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FingerLakes GrassRoots Festival of Music & Dance
PO Box 941 Trumansburg NY 14886
(607) 387-5098
[email protected]
Dear Vendor;
The 25th annual Finger Lakes GrassRoots Festival of Music & Dance welcomes your
application to participate as a craft vendor at this year’s festival, to take place July 16, 17, 18
& 19, 2015.
In an effort to streamline the application process (and decrease our carbon footprint!) we
are pleased to announce that the application process is now entirely online. We will no
longer be accepting slides, photographs, cds or paper mail applications of any kind.
The craft section includes 26 vendor spots, and is renowned for its emphasis on high
quality, handmade, original work ranging from jewelry, fiber arts, musical instruments,
candles, glass art, printmaking, pottery, natural skincare products, and more. A word of
advice: your application is the only information the jury has of you and your work, so your
presentation is crucial. Make sure to offer coherent descriptions of your product and to
include images that portray your work in the best possible light in order to provide us with a
true sense of what you will be vending. Originality and quality of execution are serious factors
in the selection process. Note that it is a requirement that all work produced or sold at
GrassRoots must be made by the vendor. (Retail vendors will not be considered for booth
space.)
The application form is found at the following URL: http://goo.gl/forms/jFyZ0SN3Q3
The deadline to apply is March 20, 2015. The jury will convene in early April. Notifications
will be sent out by May 1st.
We look forward to receiving your application!
Wylie Schwartz
Crafts Coordinator
Lisa Thier and Joe Dipasquale
Onsite Festival Coordinators
FingerLakes GrassRoots Festival of Music and Dance
July 16, 17, 18 & 19, 2015
Craft Vendor Application Procedures
Eligibility: All applicants must be the creators of the craft or art displayed.
Photos: Please submit URL links to 5 images of your work, and 1 image of your booth. Simply
paste the website or image URL in the appropriate space on the application, or post your images
in Google Drive and grant us permission (and the URL link) to view them. Please describe each
image on the application form.
Photo Description: Here is your chance to directly tell the jury about the work involved in your
craft. The more you explain the more it helps the jury understand your work.
Craft Medium: Please describe your specific craft medium: jewelry, pottery, drums, clothing,
printmaking, musical instruments etc. and the materials and techniques you use.
Application Fee: There is a non-refundable $20 application fee required which will be deposited
upon receipt. You may pay by Paypal (under the name Finger Lakes GrassRoots Festival Org
Inc.) or mail check to: Crafts Coordinator, Finger Lakes GrassRoots Festival, PO Box 941,
Trumansburg, NY 14886
FYI: The booth fee is $400 for all four days of the Festival. This fee includes: 2 Festival weekend
tickets, 1 vehicle pass to park behind your booth and the camping space behind your booth only.
This fee does not include: extra vehicle passes, tent camping anywhere on the grounds, and
extra tickets. If you have more assistants, you will have purchase additional tickets, more info
about this will come when/if you get accepted.
Electricity: If you require electricity, another $15 must be added onto your booth fee check. Explain
in detail your exact electrical needs on the application form. Please include all amperage
draws on all electrical appliances that you will bring. Contact an electrician or the
manufacturer if you are not sure. Bring your own extension cords.
Spaces: will accommodate your average 10'x10' booth. If you have an unusual size tent or booth,
please indicate its dimensions. This is very important because every available foot is needed to
lay out spaces correctly. Set up is outdoors on grassy and possibly muddy ground. If you
cannot set up on an incline you must indicate so on your booth description. Bring all your
own display materials (chairs, tables, etc.), tarps and canopies. Booths are the sole
responsibility of the crafts vendor. You must lock up your merchandise at night.
Taxes: All applicants must include their New York State Tax ID # on the application form. If you
don't have one of these, call the NY State Department of Tax and Finance for an application for
sales and use tax at (800) 462-8100 or (518) 438-1073. Or online at
http://www.tax.state.ny.us/pdf/2000/st/dtf17_800.pdf
Deadline and other details: For applications postmarked by the March 20th deadline,
notifications will be sent out by May 1st. Vendors who are accepted must mail a check for
booth fees no later than June 1st.
Finger Lakes GrassRoots Festival of Music & Dance
PO Box 941 Trumansburg NY 14886
(607) 387-5098
[email protected]
Completed Application Checklist:
Important Dates:
•
•
•
•
The deadline to apply is March 20th, 2015
The jury will convene in early April
Notifications will be sent out by May 1st
Booth fees for accepted vendors will be due by June 1st
____ Online application form
The application form is found at the following URL: http://goo.gl/forms/jFyZ0SN3Q3
____ $20 Application Fee
You may pay by Paypal
(under the name Finger Lakes GrassRoots Festival Org Inc.)
Or
Mail checks to:
Crafts Coordinator
Finger Lakes GrassRoots Festival
PO Box 941
Trumansburg, NY 14886
Postmarked by March 20th