HALLOWEEN & ATTRACTIONS SHOW 2015
Dear Exhibitor: Your company is exhibiting at the event below. Please direct this service manual to the person in charge of your exhibit. HALLOWEEN & ATTRACTIONS SHOW 2015 MARCH 19 – MARCH 22, 2015 AMERICA’S CENTER ST. LOUIS, MISSOURI Heritage Exposition Services • Toll Free: 1 (800) 360–4323 • Fax: (314) 533-0906 • [email protected] www.heritageexpo.com 2015 HAA SHOW Order Forms TOC / Due-Date Checklist Please mail or fax forms below to Heritage Exposition Services, with full payment for all services. PAGE NO. DATE FORM ADVANCE ORDER DEADLINE 3 General Information.........................................................................................................N/A 4 Charge Authorization .....................................................................................................Thursday, March 5, 2015 5 Hassle Free Exhibit Booth ..............................................................................................Thursday, March 5, 2015 6-10 Furniture/Carpet Order Form .........................................................................................Thursday, March 5, 2015 11 Union Jurisdiction ...........................................................................................................N/A 12 Freight Handling Notice .................................................................................................N/A 13 P.O.V Unloading Guidelines ..........................................................................................N/A 14 America’s Center Map (Hall 3 & 4)...............................................................................N/A 15-16 Shipping Instructions/Material Handling....................................................................Tuesday, March 10, 2015 17 P.O.V Cartload Service Order Form...............................................................................N/A 18 Animated Displays Unloading Service Order Form ...................................................Thursday, March 5, 2015 19 Priority Empty Container Return ...................................................................................N/A 20 Advance Shipping Labels ..............................................................................................N/A 21 Direct Shipments .............................................................................................................N/A 22 Direct Shipping Labels ...................................................................................................N/A 23 Overnight Parking Permits .............................................................................................N/A 24-26 HES Freight Services ......................................................................................................Thursday, March 5, 2015 27 Outbound Shipments......................................................................................................N/A 28 Overtime Load-Out Surcharges/Statement of Account ............................................N/A 29 Exhibitor Appointed Contractor Form..........................................................................Thursday, February 19, 2015 30-31 Exhibit Labor ....................................................................................................................N/A 32-33 Modular Hardwall............................................................................................................Thursday, March 5, 2015 34 Sign & Banner Hanging .................................................................................................N/A 35 Sign Service......................................................................................................................Thursday, March 5, 2015 36-37 Fire Regulations...............................................................................................................N/A To receive maximum discounts, please send in your order by deadline dates listed above 2 HALLOWEEN & ATTRACTIONS SHOW 2015 MARCH 19 – MARCH 22, 2015 AMERICA’S CENTER General Information ST. LOUIS, MISSOURI Booth Equipment Each 10’x10’ booth will be set with 8’ high black back drape, 3’ high black side dividers and a 7” x 44” one-line identification sign. Exhibit Hall Carpet The exhibit area is NOT carpeted. To enhance the appearance and comfort of your booth, rental carpet is available through Heritage Exposition Services. Please refer to the enclosed carpet brochure and furniture/carpet order form. Discount Price Deadline Date In order to receive advance order discount rates listed on the price sheet, we must receive your order and payment by Thursday, March 5th, 2015. Shipments to Advance Warehouse Deadline Date To avoid late fees all shipments to the advanced warehouse must arrive no later than Tuesday, March 10 th, 2015. Show Schedule Exhibitor Move-In Tuesday March 17th 8:00 a.m. - 6:00 p.m. Wednesday March 18th 8:00 a.m. - 6:00 p.m. (If your set-up needs to extend past the 6:00 p.m. time either day please check-in at the show office.) Exhibit Hours Thursday March 19th Friday March 20th Saturday Sunday March 21st March 22nd Exhibitor Move-Out Sunday March 22nd Monday March 23rd • • 10:00 a.m. 9:00 a.m. 10:00 a.m. 10:00 a.m. 10:00 a.m. - 5:00 p.m. 10:00 a.m. 5:00 p.m. 5:00 p.m. 2:00 p.m. Early admittance for VIP Passholders General admission 2:00 p.m. - 10:00 p.m. 8:00 a.m. - 3:00 p.m. Empty crates and containers will begin being returned at 2:00 p.m., Sunday, March 22nd. Overtime charges will apply if additional freight handling services are requested on Sunday. rd All carriers must check-in no later than 1:00 p.m. on Monday, March 23 . Heritage will begin redirecting all outbound freight not claimed by appointed freight carriers to the preferred show carrier at 1:00 p.m. . In the event your designated carrier does not arrive by 1:00 p.m. and you DO NOT want your freight redirected to the show carrier, please complete the “Return to Warehouse” portion of the outbound shipments form on page 27 in this packet and return to Heritage. This form should also be used if you automatically wish to have your freight returned to the warehouse for later pick up by your preferred carrier. All exhibitor materials must be removed from the exhibit facility by 3:00 p.m., Monday, March 23 rd. Assistance We want you to have a successful show. If we can be of assistance, please call our Exhibitor Services at 314-534-8500. We Appreciate Your Business Toll Free: 1 (800) 360–4323 • Fax: 1 (314) 533-0906 • [email protected] www.heritageexpo.com 3 Remit To: CREDIT CARD AUTHORIZATION RECAP OF SERVICES FORM One copy of this form with your check or credit card information must be forwarded to Heritage at the above address. All orders received at the Exhibitor Service Desk will be charged at standard rates. All outstanding balances must be paid by the close of the show. Adjustments to your invoice will not be made after the close of the show. Heritage requires that you provide a credit card authorization form if you require material handling, sign hanging or labor services. For your convenience, Heritage will use the authorization to charge your credit card for any charges which Heritage may be obligated to pay on behalf of exhibitor, including without limitation, any shipping charges from HES Logistics Inc., if incurred. If you wish to charge the amount of your advance order to your credit card account, please complete the following: Card Holder's Name (Please print): _________________________________________________________________________________________ Cardholder's Signature: ______________________________________________________________________________________________________ Credit Card Billing Address: _________________________________________________________________________________________________ City: State: Zip: __________________________________ Credit Card Number: _______________________________________________V- Code / / / Expiration Date ____/____ (3 – 4 Digit # On Back of Card or Front of AMEX) Charge to: American Express MasterCard Visa Discover If for any reason the submitted credit card or check is declined or returned, a $25.00 processing fee will be added to the final invoice. For your convenience, we will also process your card for payment of any additional charges incurred at show site. We will automatically provide this service unless informed otherwise by you. FURNITURE/CARPET ............................................................................................................................................ $ ______________ ESTIMATED MATERIAL HANDLING/DRAYAGE (Credit Card Required).................................................... $ ______________ PRIORITY EMPTY CONTAINER RETURN/ACCESSIBLE STORAGE ....................................................... $ ______________ ESTIMATED LABOR (Credit Card Required).......................................................................................................... $ ______________ RENTAL UNITS ........................................................................................................................................................ $ ______________ BOOTH CLEANING ............................................................................................................................................... $ ______________ Please note: In some instances equipment or services listed above may be handled by other contractors. Payment should be made directly to those contractors and not listed as part of the total due Heritage. NAME OF CONVENTION TOTAL AMOUNT DUE $ _______________ 2015 HAA SHOW BOOTH # ___________________________________ FIRM NAME PHONE # ADDRESS CITY FAX # ______________________________________ STATE ZIP __________________________________ BY________________________________________________________________________________EMAIL ____________________________________________________________________________ NAME ____________________________________________________________________________DATE ____________________________________________ (Signature) Please Fax or Mail This Form Promptly To the Address Above-Retain One Copy for Your Files 4 CC-REC Remit To: “HASSLE FREE” EXHIBIT BOOTH Advance Order Deadline: Thursday, March 5, 2015 Heritage Exposition Services is offering Special “Hassle-Free” Booth Packages for the 2015 Halloween & Attractions Show Prices only apply to orders received with full payment at the above address 14 days prior to the first show date. Floor orders for Hassle Free Exhibit Booth will not be accepted at show site. All charges for equipment and/or services must be paid in advance. For your convenience, MasterCard, American Express Visa and Discover will be accepted. Fax orders will be accepted with enclosed credit card authorization form only. Charges for rental items listed below are for the duration of the show, and include delivery and removal. NO CANCELLATIONS OR EXCHANGES OF EQUIPMENT WILL BE ACCEPTED! Two optional exhibit booth packages are being offered as a special service for HAA exhibitors. Each 10’x10’ “Hassle-Free” booth will receive one (1) 8’ long x 30” high black skirted display table, two (2) black samsonite folding chairs and one (1) wastebasket. Packages may also be ordered with or without booth carpet as indicated below. Package “A” (with booth carpet) One (1) 8’ black skirted display table Two (2) black samsonite folding chairs One (1) wastebasket with linier One (1) 9’x10’ silver gray carpet Quantity of “Hassle-Free” Option “A” packages ________ @ $196.50 each .................... _______________ Additional 8’ black skirted display table (limit one) @ $80.00 each ................................. _______________ Package “B” (without booth carpet) One (1) 8’ black skirted display table Two (2) black samsonite folding chairs One (1) wastebasket with liner Quantity of “Hassle-Free” Option “B” packages ________ @ $112.50 each .................... _______________ Additional 8’ black skirted display table (limit one) @ $80.00 each ................................. _______________ TOTAL ORDER _______________ To order these “Hassle-Free” packages, please return this form with check or credit card payment. For additional rental items, please refer to the enclosed Furniture/Carpet Rental Order Form. NAME OF CONVENTION 2015 HAA SHOW BOOTH # ____________________________ FIRM NAME PHONE # ADDRESS CITY BY STATE EMAIL (SIGNATURE) FAX # _______________________ NAME Mail This Form Promptly To The Address Above-Retain One Copy For Your File 5 ZIP __________________ DATE _______________________ (PLEASE PRINT) HF04 Remit To: FURNITURE/CARPET RENTAL ORDER FORM Discount Rate Deadline: Thursday, March 5, 2015 Discount prices only apply to orders received with full payment at the above address 14 days prior to first day of set up. All charges for equipment and/or services are payable in advance or when placing order at show site. Orders will not be processed without payment. For your convenience, MasterCard, American Express, Visa and Discover will be accepted. Fax orders will be accepted with enclosed credit card authorization form only. Charges for rental items listed below are for the duration of the show, and include delivery and removal. Cancellation of equipment delivered will be subject to a 100% cancellation charge for labor involved. Orders received after deadline are subject to availability. QTY F10 F30 F20 F40 F50 F60 FURNITURE QTY DISCOUNT STANDARD AMOUNT RATES RATES Padded Arm Chair (Gray) .................................... 56.00 70.00 ____________ Padded High Stool (Gray)..................................... 63.00 78.00 ____________ Custom Padded Arm Chair ............................. 85.00 106.00 ____________ Custom Padded High Stool .............................. 106.00 133.00 ____________ Padded Sled Base Chair (Gray) ........................... 65.00 80.00 _____________ Plastic Side Chair (White) ...................................... 46.00 57.00 _____________ _ 30” Diameter Pedestal Table (Gray) ...............104.50 35.00 ____________ F80 18” High F90 30” High F100 42” High ACCESSORIES A10 A70 A20 A30 A40 A60 A80 A50 Wastebasket.................................................................. 13.00 Literature Rack........................................................... 100.00 Tripod Easels ................................................................. 29.00 Chrome Stanchion ...................................................... 28.00 Velour Rope 6’ Burgundy ........................................ 32.00 Chrome Bag Rack........................................................ 70.00 Garment Rack 5’ .......................................................... 94.00 Coat Tree ........................................................................ 42.00 17.00 130.00 38.00 49.00 42.00 91.00 141.00 55.00 DISPLAY PANELS 1 Meter X 8’ Perfboard .......................................128.00 Vertical only 4’ X 8’ Tackboard (Gray Velcro) .........................128.00 Horizontal Vertical 2’ X 8’ Grid Panel................................................122.50 Black White Chrome 1 Meter X 8’ High Slatwall...................................210.00 DRAPED DISPLAY TABLE F110 F120 F130 F140 F150 F160 F170 4' Table – 30" high ............................................... 89.00 6' Table – 30" high ............................................ 102.00 8' Table – 30" high ............................................ 116.00 4' Table – 42" Counter high .......................... 100.00 6' Table – 42" Counter high .......................... 113.00 8' Table – 42" Counter high .......................... 133.00 4th side table drape ............................................ 40.00 COLORS: RED BLUE TEAL GRAY BLACK WHITE 183.00 _________ 315.50 _________ D120 Grid Panel Perfboard Slatwall Slatwall Waterwalls Hooks.......................... 28.00 D130 Grid Panel Perfboard Slatwall Shelf 1 meter wide......................................... 45.00 67.50 __________ D220 Arm Light........................................................... 78.00 117.00 __________ BURGUNDY PLUM GOLD HUNTER GREEN (Riser Dimension: 10" Wide x 8" high) F250 F260 Horiz. (1) F270 4' Long riser .............................................................. 38.00 6' Long riser ............................................................. 44.00 8'Vert. Long(2)riser ............................................................. 50.00 C10 C20 C30 C40 C50 9' X 10' ...................................................................... 120.00 9' X 20' ...................................................................... 240.00 9' X 30' ...................................................................... 360.00 9' X 40' ...................................................................... 480.00 9' X Per 10' increment.......................... 120.00 166.00 _________ D70 ____________ ____________ ___________ ___________ ___________ ___________ ___________ 50.00 58.00 64.00 69.00 74.00 81.00 ____________ ____________ ____________ ____________ ____________ ____________ TABLE RISERS COVERED WHITE 166.00 _________ Gridwall 6” Single Hook................................. 8.50 Grid Panel Perfboard Slatwall Gridwall 8” Single Hook................................ 10.25 111.00 127.00 145.00 125.00 141.00 166.00 52.00 UNDRAPED Tripod Easels 29.00 38.00DISPLAY TABLE F190 4' Table – 30" high ................................................. 40.00 F200 6' Table – 30" high ................................................. 46.00 F210 8' Table – 30" high ................................................. 53.00 F220 4' Table – 42" Counter high .............................. 57.00 Coat Tree 42.00 55.00 F230 6' Table – 42" Counter high .............................. 62.00 100.00 130.00 F240 8' Table – 42" Counter high .............................. 66.00 Horiz. (1) Vert. (2) ____________ ____________ ____________ ____________ ____________ ____________ ____________ ____________ DISPLAY PANEL ACCESSORIES D60 DISCOUNT STANDARD AMOUNT RATES RATES 12.50 __________ CARPET AREA CARPET (Indicate Dimensions for Special Size Carpet) C60_______, ‘ X ‘ per sq. ft. (100 sq. ft. min.) 2.40 15.00 __________ COLORS: 45.00 __________ RED BLUE HUNTER GREEN PLUM GRAY BLACK 47.00 ____________ 55.00 ____________ 62.00 ____________ 150.00 300.00 450.00 600.00 150.00 _____________ _____________ _____________ _____________ _____________ 3.20 ___________ BURGUNDY PADDING AND VISQUEEN (90 sq. ft. min.) C70 'X ' Carpet padding/per sq. ft............ 1.20 C80 'X ' Visqueen covering/per sq. ft.... .. .60 1.50 _____________ .75 ______________ TOTAL ORDER ________ NAME OF CONVENTION 2015 HAA 2015 BOOTH # ____________________________ FIRM NAME PHONE # ADDRESS CITY BY STATE EMAIL (SIGNATURE) FAX # _________________ NAME DATE ________________ (PLEASE PRINT) Mail This Form Promptly To The Address Avobe-Retain One Copy For Your File 6 ZIP ____________ Chairs/Carpet Furniture Chairs F60 Plastic Side Chair, White F50 Padded Sled Base Chair, Gray F9 Padded Chair, Gray F10 Padded Arm Chair, Gray F30 Padded High Stool, Gray F20 Padded Arm Chair, Custom F40 Padded High Stool, Custom F75 Executive Chair F60 Carpet Black Red Burgundy Gray Blue Plum F50 Hunter Green F20 F10 F30 F40 Heritage Expositon Services • Toll Free: 1 (800) 360–4323 • Fax: (314) 533-0906 • [email protected] • www.heritageexpo.com 7 Display Tables Pedestal Tables F80 Pedestal Table 30” x 18” h F90 Pedestal Table 30” x 30” h F100 Pedestal Table 30” x 42”h Draped Display Tables F110 4’ x 2’x 30” F120 6’ x 2’ x 30” F130 8’ x 2’ x 30” F140 4’ x 2’ x 42” F150 6’ x 2’ x 42” F160 8’ x 2’ x 42” Undraped Display Tables F80 F190 F220 F200 F230 F90 F190 4’ x 2’x 30” F200 6’ x 2’ x 30” F210 8’ x 2’ x 30” F100 F220 4’ x 2’x 42” F230 6’ x 2’ x 42” F240 8’ x 2’ x 42” Red Teal Burgundy Gray Plum White Hunter Green Expo Green Gold Blue Black F110 F140 F120 F150 F210 F240 F130 F160 Heritage Expositon Services • Toll Free: 1 (800) 360–4323 • Fax: (314) 533-0906 • [email protected] • www.heritageexpo.com 8 Accessories A10 A50 A20 A70 A40 A30 A80 A60 Accessories: A10 Wastebasket A20 Tripod Easel A30 Chrome Stanchion A40 Velour Rope 6’ Black A70 Literature Rack A80 Garment Rack 5’ A60 Chrome Bag Rack A50 Coat Tree Heritage Expositon Services • Toll Free: 1 (800) 360–4323 • Fax: (314) 533-0906 • [email protected] • www.heritageexpo.com 9 Display D40 D50 D10 D11 D12 D121 D220 D120 Display D60 D70 D50 Slatwall 1 Meter x 8’ D40 Gridwall 2’x8’ D31 Fabric Impact Panel 1 Meter x 8 D11 Pegboard 6” Single Hook D130 D20 D30 (Shown) D120 Slatwall Waterwalls Hooks D20 Vertical Tackboard D30 Horizontal Tackboard D12 Pegboard 8” Single Hook D10 Pegboard Panels 4’x8’ Vertical D31 D121 Slatwall 8” Bracket D60 Gridwall 6” Single Hook D70 Gridwall 8” Single Hook D130 Shelf 1 meter wide x 12” deep D220 Arm Light Heritage Expositon Services • Toll Free: 1 (800) 360–4323 • Fax: (314) 533-0906 • [email protected] • www.heritageexpo.com 10 UNION JURISDICTION RULES Since Work Rules and Union Jurisdictions vary from city to city, we apprise you of the following statements to help you in understanding the Union Requirements in the facility. DECORATOR & CARPENTER JURISDICTION It is necessary for all exhibitors to use qualified union personnel for the installation and dismantling of prefabricated exhibits and displays and to install and remove draperies and floor covering. The handling, placing or setting out of merchandise that is to be displayed does not require union labor and may be done by the exhibitor. In addition, the installation or dismantling of an exhibit which does not require the use of hand tools, or more than one person, and can be accomplished within thirty minutes, may be performed by the owner or company representative. Your labor requirements can be ordered on the enclosed Exhibit Labor Order Form. TEAMSTER JURISDICTION Our Material Handling Department is responsible for maintaining in and out traffic schedules at the show site. Even local exhibitors should clear all movements of exhibit materials through this department, as we will have priority at the unloading area at all times. Union jurisdiction allows individually hand carried items only and will not permit exhibitors use of dollies, hand trucks or pushcarts. Material Handling Services may be ordered in advance by completing and returning the enclosed Shipping Information and Service Order Form or by ordering on site at the Heritage Service Desk. 11 IMPORTANT NOTICE REGARDING FREIGHT HANDLING AT AMERICA’S CENTER The purpose of this notice is to apprise all exhibitors participating in the 2015 Halloween and Attractions Show of specific guidelines, rates and the rules and regulations concerning freight handling by Heritage Exposition Services at America’s Center. JURISDICTION: All inbound/outbound exhibitor freight, with the exception of P.O.V.’s meeting the guidelines of self-unloading as covered on the following page, must be handled by Heritage Exposition Services. RATES & SERVICES: The rates and description of services offered by Heritage are covered on the enclosed order forms. Privately Owned Vehicle (P.O.V.) Self-Unloading ..............................................................Page 13 Shipping Instructions/Material Handling Information ................................................... Pages 15-16 P.O.V. Cartload Service ........................................................................................................Page 17 Animated Display/Prop Unloading Service ..........................................................................Page 18 UNCRATED SURCHARGES: Wherever possible, all inbound freight should be crated, boxed or skidded to allow efficient and expedient unloading. Any inbound freight unloaded from exhibitor trucks, trailers or flatbeds that is not crated, boxed or skidded requiring manpower to unload and reload by hand, is subject to higher rates as outlined under the “Shipments to Show Site/Loose or Uncrated Shipments”. WEIGHT VERIFICATION: All shipments received, whether at our advance receiving warehouse or directly at show site MUST have documents or bills of lading verifying the piece count and weight of the shipment. Shipments received without this documentation will be rerouted to be weighed, delaying the unloading and delivery to the exhibitors designated booth area. OVERTIME CHARGES: The rates listed for freight/material handling are based on straight time move-in and move-out hours. All shipping containers, crates, pallets, etc., will be returned to the exhibitors at the close of the show on Sunday, March 22nd beginning at 2:00 p.m. Any exhibitors requesting load out on Sunday, March 22nd or who have designated their specified carriers for pick up on Sunday will be charged a 25% overtime surcharge to the published rates as defined on Page 28. OUTBOUND SHIPPING: All exhibitors are required to fill out a Heritage bill of lading for outbound shipments. If you wish to be loaded out on Sunday or have scheduled your designated carrier for pick-up on Sunday, we must be notified of this when you turn in your bill of lading at the Heritage Service Desk. Bill of ladings and shipping labels may be obtained any time during the show at the Heritage Service Desk. If you have any questions or special circumstances, please contact our Exhibitor Services Department at 314-534-8500. 12 Guidelines for Self-Unloading of Privately Owned Vehicles (P.O.V.) at America’s Center For the 2015 HAA SHOW Union Rules and Regulations allow for qualifying Exhibitors to unload their privately owned vehicles and deliver products and display goods to their designated booth area. Exhibitors who wish to unload their own P.O.V.’s must adhere to the following guidelines; Ground level unloading only/ Freight docks may not be used Two-wheel handcarts are allowed Twenty-minute time frame allowed for unloading Four-wheel dollies or carts, Pallet Jacks or motorized Equipment may not be used Hired or Contracted Labor is not allowed except for the Official Exposition Contractor No rental trucks or contract carriers allowed Exhibitors meeting the above criteria may unload at curbside along 9th Street and enter through either the 3-A or 4-A roll-up freight door. Exhibitors that do not qualify for “Self Unloading” or wish to have Heritage Exposition Services unload their vehicles and deliver to designated booth areas must fill-out and return the enclosed P.O.V. Cartload Service, or the Shipping Instructions/Material Handling Information along with the enclosed Credit Card Authorization Form. If you have any questions or we may be of further assistance, please contact our Exhibitor Services Department at 314-534-8500. WE APPRECIATE YOUR COOPERATION. HERITAGE EXPOSITION SERVICES 13 America’s Center 9th Street Freight Doors 3A Roll-up Door 4A Roll-up Door 14 Remit To: SHIPPING INSTRUCTIONS MATERIAL HANDLING INFORMATION Heritage shall not be liable for piece count or condition of any shipments received without individual carrier receipts or freight bills from carriers such as UPS, Federal Express, Express Mail, Parcel Post, private vehicles, etc, due to their delivery procedures. A. SHIPMENTS TO WAREHOUSE Heritage Exposition Services will receive crated, boxed or skidded materials up to 30 days prior to show move-in. Shipments will be received Monday through Friday between the hours of 10:00 a.m. and 4:00 p.m. For uncrated and loose shipments, please refer to shipments to show site below. Shipments must be sent with freight charges prepaid. Collect shipments will not be accepted. A 200 lb. minimum will apply for each shipment received. Rates below include receipt of your freight; delivery to the booth; storage and return of empty crates; and reloading. Label each piece and address all shipping documents/bills of lading as follows for shipments to warehouse: EXHIBITOR COMPANY NAME HERITAGE EXPOSITION SERVICES 3681 NEW TOWN BLVD. ST. CHARLES, MO 63301 BOOTH NO. _________________________________ TOTAL PIECES _________________________________ APPROX. WT _________________________________ FOR: 2015 HAA SHOW **DELIVERIES TO THE WAREHOUSE MUST BE MADE BETWEEN THE HOURS OF 10 AM – 4 PM, MONDAY THROUGH FRIDAY** STRAIGHT TIME RATES FOR SHIPMENTS TO WAREHOUSE Deadline Date: Tuesday, March 10, 2015 To Avoid Late Fees Description Rate per 100 lbs. Min Charge I Packaged Shipments to the Advance Warehouse $ 58.00 $ 116.00 II Packaged Shipments via Van Line, Specialized Carrier, Federal Express, UPS or U.S. Mail to the Advance Warehouse $ 67.00 $ 134.00 III Packaged Shipments to the Advance Warehouse after the deadline date $ 71.00 $ 142.00 IV Packaged Shipments via Van Line, Specialized Carrier, Federal Express, UPS, or U.S. Mail to the Advance Warehouse after the deadline date $ 80.00 $ 160.00 B. SHIPMENTS TO SHOW SITE Heritage Exposition Services will receive and unload shipments at show site only during scheduled exhibitor move-in times. Do not ship to show site at any other times, as the facility has no provisions to accept advance shipments. Shipments must be sent with freight charges prepaid. Collect shipments will not be accepted. A 200 lb. minimum will apply for each shipment received. Rates below include receipt of your freight; delivery to the booth; storage and return of empty crates; and reloading. Label each piece and address all shipping documents/bills of lading as follows for shipments to show site: EXHIBITOR COMPANY NAME C/O HERITAGE EXPOSITION SERVICES AMERICA’S CENTER 701 CONVENTION PLAZA ST. LOUIS, MO 63101 FOR: 2015 HAA SHOW BOOTH NO. _________________________________ TOTAL PIECES _________________________________ APPROX. WT _________________________________ STRAIGHT TIME RATES FOR SHIPMENTS TO SHOWSITE Description Rate per 100 lbs. Min Charge VI Packaged Shipments to the Show site $ 54.00 $ 108.00 VII Packaged Shipments via Van Line, Specialized Carrier, Federal Express, UPS or U.S. Mail to the Show site $ 64.00 $ 128.00 $ 73.00 $ 146.00 VIII Loose or Uncrated Shipments or Shipments requiring Special Handling to the Show site (Rate will not be split for mixed shipments. The uncrated rate will apply) * PLEASE BE ADVISED THAT OVERTIME CHARGES MAY APPLY DURING MOVE-IN AND/OR MOVE-OUT C. OVERTIME Warehouse and/or site shipments moved in or out on overtime, based on published exhibitor move-in or move-out times, or due to scheduling conflicts beyond the control of Heritage will have an additional 25% surcharge to the above rates. Shipments moved in and out on overtime, through no fault of Heritage, will have an additional 50% surcharge to the above rates. Overtime is anytime before 8:00 a.m. and after 4:30 p.m. weekdays and all hours Saturdays, Sundays and Holidays. The per cwt. (100 lb.) rates listed above are based on inbound weight only, rounded up to the next 100 lbs.. Services include receiving, unloading, delivery to booth, storage and return of empty containers, moving materials to the dock and reloading on designated outbound carrier. ESTIMATED COSTS. * (Round to next highest whole number) Estimated Weight in lbs. 100 = * x Rate CONTINUED ON NEXT PAGE 15 = Total MH-S D. INBOUND SHIPMENTS All shipments must have a bill-of-lading or delivery receipt showing number of pieces, true weight, and description of merchandise. If shipments arrive without weight on bill-of-lading and weight is unobtainable, Heritage will estimate the weight. If actual scale weights are not submitted prior to moveout the estimated weight will be final and binding. All shipments received are subject to reweigh. Copies of bills-of-lading, with the name of the carrier, should be forwarded to HERITAGE EXPOSITION SERVICES as soon as shipments are made. This will assist in tracing, if required. Shipments received at the warehouse after scheduled exhibitor set-up or shipments received at show site after exhibitor move-in times, are subject to surcharges to cover additional trucking or labor and will be billed accordingly. E. EMPTY CONTAINER LABELS Empty container labels will be available at the service desk for all exhibitors using Heritage material handling services. Affixing the labels is the sole responsibility of the exhibitor or his representative. All previous labels should be removed or obliterated. Heritage assumes no responsibility for removal of containers with old empty labels, improper information on empty labels or valuables stored in containers removed for storage. F. ADDITIONAL AVAILABLE SERVICES All per 100 lb. Rates quoted in the foregoing do not include any Blocking, Spotting, or Bracing in booth, or Local pickups for deliveries. For such services, the following rates apply: STRAIGHT TIME $ 98.00 per hr. OVERTIME $ 158.00 per hr. (One Hour Minimum) Material Handler $ 62.00 per hr. $ 93.00 per hr. (One Hour Minimum) Local Pickups & Deliveries $ 94.00 per hr. $ 153.00 per hr. (One Hour Minimum) Forklift with Operator (Up to 4,000 lb. Capacity) G. SPECIAL SERVICES Metal banding will be available for securing outbound shipments at a rate of $.50 per foot, plus labor (One Hour Minimum). Shrink wrap of a pallet will be charged at $50.00 per pallet. Mobile equipment will be moved into and out of the exhibit facility at $150.00 per round trip unless otherwise noted in this kit. H. OUTBOUND SHIPMENTS Exhibitors are responsible for labeling their exhibit materials and providing outbound shipping information. To assist you with these arrangements, Heritage will have a Service Desk in the exhibit hall with labels, bills-of-lading and available shipping information. When materials are labeled, packed and ready to be shipped, completed bills-of-lading should be turned in at the Service Desk. Pick ups for local deliveries or small package shipments, i.e., UPS and Parcel Post should be dealt with in the same manner as all other outbound shipments. In order to expedite removal of materials, Heritage reserves the right to change designated carriers, if such carriers fail to pickup or refuse to accept shipments. Where no disposition is made, materials will be returned to the warehouse awaiting shipping instructions. I. RETURNED SHIPMENTS TO HERITAGE WAREHOUSE Where no disposition has been made for outbound shipments or later scheduled pickups are necessary; Heritage will return exhibit materials to the warehouse and load on outbound carriers at the rate of $30.00 per 100 lbs. or fraction thereof for each shipment returned. Minimum charge: $300.00. J. LIMITS OF LIABILITY AND RESPONSIBILITY 1. 2. 3. 4. Heritage Exposition Services shall not be responsible for loss, theft, or disappearance of exhibitor’s materials after same has been delivered to exhibitor’s booth and shall not be responsible for damage to uncrated materials, materials improperly packed, or concealed damage. Heritage Exposition Services shall not be responsible for loss, theft, or disappearance of materials before they are picked up from exhibitor’s booth for reloading after the Show. Bills-of lading covering outgoing shipments, which are furnished by Heritage Exposition Services to exhibitors, will be checked at time of actual pickup from the booth and corrections made where discrepancies occur. Heritage Exposition Services liability shall be limited to the physical loss of or damage to the specific article which is lost or damaged, and in any event Heritage Exposition Services’ maximum liability shall be limited to $ .30 per pound per article with a maximum liability of $50.00 per item, or $1,000.00 per shipment, whichever is less. Heritage Exposition Services shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues, or for any collateral costs, which may result from any loss or damage to an exhibitor’s materials which may make it impossible or impractical to exhibit same. AUTHORITY TO HANDLE All terms and conditions herein stated are understood and accepted. (Please Print) NAME OF CONVENTION 2015 HAA SHOW______________________________________________________________ BOOTH#_____________________________ FIRM NAME PHONE # ADDRESS CITY BY NAME FAX# _________________________________________ STATE ZIP _______________________________ EMAIL___________________________________________________________________________________ ________________________________________________________________________ DATE ______________________________________________ (Signature) 16 PRIVATELY OWNED VEHICLE (P.O.V.) CARTLOAD SERVICE Remit to: For your convenience, MasterCard, American Express, Visa and Discover will be accepted. Fax orders will be accepted with enclosed credit card authorization form only. Heritage Exposition Services will unload your privately owned vehicle (P.O.V.), place your equipment on a flatbed cart and deliver to your booth for a fee of $50.00 per cartload. Each cartload is limited to a maximum of 200 pounds of equipment per cartload. Each exhibitor can use a maximum of 3 cartloads inbound and maximum 3 cartloads outbound. Material handling fees will apply on equipment in excess of the 3 cartload maximum. This service does not include storage of your empties. A P.O.V. is considered to be a typical vehicle that a family or small business may operate for transportation or light hauling, including automobiles, pickup trucks, mini-vans, full-size vans and sport utility vehicles. This does not include multiple-axle vehicles, flatbed trucks, box vans or trailers. You will only be allowed to park in the designated P.O.V. unloading area that is located on 9th Street This service is also available at the end of the show. Just make the arrangements at the service desk prior to the end of the show. If you have any questions, please contact our Exhibitor Service Department at 314/534-8500. Please Check Desired Service: INBOUND (Tuesday, March 17th or Wednesday, March 18th) Approximate Number of Cartloads X $50.00 each………… (Only Three (3) Allowed) OUTBOUND (Sunday, March 22nd or Monday, March 23rd) Approximate Number of Cartloads X $50.00 each………… (Only Three (3) Allowed) TOTAL ORDER ______________ To order this “Cartload Service” please return this form along with your check or credit card payment. NAME OF CONVENTION 2015 HAA SHOW BOOTH # ____________________________ FIRM NAME PHONE # ADDRESS CITY BY EMAIL (SIGNATURE) FAX # _______________________ STATE NAME ZIP __________________ DATE _______________________ (PLEASE PRINT) Mail This Form Promptly To The Address Above-Retain One Copy For Your File 17 424099 ANIMATED DISPLAYS/PROPS UNLOADING SERVICE ORDER FORM Remit to: Heritage will unload uncrated animated props and displays at show site, deliver to designated booths and reload at the close of the show. These items must be designed in a way that will allow unloading and reloading to be performed by a forklift or pallet jack. The straight time rates for this service is as follows: (500 lb. min.) 501 - 1,000 lbs. $29.50 per cwt. 6,001 - 8,000 lbs. $23.50 per cwt. 1,001 - 2,000 lbs. $28.00 per cwt. 8,001 - 10,000 lbs. $22.00 per cwt. 2,001 - 4,000 lbs. $26.50 per cwt. Over 10,000 lbs. Call for quote 4,001 - 6,000 lbs. $25.00 per cwt. • Rate is determined on accumulated weight of total pieces for each shipment. Please Note: For crated or boxed display goods shipped to the advance warehouse or directly to show site and for uncrated display goods requiring special handling, please refer to the enclosed Shipping Instructions/Material Handling Order Form for rates. OVERTIME: A 25% surcharge will be added to the above rates if unloading or reloading is performed on overtime. A 50% surcharge will be added if both unloading and reloading is performed on overtime. Overtime is anytime before 8:00 a.m. and after 4:30 p.m. on weekdays and all hours Saturdays, Sundays, and holidays. All shipments must have a bill-of-lading or delivery receipt showing number of pieces, weight and description of merchandise. If shipments arrive without weight on bill-of-lading and weight is unobtainable, a mutual decision as to approximate weight will be determined and will be binding on both parties. To order the above service, the following must be completed along with the Credit Card Authorization Form and returned to Heritage no later than Thursday, March 5th. ESTIMATED COSTS. Estimated Weight in lbs. NAME OF CONVENTION * (Round to next highest whole number) * 100 = 2015 HAA SHOW x Rate = BOOTH # ____________________________ FIRM NAME PHONE # ADDRESS CITY BY Total FAX # _______________________ STATE EMAIL NAME (SIGNATURE) ZIP __________________ DATE _______________________ (PLEASE PRINT) Mail This Form Promptly To The Address Above-Retain One Copy For Your File 18 Remit To: PRIORITY RETURN/ ACCESSIBLE STORAGE FORM All orders must have a credit card authorization form on file. Priority Empty Container Return This service provides for the priority return of your empties to your booth after the close of the show. This service must be ordered prior to the removal of your empties. If you would like this service, please fill out the information below and return to Heritage Exposition Services, Inc.. Priority Empty Container Return....................................................................$100.00 per container Estimated Number of Pieces............................................................................________________ PLEASE NOTE THAT THIS SERVICE CANNOT BE ORDERED AFTER THE PIECES HAVE BEEN TAKEN TO STORAGE ACCESSIBLE STORAGE A storage area will be available for exhibitor’s samples and literature in the facility. Depending on space available in the facility, these items may be stored on trailers in the loading dock area. Heritage employees will be available to access storage items during show hours, one hour prior to show opening, and one half hour after show closing each day. All materiel in storage on the last day of the show will be returned to their designated booth space at the close of the show. Due to fire regulations and for security purposes, NO LARGE DELIVERIES CAN BE MADE DURING SHOW HOURS. Show management reserves the right to stop deliveries at any time during the show hours, so please schedule deliveries prior to show opening. Storage space may be limited. Orders MUST be received by the deadline date to guarantee storage space. The charge for storage space is as follows: Accessible Storage Rate: $100.00 base charge, plus labor charges per delivery (one hour minimum) Labor Rates: Straight Time: (one hour minimum per man)..........................................$62.00 8:00 a.m. - 4:30 p.m. Monday - Friday Over Time: (one hour minimum per man)................................................$93.00 YES, I wish to reserve space for accessible storage, I plan on storing ___________pallets/boxes/crates/cases (# of pieces) (circle one) Deliveries To have items placed in or removed from accessible storage, please notify the Heritage Service Desk. ALL GOODS STORED WITH HERITAGE ARE STORED AT YOUR OWN RISK. We shall not be liable for any injury, damage, loss, theft, or destruction, including, but not limited to damage from atmospheric conditions or rust, negligence (whether caused by ourselves or by servants, agents, employees or others), failures to act breach of contract, breach of warranty, water condensation, fire, floods, acts of God or any act beyond our sole control. We are not liable for any direct, consequential, or incidental damages nor for loss of profit or loss due to failures to obtain or turnover goods at any particular time or place whatsoever, however such loss may be incurred. We are not liable for or chargeable with any loss of sales, income, resale, commissions, or brokerage, nor for any freight or demurrage. (Please Print) NAME OF CONVENTION 2015 HAA SHOW BOOTH # ______________________________________ FIRM NAME ADDRESS BY NAME PHONE # CITY ______FAX# _________________________________________ STATE ZIP _______________________________ EMAIL_____________________________________________________________________________________ ____________________________________________________________________DATE ____________________________________________________________ (Signature) Please Fax or Mail This Form Promptly To Heritage Exposition Services-Retain One Copy For Your File. 19 HERITAGE HERITAGE Exposition Services Exposition Services Exposition Services DO NOT DELAY! DO NOT DELAY! ADVANCE SHIPMENT TO WAREHOUSE ADVANCE SHIPMENT TO WAREHOUSE TO:_______________________________________________ TO:_______________________________________________ EXHIBITOR NAME EXHIBITOR NAME BOOTH NUMBER: ____________________________________ BOOTH NUMBER: ____________________________________ HERITAGE EXPOSITION SERVICES 3681 NEW TOWN BLVD. ST. CHARLES, MO 63301 HERITAGE EXPOSITION SERVICES 3681 NEW TOWN BLVD. ST. CHARLES, MO 63301 FOR: 2015 HAA SHOW FOR: 2015 HAA SHOW HERITAGE HERITAGE Exposition Services Exposition Services DO NOT DELAY! DO NOT DELAY ADVANCE SHIPMENT TO WAREHOUSE ADVANCE SHIPMENT TO WAREHOUSE TO:_______________________________________________ TO:_______________________________________________ EXHIBITOR NAME EXHIBITOR NAME BOOTH NUMBER: ____________________________________ BOOTH NUMBER: ____________________________________ HERITAGE EXPOSITION SERVICES 3681 NEW TOWN BLVD. ST. CHARLES, MO 63301 HERITAGE EXPOSITION SERVICES 3681 NEW TOWN BLVD. ST. CHARLES, MO 63301 FOR: 2015 HAA SHOW FOR: 2015 HAA SHOW 20 IMPORTANT NOTICE REGARDING DIRECT SHIPMENTS Please be aware that the America’s Center does NOT receive exhibitor freight, literature or supplies through the venue package room. The convention center’s package room is too small to handle Exhibit Materials and the venue’s everyday receiving. All exhibit materials, being shipped directly to show site must be addressed as listed below to insure unloading and delivery to your booth area. NOTE: Direct shipments will only be received beginning at 8:00 a.m., Tuesday, March 17th, 2014. Any materials sent to the convention center prior to this date may be returned to sender and/or may be turned over to Heritage Exposition Services and will be billed according to the Show’s Shipping & Receiving Rates, and will be subject to venue assessed fees. EXHIBITOR COMPANY NAME ____________________________ BOOTH NUMBER ____________________________ C/O HERITAGE EXPOSITION SERVICES AMERICA’S CENTER 701 CONVENTION CENTER PLAZA ST. LOUIS, MO 63101 FOR: 2015 HAA SHOW All shipments should be accompanied with a Bill of Lading or Packing List indicating the total weight of shipment and piece count. See the enclosed Shipping Information/Material Handling Order Form for detailed service descriptions, rates and limits of liability. WE APPRECIATE YOUR COOPERATION. HERITAGE EXPOSITION SERVICES Toll Free: 1 (800) 360–4323 • Fax: 1 (314) 533-0906 • [email protected] www.heritageexpo.com 21 HERITAGE HERITAGE Exposition Services Exposition Services DO NOT DELAY DO NOT DELAY DIRECT SHIPMENT TO SHOW SITE DIRECT SHIPMENT TO SHOW SITE MUST NOT ARRIVE BEFORE TUESDAY, MARCH 17, 2015 MUST NOT ARRIVE BEFORE TUESDAY, MARCH 17, 2015 TO:____________________________________________ TO:____________________________________________ EXHIBITOR NAME EXHIBITOR NAME BOOTH NUMBER:____________________________ BOOTH NUMBER:____________________________ C/O C/O HERITAGE EXPOSITION SERVICES AMERICA’S CENTER 701 CONVENTION CENTER PLAZA ST. LOUIS, MO 63101 FOR: 2015 HAA SHOW HERITAGE EXPOSITION SERVICES AMERICA’S CENTER 701 CONVENTION CENTER PLAZA ST. LOUIS, MO 63101 FOR: 2015 HAA SHOW HERITAGE HERITAGE Exposition Services Exposition Services DO NOT DELAY DO NOT DELAY DIRECT SHIPMENT TO SHOW SITE DIRECT SHIPMENT TO SHOW SITE MUST NOT ARRIVE BEFORE TUESDAY, MARCH 17, 2015 MUST NOT ARRIVE BEFORE TUESDAY, MARCH 17, 2015 TO:____________________________________________ TO:____________________________________________ EXHIBITOR NAME EXHIBITOR NAME BOOTH NUMBER:____________________________ BOOTH NUMBER:____________________________ C/O C/O HERITAGE EXPOSITION SERVICES AMERICA’S CENTER 701 CONVENTION CENTER PLAZA ST. LOUIS, MO 63101 FOR: 2015 HAA SHOW HERITAGE EXPOSITION SERVICES AMERICA’S CENTER 701 CONVENTION CENTER PLAZA ST. LOUIS, MO 63101 FOR: 2015 HAA SHOW 22 OVERNIGHT PARKING PERMITS Dear HAA, Heritage Exposition Services has secured an overnight parking area for exhibitors during the 2015 HAA Show to be held March 19-22, 2015 at America’s Center in St. Louis. The parking area is approximately 3 miles south of the convention center and will accommodate all size vehicles including tractor trailers. The area is patrolled by security, however, Heritage Exposition Services, Inc will not be held responsible for any loss, theft or damages that may occur. The daily charge for each overnight parking is $40.00 per day. To reserve your parking space, please fill out the information below and return to Heritage Exposition Services with payment. Upon receipt of your order and payment, a parking pass, including a map of directions to the lot will be mailed to you covering the days required for parking. This service will also be available at show site and may be ordered at the Heritage Exhibitor Services desk located at America’s Center. Description of vehicle _________________________________________________________________ Day/Dates required for parking _______________________ thru ______________________________ Total number of days __________________ @ $40.00 per day = Total __________________________ Exhibitor Company Name ______________________________________________________________ Address ____________________________________________________________________________ City ____________________________________________ State ____________ Zip _______________ Attn: ______________________________________________________________________________ __________________ Card Holder's Name (Please print): ________________________________________________________________ Cardholder's Signature: _________________________________________________________________________ Credit Card Billing Address: _____________________________________________________________________ City: State: Account Number: _____________________________________ Verification Code Zip:________________ / / / Expiration ___/___ Signature: ________________________________________ Print _______________________________________ Phone # _________________________________________ Email ______________________________________ 23 HES LOGISTICS FREIGHT SERVICES HES Logistics is a convenient one stop shipping resource for all your exposition transportation needs... Inbound Shipment Solutions Our trade show specialists will work with you to provide the right solution for moving your exhibit to and from the event, including continuous monitoring of shipment progress. Utilization of our advance warehouse facilities ensures a streamlined shipping process as well as priority delivery and tracking to the show floor. Shipping costs are quoted in advance. Due to our shipping volume, HES Logistics is able to offer competitive pricing, regardless of the size of your shipment. Competitive round trip pricing. Outbound Shipment Solutions All HES Logistics freight is given “Priority Empty” service. At the service desk you will be provided your priority empty return labels and your freight will be delivered first once the show breaks. HES Logistics on-site representatives will assist you in selecting the right shipment option for your freight and packages after the show. Coordinated pickups and on-site personnel at the show allow you to expedite the dismantle process and allow you to get off the show floor sooner. Single source invoicing will include all show charges to avoid unnecessary paperwork and streamline your payment process. 24 “Priority Empty” return treatment of exhibit empties. LTL, Air and Expedited services. Continuous tracking and monitoring of inbound and outbound shipment progress. Single source invoicing. Call 1-866-493-1675 Exhibit Transportation Order/Estimate Form HES LOGISTICS FREIGHT SERVICES SHOW NAME: SHOW LOCATION: PLEASE ARRANGE TRANSPORTATION FOR MY EXHIBIT MATERIALS RATE INQUIRY ONLY AT THIS TIME PICK UP INFORMATION COMPANY NAME BOOTH NUMBER STREET ADDRESS SUITE/FL. NO. CITY STATE PICK UP DATE OFFICE HOURS DOCK ACCESS YES NO RESIDENTIAL YES NO NO. OF PIECES ZIP DESCRIPTION DIMENSIONS GROSS WEIGHT FOR DIMENSIONS. PLEASE PROVIDE L x W x H INSURANCE (Optional): YES NO Declared Value: CONTACT INFORMATION CONTACT NAME TELEPHONE FAX EMAIL ADDRESS PLEASE FAX OR EMAIL TO: PHONE: 1-708-361-3722 [email protected] Fax: 1-708-361-3866 25 SERV-ALL GRAPHICS • 681-8883 COMPLETE ALL SHADED AREAS . . . SEE BACK OF PART 1 80047.f3f dtp BOOTH NUMBER STRAIGHT BILL OF LADING - SHORT FORM - ORIGINAL - Not Negotiable RECEIVED, subject to the classifications and tariffs in effect on the date of the issue of this Bill of Lading. the property described below, in apparent good order, except as noted (contents and condition of contents of package unknown), marked, consigned, and destined as indicated below, which said carrier (the word carrier being understood throughout this contract as meaning any person or corporation in possession of the property under the contract) agrees to carry to its usual place of delivery at said destination if on its route, otherwise to deliver to another carrier on the route to said destination. It is mutually agreed,as to each carrier of all or any of said property over all or any portion of said route to CONVENTION destination, and as to each party at any time interested in all or any of said property, that every service to be performed hereunder shall be subject to all the terms and conditions of the Uniform Domestic Straight Bill Lading set forth (1) in Official, Southern, Western, and Illinois Freight Classifications in effect on the date hereof. If this is a rail or a rail-water shipment, or (2) in the applicable motor carrier classification or tariff if this is a motor carrier shipment. Shipper hereby certifies that he is familiar with all the terms and conditions of the said bill of lading, including those on he t back thereof, set forth in the classifications or tariff which governs the transportation of this shipment, and the said terms and conditions are hereby agreed to by the shipper and accepted for himself and his assigns. DATE From AT YOUR COMPANY NAME TRAILER NO. SHIPPERS NUMBER FACILITY /CITY /STATE CONSIGNED TO CO. NAME FREIGHT CHARGES ARE TO BE "MARK ONE" STREET CITY/STATE/ZIP CODE Indicate desired method of shipment Air Freight Van Lines CARRIER REQUESTED HES Logistics Company Truck Overnite Carrier Customer Pick up Desired Arrival Date KIND OF PACKAGE, DESCRIPTION OF ARTICLES, SPECIAL MARKS, AND EXCEPTIONS *Weight (Sub. to Cor.) Class or Rate Check Column O Number Pieces Common Carrier : COLLECT CARRIER USED TELEPHONE ATTENTION PREPAID GE ST Crates Exhibition Paraphenalia (Item 154630-NMFC) IGH TC HA R Cartons Cases / Trunks SE ND F RE Skids Carpets TOTAL PIECES TOTAL WEIGHT VALUE: SEND FREIGHT CHARGES TO: Company Name HES Logistics, Inc. Street 620 Shenandoah Ave. City, State St. Louis, MO 63104 Attn: Telephone INSTRUCTIONS RETURN COMPLETE BILL OF LADING TO SERVICE DESK. PLACE PRO LABEL HERE HERITAGE EXPOSITION SERVICE IS NOT RESPONSIBLE FORK DESTINATION TRAILER NO. FOR SHIPMENTS LEFT IN BOOTH BY EXHIBITOR. WE SINGLE MULTIPLE LIFT HOOK WILL COUNT SHPT. SHPT. AND SHIP PIECES AS WE FIND SHIPMENT FRT. WHEN FROM EXHIBIT HALL. EXHIBITORS PCSWE REMOVECKR MUST INSURE THEMSELVES AGAINST DOORLOSS OR THEFT. PCS 1-866-493-1675 IF CONSIGNED TO ADDRESS AND BILL TO ADDRESS ARE THE SAME, FREIG HT WILL BE SENT COLLECT (CHARGES TO BE PAID BY CONSIGNEE) UNLESS PRIOR ARRANGEMENTS ARE MADE DIR ECTLY WITH FREIGHT CARRIER X SIGNATURE OF SHIPPER X PRINT ORIGINAL 26 STKR Day: ____________ Date: ____________ Time: ___________ SIGNATURE OF CARRIER OR AGENT IMPORTANT INFORMATION REGARDING OUTBOUND SHIPMENTS To ensure that your outbound shipments from the 2015 HAA Show are handled according to your instructions, please be advised of the following: CONTACT YOUR CARRIER TO SCHEDULE PICK UP OF YOUR SHIPMENT. Exhibitors must contact their preferred carrier and arrange pick up of outbound shipments, unless you are using the show recommended carrier. Carriers, including FED EX and UPS, will not pick up your shipment unless you have made arrangements with them. In the event your selected carrier fails to show on final move-out day, your shipment will be rerouted to the show carrier, HES Logistics, unless otherwise noted. PACK AND LABEL YOUR MATERIALS. Banding, shrink wrap and shipping labels are available at the Heritage Service Desk. COMPLETE AND TURN IN A HERITAGE BILL OF LADING FOR EACH OUTBOUND SHIPMENT. Bill of ladings may be obtained from the Heritage Service Desk. Complete a bill of lading for each shipment/destination. Turn in all completed bill of ladings to the Heritage Service Desk once your shipments are ready to be loaded out. For your convenience, show recommended carriers are available to handle outbound transportation. DO NOT REROUTE OUR SHIPMENT SHOULD OUR PREFERRED CARRIER NOT ARRIVE BY THE SCHEDULED MOVE OUT TIME. I / We Authorize Heritage Exposition Services to Return our Shipment to their freight warehouse for later pick-up by our preferred carrier. Rates for Return to Warehouse Shipments are covered on pages 14-15 of the service kit ________________________________________ EXHIBITING COMPANY _______________________________ BOOTH NUMBER _________________________________________ AUTHORIZED SIGNATURE _______________________________ PRINT NAME _________________________________________ ON-SITE CONTACT (If Different than above) _______________________________ CELL NUMBER Thank you and we hope you have a great show! 27 OVERTIME MOVE-OUT / SURCHARGE STATEMENT OF ACCOUNT Remit to: A statement of account for all equipment and/or services provided by Heritage Exposition Services will be presented to each exhibitor on Saturday, March 21ST, 2015. Any questions or discrepancies should be addressed at the Heritage Service Desk prior to the close of the show at 2:00 p.m. on Sunday, March 22ND. No credits will be issued after the show. If you require load out on Sunday, March 22ND or have scheduled your designated carrier for pick up and load out on Sunday, March 22ND, a 25% surcharge will be applied to your freight handling fees to cover overtime labor. Please check the appropriate box below and return this form to Heritage Exposition Services. I/we will require load out or have designated our carrier to pick up our shipment on Sunday, March 22, 2015. (25% Surcharge Will Apply) I/we will require load out or have designated our carrier to pick up our shipment on Monday, March 23, 2015. (If you elect to move-out on Sunday, March 22nd instead or your carrier arrives for pick up on Sunday, March 22nd, a 25% surcharge will be added to your final invoice.) _________________________________________ _______________________________ ON-SITE CONTACT NAME OF CONVENTION 2015 HAA SHOW CELL NUMBER _________________________ FIRM NAME BOOTH #_________________________ PHONE # ADDRESS CITY BY STATE EMAIL (Signature FAX # ________________________ NAME ZIP____________________ DATE ________________________ (Please Print) Mail This Form Promptly To The Address Above-Retain One Copy For Your File 28 Remit To: EXHIBITOR APPOINTED CONTRACTOR THIRD PARTY AUTHORIZATION EXHIBITOR APPOINTED CONTRACTOR THIRD PARTY AUTHORIZATION If your company plans to use a firm who is not the official service contractor as designated by Show Management, please complete this form and return to the address above. FOR USE OF AN EXHIBITOR APPOINTED CONTRACTOR: We understand and agree that we, the exhibiting firm, are ultimately responsible for payment of charges. In the event that the named third party does not discharge payment of the invoice prior to the last day of the show, charges will revert to the exhibiting company. The items checked below are to be invoiced to the third party: NOTE: If you require material handling, sign hanging or exhibit labor, Heritage requires a completed credit card authorization form on file in order to provide these services. EXHIBITOR APPOINTED CONTRACTOR _________________________________________________________ ADDRESS __________________________________________________________ __________________________________________________________ ALL SERVICES BOOTH CLEANING I & D LABOR MATERIAL HANDLING/IN & OUT RENTAL FURNITURE & CARPET SIGNS OTHER (Please specify) THIRD PARTY AGENT: CONTACT PERSON CREDIT CARD ACCOUNT NO.______________________________________________ __________________________________________________________ EXPIRATION DATE ____/____VERIFICATION CODE ___/___/___/___ PERSONAL CREDIT CARD PHONE COMPANY CREDIT CARD CARDHOLDER'S NAME ____________________________________________________ __________________________________________________________ Inform your Exhibitor Appointed Contractor that they must send a copy of a General Liability Insurance Certificate no later than 30 days prior to show date or they will not be permitted to service your exhibit. It is the responsibility of the exhibitor to assure that each representative of an Exhibitor Appointed Contractor abides by the official rules and regulations of this event. AUTHORIZED SIGNATURE ________________________________________________ PRINT NAME ____________________________________________________________ COMPANY NAME _________________________________________________________ ADDRESS ________________________________________________________________ CITY/STATE/ZIP ____________________________________________________________ PHONE FAX ________________________________ We have read, understand and agree to all terms as described above and have advised our show site representative accordingly. Exhibitor Signature: (Please Print) NAME OF CONVENTION Print Name: 2015 HAA SHOW ______________BOOTH # ________________________________ FIRM NAME PHONE # ADDRESS BY NAME Date: _________________________ CITY FAX #__________________________________ STATE ZIP________________________________ __________________________________________ EMAIL ____________________________________________________________________________ _________________________________________________________ DATE __________________________________________________________ (Signature) Please Fax or Mail This Form Promptly To The Address Above-Retain One Copy For Your Files 29 PP/TPA Remit To: EXHIBIT LABOR ORDER FORM DISPLAY LABOR FOR INSTALLATION & DISMANTLE OF EXHIBITS The enclosed credit card authorization form must be completed and returned when ordering Exhibit Labor. For your convenience, MasterCard, American Express, Visa and Discover will be accepted. RATES: STRAIGHT TIME (One hour minimum per man) ......................................................................................$58.50 PER HOUR 8:00 A.M. - 4:30 P.M. Monday through Friday OVERTIME (One hour minimum per man) ................................................................................................$92.00 PER HOUR 6:00 A.M. - 8:00 A.M. and 4:30 P.M – 6:30 P.M. Monday – Friday, Saturday and Sunday 6:00 A.M. – 6:30 P.M. DOUBLE TIME (One hour minimum per man)...................................................................................... $117.50 PER HOUR 6:30 P.M. to 6:00 A.M. Monday – Friday and all hours on Saturday and Sunday Starting time can be guaranteed only in those instances where men are requested for the start of the working day, which is 8:00 a.m. The minimum charge for one hour per man will apply and time will commence in accordance with exhibitor's request. Failure to call for labor at requested time will result in a one hour charge per man requested unless 48 hour advance notice is provided. Individual workmen's interpretations of plans diagrams, photos, and their speed of installation and dismantling cannot be guaranteed to conform to your estimate or past experience. INSTALLATION ERECT EXHIBIT UNDER HERITAGE SUPERVISION Heritage will supervise the installation of your exhibit, however, specific instruction, blueprints, etc., should be provided to to facilitate an economical, correct installation. A supervision charge of 30%, minimum charge $45.00, will be added to your labor invoice. No of men Estimated hours each man Total hrs _____ X rate ST/OT _____ + 30%_____ = _________ Please complete the reverse side of this form FURNISH LABOR TO ERECT EXHIBIT UNDER EXHIBITOR'S SUPERVISION Have (No.) of men available as close as possible to (A.M.-P.M.) on (Day) erect exhibit under exhibitor's supervision. Exhibitor must check in at service desk to obtain labor. No. of men _______ Estimated hrs each man ________ Total hrs _______ X rate ST/OT _________ = __________ (Date) to DISMANTLE DISMANTLE EXHIBIT UNDER HERITAGE SUPERVISION Heritage will supervise the dismantling of your exhibit, when crates are returned. Make sure complete outbound shipping information has been given to the freight service desk. A supervision charge of 30%, minimum charge $45.00, will be added to your labor invoice. No of men Estimated hours each man Total hrs _____ X rate ST/OT _____ + 30%_____ = _________ Please complete the reverse side of this form FURNISH LABOR TO DISMANTLE EXHIBIT UNDER EXHIBITOR'S SUPERVISION Have (No.) of men available as close as possible to (A.M.-P.M.) on (Day) dismantle exhibit under exhibitor's supervision. Exhibitor must check in at service desk to obtain labor. No. of men _______ Estimated hrs each man ________ Total hrs _______ X rate ST/OT _________ = __________ (Date) to ESTIMATED TOTAL ______________________ NAME OF CONVENTION 2015 HAA SHOW __________________ _______BOOTH # __________________________________ FIRM NAME PHONE # ADDRESS BY CITY EMAIL FAX # ___________________________________ STATE ZIP ____________________________________ ________________ NAME DATE ________________________ Mail This Form Promptly To The Address Above-Retain One Copy For Your File (CONTINUED ON NEXT PAGE) 30 424099.HIS COMPANY NAME ______________________________________________ BOOTH # ______________________________________________ PLEASE COMPLETE THE FOLLOWING INFORMATION IF YOUR DISPLAY IS TO BE SET-UP AND/OR DISMANTLED BY HERITAGE I&D AND YOU WILL NOT BE PRESENT TO SUPERVISE THE INSTALLATION AND/OR DISMANTLE. INBOUND SHIPPING INFORMATION Carrier________________________________________________________ Carrier Phone Number __________________________________________________________ Shipped to: Warehouse __________ Total No. of: Crates ___________ Show Site ___________ Cartons _________ From: City/State __________________________Date ___________________________ Fiber Cases _________ Other (Specify) ______________________________________________ SET-UP INFORMATION Set up Plan/Photo: Attached _________________ Carpet: With Exhibit ______________ To Be Sent With Exhibit ___________________ Rented From Heritage _________________ In Crate No. ______________________________ Color _________________ Size __________________________________ Electrical Placement: Drawing Attached _______________ Drawing With Exhibit ______________ Electrical Under Carpet ____________________________ Comments:_____________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________________________ Graphics: With Exhibit ___________________________________________ Shipped Separately ___________________________________________________________ Comments:_____________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________________________ Special Tools/Hardware Required: ________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________________________ OUTBOUND SHIPPING INFORMATION: Ship To:__________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ Method: Common Carrier Air Freight Van Line Other (Specify) Carrier:(If Known) _______________________________________________________________________________________________________________________________ Freight Charges: Prepaid Collect Bill To: _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ Please note: Heritage will not be responsible for product or literature that is not properly packed and labeled by exhibitor personnel, nor for concealed damage which may occur during shipping. SPECIAL INSTRUCTIONS/COMMENTS: _________________________________________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________ PLEASE PROVIDE AN EMERGENCY CONTACT: Name_______________________________________________________________________________Phone No.____________________________ 31 MODULAR RENTAL DISPLAY ORDER FORM DEADLINE DATE: Thursday, March 5, 2015 CANCELLATION: No refunds on orders cancelled after the deadline. LATE REQUEST: Request after deadline will be filled as available at the standard rate. #1 CHOOSE YOUR EXHIBIT - CHECK ONE Display One: 10’ Standard Display T here Package Includes: Installation and dismantling labor One 10’ x 10’ Standard Carpet 1 Header One 1 meter counter Three Arm Lights #3 $2500.00 $1925.00 Circle your Carpet Color: Black Blue Burgundy Gray Red Gold #4 STANDARD RATE ADVANCED RATE $ 6864.00 $5280.00 Blue Burgundy Gray Red Gold Display Five: 20’x 20’ Island Display T here Package Includes: Installation and dismantling labor One 20’ x 20’ Standard carpet 2 Headers 4 Counters #6 STANDARD RATE ADVANCED RATE $ 10,504.00 $8080.00 Circle your Carpet Color: Counters 2 meter ...................................... Counters 1 meter ....................................... Cabinet 1 meter ......................................... Shelves 1 meter ......................................... Glass Showcase ...................................... Arm Light ................................................. $4150.00 STANDARD RATE $ 5395.00 Circle your Carpet Color: Black Blue Burgundy Gray Red Gold Display Four: 20’ Deluxe Display T here ADVANCED RATE $5471.00 STANDARD RATE $ 7100.00 Circle your Carpet Color: Black Blue Burgundy Gray Red Gold Display Six: 20’ x 20’ Island Display T here ADVANCED RATE Package Includes: Installation and dismantling labor One 20’ x 20’ Standard carpet 4 Headers 4 Counters $8725.00 STANDARD RATE $11,345.00 Circle your Carpet Color: Black Blue Burgundy Black Blue Burgundy Gray Red Gold Gray Red Gold SYSTEM ACCESSORIES QUANTITY ADVANCED RATE Package Includes: Installation and dismantling labor One 10’ x 20’ Standard carpet 1 Header 4 Counters 5 Halogen Lights Circle your Carpet Color: Black Display Two: 20’ Standard Display T here Package Includes: Installation and dismantling labor One 10’ x 20’ Standard carpet 2 Headers One 2 meter counter Two 1 meter counters 6 Halogen Lights Display Three: 20’ Deluxe Display T here Package Includes: Installation and dismantling labor One 10’ x 20’ Standard Carpet 2 Headers One 1.5 meter counter Four shelves 5 Halogen Lights #5 #2 STANDARD RATE ADVANCED RATE CHOOSE YOUR PANELS ADVANCED RATE $525.00 ea $310.00 ea $310.00 ea $45.00 ea $400.00 ea $78.00 ea STANDARD RATE $685.00 $400.00 $400.00 $58.50 $520.00 $102.00 ea ea ea ea ea ea Standard and Optional Panel Choices: ADVANDED RATE White Hardwall ...................................................................... Blue / Gray Velcro - Circle: Blue or Gray .......................... Opt Color Hardwall (per panel) - Specify__________ Perfboard (per panel) .......................................................... Slatwall (per panel).................................................................. Gridwall (per panel) - Circle: Chrome or Black ................ Included Included $ 70.00 ea $ 70.00 ea $281.00 ea $ 70.00 ea STANDARD RATE Included Included $91.00 ea $91.00 ea $365.00 ea $91.00 ea INDICATE YOUR HEADER SIGN COPY Your company name will be printed in block lettering on the White Header Sign. Check which color lettering you would like: BLACK BLUE RED Please indicate here if you would like us to assist you with logo identification or other customized graphics. * Remember to order the following items, They are NOT included in booth package; * Furniture * Electrical Service * Custom Logo * Floral * Cleaning Service Yes, I have completed and enclosed the Payment Form NAME OF CONVENTION Total: 2015 HAA SHOW BOOTH #____________________________ PHONE # FIRM NAME ADDRESS CITY BY EMAIL (SIGNATURE) $ FAX # _____________________ STATE NAME ZIP___________________ DATE _________________ (PLEASE PRINT) Mail This Form Promptly To The Address Above - Retain One Copy For Your File 32 MHD-H Modular Displays MDO1 Modular Hardwall Display Package 1 MDO2 Modular Hardwall Display Package 2 MDO3 Modular Hardwall Display Package 3 MDO4 Modular Hardwall Display Package 4 MDO6 Modular Hardwall Display Package 6 MDO5 Modular Hardwall Display Package 5 Heritage Expositon Services • Toll Free: 1 (800) 360–4323 • Fax: (314) 533-0906 • [email protected] • www.heritageexpo.com 33 Remit To: SIGN & BANNER HANGING ORDER FORM The enclosed Credit Card Authorization form must be completed and returned when ordering Sign & Banner Hanging. For your convenience, MasterCard, American Express, Visa and Discover will be accepted. INSTRUCTIONS & CONDITIONS 1. 2. 3. 4. 5. 6. 7. 8. All hanging signs, in accordance with your show contract, must be approved in advance by Show Management for design, copy and placement in the display area. All signs must be hung by Heritage Exposition Services - the official service contractor. According to the rules and regulations of the facility no other firm will be allowed to bring high-lift or boom equipment onto the show floor during the installation or dismantle of the show. All signs must have rigging points, except for cloth banners, which must have grommets or pockets. Electrical signs must be in good working order and conform to the National Electric Code. Complete the Electrical Services request form for power requirements. All signs suspended from the ceiling of the facility must be in Heritage Exposition Services possession on the first day of contractor's move-in. All signs must be marked appropriately, and either shipped to HES warehouse or shipped directly to the facility in the back of your truck to allow immediate access. Exhibitor is responsible for arrangements of collecting signage at the close of the show. If assembly is required, set-up instructions must be sent along with Exhibit Labor Order Form enclosed. One (1) hour minimum applies. Heritage Exposition Services will be responsible for preassembly of all signs. If you require this service, return this form at least 10 days prior to show opening, attaching sketch or printed illustration. Heritage Exposition Services is not responsible for, liable for, and will not hang any signage constructed in a manner it deems unsafe. Exhibitor holds harmless and waives all claims against Heritage Exposition Services and the exposition facility concerning all overhead signage. RATES: (Hourly) Boom/Lift and 3 man rigging crew Additional rigger STRAIGHT TIME 285.00 65.00 OVERTIME 415.00 110.00 One Hour Minimum Charge Installation, One Hour Minimum Charge Dismantle. All labor before 8:00 a.m. and after 4:30 p.m. weekdays and all hours on Saturday, Sundays and holidays will be charged overtime rate. Additional sign hangers will be utilized as required for safety. ESTIMATED CHARGES: Estimated number of hours x hourly rate = $ _____________________ Sign Type: Metal Wood Cloth Banner Other Please explain: ________________________ Sign Shape: Rectangle Square Circle Triangle Please explain: _____________________ Size: Height Width Length Weight __________________ Electrical Required: Yes No (Complete Electrical Service Form) Assembly required: Yes No _______ Feet from: Left Right Rear Number of feet from floor to bottom of sign: _____________ Supervision: Install with HES Supervision Exhibitor Supervision Arrival Date and Time: ____________ Name of Exhibitor Supervisor ___________________________________________________________________________ NAME OF CONVENTION 2015 HAA SHOW BOOTH # ____________________________ FIRM NAME PHONE # ADDRESS CITY BY FAX # _______________________ STATE EMAIL NAME (SIGNATURE) Mail This Form Promptly To The Address Above-Retain One Copy For Your File 34 ZIP __________________ DATE _______________________ (PLEASE PRINT) SBH-S Remit To: SIGN SERVICE ORDER FORM Discount prices only apply to orders received with full payment by the discount deadline date listed on the general information page. All charges for equipment and/or services are payable in advance or when placing order at show site. Orders will not be processed without payment. For your convenience, MasterCard, American Express, Visa and Discover will be accepted. STANDARD SIZE SIGNS QTY 7”X11” _____@ 7”X44” _____@ 11”X14” _____@ 14”X22” _____@ 14”X44” _____@ 22”X28” _____@ 28”X44” _____@ 40”X60” _____@ Easel Back _____@ Sentra ___x___@ DISCOUNT PRICE STANDARD PRICE 55.00 65.00 65.00 75.00 89.00 89.00 120.00 186.00 71.50 = $________ 84.50 = $________ 84.50 = $________ 97.00 = $________ 115.75 = $________ 118.00 = $________ 156.00 = $________ 325.00 = $________ DIGITAL GRAPHICS Heritage has the capabilities to provide you with the finest digital graphic reproduction available. Capabilities include four–color, photo-quality, high resolution digital printing in virtually any size for banners, signage, exhibit graphics and more. _____________L X____________W = sq. ft. sq. ft. __________ x $12.75 = $ __________ TOTAL 7.50 16.50 sq.ft. 11.75 = $________ 24.75 sq. ft = $________ $12.75 per sq. ft. (standard price $16.55) Minimum order 9 sq. ft. (1296 sq. in.) Double sq. ft. for double-sided graphics Round sq. ft. to next whole increment File conversion, retouching, cloning or color correcting may incur additional labor charges Any art designs are inclusive of the above prices. Please send any high quality files sized appropriately or able to be proportionately enlarged with the fonts embedded or outlined. If text is to be edited by Heritage then please send the font files as well. Preferred files are high resolution PDF’s. INDICATE YOUR SIGN COPY HERE *Please feel free to attach additional sign copy on separate page. Vertical Horizontal Color of Background Color of Lettering Easel Back Note: File conversion, retouching, cloning or color correcting may incur additional labor charges. SETUP/COMPUTER LABOR Straight Time - $88.00 Overtime - $156.00 Double Time - $176.00 TOTAL _________ (PLEASE PRINT) NAME OF CONVENTION 2015 HAA SHOW BOOTH # ____________________________ FIRM NAME PHONE # ADDRESS CITY BY FAX # ______________________________ STATE EMAIL ZIP _____________________________ ________________________________________________________________________ NAME DATE _____________________________________________________________________ (SIGNATURE) Please Fax or Mail This Form Promptly To The Address Above-Retain One Copy For Your File. 35 SS-H Exhibit Hall Fire Regulations The information contained in this brief outline does not by any means cover completely the ordinances and regulations contained in the local Fire Prevention Code. 8. There shall not be any gasoline powered forklifts or carts allowed in a place of assembly. Exceptions: Propane or electric vehicles are allowed. The following are basic rules governing concessions, exhibits, and shows in any building open to the public: 9. The use of liquefied petroleum gases inside buildings, tents or other areas is strictly prohibited, except for demonstration purposes when approved by the Fire Marshal. Maximum LPG allowed for exhibition purposes is a six (6) pound cylinder. 1. All curtains, drapes and decorations must be constructed of flameproof material, or treated with an approved flameproofing solution. (Treatment shall be renewed as often as may be necessary to maintain the flameproofing effect.) 10. “No Smoking by Order of Fire Marshal” signs shall be posted and maintained in areas designated by the Fire Marshal. 2. No combustible materials, merchandise or signs shall be attached to, hung from, or draped over flameproofed side and rear divider draperies of booths or attached to table skirting facing aisles, unless flameproofed. 11. Provide for daily removal and disposal of trash and rubbish from buildings and tents. 12. All electrical wiring shall be installed in a manner approved by the City Chief Electrical Inspector. 3. All exits, hallways and aisles leading from buildings or tents are to be kept clear and unobstructed at all times. 13. Provide and maintain approved fire extinguishing equipment in all areas as designated by the Fire Marshal. 4. No exit door shall be locked, bolted or otherwise fastened or obstructed at any time an exhibit building is open to the public. Moreover, it shall be unlawful to obstruct, or reduce in any manner, the clear width of any doorway, hallway, passageway or other means of egress. Additionally, all required exits shall be so located as to be discernible and accessible with unobstructed access thereto. 14. All standpipe and hose cabinets shall be kept clear and unobstructed at all times. 15. All appliances fired by natural gas shall be approved by the City Chief Mechanical Inspector and Fire Marshal before being used. 5. Access through turnstiles, gates, rails or similar devices shall not be permitted unless such a device is equipped to swing readily in the direction of exit travel under a total force of not more than 15 pounds and/or prior approval of the Fire Marshal. 16. The use of welding and cutting equipment for demonstration purposes must be by permit from the Fire Marshal. 17. Cylinders of compressed gases are prohibited unless approved by the Fire Marshal, and shall be secured in a vertical or horizontal positions depending on the tank use and design. 6. All sawdust, shavings, hay and straw shall be flameproofed, stored and maintained in a manner approved by the Fire Marshal. 7. Automobiles, trucks, tractors, machinery and other motor vehicles utilizing flammable fuels, which are placed on display inside any building shall have no more than two (2) gallons of fuel in the tank; all fuel tanks shall be locked or effectively sealed and battery cables shall be disconnected from the ignition system. Ignition keys for vehicles on display shall be kept by a responsible person at the display location for removal of such vehicles from the building in the event of an emergency. 18. The operator or the person in charge of operation or use of any place of assembly or education shall check egress facilities before such building is occupied for any use. If such inspection reveals that any element of the required means of egress is obstructed, inaccessible, locked, fastened or otherwise unsuited for immediate use, admittance to the building shall not be permitted until necessary corrective action has been completed. --over-36 19. There shall not be any obstructions blocking exit doors from the outside of any building such as autos parked in doorways or barricades across sidewalks. 29. All covered structures in excess of ninety (90) square feet in area shall be protected by an automatic fire detection system approved by the Fire Marshal. 20. No curtains, drapes or decorations shall be hung in such a manner as to cover any exit signs. 30. All floor plans submitted shall by totally representative of the halls, rooms and/or areas in which the events are held in, such as the location of manual pull stations, fire hose standpipe closets, exits, aisles and man doors in air walls, etc. 21. No vehicles shall be parked in fire lanes outside of buildings. 22. No flammable liquids shall be used or admitted inside of buildings except by approval of the Fire Marshal. 23. Artificial lighting such as lanterns and candles are prohibited. 24. The use of all gas-fired heating units, either portable or stationary, shall meet the approval of the City Chief Mechanical Inspector and the Fire Marshal. The use of the so-called “salamander” stove is strictly prohibited. 25. All cooking appliances shall be equipped with ventilating hoods and equipment as deemed necessary by the Fire Marshal, but in any instance such equipment shall be installed in accordance with provision of the City Building and Fire Codes. However, countertop fryers not exceeding 15 lbs. of oil may be used without the necessary ventilating hood and surface protection requirements. Additionally, the exhibitor shall be allowed no more than one (1) fryer per booth and shall provide two (2) ten (10) pound B.C. extinguishers, positioned on both sides of said fryers. All cooking appliances shall be listed by a National Testing Agency: i.e. Underwriters Laboratory or Factory Mutual. 26. Booth and seating plans must be approved by the Fire Marshal. Submit plans to the Fire Marshal no later than 15 days before set-up date. 27. There shall not be any ticket booths, tables or any other display setup in the lobby without the prior approval of the Fire Marshal. 28. All aisles shall be maintained at a minimum of ten (10) feet clearance. 37
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