Goshen Farmers’ Market
Vendor Guide
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GOSHEN CHAMBER OF COMMERCE
845 294-7741 845 294-7446(fax)
223 Main St. Goshen NY 10924
www.goshennychamber.com
[email protected]
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2015 Season
Sponsored by the
Goshen Chamber of Commerce
To
our Vendors,
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We are excited about our new 2015 Market season! This
guide is a reference for you regarding the policies of the
Goshen Farmer’s Market. Our policies reflect the mission
of our market and provide a framework to ensure its
smooth operation. Our primary concern is to provide a
safe and enjoyable environment for our vendors and
customers. There are VERY important changes regarding the Market this season so it is very important that
you read and understand the contents of this booklet.
New items have been highlighted. Our doors to you are
always open and we pledge to treat each vendor respectfully and fairly.
RULES ENFORCEMENT/GRIEVANCE
Terri Smallin
Executive Director
Diana Lupinski
1. The Market Manager is responsible for enforcing all
regulations and of resolving complaints between vendors.
2. In the event of conflicts or refusal to comply with any
specific directions or regulation, complaints must be
directed, in writing to the GFMAC for review. The decision of the FMAC is binding.
3. Failure to comply with the decision of the GFMAC will
result in termination from the Goshen Farmer’s Market.
4. In the event a vendor has a grievance against another
vendor, all efforts will be made to ensure confidentiality
of both parties and to resolve the matter amicably and
swiftly.
5. In the event a customer has a grievance against a
vendor, all efforts will be made to ensure confidentiality
of all parties and to resolve the matter amicably and
swiftly.
Market Manager
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VENDOR CONDUCT
1. Producers are responsible for the behavior of their
employees and volunteers.
2. Producers and their agents, employees and volunteers
are expected to be courteous and honest in their
business dealings at all times.
3. Public consumption of alcohol is prohibited by Village
Law.
4. Dogs, except service dogs, are not permitted at
any time.
5. Vendors must remove all unsold goods, tents, chairs
and other possessions from their booth and clean up
before leaving the market.
6. Disputes between vendors/harassment of individuals
of any kind are not permitted and will not be tolerated. If a complaint is not settled at the Market between
the vendors, or the vendors and the market manager,
it must be submitted in writing to the GFMAC, whose
decision will be final. Failure to comply with said decision shall subject the individual(s) involved to sanctions including exclusion from future participation in the
market.
7. Concerns/complaints regarding rules, codes, laws, or
personnel relating to the Farmer’s Market in any
manner must be directed to the Market Manager and
pursued following the stated grievance process on
page 15 of this booklet. Failure to do so may result in
termination from the Market.
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MISSSSIO
The mission of the Goshen Farmer’s
Market is to promote local and regional
agriculture and ensure a supply of
fresh local produce for our community.
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1. All vendors will be treated with professionalism, respect,
and courtesy.
2. There will be equal application of all rules & regulations
towards each vendor, without favoritism.
3. Fees will not be increased during the season under any
circumstance.
4. In the event of personal emergencies, crop failures and
circumstances beyond the control of the vendor, all
efforts will be made to assist the vendor in continuing at
the market without penalty.
5. All disputes will be moderated fairly and equitably.
6. All efforts will be made to provide the Vendors with a
clean, supportive and safe selling environment.
7. You will have the support of Farmer’s Market personnel
and the members of the Goshen Farmer’s Market Advisory Committee (GFMAC) if needed.
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Crafts Non-food items made by vendors, if allowed, may
be subject to special procedures for selection and approval.
Farm/Producer Visit Process where the market manager
visits the vendor’s farm/or work site to determine whether
product sold at the market is “farm-raised” and/or vendor
has control of means of production as stated.
Goshen Farmers’ Market Advisory Committee/GFMAC
Committee designated by the Goshen Chamber of Commerce to oversee the Market. GFMAC is the ultimate decision making body of the Goshen Farmers’ Market.
Hold Harmless/Indemnification Waiver signed by vendor
to financially protect market organizers from liability arising
at the market.
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SIGGNNAAGGEE AANNDD DDISSPPLLAAYYSS
1. All signage, displays and personal property must remain
within the confines of the vendor booth space.
2. Signs/banners/displays should be maintained in good
repair.
3. Any signs/promotional materials not pertaining to the
Farmer’s Market or vendors’ product must be approved
by the Market Manager before time of display.
4. Each vendor shall display a sign which states the
vendor’s name
5. Vendors must have their prices clearly displayed at all
times.
Market Manager Person designated to run the market on a
day-to-day basis.
Producer-Only Market Selling only items raised or manufactured by the vendor who sells them.
Proof of Insurance A form a vendor obtains from an insurance carrier indicating the type of insurance coverage and
listing the market and others as covered parties.
Product List List of the products the vendor plans to sell
which may be used to allocate spaces and limit vendors
from adding unapproved products.
Vendor A farmer/other person designated by the FMAC
as having the right to participate in the market.
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V
VEEHHICCLLEESS
1. Vendors may not bring vehicles
onto the grass or sidewalks at any
time for any reason.
2. Vendors will park their vehicles at
the discretion of the Market Manager & as assigned in
special cases of large vehicles. If permission has been
obtained from The Berkshire Bank, the parking lot
behind the drive-thru may be used, facing the stone
wall next to the dumpster. This will be enforced after
unloading period. Vendors and their employees are
expected to comply with all applicable vehicle and
traffic laws.
3. Vendors may not under any circumstance park or unload in the parking lot or driveway of the First Presbyterian Church without express and written permission
from the church and the Market
Manager.
4. No vehicle of any sort may block a road at any time.
No produce, product, or empty containers may be
stored in or on any public highway, roadway, thoroughfare, or sidewalk.
5. No vendor may, remove or move barricades belonging
to any entity including the Village of Goshen.
6. When loading/unloading, please turn off your vehicles..
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Admission to the Market is at the discretion of the GFMAC
and based on the following criteria:
1. The Market is limited to bona fide farmers/growers/
producers in New York State & surrounding areas (NJ,
PA, CT) or their agents. Producers must be in full
control of production of all products.
An agent is
someone employed by the grower or their
representative.
2. Producer’s history of compliance with federal,
state, local and Market rules & regulations.
3. Farmers may be asked to obtain a letter from the
County Extension Agent certifying their status as a
grower.
4. Farmers and all vendors are expected to cooperate in
any unannounced inspection by the Market Manager,
or GFMAC member.
5. Non-farm bakeries are permitted at the sole discretion
of the GFMAC and must be home bakeries or small
family owned commercial bakeries within 50 miles of
Goshen. All goods must be of their own making and
cannot be subcontracted or assigned.
Proof of
production is required. Resale product and duplication
of bakery products is prohibited. Bakery must be inspected by NYS AG & Markets or DOH as applicable.
6. Previous non-compliance with any regulation of the
Goshen Farmer’s Market will not be considered as
defense for continued non-compliance.
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1. The farmer may only sell produce grown (or goods
made) on his/her own farm. Up to 30% at any one
Market, may be from a neighboring farm(s) providing
the source of these goods is identified to the Market
Manager & is not the equivalent of a product that
another grower who grew (or made) is selling at
Market. (Any producer who rents or is involved in a
partnership or other contractual agreement must
advise the GFMAC of such arrangement.)
2. The GFMAC selects prepared foods and baked goods
that are original, of high quality and do not excessively
duplicate foods already sold at Market. To benefit
consumers, no food vendor will have the exclusive
right to sell any category of food product.
3. In addition to freshly (except storage items) picked
vegetables, herbs, fruits, plants, and flowers (any
unprocessed plant products), the following may be
sold, as long as home produced in accordance with
regulations set forth by NYS Department of
Agriculture:
honey
eggs
maple syrup
cheese
grape juice
apple juice
apple cider
jams
jellies
meats/fish
plain flavored butters
Oils
soaps
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6. Permits to operate are issued for each day of the Market and will be void if the market is closed that day.
7. Absences and late arrivals must be called into the
Market Manager or the Chamber office. More than 2
absences without notification may result in loss of
booth assignment and prepaid booth fees. Excessive
(4+) absences with notification will be handled at
the discretion of the GFMAC.
8. Vendors are responsible to bring their own tents,
tables, chairs and trash receptacles. Vendors are
responsible for cleanup in their booth area and
must take their trash off premises for disposal at
the end of the day as Village pickup does not occur over the weekend.
9.
All scales must be registered, sealed & battery operated.
10. Closure of the Market is at the discretion of the Market
Manager and the GFMAC. In the event the Market is
closed due to inclement weather or an unforeseen
incident, the Market Manager will advise all vendors at
what time the Market will be closing. The Market
Manager will advise the Village of Goshen that the
Market has closed early, thereby terminating use permits for that day. If any vendor remains on the premises, they do so at their own risk as they will be operating without a permit. The Goshen Farmer’s Market will
not accept responsibility for any liabilities after the
market has closed. Any vendor who chooses to remain
and operate on site against the direction of the Market
Manager, may be terminated from the Market. 11
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1. The 2015 Market will operate on Fridays, May 29October 30, 2015, from 10:00am–5:00pm. Vendors, other than rotating artisans, are expected to
participate each week excepting start dates and
personal emergencies.
Due to the conflict with
vendor setup for the Great American Weekend, the
market scheduled for 7/3/15 will be canceled.
2. The Market will take place at the Village Square
(Church Park) at the intersection of Main St. & South
Church St. Goshen NY.
3. All necessary paperwork must be received, notarized
as necessary, and accepted by the Market Manager
and Village Clerk before a vendor may occupy a
space and/or open.
4. Spaces are assigned by the GFMAC. Spaces may be
changed at the discretion of the Market Manager as
deemed necessary without input from any vendor.
No vendor may “sublet” any stall at any time for any
purpose.
5.
All vendors are to arrive by 9:30am for set up. Vehicles
are to be removed from the loading zones prior to
10am Market opening. Any vendor who arrives late
without calling ahead may be denied admission to the
Market for that day. No
vendor is to leave early unless with prior approval of
the Market Manager.
Continu1e0d on next page…..
4. All
crop plans and/or
product lists are
pre-approved by the GFMAC at the time of
application. New items not included in an original application may be applied for in writing at
least two weeks prior to introduction at the
Market and may only be sold with approval of
the GFMAC.
5. The needs of the market change from season to
season, therefore, each vendor and their product is
re-evaluated each year. The market does not
offer or guarantee any vendor, whether new or
a previous vendor, a presence at the market or
that the same products will be permitted each
season. Permission to bring product one year
or for a number of years does not guarantee or
imply permission for this season.
6. All goods must be of fresh and good quality. The
Market Manager may direct inferior quality goods
be removed from display at the Market.
7. Any vendor selling product as organic must submit
and display proper certification. Organic produce
grown at farms owned by persons other than the
vendor will not be allowed.
8. Artisan crafts will be allowed at the discretion of the
GFMAC.
9. All products must be clearly marked and priced
weekly.
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10.The Market does not offer exclusive rights to any one
Vendor to sell any one product. Market customers
benefit from having a choice. The GFMAC may deny
entry of duplicate products if the number of Vendors
offering the same/similar products is excessive or that
current market demand is being met. Such determination being within the discretion of the GFMAC.
11. Resale of any product purchased by the vendor is
NOT permitted without express permission of the
GFMAC and only under the most limited of
circumstances. Any vendor who sells product not of
his/her own making while claiming that it is will be
permanently expelled from the Market.
12.Decisions regarding products which cannot be sold will
be sent to the Vendor certified mail, return receipt requested.
13.All decisions by the GFMAC regarding what may
be sold is final.
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1. The Market Manager has the right to determine
optimal Market layout positions and assignments.
2. Booths are measured in 100’ square foot (eg: 10’x10’
square booth) spaces. All display, signage etc are to
be kept within the booth boundaries. The weekly fee
is:
10x10 sf booth space = $35
20x10 sf booth space = $70
30x10 sf booth space = $105
40x10 sf booth space = $140
3. A vendor may opt to pay multiple weeks: half the
season (12 weeks) with a 5% discount or the full
season with a 10% discount. Discounts do not apply to
the initial $100 application fee.
4. Prepayment does not prevent
termination from the market.
suspension
or
5. If you attend a market and leave early due to the
weather and the market has not closed, you will be responsible for the cost of your booth space. There are
no refunds should there be a market cancellation due
to weather or unknown factor.
6. No vendor shall be allowed to occupy any booth space
if they are not current with booth fees.
7. Withholding of payment may result in termination.
8. The Market Manager will be your contact for all
financial matters and shall keep records regarding
payment, prepayment and other matters.
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