JOB TITLE: Private Client Secretary HATCH BRENNER: Hatch Brenner LLP aims to provide a full legal service to the highest standards of professional expertise and integrity for family and commercial clients. Personal service and discretion are of crucial importance. The firm has two offices on Theatre Street, Norwich and comprises of a team of 12 solicitors and 5 legal assistants supported by a full administration team. DEPARTMENT PROFILE: HEAD OF PRIVATE CLIENT (DPP) PARTNER PRIVATE CLIENT (DPP) SOLICITOR PRIVATE CLIENT (CMB) SECRETARY x2 ROLE OVERVIEW/SUMMARY: We are looking to recruit an experienced and enthusiastic secretary on a permanent contract. . The role will be to provide a high level of professional secretarial and administrative support in our private client department. The successful candidate will work principally for one fee earner, but will be required to provide additional support to other fee earners within the private client department when necessary. DUTIES & RESPONSIBILITIES:         Efficient and accurate document creation, amending and formatting together with audio and copy typing. Proof reading to ensure all documents produced are accurate and correctly presented. Assisting with the preparation of document bundles. Building and maintaining knowledge of clients and their matters and the work in general. Answering the telephone in a helpful and professional manner, ensuring messages are taken accurately and passed on to the relevant fee earner in a timely manner. Maintaining an effective filing system ensuring filing is completed on a daily basis and computer records are updated regularly. Supporting larger team by assisting in any overflow of outstanding secretarial work and generally assisting in the smooth running of the department. Organising the department to make more use of IT and case management systems. ESSENTIAL / DESIRED SKILLS & EXPERIENCE:      Experience of private client work preferred. Excellent telephone and communication skills. Fast, accurate typing (audio and copy) with excellent grammar and spelling. Advanced working knowledge of Word, Powerpoint, Outlook and Internet. Ability to deal confidently with clients. QUALIFICATIONS:  Qualified to GCSE standard, grade C (or equivalent) at Mathematics and English essential. PERSON SPECIFICATION:          Excellent organisational skills with the ability to prioritise work. Excellent document production skills. Ability to work without supervision and to use initiative to ensure work is dealt with effectively. Eye for detail. Good team player with an enthusiastic manner. Good attendance record and punctual at all times. Ability to work effectively under pressure. Professional in conduct and appearance. Have a flexible and adaptable approach to work. ADDITIONAL INFORMATION: REPORTS TO: Dawn Parkes TYPE OF ROLE: Permanent HOURS: Monday to Friday 9.00am to 5:15pm SALARY: £20,000 BENEFITS: 25 days holiday P.A. CONTACT DETAILS: CONTACT NAME: ADDRESS: TELEPHONE: WEBSITE: Maria Chryssafi 4 Theatre Street, Norwich NR2 1QY 01603 660811 http://www.hatchbrenner.co.uk/