESOLUTION
33.1
The parties shall attempt to amicably settle any dispute, differences or
claims arising between them.
Page 12 of 19
CHECK LIST FOR SUBMISSION OF DOCUMENTS ALONG WITH BID DOCUMENT
1)
Tender document duly signed and stamped submitted.
2)
Declaration that the bidder has not altered the tender document
3)
Declaration that the bidder has not been put blacklisted by any Government /PSU/
CGD firm.
4)
Copy of PO/WO for execution of similar type of work in last 5 years of minimum
order value UNDER SINGLE ORDER as defined in BEC.
5)
EMD of requisite amount.
6)
Authorization for attending the bid opening at GGL Office.
7)
Power of attorney in the name of person signing the bid document.
8)
Confirmation that all conditions of the tender document are acceptable to bidder in
totality.
9)
Declaration that the bidder has not taken any deviation to the tender document
conditions in terms of commercial & technical.
Page 13 of 19
Appendix - 1
TECHNICAL SPECIFICATION
1.0
Scope of Work
The scope of work shall be inclusive of the following but not limited to the following.
Consultant is supposed to provide the services at par with best professional norms
prescribed for the services in the industry and up-to the level of satisfaction of EIC.
The scope is detailed as under:
1. Opinion/Advice in Preparation & filing of returns, calculation of duty / Tax /
Providing information/rules regarding applicability of duty /service tax / on
methods of taking credit and utilization of cenvat/service tax credit and
maintenance of records, documents and register relating thereto / on inter
linkage of admissibility of cenvat/service tax credit and manner of taking
benefit of the same / on requirement of maintenance of various records as
per rules etc.
2. Preparation of Replies of Notices / Show Cause Notices issued by the
Department.
3. Attending to audit of Central Excise / Service Tax Records of GGL, drafting
reply to various verbal/written queries raised by audit teams related to
Central Excise / Service Tax matters.
4. Preparation & Filing of Appeal of Central Excise/Service Tax Cases (up-to
Commissioner Level) along-with various Documents, Records etc. with
Appellate Authority and Appearance / Pleading in appeals.
5. Appearance / Pleading in appeals of Central Excise/Service Tax Cases (upto Commissioner Level) along-with various Documents, Records etc.
NOTES:
a.
All matters incidental or related thereto the above clauses are covered by this
contract. Currently GGL is operating in two cities Lucknow & Agra and operations
in two cities are to be looked after with respect to Central Excise/Service Tax etc.
b.
The services hired are not for monthly retainership basis. The services shall be
sought as and when required. Payment shall be made based on the unit rates
quoted.
c.
The activities as narrated above will be completed within the statutory time frame.
d.
Any out of Pocket expenses (excluding travelling to Lucknow from bidder’s
location, which shall be included in the quoted rates) shall be payable extra at
actuals on case to case basis.
e.
Bidder shall be required to attend the meeting at GGL Lucknow office when-ever
called by OIC for discussions on matters related to In-direct taxes.
f.
In case of audit, inspection etc. by the Tax Authorities, Consultant is required to be
present during such audit, inspection etc. for providing proper information to tax
authorities as per requirement.
g.
Consultant has to provide all relevant notifications issued by various tax
authorities which are applicable to GGL and apprise the company on applicability
of various indirect taxes on the company from time to time.
Page 14 of 19
h.
The Contract can be extended for one more year on the basis of performance of
the Consultant, on same rates, terms and conditions.
i.
Payment shall be made based on the unit rates quoted and against the job
executed and certified by OIC/GGL.
Page 15 of 19
Annexure – II
Green Gas Limited
A Joint Venture of GAIL and IOCL
Lucknow
BID EVALUATION CRITERIA
1.0
BRIEF PROJECT DETAILS
1.1
Green Gas Limited is a joint venture company of IOCL, GAIL & Govt. of U.P., GGL
has been set up to distribute natural gas for household / commercial sectors
including setting up filling stations for vehicle etc for the city of Agra & Lucknow.
2.0
EVALUATION CRITERIA:
(A)
TECHNICAL
2.1
The bidder should have executed at-least 1 (one) contract of In-direct Tax (Excise &
service tax) consultancy work, for a company whose turn-over must be more than
70 crores, having order value not less than INR 70000/- in previous 5 years
2.2
Bidders are requested to submit the WO / PO copy and declaration on its letter head
that the turnover of the firm (to whom consultancy was provided by bidder) is above
70 crores, yearly payment released against submitted order is 70000/- or more and
services provided were satisfactory for reference and evaluation.
2.3
Bidder must not be banned by GAIL/IOCL/CGD Company due to any forgery
activity. Bidder shall submit the declaration on its letter head.
(B)
FINANCIAL CRITERIA: Not Applicable
3.0
EVALUATION OF BIDS:
3.1
The bids shall be evaluated on the overall basis.
4.0
GENERAL
4.1
The BEC over-rides all other similar clauses operating anywhere in the Bid
Documents.
4.2
Any other points arise during the tender/contract will be decided by GGL.
4.3
GGL reserves the right to reject any or all bids/bidders at any time without assigning
any reasons.
4.4
Bids through Fax/ E-MAIL are not acceptable.
4.5
Bidder shall bear, within the quoted rates, the Personnel Tax as applicable in
respect of their personnel and their sub-Consultant’s personnel, arising out of this
contract. Bidder shall also bear, within the quoted rates, the Corporate Tax, as
applicable, on the income arising out of this contract. All Taxes and Duties shall be
included in prices of SOR, what’s so ever.
Page 16 of 19
Annexure - III
SCHEDULE OF RATES (SOR)
Tender No. & Date : GGL/C&P/LKO-AGRA/IDT/2014-15/016 DATE: 31.03.2015
Subject : Appointment of Indirect Tax Consultant for Central Excise / Service Tax, for Green Gas Limited.
Sr.
No.
1
2
3
4
5
Particulars of Work
Opinion/Advice in Preparation & filing of returns, calculation of
duty / Tax / Providing information/rules regarding applicability of
duty /service tax / on methods of taking credit and utilization of
cenvat/service tax credit and maintenance of records,
documents and register relating thereto / on inter linkage of
admissibility of cenvat/service tax credit and manner of taking
benefit of the same / on requirement of maintenance of various
records as per rules etc.
Preparation of Replies of Notices / Show Cause Notices issued
by the Department.
Attending to audit of Central Excise / Service Tax Records of
GGL, drafting reply to various verbal/written queries raised by
audit teams related to Central Excise / Service Tax matters.
Preparation & Filing of Appeal of Central Excise/Service Tax
Cases (up-to Commissioner Level) along-with various
Documents, Records etc. with Appellate Authority and
Appearance / Pleading in appeals.
Appearance / Pleading in appeals of Central Excise/Service Tax
Cases (up-to Commissioner Level) along-with various
Documents, Records etc.
Unit
Tentative
Quantity
no. of advice
6
no. of advice
6
no. of audit
4
no. of appeal
2
no. of
appearance
4
Unit Rate
(INR)
Amount
(INR)
Total
Service Tax @ …………………...%
Gross Total
Note:
1
The services hired are not for monthly retainership basis. The services shall be sought as and when required. Payment shall be
made based on the unit rates quoted.
2
Any out of Pocket expenses (excluding travelling to Lucknow from bidder’s location) shall be payable extra at actuals on case to
case basis
Page 17 of 19
DO NOT OPEN - THIS IS A QUOTATION
Tender No.
: GGL/C&P/LKO/ILL/2014-15/016
Name of Work
: Appointment of Indirect Tax Consultant for Green
Gas Limited, Lucknow
Bid submission due date & Time
: 15.04.2015 at 1500 hrs. IST
To,
Assistant Manager (C&P)
Green Gas Limited
(A Joint Venture of GAIL and IOCL)
Fortuna Tower, 2nd floor,
10 Rana Pratap Marg,
Lucknow-226001
Ph: 0522-4088530
TO BE PASTED ON THE OUTER ENVELOPE CONTAINING PRICED OFFER,
UN-PRICED OFFER & BID SECURITY

PART – I (UN-PRICED OFFER)
DO NOT OPEN - THIS IS A QUOTATION
Tender No.
: GGL/C&P/LKO/ILL/2014-15/016
Name of Work
: Appointment of Indirect Tax Consultant for Green
Gas Limited, Lucknow
Bid submission due date & Time
: 15.04.2015 at 1500 hrs. IST
To,
Assistant Manager (C&P)
Green Gas Limited
(A Joint Venture of GAIL and IOCL)
Fortuna Tower, 2nd floor,
10 Rana Pratap Marg,
Lucknow-226001
Ph: 0522-4088530
TO BE PASTED ON THE INNER ENVELOPE CONTAINING UN-PRICED OFFER
Page 18 of 19
DO NOT OPEN - THIS IS A QUOTATION
PART – II (PRICED OFFER)
Tender No.
: GGL/C&P/LKO/ILL/2014-15/016
Name of Work
: Appointment of Indirect Tax Consultant for Green
Gas Limited, Lucknow
Bid submission due date & Time
: 15.04.2015 at 1500 hrs. IST
To,
Assistant Manager (C&P)
Green Gas Limited
(A Joint Venture of GAIL and IOCL)
Fortuna Tower, 2nd floor,
10 Rana Pratap Marg,
Lucknow-226001
Ph: 0522-4088530
TO BE PASTED ON THE INNER ENVELOPE CONTAINING PRICED OFFER

Tender No.
: GGL/C&P/LKO/ILL/2014-15/016
Name of Work
: Appointment of Indirect Tax Consultant for Green
Gas Limited, Lucknow
Bid submission due date & Time
: 15.04.2015 at 1500 hrs. IST
To,
Assistant Manager (C&P)
Green Gas Limited
(A Joint Venture of GAIL and IOCL)
Fortuna Tower, 2nd floor,
10 Rana Pratap Marg,
Lucknow-226001
Ph: 0522-4088530
TO BE PASTED ON THE INNER ENVELOPE CONTAINING BID SECURITY
Page 19 of 19