1. travel
2. tourist facilities
3. hotel

2015 EXHIBITOR KIT
LAS VEGAS • PLEASANTON • VENTURA
ONTARIO • DEL MAR • SAN MATEO
SACRAMENTO • SAN JOSE • POMONA
Show Planning Checklist
LONG TERM PLANNING:
BEFORE YOU LEAVE HOME:
• Make sure all items you are selling have been
juried.
• Do a test run of your booth setup, erect the
booth, set up lighting, sidewalls and flooring.
Take a picture of how you want it to look and
bring it with you to the shows.
• Log onto the Artist Gallery at www.harvestfestival.com to upload photos and product
descriptions. There is no fee for using the
gallery.
• Make sure you order any additional electrical
requirements and bring enough lights etc. See
Lighting/Electrical usage on Inside Back
Cover.
• Order Harvest Festival exhibitor postcards to
pass out at shows and mail to your customers.
• Check the show specific pages herein for
setup and tear down times and show hours.
Note that San Jose has extended move-in
hours.
• Make arrangements for shipment of your
booth and inventory – see page 27.
• Obtain current seller’s permits (as required)
from State.
• Review your latest invoice for booth size,
location and notes. Bring it with you.
• Report your seller permit numbers to Harvest
Festival 415-447-3205 or email
[email protected]. You will not be able
to exhibit without a current seller permit.
• Food Exhibitors only; complete health permit
applications (forms will be mailed in July by
Harvest Festival) for each show city and return to Harvest Festival with fees.
BRING TO THE SHOW:
• NO OPEN FLAME ALLOWED.
• This exhibitor kit for reference and directions.
• Your sellers permits and display them at the
show.
• Plan your festival attire; be sure to comply
with Harvest Festival dress code (see page
26).
• Dolly or hand truck – they are not available
at the halls.
• Are you exhibiting in November or December? Remember to highlight your booth and
attire with holiday décor and lighting.
• Booth or table covers – bring tarp or drape to
close off your booth at night.
• PLEASE NOTE – EARLY TEAR DOWN
OF BOOTHS IS NOT ALLOWED – IT IS
DISRESPECTFUL TO CUSTOMERS
AND FELLOW EXHIBITORS
• Make your hotel, air or RV park reservations.
Harvest Festival obtains discounted rates at
local hotels for your use. Note cutoff dates on
the show specific pages in this kit or visit
www.harvestfestival.com.
• Order pipe and drape, sidewalls and additional electrical as needed. 500 watts included with each 10’ space.
IFC
Table of Contents
Show Checklist ...................................................................................... Inside Front Cover
Important Show Information.............................................................................................. 2
Booth Setup and Requirements .......................................................................................... 3
Show Information and Floorplans
Las Vegas ............................................................................................................ 4-5
Pleasanton ........................................................................................................... 6-7
Ventura ................................................................................................................ 8-9
Ontario ............................................................................................................ 10-11
Del Mar ........................................................................................................... 12-13
San Mateo ....................................................................................................... 14-15
Sacramento...................................................................................................... 16-17
San Jose........................................................................................................... 18-19
Pomona ........................................................................................................... 20-21
Booth Display ............................................................................................................. 22-23
Lighting Resources........................................................................................................... 24
Credit Card Services......................................................................................................... 24
Marketing and Promotions ............................................................................................... 25
Festival Attire, Advisory Committee................................................................................ 26
Freight, Shipping, Major Inc. .......................................................................................... 27
2015 Hotel Rates ............................................................................................................. 28
Important Reminders .............................................................................. Inside Back Cover
2015 Harvest Festival® Original Art & Craft Show
Western Exhibitors, Inc.
2181 Greenwich Street
San Francisco, CA 94123
(415) 447-3205 fax: (415) 346-4965
[email protected] www.harvestfestival.com
Sales Manager: Lori Walker 415.447.3217
Exhibit Sales: Tony Glenn 415.447.3214
Accounting: Beverly Hansen 415.447.3239
Operations: Pat Studdert 415.447.3225
IT/Web: Gayle Shearman 415.447.3224
Show Manager: Nancy Glenn 415.447.3235
Thank you for joining us for the 43rd annual fall tour.
We are proud to produce unique and vibrant festivals that attract and encourage
enthusiastic buyers who come to meet dedicated American crafters.
We set the stage and produce the event–you–the artisans are the players!
1
Important Show Information
On-Site Show Office Cell Number
Loading & Unloading
Any last minute Problems/Questions should be directed
to the on-site show office (which is open the Wednesday
before each show thru the Sunday night of each show).
That number is: (415) 830-2964
Normal set-up time is 8am-7pm Thursday (any exceptions are listed on show specific pages). No early or Friday set-ups are permitted. Load-in closes promptly at
7:00pm. Call the Show Office, (415) 830-2964 to notify if late arrival. If you do not arrive by 6 pm of setup day, your booth space is subject to cancellation
without a refund. Please refer to your contract.
Prior to Show
Review your invoice. Your invoice will include booth
location, booth size, indoor or outdoor location and cost.
If your invoice shows that you have an outdoor booth
(Pleasanton, Del Mar & Ventura only), bring your outdoor set-up, E-Z up or canopy. *Outdoor canopies
MUST be securely anchored to the ground. Remember,
you must have sidewalls and lighting. Please note that
inclement weather will not be a reason for us to move
outdoor exhibitors inside the building(s).
Bring a dolly, handcart and ladder. The halls do not provide these for exhibitor use. You will not be able to
bring your vehicle into the hall to unload.
Loading/unloading procedures differ in each city due to
hall access regulations.
For Move-In
1. Unload booth and merchandise quickly.
2. Remove your vehicle immediately to allow others to
have hall access.
3. Return to construct booth and arrange stock. As you
set up, please be courteous to your neighbors and
keep the aisles clear.
Show Check In
● Prior to setting up, go to the Show Office.
● Verify your booth placement.
● Get a Welcome Letter for show details.
● Pick up your ID badges. For security reasons, we
require that all badges have names on them and are
worn during set-up, tear-down and on each show day.
For Move-Out
Tear-down begins after closing time Sunday. There are
no early tear downs! Be considerate of our paying
customers and fellow artists by observing this rule.
Packing materials, carts, handtrucks, etc. are not allowed
onto the show floor until customers have left the hall.
Exhibitors who leave early may not be invited to future
shows. Remember, your last sale may be your best sale!
1. Pack your merchandise.
2. Tear down your booth.
3. Check with Harvest show team to see if a loading
pass is required.
4. Retrieve your vehicle, load your booth & stock
quickly. Move-out must be completed by midnight
Sunday.
Exhibitor Badge Policy
At every show, each exhibiting company will get a maximum of 4 badges at check-in. A $4.00 charge will be
collected for additional or lost badges. Badges are to be
used only by exhibitors & their booth personnel.
Insurance
Show Management, Contractors, Subcontractors and/or
the facility assumes no responsibility, under any circumstances, for any merchandise or displays lost, stolen or
damaged.
• You must carry your own insurance to protect your
property. A policy of insurance shall provide coverage
of at least $1,000,000 for each separate occurrence and
naming Western Exhibitors as additional insured.
NOTE: San Jose has limited dock space. Please be
patient! You can help others by loading/unloading your
vehicle and removing it from the loading/unloading area
quickly.
Insurance Companies
ACT Insurance Program
888-568-0548
www.actinspro.com
[email protected]
RLI Home Business Insurance
1-866-741-6560
www.insuremyhomebiz.com
2
Booth SetUp and Requirements
Each 10 x 10 Booth Includes:
Not Acceptable
• 8’ high back wall drape in neutral tone
• 500 Watts of electricity
• Booth number sign - PLEASE USE - It makes it easier
for attendees and the show decorator to find you.
• Show Directory listing with your company name and
booth number (application must be received by one month
prior to actual show date)
• Discounted group rates at nearby hotels. It helps us maintain good rates if our exhibitors utilize these hotels.
• Fully enclosed roofs are not allowed due to Fire
Marshal regulations.
• Large commercial white vinyl signs. These are not appropriate for indoor shows. Signage for indoor shows
should be smaller and have a softer decorative look
like wood, fabric, felt, foam core or sailcloth.
• Spreading your product and display into the aisles.
NO displays shall extend into aisles. AISLES MUST
REMAIN EMPTY OF MERCHANDISE.
• Exits and aisles must be kept clear of all displays and
equipment. Entrance and exit doors shall remain unobstructed at all times. Fire extinguishers and fire hose
cabinets shall remain visible and accessible at all times.
• Exposed metal of KD Canopies. Cover or wrap the
metal with fabric or decorative material. E-Z ups or
canopies are allowed for outdoor set-ups in Pleasanton,
Del Mar and Ventura. You must have sidewalls.
• Hand drawn signs (unless it is calligraphy).
• Special sales and discounts. Hand-drawn sale signs are
not allowed. If you reduce the price of an item during
the show, replace the price tag!
You Are Required to Provide:
Sidewalls or Drapes:
Must be a minimum of 7’ high and a maximum of 8’ high.
Must be flame proofed fabric or opaque walls. If you use
lattice, or Grids, you must use fabric to cover the back. All
materials must be flame resistant. Side drapes are included
with 10’ x 6’ or Rising Star booths.
Lights:
We dim the overhead lights in most shows.
Be prepared with sufficient lighting to display your booth
and product under dimly lit conditions.
Lighting is MANDATORY for all booths.
• Extension cords must be heavy duty, 3-prong/grounded
cords. Flat cords are recommended. Power strips with six
outlets are required. (In Las Vegas, use one extension cord
from main floor power to lights). ALL LIGHTS MUST
BE TURNED OFF AT THE END OF THE DAY.
Stationary Carts
Carts can be no larger than 4’ wide x 4’ long x 6’ tall and
must have lighting that complies with Fire Marshal
code. This can be self-contained or ordered thru the
electrical provider. (see pictures on page 22 & 23.)
A table does NOT constitute a cart. No additional
props or displays may be placed outside of your cart
space. Cart spaces will be marked on the floor and vendors are required to stay within the marked space.
See page 22-24 for more information on booth display.
Suggestions
• Use your company signs in your booth. The signs must
not exceed the 8’ side and back wall heights and cannot
be hand written.
• Use a tarp or bed sheet to cover the front of your booth at
night when you leave for additional security.
• Use a trailer hitch lock to prevent parking lot theft.
• Have a flexible set-up. Your booth structure must be flexible to allow for a 4-6” deviation from the width of the assigned space to allow for pillars and unforeseen floor plan
irregularities.
Food Vendors
Floor Covering:
You must have the following:
1. Washable floor covering
2. Handwashing station
3. If using utensils - you must have a three compartment
utensil washing sink with bleach
4. Covers for open food samples
5. Waste basket
• Use rugs, carpet, linoleum or other material to cover floor
of booth.
All food vendors must submit permit applications for
each show and city in which you participate. All forms
are available on the www.harvestfestival.com website.
Forms must be submitted WITH FULL PAYMENT.
Please review each individual county requirements for
food handling, waste and cleaning. The health departments have the authority to close your booth if minimum requirements are not met.
Note: These are minimum requirements, each county
may have additional requirements. Please review the individual city permit applications for more information.
The Harvest Festival will collect payments and submit
the permit applications for all food vendors to the appropriate health departments.
3
Las Vegas Information
SEPTEMBER 11-13, 2015
Cashman Center
850 Las Vegas Blvd. North
Las Vegas, NV 89101
702-386-7100, Fax: 702-386-7126
SHOW OFFICE CELL PHONE
415-830-2964 - operates Wed-Sun of show
SHOW DAY HOURS
Friday: 10am to 6pm
Saturday: 10am to 6pm
Sunday: 10am to 5pm
DIRECTIONS
From Henderson: Take U.S. 95 North, Exit
on Las Vegas Blvd., Turn Right on Las Vegas
Blvd., Travel 1/4 mile, Turn right into
Cashman Center.
FIRE MARSHAL
702-229-0366
EXHIBITOR MOVE-IN
Thursday, September 10
7:00am-7:00pm
From Summerlin: Take U.S. 95 South, Exit
on Las Vegas Blvd., Turn Left on Las Vegas
Blvd., Travel 1/4 mile, Turn right into
Cashman Center.
EXHIBITOR MOVE-OUT
Sunday, September 13
5:15pm-Midnight
From North Las Vegas: Take I-15 South to
U.S. 95 South, Exit on Las Vegas Blvd., Turn
Left on Las Vegas Blvd., Travel 1/4 mile, Turn
right into Cashman Center or Take 1-15 South
to Washington Avenue Exit, turn left on
Washington, Travel 3/4 mile, Turn right into
Cashman Center.
SHOW DECORATOR
Lights West, Inc
209-333-0996, Fax: 209-333-2312
Deadline: September 1, 2015
ELECTRICAL
Edlen Electrical
[email protected]
702-385-6911, Fax: 702-385-1810
Deadline: August 28, 2015
PARKING
Exhibitor parking is in Lot D behind Cashman.
SHOW HOTEL
Golden Nuggett
129 E. Fremont St.
Las Vegas, NV 89101
www.goldennugget.com
Reservations: 800-634-3454
Exhibitor Rate: Tue-Thurs & Sun: $44.00,
Fri & Sat; $94.00 (Carson Tower) + $5.00 per
day downtown fee
Code: Harvest Festival
Cutoff Date: August 10, 2015
Free Valet & Self Parking
$12.00 three day passes will be sold on
Thursday (move-in) only. Allows in/out
privileges. If three day pass is not purchased–
regular $4.00 per day rate applies BUT no
in/out privileges.
Exhibitors, please do not park in lots A or B –
these are reserved for your customers.
RV Parking
Sam’s Town
5111 Boulder Hwy.
702-456-7777 or
800-634-6371
TAX RATE: 8.1% Clark County
Sales tax will be collected Sunday afternoon prior to move-out.
Please bring a check to make payment. Credit Cards are not accepted.
Payment will be forwarded to State of Nevada for all exhibitors.
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Pleasanton Show Information
DIRECTIONS
From 680 (North or South)
Take Bernal Ave. Exit
East (right) on Bernal, then
left onto Valley Ave.
SEPTEMBER 18-20, 2015
Alameda County Fairgrounds
Young Calif. & Exhibition Hall (Bldg. A+B)
4501 Pleasanton Ave.
Pleasanton, CA 94566
925-426-7600, Fax: 925-426-7599
www.alamedacountyfair.com
Exhibitors will enter through the Gate 12
entrance. You may unload next to the buildings - please do not block the rollup doors. Do
not drive onto the grass or patio. Only small
light loads can enter thru glass doors.
SHOW DAY HOURS
Friday: 10am to 6pm
Saturday: 10am to 6pm
Sunday: 10am to 5pm
PARKING
Once you are unloaded, park trailers/autos in
the lot located behind the Young California
Bldg. (Bldg. A) indicated on the map on the
opposite page.
EXHIBITOR MOVE-IN
Thursday, September 17
8:00am-7:00pm
EXHIBITOR MOVE-OUT
Sunday, September 20
5:15pm-Midnight
Discounted multi-day parking passes will be
sold in front of the show office in the Young
Calf. Bldg. on Thursday only for $18.00. Nonpass rate is $8.00 per day.
SHOW DECORATOR
Lights West, Inc
209-333-0996, Fax: 209-333-2312
Deadline: September 8, 2015
ALL VEHICLES MUST BE OFF GROUNDS
BY 9:00AM - we cannot open the show until
all vehicles are off the grounds.
ELECTRICAL
Alameda County Fairgrounds
925- 426-7600, Fax: 925 426-5141
Deadline: September 10, 2015
RV PARK: The Fair Park RV
www.thefairparkrv.com
925-426-7600 ext 0, call for rates
(New Laundry & Restroom)
SHOW HOTELS
Double Tree by Hilton
7050 Johnson Dr
Pleasanton, CA 94588
www.hilton.com
Reservations: 800-Hiltons or 925-463-8000
Exhibitor Rate: $84 Single or Double. Free
Parking.
Code: Harvest Festival
Cut-off Date: August 25, 2015
SELLERS PERMIT:
CA Resident:800-400-7115
Non Resident: 916-227-6600
www.boe.ca.gov
The Show Office is located in the Young California Building (Bldg A).
TAX RATE: 9.50% Alameda County
SHOW OFFICE CELL PHONE
415-830-2964 - operates Wed-Sun of show
FIRE MARSHAL 925-454-2330
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Ventura Show Information
DIRECTIONS:
OCTOBER 2-4, 2015
Ventura County Fairgrounds
10 W. Harbor Blvd.
Ventura, CA 93001
805-648-3376, Fax: 805-648-1012
www.venturacountyfair.org
South on Ventura Freeway (134)
Take Ventura Ave off ramp
Take a right on Thompson
Take a right on Figueroa to Fairgrounds
Enter through Gate 1, continue to behind the
Derby Club. Pull up to Commercial/Youth
Building and unload.
SHOW DAY HOURS
Friday: 10am to 6pm
Saturday: 10am to 6pm
Sunday: 10am to 5pm
EXHIBITOR MOVE-IN
Thursday, October 1
8:00am-7:00pm
North on Ventura Freeway (134)
Take California St. off ramp
Go left on California
Take right on Harbor
Left on Figueroa to Fairgrounds
EXHIBITOR MOVE-OUT
Sunday, October 4
5:15pm-Midnight
If in the San Nicolas Hall: make a right behind
the Derby Club, make a left on “Main St” (the
building will be straight ahead and to the right)
SHOW DECORATOR
Lights West, Inc
209-333-0996, Fax: 209-333-2312
Deadline: September 22, 2015
RV PARK: Ventura County Fairgrounds
805-256-5051 or 805-218-0502
10 W. Harbor Blvd., Ventura
Rate for RV Camping is $25.00 per day no
hookup.
$35.00 with water/electricity
ELECTRICAL
Ventura County Fairgrounds
805-648-3376, Fax: 805-648-1012
Deadline: September 22, 2015
PARKING
No charge with Exhibitor badge
SELLERS PERMIT
CA Resident: 800-400-7115
Non Resident: 916-227-6600
www.boe.ca.gov
SHOW HOTEL
Comfort Inn Ventura Beach
2094 E. Harbor Blvd.
Ventura, CA 93001
Reservations: 805-653-5000
Exhibitor Rate: $95 except Fri. & Sat. rate is
$139.00. Free parking, Free Internet, Free
Denny’s Breakfast.
Group Code: Harvest Festival
Cut-off Date: August 29, 2015
The Show Office is located in the Pro-Arts
Building across from the Home Arts Building.
There is no air conditioning in the halls. Please
bring and use your fans before it gets too hot.
TAX RATE: 7.50% Ventura County
SHOW OFFICE CELL PHONE
415-830-2964 - operates Wed-Sun of show
FIRE MARSHAL: 805-343-6283
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Ventura Floor Plan
Ontario Show Information
OCTOBER 9-11, 2015
Ontario Convention Center
2000 E. Convention Center Way
Ontario, CA 91764
909-937-3000 Fax: 909-937-3080
http://www.ontariocc.org
www.ontariocc.org
DIRECTIONS
San Diego Area
Merge onto I-15 N
Exit 109 to merge onto I-10 W towards
Los Angeles.
Take exit 55A to merge onto E Holt Blvd
Destination will be on the Right.
Additional Parking on Convention Center Way
SHOW DAY HOURS
Friday: 10am to 6pm
Saturday: 10am to 6pm
Sunday: 10am to 5pm
Los Angeles Area:
Merge onto US-101 S Via the ramp on the left
to Interstate 10 Fwy E Interstate 5 Fwy S
Slight left onto San Bernardino Fwy 10 E.
Take exit 54 for Vineyard Ave
Turn right onto N Vineyard Ave
Left on Holt Blvd Destination on the left
Additional Parking on Convention Center Way
EXHIBITOR MOVE-IN
Thursday, October 8, 2015
8:00am-7:00pm
EXHIBITOR MOVE-OUT
Sunday, October 11, 2015
5:15pm to Midnight
San Bernardino Area:
Merge onto the ramp to I-215 S
Take exit 40 to merge onto I-10 W Towards
Los Angeles
Take exit 55A to E. Holt Blvd
SHOW DECORATOR
Lights West, Inc.
209-333-0996, Fax: 209-333-2312
Deadline: September 29, 2015
ELECTRICAL
Ontario Convention Center
Phone/Fax: 909-937-3068/909-937-3850
Email: [email protected]
Deadline: September 14, 2015
PARKING
No charge on move-in day (Thursday)
$27.00 three day pass with in/out privileges
available for purchase on move-in day ONLY.
RV PARKS
There is no overnight RV Parking at the OCC.
Please go online to research the nearest RV
park accommodations.
SHOW HOTEL
DoubleTree by Hilton
222 N. Vineyard Ave
Ontario, CA 91764
Next to Conv. Center
Reservations: 909-418-4873
Rate: $92 – Free WIFI, Free car and trailer
Parking next to Conv. Ctr.
Code: HRV
Deadline: September 22, 2015
SELLERS PERMIT
You must have a valid and current sellers permit to exhibit.
CA resident: 800-400-7115
Non CA resident: 916-227-6600
www.boe.ca.gov
TAX RATE
8% San Bernardino County
SHOW OFFICE CELL PHONE
415-830-2964 (during show days and hours only)
FIRE MARSHALL
909 395-2562
10
11
SC1
SC2
SC3
SC4
SC5
SC6
SC7
SC8
SC9
SC10
SC11
SC12
SA2
SA1
HF1
700
702
704
706
712
714
716
718
720
724
726
730
601
603
605
607
609
613
615
617
619
621
625
627
629
631
600
602
604
606
608
612
614
616
618
620
624
626
628
630
632
501
503
505
507
509
513
515
517
519
521
525
527
529
531
533
535
634
SP5 635
SP4 633
537
636
SP6 637
500
502
504
506
508
512
514
516
518
520
524
526
528
530
401
405
407
409
413
415
417
419
421
425
429
431
433
435
534
532
437
536
400
402
404
406
408
412
414
416
424
426
428
430
301
303
305
307
309
313
315
317
325
327
329
331
333
335
434
432
337
436
300
302
304
306
308
312
314
316
318
320
324
326
328
330
201
203
205
213
215
217
219
221
225
227
231
233
235
334
332
237
336
200
202
204
206
208
212
214
216
218
220
224
226
228
230
101
103
105
109
113
115
117
119
121
125
127
129
131
133
135
234
232
137
236
100
110
112
114
116
120
122
126
128
SP1
SP2
SP3
Ontario Floor Plan
Del Mar Show Information
DIRECTIONS:
From Los Angeles/Orange County:
Take I-5 South to Via de la Valle exit
Exhibitors go west on Via de la Valle to
Solona Gate
OCTOBER 23-25, 2015
Del Mar Fairgrounds
Bing Crosby & O’Brien Halls
2260 Jimmy Durante Blvd.
Del Mar, CA 92014
(858) 755-1161Fax: (858) 792-4287
www.sdfair.com
From San Diego
Take I-5 North to Via de la Valle exit
Exhibitors go west on Via de la Valle to
Solona Gate
Enter Solona Gate
Follow the road and pull up to Bing Crosby
Hall or O’Brien Hall and unload.
SHOW DAY HOURS
Friday: 10am to 6pm
Saturday: 10am to 6pm
Sunday: 10am to 5pm
EXHIBITOR MOVE-IN
Thursday, October 22
8:00am-7:00pm
*No charge for parking on move-in day
(Thursday)
RV PARK:
Del Mar County Fairgrounds
858-755-1161 x 2894
2260 Jimmy Durante Blvd.
RV’s with reservations may park behind the
Exhibition Hall for $32.00 per day.
EXHIBITOR MOVE-OUT
Sunday, October 25
5:15pm-Midnight
SHOW DECORATOR
Lights West, Inc
209-333-0996, Fax: 209-333-2312
Deadline: October 13, 2015
PARKING
Exhibitor Parking is located at the end of the
Exhibition Hall (next to Bing Crosby). Trailer
parking is available behind the Exhibition Hall
across from the RV Parking. $10.00 for 3 day
pass and includes in/out privileges.
ELECTRICAL
Edlen Electrical
[email protected]
619-696-6625, Fax: 619-696-7762
Deadline: October 9, 2015
SELLERS PERMIT
CA Resident: 800-400-7115
Non Resident: 916-227-6600
www.boe.ca.gov
SHOW HOTEL
Holiday Inn Express
621 S. Hwy. 1
Solano Beach, CA 92075
Reservations: 858-350-0111
Exhibitor Rate: $110.00 sgl/dbl
Free breakfast, parking and internet
Group Code: Harvest Festival
Cut-off Date: September 19, 2015
The Show Office is located in the Bing Crosby
Building.
No Air Conditioning in halls.
TAX RATE: 8% San Diego County
SHOW OFFICE CELL PHONE
415-830-2964 - operates Wed-Sun of show
FIRE MARSHAL: 909-301-8934
12
13
SP6
SP7
SP8
1458
1359
SP5
1146
1136
1249 1247 1245 1243
SC9 SC10
SC8 SC7
1236
1448 1446 1444 1442 1440 1438 1436
1349 1347 1345 1343 1341 1339 1337
1348 1346 1344 1342
1240
1145 1143 1141 1139 1137
1142
1248 1246 1244 1242
1149
1148
1455 1453 1451 1449 1447 1445 1443 1441 1439 1437
1456 1454 1452
1357 1355 1353
1352
1257 1255 1253
SC11 1358 1356 1354
SA1
SC12 1259
1157 1155 1153
1256 1254 1252
1159
1154
1258
1264
1165
1160
1220
1123
1218
1119
1122 1120 1118
1321 1319
1431 14291427 1425 1423
1116
1211
1204
1311 1309 1307 1305
1306 1304
1207 1205
1208
1414 1412 1410 1408 1406 1404
1315
1314 1312 1310
1215 1213
1214 1212 1210
1111 1109 1107 1105
1112 1110 1108 1106
1421 1419 1417 1415 1413 1411 1409 1407 1405
1430 1428 1426 1424 1422 1420 1418
1323
1326 1324 1322 1320 1318
1227 1225 1223 1221 1219
1226 1224
1127
1331 1327 1325
1330
1231
1230
1129
1130 1128 1126
1100
SP4
SC4
SC5
1003
1007
1009
1011
1013
805
904 807
905
1001 1000 900
1004
1006
908 809
910
909
1010 911
SC2
804
808
810
717
SP3 SP2
802 700
705
707
709
711
812 713
815 814 715
912 813
SC3
1012 913
10151016 1014 915
609
611
600
704 605
706 607
708
712 613
615
614
515
507
509
504
NEWS
406 307
305
404
408
410 311
1515
1520
1517
214
205
SP1
216 115
204
206
208
105
107
109
212 113
1521 1523
1522
300 201 200
304
308 207
310 211
312 213
SC1
1519
401 400 303 301
405
407
508 409
510 411
412 313
514 417 415 414 315
512 413
501 500
604 505
606
608
612 513
1525
108
110
112
Del Mar Floor Plan
San Mateo Show Information
DIRECTIONS:
From 101 Northbound or Southbound:
Take the Hwy 92 W Exit
Merge onto CA-92 W
Take the exit toward Delaware St
Keep Right at fork
Turn Right onto Delaware St. Then left on
Saratoga.
Turn right at Main Gate entrance and proceed
through the parking lot to the Expo Hall - (on
the left) park in the East lot.
NOVEMBER 13-15, 2015
San Mateo County Event Center - Expo Hall
1346 Saratoga Dr.
San Mateo, CA 94403
(650) 574-3247 or (800) 338-EXPO
Fax: (650) 574-3985
www.sanmateoexpo.org
SHOW DAY HOURS
Friday: 10am to 6pm
Saturday: 10am to 6pm
Sunday: 10am to 5pm
On show days, please do not park in the area
nearest the show entry. We would like to save
this parking for our customers.
EXHIBITOR MOVE-IN
Thursday, November 12
8:00am-7:00pm
*No charge for parking on move-in day.
(Thursday).
EXHIBITOR MOVE-OUT
Sunday, November 15
5:15pm-Midnight
PARKING
Parking passes for show days will be sold ($8
per day-3 day pass=$24.00) during Thursday’s
move-in only. Rates go up to $10 per day if
NOT bought on Thursday.
SHOW DECORATOR
Lights West, Inc
209-333-0996, Fax: 209-333-2312
Deadline: November 3, 2015
RV PARK
At the Event Center ($35 per night)
(650) 574-3247 or (800) 338-EXPO
ELECTRICAL
Lights West, Inc
209-333-0996, Fax: 209-333-2312
Deadline: November 3, 2015
SELLERS PERMIT
CA Resident:800-400-7115
Non Resident: 916-227-6600
www.boe.ca.gov
SHOW HOTEL
No show hotel. Refer to Hotels.com or other
sites.
FIRE MARSHAL
650-522-7940
TAX RATE: 9.25% San Mateo County
SHOW OFFICE CELL PHONE:
415-830-2964 - operates Wed-Sun of show
14
SA2
SA1
SC7
SC6
SC5
SC4
137 135
136 134
15
HF1
535
635
HF2
737 735
740 738 736 734
641 637
640 638 636 634
541 537
542 538 536 534
HF3 744
649 645
648
545
548 544
441 439 437 435
447
336 335
334
440 438 436 434
341
340 338
241 239 237 235
240 238 236 234
141
140
448
349 345
348 344
249 245
248 244
149 145
SP10 144
124 120
324 322 320
424
420
SP9 SP8 SP7
620
SP6 SP5
724 720
625 623 621
730 728 726
631 629
630 628 626 624
531 529 527 525 523 521
530 528 526 524 522 520
431 429 427 425 423 421
426
327 325 323 321
330 326
231 229 227 225 223 221
230 228 226 224 222 220
131 129 127 125 123 121
130 128 126
212 210
206 204
404
515 511 509
505
504
SP4 715 713 711 709 707 705
716 714 712 710 708 706 704
617 615 613 611 609 607 605
616 614 612 610 608 606 604
517
516 514 512 510
417 415 413 411 409 407 405
408
313 311 307 305
416 414 412 410
317 315
316 314 312 310 308 306 304
SC2
111 109 107 105
SC3
213 211 209 207 205
115
216 214
117
116 114 112 110
SP3
HF4
SP1
SP11
1000
San Mateo Floor Plan
Sacramento Show Information
DIRECTIONS:
NOVEMBER 20-22, 2015
Cal Expo-Pavilion Building
1600 Exposition Blvd.
Sacramento, CA 95815
916-263-3000 or 877-CAL-EXPO
Fax: 916-263-3163
www.calexpo.com
From the Bay Area
Take Highway 80 (East) to Capitol City Freeway (Business 80) (North). Exit Exposition
Blvd to Ethan Way /Gate 12.
From Stockton
Take Highway 5 (North) to Highway 50 (East)
or Highway 99 (North). Travel Capitol City
Freeway (Business 80) (North). Exit Exposition Blvd. to Ethan Way/ Gate 12.
SHOW DAY HOURS
Friday: 10am to 6pm
Saturday: 10am to 6pm
Sunday: 10am to 5pm
EXHIBITOR MOVE-OUT
Sunday, November 22
5:15pm - Midnight
From Tahoe Area
Northshore, take Highway 80 (West) to Capitol
City Freeway (Business 80) (South). Exit Exposition Blvd. Southshore, take Highway 50
(West) to Capitol City Freeway (Business 80)
(South). Exit Exposition Blvd to Ethan
Way/Gate 12.
SHOW DECORATOR
Lights West, Inc.
209-333-0996
Fax: 209-333-2313
Deadline: November 10, 2015
From Placerville
Take Highway 50 (West) to Howe Ave.
(North). Turn left on Hurley Way . Turn right
at Ethan Way , then left on Exposition Blvd to
Ethan Way/Gate 12.
ELECTRICAL:
Lights West, Inc. (see above)
Deadline: November 10, 2015
From Redding
Take Highway 80 (South) to Highway 50
(East). Travel Capitol City Freeway (Business
80) (North). Exit Exposition Blvd
to Ethan Way/Gate 12.
EXHIBITOR MOVE-IN
Thursday, November 19
8:00am-7:00pm
SHOW HOTEL:
Hilton Sacramento Arden West
2200 Harvard St., Sacramento, CA 95815
Reservations: 800-344-4321
www.hilton.com
Exhibitor Rate: $75 sgl/dbl - $4 Parking per day
15% Food Coupon
Group Code: Harvest Festival
Cutoff Date: October 30, 2015
TAX RATE: 8.50% Sacramento County
PARKING:
Passes for exhibitor parking will be sold
Thursday during move-in only. $5.00 per day.
CAL EXPO RV PARK (inside fairgrounds)
Rates begin at $35 per night. For additional information or reservations, please call
916-263-3187 or toll free 877 CALEXPO
(225 3976).
SELLERS PERMIT:
CA Resident:800-400-7115
Non Resident: 916-227-6600
www.boe.ca.gov
SHOW OFFICE CELL PHONE:
415-830-2964 during show days only
FIRE MARSHAL: 916-445-8314
16
17
107
109
113
115
200
413
301 300
304 405
204 305
104 205
SC12
310 411
314
415
306
208
311
313
315
316 417
318 419
320 421
324 425
206 307
209
210
212
214
216 317
SC9
326 427
SC10
SC8
336 437
SC11
340 439
342 441
445 444
106 207
108
110 213
112 215
116 217
220 321
224 325
124 225
221
226 327
126 227
118 219
228 329
128 229
119
230 331
132 233
130 231
234 335
232 333
134 235
121
123
125
131
133
135
236 337
237
341
242 343
240
241
345 346 344
239
140
SP4 144
539
639
515
517
410 511
412
414
416
500
1200
603 600
604 705
504 605
709
610 711
612 713
606
611
613
717
614 715
618
719
620 721
827
809
811
813
815
817
819
700
801
704 805
706
710
712
714
716
718
722 823
724
726
727
728 829
831
732 833
736
738 839
837
845
729
745
731
733
735
624 725
628
630
632
634
636 737
638 739
640 741
506 607
508
512
514 615
516 617
518
520
524 625
424 525
420 521
526 627
528 629
527
428
529
530 631
532 633
430 531
534 635
533
536 637
538
540 641
544 643 645 644
434 535
438 537
440
541
545
800
802
804
808
810
812
816
818
822
824
826
1039
934 1033
936 1037
938
940
1032
SC7 SC6
828 929 931 932
834 933
836 935
840 937
945 946
SC1
10341133
1040
1137
1038
1135
1036
SA1
HF1
SC2
SC3
SC4
SC5
SP3 SP2 SP6 SP1
HF2
HF3
Sacramento Floor Plan
San Jose Show Information
NOVEMBER 27-29, 2015
San Jose McEnery Convention Center
410 Almaden Blvd.
San Jose, CA 95110
408-295-9600, Fax: 408-271-0799
DIRECTIONS
101 Southbound to Guadalupe Pkwy/87 Exit
Take Park Ave/San Carlos Street exit, turn left
Turn Right on Almaden, dock/parking entrance is
on the left
SHOW DAY HOURS
Friday: 9am-6pm (NOTE EARLY START)
Saturday: 10am-6pm
Sunday: 10am-5pm
Southbound 280
Take the Almaden exit, merge onto Grant St.
Turn left onto S. Alma den Blvd. Dock entrance
is on the left.
EXHIBITOR MOVE-IN (TWO DAYS)
Line up at So. Hall lot at Balbach
and So. Almaden Ave. (Wednesday only)
Loading Dock at 410 Almaden Blvd.
Wednesday, November 25 - 2pm-7pm
Thursday, November 26 - 7am-6pm
101 Northbound to San Jose
101 intersects with 280, take 280 North to Bird
Ave exit and turn Right
Turn Right on San Carlos Street
Turn right on Almaden, dock entrance on left.
Traveling North on Almaden Blvd., make a
right into the loading area on the backside of the
Convention Center.
EXHIBITOR MOVE-OUT
Sunday, November 29
5:15pm-Midnight
Dock Pass will be issued.
EXHIBITOR MOVE-IN
Open Early Wed 2-7pm,
NO Entry before 2pm! Vehicles will no longer be
allowed in the Halls. No children allowed in
building during move-in or move-out.
Move-in also on Thurs 7am-6pm
Hall will close Thursday IMMEDIATELY at
6pm for Thanksgiving.
SHOW DECORATOR
Lights West, Inc
209-333-0996, Fax: 209-333-2312
Deadline: November 17, 2015
ELECTRICAL
Edlen Electrical
650-225-0900 Fax: 650-225-0950
[email protected]
Deadline: November 11, 2015
SPECIAL MOVE-IN INSTRUCTIONS
Harvest Festival has rented the South Hall Parking
Lot again this year. Proceed to security check-in
for your load in pass (Wednesday only). You must
have a pass to proceed to the loading dock. Hired
labor will be available to assist you on both movein and move-out. You will also need a pass for
move-out. Check with the show office onsite for
instructions.
SHOW HOTEL
Hilton Hotel
300 Almaden Blvd., San Jose, CA 95110
408-287-2100, 800-HILTONS
www.hilton.com
Exhibitor Rate: $85 sgl/dbl - $10.00 self park
No Executive level rooms. No over-size parking
Group Code: Harvest Festival
Cut-off Date: November 3, 2015
RV PARK
Maple Leaf RV Park408-776-1818
15200 Monterey Rd., Morgan Hill or
Santa Clara County Fairgrounds RV Park
344 Tully Rd., San Jose
(408) 494-3100
TAX RATE: 8.75% Santa Clara County
FIRE MARSHAL: 408-277-4656
SELLERS PERMIT
CA Resident:800-400-7115
Non Resident: 916-227-6600
SHOW OFFICE CELL PHONE:
415-830-2964 - Wed-Sun of show only
18
SP11
HF3
630
728 629
SP6 729
SP5
19
SP4
HF4
SA1
SA2
SA3
610
511
613
SP2 711
611
614 515
710 615
SP3 715
SP1
620 521
718 619
818
612
622 523
719
720
624 525
626 527
531
621
820
623
632
730 631
SP7 731
HF1
724 625
634
732 633
SP8 733
822 721
636 537
734 635
SP9 735
HF2
824 725
640 541
738 639
739
SC3
535
642 543
SC4
SC5
740 641
646 547
HF5
439
441
445
419
339
239
229
301
304 205
404 305
504 405
401 400
306 207
406 307
506 407
310
308 209
408
311
412 313
312
204 105
206 107
210 109
212 113
214 115
414 315
314 211
119
218
318
418 319
220
222 123
224 125
228 129
230
131
232 135
238 139
141
320
219
322 223
324 225
328
330
332 233
334 235
338
340
147
242 143
246
248 149
420 321
422 323
424 325
428 329
430
432 333
434 335
438
341
243
442 343
247
344 245
346
444 345
446 347
448 349
309
409
508 411
512 413
514 415
518
520
522 423
524 425
SC2 SC1
538
540
542
544
546
648 549
838 741
744 645
548 449
650 551
644 545
745
748 649
742 643
842
844
747
848 749
743
SC6
SC7
SC8
104
106
108
110
112
114
118
120
124
128
130
134
142
144
146
148
San Jose Floor Plan
Pomona Show Information
DIRECTIONS:
Santa Clarita/San Fernando Valley
South on Fwy (5) to (134). East to Foothill
Fwy (210) exit at Foothill Blvd. Turn right on
Wheeler Ave., go south to Arrow Hwy. and
turn left.
Enter at Gate 17.
DECEMBER 4-6, 2015
Fairplex, Bldg. 4
1101 W. McKinley Ave
Pomona, CA 91768
909-623-3111, Fax: 909-623-9599
www.fairplex.com
SHOW DAY HOURS
Friday: 9am-6pm (NOTE EARLY START)
Saturday: 10am-6pm
Sunday: 10am-5pm
Los Angeles/Beach Cities Going East
East on Fwy (10) to Pomona and exit at Fairplex Drive. Turn left on Fairplex Drive and
proceed to the Fairplex grounds. Or, exit at
White Avenue, turn left to fairgrounds. Enter at
Gate 17.
EXHIBITOR MOVE-IN
Thursday, December 3
8:00am-7:00pm
Victorville and High Desert
South on I-15 to the (210). Go west, exit at
Fruit St. Turn left on Fruit St. and go south.
Fruit turns into White Ave. Enter at Gate 17.
EXHIBITOR MOVE-OUT
Sunday, December 6
5:15pm - Midnight
San Bernadino/Riverside/Orange County
West on Fwy (10) to Pomona. Exit at Garey
Avenue. Turn left and go under freeway to
McKinley Ave. and turn right. Continue on
McKinley to Fairplex and proceed as above.
Enter at Gate 17.
SHOW DECORATOR
Lights West - 209-333-0996
Fax: 209-333-2313
Deadline: November 24, 2015
ELECTRICAL
Edlen Electrical
714-985-1480, Fax: 714-985-1481
[email protected]
Deadline: November 20, 2015
PARKING
Exhibitors may purchase a 3-day pass for
$25.00 at the show office on Thursday. Cash
only.
SHOW HOTEL
Sheraton Suites Fairplex
601 West McKinley Avenue
Pomona, CA 91768
www.starwoodhotels.com
Reservations: 909-622-2220
Exhibitor/Staff Rate: $133.00 sgl/dbl,
Free parking
Group Code: Harvest Festival
Cut-off Date: November 1, 2015
RV PARK:
KOA
909-593-8915
Request vendor inside Fairplex parking
Weekday rate is $42.90
Weekend rate is $46.75
(Prices subject to change)
SELLERS PERMIT:
CA Resident:800-400-7115
Non Resident: 916-227-6600
www.boe.ca.gov
TAX RATE: 9% Los Angeles County
SHOW OFFICE CELL PHONE:
415-830-2964 - Wed-Sun of show
FIRE MARSHAL: (909) 620-2216
20
Pomona Floor Plan
500
101 103 105 107
SC2 SC1
102
SC3
SC4
202
SC6
309
118 120 122
215 217
219 221
212 214 216
218 222
211
206 208
303 305
125
108 110 112 114 116
104
203 205 207 209
SC5
109 111 113
311 313 317
126
225 227
224 226
319 321 323 325
127
327
135 137 139
129 131 133
141
128
132 134
136 138 140 142
229
233
235
237
241 243
228 230 232 234
236
238 240 242
329 333
337 339 341 343
345
332 334
336 338 340
344 346
429 431 433 435
437 439 441
335
144 146 148 150
245
247 251
244 248
250
349 351
SC7
304 306
308 310 312 314 316
407 409 411
405
318 320
417
324 326
423 425 427
419
HF4 SP2
328
412
416
418 420 424
426 428
SP 434
165
155 157 159
152 154 156
158
160 162 164
167
181
169
166 168
172
174 176
183
186
193
187
180
182
188
281
283 285 287 289
443
436 436A 438
445 449
440
3
195
190 192 194 196
HF
1
HF2
253 255
257
259 261 263
265
267
264
266 268
252
256
258
353
355 357
359
361
365
367
352 354 356
358
362
364
366
453 455 457
459 461 463 465
271 273
272
467 469
277
274 276 278 280
375
379 381
372
374
376 380
473
475 477 479 481
369 373
368
275
282
286
288
383 385 387 389
382 386
388
483 485 487 489
291
293
290 292
297
296
391 393 395
397
390 392 394 396
491 493 495 497
SC11
SC12
SP5
SP6
SP7
SC10
454 456
460
462 464 466 468
480 482 484 486 488 490 492 494
21
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Booth Display
Booth Display is a vital part of
effective selling. Providing a
welcoming booth and compelling
display for your product is a potent
tool for creating a profitable show
experience. An effective use of booth
space, good lighting, floor covering,
and proper signage, all contribute to
a great display and the bottom line.
Below are just a few examples of
some standard booth and cart displays. Seeing other booth displays
are worth a thousand words. The
Harvest team encourages new
exhibitors to visit other art & craft
shows ahead of your participation in
Harvest Festivals, so that you can
discover what will work best for
your product and display theme.
Sample Booth
Sample Booth
Continued on page 23
See inside back cover for important electrical information
22
Booth Display
Sample Booths . . .
Cart Space
23
Lighting Your Booth & Resources
SHIPPING AND FREIGHT FORWARDING TO SHOW SITE
Contact Steve Major to reserve space for shipping inventory or booth between show sites on
the Harvest circuit. Fees are: $2.90 per cubic
foot (height x width x length). For an application or more information
contact:
Major Inc.
Steve Major
phone: 559-275-6199
fax: 559-271-5340
email: [email protected]
Lighting Your Booth Properly Leads to
Better Sales - Illuminate and Sell!
Create light that complements your display and
showcases your product. A brightly lit space
will attract customers. Make your display
stand out from the rest.
• Use the right bulbs for your merchandising
needs. If people cannot see it, they will not
buy it.
• Most craft artists report a 24% to 100% increase in sales when they add the appropriate
lights.
For more lighting information, visit:
www.displayit.com
www.tradeshowlights.com
Consider The Following:
• Invest in your booth and it will pay off.
• Don’t overcrowd your booth. More is not
always better. Customers actually see more if
there are visual resting spaces between your
objects. Make it easy for the customer to
enter your space.
• Use multi-levels in your display. Levels create interest and attract people to your booth.
www.displaystar.com
On-site Craft Making Demonstrations are
loved by buyers.
• Demonstrate the making of your craft. If
you are unable to do onsite demos, have
photos of your process in the booth or better
yet - have a video of the making of your
product running continuously.
• Wear appropriate attire (see “Festival
Requirements” page 26).
• Decorate for the seasons. To encourage giftbuying frenzies, decorations should reflect
holiday themes.
• Harvest Festival sparkles with Holiday decor
in Sacramento, San Mateo, San Jose and
Pomona. Make your booth glow with Holiday spirit. If you use Holiday lights please
prearrange with the electrician for additional
electrical wattage.
Flame Proofing Resources – Flameproof
Certificate is required by Fire Marshall.
www.Flamestop.com 1-877-445-8804
www.coldfiredirect.com 1-561-247-4027
FREIGHT DELIVERY TO SHOW SITE
If shipping directly to show site, shipment
must arrive Wednesday before move-in by
Noon. Exhibitor MUST be present to accept
delivery and are responsible for transporting
shipment to their booth. Forklifts will NOT be
available. See page 27 for more information.
SECURITY
24 hour security is provided by Harvest Festival during show days.
STORAGE
We attempt to provide a small amount of storage for you, in some halls this is not possible.
Please have a plan for your boxes and back up
inventory prior to arrival at the hall.
Pets Are Not Allowed in halls. Service
animals that are REQUIRED for a disability are the only exception.
CREDIT CARD SERVICES
Increase your sales by 40%-60% by accepting
credit cards. These are mobile units with no
phone or electricity needed.
Mention Harvest Festival code P200 when
setting up your account.
Merchant Associates, Inc.
www.merchantassociates.us
800-799-0500
24
Maximize Your Sales, VIP Tickets & More
Exhibitor Appreciation Programs
• Press Releases
Send press releases to our public relations agencies - describing new products or products that
may be of particular interest or are newsworthy.
Agencies are listed below.
We want to remind you of the programs available to
you and how you can earn booth credits.
• Recruit An Artist - Receive a $100 credit on
your Harvest Festival account. Harvest Festival strives to offer quality events and grow attendance. We are committed to producing shows that
continually offer NEW items to our shoppers. We
encourage you to help us reach our objectives by recruiting fellow exhibitors to Harvest Festival. Your
personal endorsement is by far the most effective
recruitment tool for us. TOGETHER, we will continue to make Harvest Festival the best art & craft
shows in the West.
HOW DOES THE PROGRAM WORK?
It’s easy! Just call us with the name, company, and
contact information of the exhibitor you are recruiting. If the artist applies and exhibits with us, you
will receive $100 on your account for the following
year.
Las Vegas: Meehan and Associates
(702) 451-0344, [email protected]
Pleasanton, San Mateo, Sacramento,
San Jose:
Larose Group; (650) 548-6700,
[email protected]
Ontario, Ventura, Pomona:
Lisa Carey Public Relations; (818) 889-1085,
[email protected]
Del Mar: Stephanie Thompson; (619) 840-7353
[email protected]
Top Ten Tips to Maximize Sales
1. Greet each customer that comes into your booth.
Avoid eating, reading and cell phone usage in
your booth. It discourages interaction.
2. Make your customers feel special, like good
friends or family.
3. Ask questions that invite a real live response. Start
your sentence with “Would you rather…”
4. Educate your customers by offering information
about your product, how it’s done, the instruments
used and the length of process.
5. Emotions drive buying. A story has more impact
than any amount of facts and builds value.
6. An attractive booth, effective lighting, festival attire and demonstrations of your craft will encourage customers to stop at your booth and converse.
7. Make sure your company or product name is
clearly visible, have business cards with your contact information within reach and promote your
website.
8. Always, always, get your customer’s name, address and e-mail address and put this information
in a format that allows you to easily, inexpensively and effectively contact them.
9. Take advantage of marketing tools available from
the Harvest Festival, many of which are at no cost
to you, such as postcards and the artist gallery.
10. Develop your own marketing plan with e-blasts,
social networking sites, participation in charitable
events in your home area that put your name front
and center, even your own newsletter.
Your referrals are appreciated and we look forward to your calls.
Lori Walker (415) 447-3217 or
[email protected]
Tony Glenn (415) 447-3214 or
[email protected]
• VIP PASSES ARE GOOD FOR
TWO YEARS, which doubles their value!
Use Harvest Festival VIP passes as a marketing tool
for your best customers. Each exhibiting company
receives four complimentary VIP passes per show.
Additional passes may be purchased for $4.00 in
advance or $5.00 onsite. Give VIP passes to gallery
owners and media and use in mailings to increase
your visibility at the show and beyond. If you
purchase more than 50 VIP tickets, we will give
you additional free.
• Artist Gallery Listing on the Harvest
Festival Website (Free)
This is such a valuable tool and not enough exhibitors take advantage of it. You can upload your
own product shots and a description (once you have
created an account). Our buyers use this tool to see
who is exhibiting at specific shows. It is free and
relatively easy to use and we will help you if you
have difficulty.
25
Festival Attire, Advisory Committee
HARVEST FESTIVAL EXHIBITOR
ADVISORY COMMITTEE
FESTIVAL ATTIRE
In the old days it was called a “COSTUME”,
today we call it “FESTIVAL ATTIRE” and it is
still an ESSENTIAL part of the Harvest Festival. We are a thematic show and by wearing
appropriate Festival Attire you help create the
atmosphere and festival spirit of the show.
When choosing your attire, be creative - wear
something that stimulates sales and encourages
customers to stop and interact with you.
The following exhibitors volunteer time to
serve as our advisory committee. They have a
wealth of Harvest Festival exhibiting experience between them and we encourage you to
share your experiences with them. We would
sincerely like to thank them for their time both
prior to and during the tour. They are invaluable to our progress.
Please do not wear the following:
Jeans, T-shirts, tank tops, shorts, flip flops or
aprons over street clothes. These items are not
considered appropriate festival attire.
COMMITTEE MEMBERS
Janet De Casas
De Casa Ceramics
John Klems
THANKSGIVING DINNER,
THURSDAY, NOVEMBER 26, 2015
Join Harvest Festival staff and your fellow
exhibitors for our annual traditional
Thanksgiving dinner. Enjoy a buffet dinner
with all the trimmings (for a minimal charge)
and complimentary wines provided by the Harvest Festival–at the Hilton Hotel
Crafts by Casey
Mel & Kris Kunihiro
MK Wares
Frank & Marti Menacho
Olivas de Oro Olive Company
Justin Wilner
There will be a hosted reception from
6:30pm to 7:00pm followed by dinner.
Look for further details and pricing available
in early fall.
Danny K.
Mitch Milicevich
Summerfield Candles
END OF YEAR PARTY IN POMONA.
Join Harvest Festival staff and fellow exhibitors at this annual party on Saturday
evening after show close. Food and beverage
courtesy of Harvest Festival. Live Music.
Lena Chin-Hash
The Coconut Hut
Michael Peyton
Old Town Baking Co.
26
Freight / Shipping / Major, Inc.
WAREHOUSING AND TRANSPORTATION
27
2015 Discount Hotel Rates
Las Vegas, Sept 11 - 13
Golden Nugget: 129 E. Fremont St, Las Vegas 89101
www.goldennugget.com/lasvegas/ – Reservations: 800-634-3454 or 702-386-8121
Exhibitor Rate: $44 Wed, Thur, Sun; $94 Fri, Sat Carson Tower, $5 per day Downtown Fee, Free parking
Group Code: GSCRAFT – Cut-off Date: August 10, 2015. No resort fee if booked by 8/10/15 (SAVE $22 per day).
Pleasanton, Sept 18 - 20
DoubleTree by Hilton: 7050 Johnson Dr, Pleasanton 94588
www.hilton.com – Reservations: 800-445-8667 or 925-463-8000
Exhibitor Rate: $84 Single or Double – Free parking
Group Code: Harvest Festival – Cut-off Date: August 25, 2015
Ventura, Oct 2 - 4
Comfort Inn Ventura Beach: 2094 E Harbor Blvd, Ventura 93001
Reservations: 805-653-5000
Exhibitor Rate: $95 except $139 on Fri & Sat - Includes free Denny's breakfast, free internet, free parking
Group Code: Harvest Festival – Cut-off Date: August 29, 2015
Ontario, Oct 9 - 11
DoubleTree by Hilton: 222 N. Vineyard Ave, Ontario 91764 (next to Convention Center)
www.hilton.com - Reservations: 909-418-4873
Exhibitor Rate: $92 – Free vehicle & trailer parking next to the Convention Center, Free WiFi
Group Code: HRV – Cut-off Date: September 22, 2015
Del Mar, Oct 23 - 25
Holiday Inn Express: 621 S Hwy 101, Solana Beach, CA 92075 (1 mi. from show)
Reservations: 858-350-0111
Exhibitor Rate: $110 Single / Double – Free Breakfast, Free Parking, Free Internet
Group Code: Harvest Festival – Cut-off Date: September 19, 2015
San Mateo, Nov 13 - 15
NO SHOW HOTEL AT THIS TIME - REFER TO PRICELINE.COM OR HOTELS.COM
Sacramento, Nov 20 – 22
Hilton Sacramento Arden West: 2200 Harvard St, Sacramento 95815
www.hilton.com – Reservations: 1-800-344-4321
Exhibitor Rate: $75 Single / Double –Parking $4, 15% food coupon
Group Code: Harvest Festival – Cut-off Date: October 30, 2015
San Jose, Nov 27 - 29
Hilton Hotel: 300 Almaden Blvd (connects to Convention Ctr), San Jose 95110
www.hilton.com – Reservations: 408-287-2100 or 1-800-HILTONS
Exhibitor Rate: $85 Single / Double – No Executive Level Rooms – No oversize parking - $10 Self parking
Group Code: Harvest Festival – Cut-off Date: November 3, 2015
Pomona, Dec 4 - 6
Sheraton Suites Fairplex: 601 West McKinley Avenue, Pomona, CA 91768
www.starwoodhotels.com – Reservations: 909-622-2220 or (fax) 909-622-3577
Exhibitor Rate: $133 Single / Double – Free parking
Group Code: Harvest Festival – Cut-off Date: November 1, 2015
BOOK YOUR HARVEST HOTEL TODAY - THE MORE EXHIBITORS WHO USE OUR HOTELS
– THE BETTER RATES WE CAN OBTAIN FOR YOU!
2016 Harvest Festival Dates – All dates are subject to change.
LAS VEGAS • September 9-11
PLEASANTON • September 16-18
VENTURA • September 30-October 2
ONTARIO • October 7-9
DEL MAR • October 21-22
SAN MATEO • November 11-13
28
SACRAMENTO • November 18-20
SAN JOSE • November 25-27
POMONA • December 2-4
Important Reminders
ELECTRICAL USAGE – HOW TO AVOID POWER FAILURES . . .
Each 10 x 10 booth comes with 500 watts of
electrical – overloading electrical outlets can
cause power outages – not just for you, but for
your neighbor or an entire section of booths.
Please be considerate of your fellow exhibitors
and our customers - if you require more power
than automatically comes with your booth –
order additional through the designated service
provider. Check right column for a list of
power used by common appliances:
• One regular light bulb = 60 watts
• A microwave or 4 slot toaster = 650-2000 watts
• Coffee maker = 900-1200 watts
• Blender = 375 watts
• Space heater = 600 to 1400 watts depending
on size
• Crock Pot = 1000-1500 watts
• Hand Held Steam iron = 800-1600 watts
• Flat Iron = 1000-1800 watts
• Fan = 100 watts
• Hot plate = 720-2000 watts
• Laptop computer = 45 watts
• Iron = 1100 watts
• Radio = 40-60 watts
• Portable Heater = 1500-2000 watts
• Vacuum cleaner = 700-1400 watts
IMPORTANT NOTICE:
Beginning this year, any exhibitor using more
power than they have been provided as part of
their booth package or ordered additionally
themselves will be charged for the overage by
the electrical provider –either Edlen, Lights
West or the Facility.
DO NOT CONNECT (DAISY CHAIN) ONE
POWER STRIP TO ANOTHER - THIS CAN
OVERLOAD CIRCUITS.
DO NOT PUT ROUNDED POWER CORDS
UNDER CARPET OR OTHER FLOOR
COVERING - FLAT POWER CORDS 14
GAUGE OR LARGER MAY BE PUT
UNDER FLOOR COVERINGS.
If you have a 10 x 10 booth you automatically
are provided with 500 watts – if you use 750
or 1000 etc. you will be charged for that additional amount .
DO NOT HANG POWER STRIPS FROM
DRAPES OR POLES. ALL 110 VOLT
ELECTRICAL EXTENSION CORDS MUST
BE 3-WIRE (grounded). FIRE MARSHALLS
IN LAS VEGAS AND SAN MATEO ARE
PARTICUARLY STRICT ENFORCING
THESE RULES.
Using more power than allotted causes electrical failures not just for you but for those
around you – it conveniences many and is disrespectful to our customers. We ask that you
only use the power you have ordered or been
provided with.
IBC
Owned and produced by
Western Exhibitors, Inc.
2181 Greenwich Street, San Francisco, CA 94123
(415) 447-3205 • [email protected]
www.harvestfestival.com